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Home My WebLink AboutCOD-037-02 ,,,,:t!':';<;\ . . REPORT 1/5 Cly!-!llgron REPORT CORPORATE SERVICES DEPARTMENT Meeting: COUNCIL Date: Friday, July 12, 2002 Report #: COD-037 -02 File # P'/?: D I{, By-law ~;2 - J;;< b Subject: cL2002-21, SIDEWALK CONSTRUCTION - VARIOUS LOCATIONS MUNICIPALITY OF CLARINGTON Recommendations: It is respectfully recommended to Council the following: 1. THAT Report COD-037-02 be received; 2. THAT Trisan Construction, Schomberg, Ontario, with a total amended bid in the amount of $235,701.37($282,928.80 less Waterfront Trail $47,227.13) (including G.S.T.), being the lowest responsible bidder meeting all terms. conditions and specifications of Tender CL2002-21, be awarded the contract for the Sidewalk Construction - Various Locations, as required by the Engineering Services Department; 3. THAT the Waterfront Trail, be dropped from the Tender and that the work be completed by the Municipality of Clarington Operations Staff; 4. THAT funds required in the amount of $223,000.00 ($293,600.oo total funds less $47,600.00 Waterfront Trail, less $30,500.00 Development Charges, plus $7,500.00 total levy surplus net $23.000.00 additional funding requirement, including G.S.T. and contingencies) be drawn from the Engineering Services Department Capital Budget Account #7204-02002-0261 and # 7204-02001-0261; 5. THAT the remaining funds in the approximate amount of $30.500.00 be provided from the Developmental Charges Reserve Fund; and 6. By-law marked Schedule "N, authorizing the M eement be approved. Reviewed by: V Franklin Wu, ....0 Chief Administrative Officer Submitted b . rie Marano, H.B.Sc., C.M.O. ~7 ~~ ony Canne fa Director of Engineering MM/LABleoIkm , REPORT NO.: COO-037-02 PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Sidewalk Construction - Various Locations within the Municipality of Clarington, as required by the Engineering Services Department. Tenders were advertised in the local papers, as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per Schedule "B" attached. In order to reduce the overall funds required and as the bid price for the Waterfront Trail is substantially over budget, it is recommended that this location be removed from the contract and that the work be completed by Operations staff. The $25,000.00 budget allocation for this location is fell to be sufficient for staff to complete the work. (Page 273 Capital Budget) The total project cost, including Project Administration, and costing allocation is as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "CO and is estimated at $246,000.00. (Total funds $293,600.00 less $47,600.00 total funds for Waterfront Trail). The total funds required are within the budget amount for sidewalks, plus the additional allocation for $30,500.00 (Page 263 Capital Budget $223,000.00 + $30,500.00 less tax levy surplus of $7,500.00 totally $246,000.00). AIlhough the low bidder has not previously performed work for the Municipality of Clarington, they have recently completed similar work for the Town of Richmond Hill and the City of Vaughan The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering Services. After further review and analysis of the bids by Engineering Services, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed thai the low bidder, Trisan Construction, Schomberg, Ontario, be recommended for the contract for the Sidewalk Construction - Various Locations within the Municipality of Clarington. CORPORATION OF THE MUNICIPALITY OF CLARlNGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1c 3A6 T(905)623-3379 F (905)623-3330 "SCHEDULE A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW #2002- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Trisan Construction, Shomberg, Ontario for the Sidewalk Construction - Various Locations within the Municipality of Clarington. