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HomeMy WebLinkAboutCD-34-97 Addendum #2 UNFINISHED BUSINESS THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # -)c,� Date: February 1, 1999 Res. #_C-,- Addendum#2 to Report #: Report CD-34-97 By-law # Subject: LONG-TERM SERVICE AND RETIREMENT It is respectfully recommended that the General Purpose and Administration Committee recommend to Council: 1. THAT Addendum#2 to Report CD-34-97 be received; and 2. THAT the Municipality of Clarington's Long-Term Service and Retirement Policy be amended to provide for the presentation of service pins rather than plaques for 5, 10, 15 and 20 years service and watches for 25 years service. BACKGROUND AND COMMENT: At the Council meeting held on June 29, 1998, the Addendum to Report CD-34-97 was approved, which adopted a policy to recognize long-term service and retirement of its staff. That policy provides for the presentation of plaques to employees who have attained 5, 10, 15 and 20 years of service. In preparing for the first event, it was determined that the plaques were cost prohibitive (approximately$60.00 per plaque). As well, staff indicated that they would prefer to have a service pin rather than a plaque. The pins each cost(approximately) $25.00 for silver and $100.00 for gold. Because of staff's preference and the difference in the cost between the plaques and the pins, it is recommended that the policy adopted in June 1998 be amended to reflect a change from plaques to silver pins for recognition of 5, 10 and 15 years of service and gold pins to recognize 20 years service. The original policy also states that either a ring or a watch will be presented in recognition of 25 years service. Once again, at a cost of between $300.00 and $400.00 each, rings are cost prohibitive. Therefore, it is recommended that watches be presented to recognize this milestone. A copy of the policy, incorporating the recommended amendment, is included as Attachment No. 1. ANNUALEVENT The adopted policy provides for a wine and cheese party (and cash bar) to be held each year on the last Thursday of March. This year, the event is planned for the Garnet B. Rickard Recreation Complex on March 25, 1999 from 7:00 p.m. to 9:00 p.m. ') U Addendum#2 to Report CD-34-97 -2- February 1, 1999 This being the first recognition event, some 150 staff members are being honoured, ie: 62- 5 year pins 47- 10 year pins 14- 15 year pins 11 -20 year pins 10-25 year(watches) The cost of the pins and watches (including artwork) is estimated to be$6,500. In subsequent years, the cost of awards will be substantially lower as there will not be as many employees recognized each year. In order to prepare for the function, costing has been estimated on 200 attendees, as follows: Cheese and Crackers-$260.00 Wine -$360,00 Rentals - $500.00 Bar - $650.00 (may be recovered from bar receipts) As stated in the June 1998 report, the expenditures for the evening will be budgeted in a special account under Unclassified Administration. Respectfully submitted Reviewed by Patti arrie,,A. C.T. Franklin Wu, M.C.I.P., R.P.P. LM Chief Administrative Officer Enc Jul February 1999 THE MUNICIPALITY OF CLARINGTON POLICY: RECOGNITION OF LONG TERM SERVICE AND RETIREMENT LONG TERM SERVICE The Municipality of Clarington appreciates and values its Staff. In recognition of the contribution of those employees who have given loyal and dedicated service, the Municipality of Clarington will hold a wine and cheese party(cash bar) each year on the last Thursday of March. Those invited as guests of the Municipality are: all present employees who have reached 5, 10, 15, 20, 25 or more years of service and their guest(s), As an expression of appreciation, the Municipality shall make the following presentation to each employee depending on the number of years of their service with the Corporation. 5 years - 5-year silver pin 10 years - 10-year silver pin 15 years - 15-year silver pin 20 years - 20-year gold pin 25 years - a watch The Chief Administrative Officer will prepare and maintain an up-to-date list of employees to whom presentations will be made and will advise these employees by the first day of March of each year. IjU3 -2- The Mayor and Members of Council will be invited to the function and, should the Mayor not be available to make the presentations on the evening in question, the Acting Mayor will act on his/her behalf. The Chief Administrative Officer's Office will be responsible for organizing the function to be held at the Municipal Administrative Centre or other appropriate facility. RETIREMENT The Municipality shall recognize the retirement of its full-time employees and part-time employees who have provided a minimum of 10 years service to the municipality, attained the age of 55 and have opted into the retirement package. The Department Head in charge of the retiree shall initiate and organize the function for which the employee has indicated a preference: a) Farewell Dinner b) Wine and cheese party c) Afternoon Tea Any costs related to the retiree and his/her guest will be incurred by the Municipality and other attendees will be requested to purchase a ticket. All retiring employees shall receive a Plaque from the Municipality, together with a letter from the Mayor and Members of Council thanking them for their years of dedicated service. The Municipality shall contribute$250.00 toward the cost of an enduring gift to any person retiring or long- term employee leaving the Corporation. Ju �� -3- BUDGET The monies for expenditure for the "Recognition of Long-Term Service and Retirement" Policy will be budgeted in a special account under Unclassified Administration, RETIREMENT PLANNING The Municipality of Clarington recognizes that employees should be provided with positive motivation and support while preparing for their retirement and that successful pre-retirement planning will help to ensure that employees remain productive during their final years of service with the Corporation. Basic retirement facts, such as financial planning, health and nutrition, legal issues, volunteerism, etc. provide the fundamentals for a pre-retirement planning program as the infusion of an unlimited quantity of free time is the new dimension for a retiree and the individualized adaptation to its use is the key to personal pleasure. The Municipality of Clarington will offer Pre-retirement Seminars for employees who have indicated an interest in attending.