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HomeMy WebLinkAboutCD-34-97 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# �U, C Date: JULY 7, 1997 Res. # Report#: CD-3 4-9 7 File #: By-Law# Subject: LONG-TERM SERVICE AND RETIREMENT POLICY Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report CD-34-97 be received; and 2 . THAT the policy attached to Report CD-34-97 as Attachment No . 1 be adopted as the Municipality of Clarington' s Long- Term Service and Retirement Policy. BACKGROUND AND COMMENT: Attached hereto is a policy for recognition of the municipality' s long-term and retiring employees, which is self-explanatory. This policy was devised by a committee of staff members and has been discussed during a meeting of Department Heads and managers . Presently, the municipality does not have a policy adopted by Council which provides for consistant recognition of long-term service or retirements of its employees . When a member of staff retires, the department in charge of the retiree decides (in conjunction with the retiree) what type of event will be held. Accordingly, no consistency exists with the recognition given to retirees . It is therefore recommended that the attached policy be adopted as the Municipality' s "Recognition of Long-Term Service and Retirement Policy" . i Resp ctfu ly submitted Reviewed by Patt ' L. Ba ie, A.M. C.T. W.H. Stockwell (Cle,A Chief Administrative Officer PLB Enc i I PAPEAp "Pc­ 17 iH1515 PRIREp QY RECYCLED PAPER Attachment No. 1 THE MUNICIPALITY OF CLARINGTON POLICY: RECOGNITION OF LONG TERM SERVICE AND RETIREMENT LONG TERM SERVICE The Municipality of Clarington appreciates and values its Staff . In recognition of the contribution of those employees who have given loyal and dedicated service, the Municipality of Clarington will hold a wine and cheese party (cash bar) each year on the last Thursday of March. Those invited as guests of the Municipality are : all present employees who have reached 5, 10, 15, 20, 25, 30 or more years of service and their guest (s) . As an expression of appreciation, the Municipality shall make the following presentation to each employee depending on the number of years of their service with the Corporation. 5 years - a plaque 10 years - 10-year medallion to be placed on original plaque 15 years - 15-year medallion to be placed on original plaque 20 years - 20-year medallion to be placed on original plaque 25 years - a ring or watch 30 years - appropriate gift to be determined or more The Chief Administrative Officer will prepare and maintain an up-to-date list of employees to whom presentations will be made and will advise these employees by the first day of March of each year. /2 - 2 - - 2 - The Mayor and Members of Council will be invited to the function and, should the Mayor not be available to make the presentations on the evening in question, the Acting Mayor will act on his/her behalf . The Chief Administrative Officer' s Office will be responsible for organizing the function to be held at the Municipal Administrative Centre or other appropriate facility. RETIREMENT The Municipality shall recognize the retirement or resignation of its employees, when appropriate . The Department Head in charge of the retiree or long term employee (10 years or more) who has resigned, shall initiate and organize the function for which the employee has indicated a preference : a) Farewell Dinner b) Wine and cheese party c) Afternoon Tea i All retiring employees shall receive a Plaque from the Municipality, together with a letter from the Mayor and Members of Council thanking them for their years of dedicated service . The Municipality shall contribute $150 . 00 toward the cost of an enduring gift to any person retiring or long-term employee leaving the Corporation. The monies for expenditure for the "Recognition of Long-Term Service and Retirement" Policy will be budgeted in a special account under Unclassified Administration. /3 - 3 - The Municipality of Clarington recognizes that employees should be provided with positive motivation and support while preparing for their retirement and that successful pre-retirement planning will help to ensure that employees remain productive during their final years of service with the Corporation. Basic retirement facts, such as financial planning, health and nutrition, legal issues, volunteerism, etc . provide the fundamentals for a pre- retirement planning program as the infusion of an unlimited quantity of free time is the new dimension for a retiree and the individualized adaptation to its use is the key to personal pleasure . The Municipality of Clarington will offer Pre-Retirement Seminars for employees who have indicated an interest in attending. A minimal fee will be charged to employees of the Municipality of Clarington for attendance of the Pre-Retirement Seminars . i 120