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Trisan Construction, Schomberg, Ontario and said Corporation; and 2. THAT this agreement attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2002. By-law read a third time and finally passed this day of ,2002. John Mutton, Mayor Patti L. Barrie, Municipal Clerk Clare Leading the Way Municipality of Clarington BID SUMMARY - SCHEDULE "B" TENDER # CL2002-21 SIDEWALK CONSTRUCTION, VARIOUS LOCATIONS BIDDER TOTAL BID AMOUNT c"i Trisan Construction $282,928.50 Schomberg, Ontario Aloia Bros. Concrete Const. Ltd. $305,223.92 Toronto, Ontario Brennan Paving & Construction Ltd. $325,629.08 Markham, Ontario Miwel Construction Limited $363,000.00 Stouffville, Ontario Warren Bitulithic Limited $414,254.72 Oshawa, Ontario Fernview Construction Limited $424,008.90 Bolton, Ontario DN:H:WP51 DATA/ BIDSUMM/2002-CL02-21 JUL-09-02 TUE 09:54 AM TSH COBOURG FAX NO, Schedule "C" " VH engineers architects planners .-J(! YL'<I/'.1 Totten Sims Hllbicki A!;5oeia1AS 513 Division Street, Cobourg, Ontario, Canodo. K9A 5GG (905) 372-2121 Fax: (905) 372-3621 E~mall; cnhourg@tstt.ca www.ttlh,1;a July 9, 2002 Ms. Lull Ann Hil-l.eU, CI'P, AMCT l'm','!l:ls;ul!: Manager Corporation of the Municipalily of Claringlon ~O 'rcmp~rance Scrcct, llOWMANVJLU1, Onlario LtC 3A6 Denr Ms. Birkctt: Ite: Contract No. CI.2002-21, Sidewalk Construction VarioWi Locations, Municipality of Cbtington Tenders for thc above projcct were opened at the Municipal Offices on Wednesday, June 12, 2002, at 2:00 p.m. The bills received. inclusivc of GST, are summarizell as follows: l'tisan Con~truction :'i.chombcr~,_Ontario . Aloia Bros. Concrete Consl. Ltd. Toro!'Jo. Ontario . Drennan Paving & COI\~truction Ll.d. Mark~al11. Ontario _ Miwel Construction Limited Stou[[villc, Ontario Warren-aiiulirhic Limited 9J;~awa, OJlrari~.. remvicw Conslruction Limited nollOtl, Ontario $282928.50 $305 223.92 $325.629.08 $363,000.00 $414,254.72 $424 008.90 The bidder's submittcd render has been reviewed and is in order. Trisan Construction has rer.enlly compl.te(l WOl'k for the Town of Richmond Hill and for the City of Vaughan. These projeels were simil;u ill nature to the suhject eOllll'act and references contacted iudicated their performance was "cc"plable. This tender is composed of six different projcclS from the 2002 Capital Budget and Four Year Forecast. JUL-09-02 TUE 09:55 AM TSH COBOURG FAX NO, Schedule "C. CQrpor:ltlOU uf lhl! Munj<.:ip.1llty or CIl'rillr,tClll My 9, 2002 2 A cost apportionment is attached detailing lhe estimated project costs based on the low bid for each individ~"l budget project. or the six projects, four are estimated to be over budget and two under bt.dget. 