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Home My WebLink AboutCD-34-97 Addendum UNFINISHED BUSINESS THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMIUfrrem-E Aug- Date: June 22, 1998 Res. #C� Addendum to Report #: CD-34-97 By-law # Subject: LONG-TERM SERVICE AND RETIREMENT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council: 1 . THAT the Addendum to Report CD-34-97 be received; and 2. THAT the policy attached to the Addendum to Report CD-34-97 as Attachment No. 1 be adopted as the Municipality of Clarington's Long-Term Service and Retirement Policy. BACKGROUND AND COMMENT: At the Council meeting held on July 7, 1997, Report CD-34-97 was referred back to staff for further review. A copy of that report is attached hereto as Attachment No. 2. In order to determine the method of employee recognition across the Region, all area municipalities were contacted and the findings are outlined below: • Region of Durham - A dinner and dance is held every other year to recognize retirees and long-term service employees. Retired employees are presented with a framed certificate of service and a cheque in the amount of $250. Employees achieving 25, 30, 35 and 40 years of service are recognized and presented with a framed certificate of service and a sterling silver service pin. Town of Pickering - No formal policy is in place, however, all employees receive a watch after 25 years of service. 1301 Addendum to Report CD-34-97 - 2 - June 22, 1998 Town of Ajax - Employees receive gifts, the amount of money to be spent dependent upon the number of years of service. • Town of Whitby - Employees with 25 years of service are recognized at a dinner and presented with a service ring. Upon retirement, a dinner is held and a gift is purchased, following a general collection. • City of Oshawa - Employees with 25, 30, 35, 40 and 45 years of service or who are retiring are recognized at an annual dinner at which all employees being recognized are presented with a certificate of service. The long-term service employees receive a service pin and retirees receive a gift of appreciation. Township of Scugog - Upon retirement, employees receive a bonus in an amount equal to $25.00 for each year of service. • Township of Uxbridge - All employees are recognized as follows: • 10 Years - Silver Pin with 10 Years" engraved 20 Years - Gold Pin with "20 Years" engraved • 25 Years - Gold Pin with 1 diamond • 30 Years - Gold Pin with 3 diamonds • Retirement - Gold watch with Coat of Arms in face of watch These awards are presented during the annual Christmas party. Township of Brock - Staff purchase gifts for retirees following a general collection. During discussion of the original report, Council raised the issue of recognition of part-time employees. Each of the municipalities contacted, with the exception of the Region of Durham, confirmed that their policy does not include part-time employees. The Region indicated that during their last retirement banquet, they included any part- time employees who had attained the age of 55 years and had taken the retirement package for the first time. The Municipality relies on the services of approximately 12 permanent part-time employees and an additional 100 part-time firefighters. All part-time staff provide a valuable resource to the Municipality and it is therefore recommended that they be included within the policy, on the same basis as the Regional policy. 1302 Addendum to Report CD-34-97 - 3 - June 22, 1998 The policy indicates that a wine and cheese party will be held on the last Thursday of March each year. Because of the timing, it is suggested that in 1998 the event be held the first Thursday of October. This will provide sufficient time for the awards to be prepared. Respectfully su mitted Reviewed by Patti L:Barrie-;-A.M.C.T. W.H. Stockwell Clerk Chief Administrative Officer Enc 1303 Attachment No. 1 June 22, 1997 THE MUNICIPALITY OF CLARINGTON POLICY: RECOGNITION OF LONG TERM SERVICE AND RETIREMENT LONG TERM SERVICE The Municipality of Clarington appreciates and values its Staff. In recognition of the contribution of those employees who have given loyal and dedicated service, the Municipality of Clarington will hold a wine and cheese party (cash bar) each year on the last Thursday of March. Those invited as guests of the Municipality are: all present employees who have reached 5, 10, 15, 20, 25 or more years of service and their guest(s). As an expression of appreciation, the Municipality shall make the following presentation to each employee depending on the number of years of their service with the Corporation. 5 years - a plaque 10 years - 10-year medallion to be placed on original plaque 15 years - 15-year medallion to be placed on original plaque 20 years - 20-year medallion to be placed on original plaque 25 years - a ring or watch The Chief Administrative Officer will prepare and maintain an up-to-date list of employees to whom presentations will be made and will advise these employees by the first day of March of each year. 1304 - 2 - The Mayor and Members of Council will be invited to the function and, should the Mayor not be available to make the presentations on the evening in question, the Acting Mayor will act on his/her behalf. The Chief Administrative Officer's Office will be responsible for organizing the function to be held at the Municipal Administrative Centre or other appropriate facility. RETIREMENT The Municipality shall recognize the retirement of its full-time employees and part-time employees who have provided a minimum of 10 years service to the municipality, attained the age of 55 and have opted into the retirement package. The Department Head in charge of the retiree shall initiate and organize the function for which the employee has indicated a preference: a) Farewell Dinner b) Wine and cheese party c) Afternoon Tea Any costs related to the retiree and his/her guest will be incurred by the Municipality and other attendees will be requested to purchase a ticket. All retiring employees shall receive a Plaque from the Municipality, together with a letter from the Mayor and Members of Council thanking them for their years of dedicated service. The Municipality shall contribute $250.00 toward the cost of an enduring gift to any person retiring or long-term employee leaving the Corporation. 1305 - 3 - BUDGET The monies for expenditure for the "Recognition of Long-Term Service and Retirement" Policy will be budgeted in a special account under Unclassified Administration. RETIREMENT PLANNING The Municipality of Clarington recognizes that employees should be provided with positive motivation and support while preparing for their retirement and that successful pre-retirement planning will help to ensure that employees remain productive during their final years of service with the Corporation. Basic retirement facts, such as financial planning, health and nutrition, legal issues, volunteerism, etc. provide the fundamentals for a pre-retirement planning program as the infusion of an unlimited quantity of free time is the new dimension for a retiree and the individualized adaptation to its use is the key to personal pleasure. The Municipality of Clarington will offer Pre-retirement Seminars for employees who have indicated an interest in attending. 1306 Attachment No. 2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON INKNIK 3 XXMNKXNWM)@KNfW MXKX REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Res. It VIS Date: JULY 7, 1997 By-Law # __ Report #t: CD-34-97 File #t: Subject: LONG-TERM SERVICE AND RETIREMENT POLICY Recominerl(lationS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following : 1 . THAT Report CD-34-97 be received; and 2 . THAT the policy attached to Report CD-34-97 as Attachment No . 1 be adopted as the Municipality of Clarington' s Long- Term Service and Retirement Policy. BACKGROUND AND COMMENT: Attached hereto is a policy for recognition of the municipality' s long-term and retiring employees, which is self-explanatory. This policy was devised by a committee of staff members and has been discussed during a meeting of Department Heads and managers . Presently, the municipality does not have a policy adopted by Council which provides for consistant recognition of long-term service or retirements of its employees . When a member of staff retires, the department in charge of the retiree decides (in conjunction with the retiree) what type of event will be held. Accordingly, no consistency exists with the recognition given to retirees . It is therefore recommended that the attached policy be adopted as the Municipality' s "Recognition of Long-Term Service and Retirement Policy" . l Res ctfu ly submitted Reviewed by Patt ' L. Ba ie, A.M. C.T. W.H. Stockwell 4J ,Cl Chief Administrative Officer PLB .Enc lF vlElf 1307 Iii .1 iii rlt r,r IIM11(tl 'N