'I1te \Vaterfron! Trail work is considerably over budget for no apparent reason and engineering staff recollullcnd that il be dropped from lhe tender and completed by operations staff. Removal of this work will rcduce the total tender amount of $282,928.50 by $47,227.13, resulting in a tender award umountinlJ to $235,701.37 (aU amounts inclusive of GSn. The olber three locaLions budget overruns c~n be Iraced to a change iIllhe scope of work between tbe budget estimate and lhe tendered work as a resull of dctaited design. By dr(lpping the WaLerfront Trail, Item No.9 of the conlract, the total project costs wil1 be approxhnatoly $23,000.00 over budget. When broken down funher it is estimated that the TaxLcvy fill~llced COll1poneIll of the project is aClually approximately $7,SOO.00 under budget estimates, resulting in a Development Ch3rge financing componcnt overnm of $30,500,00. As cOllStJ'\lction of' several of the sid~walks locations are essential to accommodate safe passage of school children, it is recommended !hat the estimated required $30,500.00 in Developmcnt Charge financing be obtained froln lhe Development Charges Reserve rund (Roads and Related) and that Lhe low bid sublnitted by Trisun Construction be accepted, conditional upon the deletion of Item 9. Tender doposits may be rcmrnetllo all contractors cxcept the low and second low bidders. Should you require any additional information, please contact the undersigned. Yours tru ly , '7'it: ./,/ .... (, /. 'J:/' ft/t'/?"o; ftt 0;;.<<. WiIli:l1n McCrae, P.Eng. Sc.nior Project TIngiuccr WMc/yUl P:~lJl~W('nrmpl19\tll.U.1C Encl. ce; Mr. A. S. Cannella, Municipality of Clarington TIM Cost ApportiOl1ment Based on Low Bid Contract Cl2OO1-21 Description Account Numbef' Construction Costs Contract CLlOO1-40 Construction Cost Contingencies (Provislonai Items) Total Construction <-':>"-;:- /,";:-r.f;1;.,;,::',;-~;; ,.,~t":"ClIIIITendei'~;(incruslwOfo8T) Design and T endertng (to June 1, 2002) TSH Project .12.29189 Tendering and Estimated Construction Admlnistr.ltfon (TSH '12-29189) SIIb-Total Estimated Project Coats (eJ:cl. contingencies) N4It G,8.T. (3%) (ocl. contlngenclea) Contingencies (excI. G.S.T.) Total Estimawa Project Coats ,- ,.-.. ,~.- ,..:.( iiIIunleipality of Ciarlngton Sidewalk Construction Various Locations June 28, 2002 T.S.H. project: 12-29189 Statton St., Orono Trolls Road Uberty...... Baseline Road Spry Averwe Church St. Orono . Waterfront Trail Total George Reynolds to Clayton CrN, To L..ockhart Gate to Hunt 8aHIlne Rd, to Vk:torlaSt., Port of Newcutte Dalsyfield Ave. Longworth Ave. S!. Loecombe Dr. Bowmanvflle NorttI St., Newcastte 7204-02002.0261 7204-<12002...., 7~00261 7204-<12002...., 7204-02001 o02fi1 780300010300518 $247,599.16 $31,378.21 $21,602.60 $1,785.87 $23,388.47 ;~ ~,,'i". ,_, $16,820.00 52,594.01 $1,205.29 525,076.86 526,000.00 $30,000.00 Budget Amount Recommeoded for Removal from Contract CL2002-21 Prorated based on Engineer's estimate ($23,000) due 10 inftated cost of Item No.9 (Waterfront Trail Work). $264,419.16 $33,972.22 _~.l~~.IO -f~../i~~;iso28 $12,731.90 $1,750.71 $5,000.00 $701.71 S282,15U16 $36,424.64 $8,464.53 $1,092.74 $2,984.41 $482.62 $293,600.00 $38,000.00 $248,000.00 $18,000.00 Comments 563,103.00 $5.216.67 $73,605.4 $6,084.90 $44,137.50 $0 00 Prorated Based on Construction . """'" i ; i , 1 , i IINI...---Olllr'......... 1nciIIcIiI4.II'I-......ofilal .." __'-;t.:lf.>,:"~;i,:'!:i;"."'.- $483.10 SM20.76 $768.41 54,106.73 $1,411.17 $307.99 $1,646.03 $73,251.60 $15,987. $85,443.11 $2,197.54 $479.62 $2,563.29 S550.86 $533.03 $993.60 $76,000.00 $17.000.00 $89,000.00 $60,000.00 $15,000.00 $100,000.00 $1 380 00 Prol'ated Based on ConstnJction , . Casts $450 00 Inspection Using Municipal Staff . Malenal Testing By TSH 545,967.50 $752.31 $1,379.03 $170.83 $253.47 $47,600.00 525,000.00 ~ I File: server:\proiects\12-2918!konstruc\Low Bid CA rev2 Sheet: Cost Apportionment