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Home My WebLink AboutCD-36-96 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File# E� Date: JUNE 24, 1996 Res. By-Law# Report#: CD-36-96 File#: Subject: ISSUANCE OF SPECIAL EVENTS PERMIT - EDENFEST MUSIC FESTIVAL - MOSPORT PARK - JULY 12 TO 14, 1996 Recommendations: It is respectfully recommended: 1 . THAT Report CD-36-96 be received; 2 . THAT the Clerk be authorized to issue a special events permit for the staging of the Edenfest Music Festival at Mosport Park scheduled for July 12 to 14 , 1996, upon receipt of all required documentation and clarification of the issue of parking; and 3 . THAT all interested parties be advised of Council' s decision. BACKGROUND AND COMMENT: At the meeting held on June 10, 1996, Council considered Report CD-31-96 and instructed staff to liaise with the promoters of Edenfest respecting the issuance of a special events permit and report back to Council on June 24 . Since that time, the following activities have taken place : 1 . Insurance - The promoter has indicated verbally that a policy number has now been assigned to the required insurance . As of the writing of this report, the certified copy has not been received, however, the promoter has advised the municipality that it will be delivered June 24 . CYCLED RE A PREP P APER ECY E n46 IS PRINEDO RECYCLED—ER Report CD-36-96 - 2 - June 24, 1996 2 . Medical Officer of Health - The Medical Officer of Health has advised that two consultants have been hired by the promoter--one to coordinate the issue of sewage and one to coordinate food services . He has indicated that everything seems very positive and an agreement has been reached, in principle . It is anticipated that a letter of approval will be forwarded to the municipality by the end of the month. 3 . Durham Regional Police Services - The police department has now approved a plan with respect to traffic and security. Additionally, a public information meeting is being held Wednesday, June 26, 1996 at the Tyrone Community Centre to apprise residents of the security plans which have been implemented. 4 . Indemnity Agreement - Verbal confirmation has been received that an indemnity agreement has been executed by Mosport Park, as the owner of the site. Again, the promoter has advised that this agreement will be delivered June 24 . 5 . Buildings - The Chief Building Official has indicated that a Building Inspector has been on the site three times a week and has confirmed that no building is taking place as of yet . He has been advised that drawings will be submitted within the next few days, for review in issuing the required permit . 6 . Sound - As a result of continuous complaints from the residents surrounding Mosport Park pertaining to noise from park concerts, staff hired the services of John Swallow Associates, Acoustics, Noise, and Vibration Control experts, to monitor noise levels resulting from activity in Mosport Park, and what effect it had on surrounding residents . In August of 1995, Swallow and Associates monitored a concert held at Mosport and found noise levels to be in an "acceptable limit" . Again, on May 18, 1996, sound was monitored from both a concert that was held on the grounds, and car races taking place on the oval track within Mosport . The results showed an "acceptable" level of noise from the concert and higher levels of noise from the oval track races . I Report CD-36-96 - 3 - June 24, 1996 For the past number of months, municipal staff, including the municipal solicitor and John Swallow, have been meeting with representatives from both Mosport and the promoters that are staging the July 1996 event in an attempt to reach some type of agreement that would not only result in a modified level of noise from the July event, but would also see considerably less noise coming from all future car races being held on the oval track. As a result of these meetings, we have been successful in reaching an agreement that would limit the concert noise during the three day July event to sound levels at the Mosport property line between 60 and 70dBA, as shown on the attached chart (Attachment A) . Assuming that these noise levels are not exceeded, the noise in the surrounding neighbourhood during a period of time between 9 : 30 p.m. and midnight, both Friday and Saturday, will not exceed the usual noise level of the oval track. The balance of the time, noise will be less than experienced from the oval track. As a result of this agreement, Mosport has committed to reducing the noise from the oval track by an average of 50 percent, starting in 1997, by means of demanding mufflers on all racing vehicles, and the erection of noise barriers . Swallow and Associates, along with municipal staff, will be attending the July event, monitoring noise in the community. A communications network will be set up with the operators of the sound equipment during the event in order to ensure the noise will not exceed the levels agreed to. Meetings are also planned between the parties during the course of the weekend event . All of these negotiations have been discussed between staff and the ratepayers in the Mosport area, who will be appearing in deputation at Council during consideration of the issuance of the permit . Although this agreement does not totally solve the problem of noise in the community, staff is of the opinion that it is a step in the right direction to allow both Mosport and the municipality to continue to monitor the noise problems and search for additional methods to overcome same . Report CD-36-96 - 4 - June 24 , 1996 7 . Parking - During a meeting with the North Clarington Ratepayers on June 21, 1996, the subject of parking was raised. The promoters have been advised that all parking must be accommodated on properly zoned land. The promoter has verbally indicated that this has been accomplished and will provide the details in writing June 24 . Respectfully submitted Reviewed by Patti Bar e, A.M. C.T W.H. Stockwell C Chief Administrative Officer Individuals to be advised of Council' s decision: Derek Joynt Clay Taylor Yourshow Productions Inc . North Clarington 772 Warden Avenue Ratepayers' Association Scarborough, Ontario R.R. #3 MlL 4T7 Pontypool, Ontario LOA 1KO M.J. McQuaid Weir & Foulds Inspector J. Adams Barristers & Solicitor officer in Charge Exchange Tower 16 Division Suite 1600, P.O. Box 480 Durham Regional 2 First Canadian Place Police Service Toronto, Ontario 77 Centre Street North M5X 1J5 Oshawa, Ontario L1G 4B7 Brian Devitt Director, Environmental Health Regional Municipality of Durham Health Department Suite 210 1615 Dundas Street East Whitby, Ontario LlN 2N1 TABLE I MOSPORT PROPERTY LIVE SOUND LEVEL LIMITS DURING EDEN FEST CONCERTS HOUR 1034 1200 1300 1400 1500 t 604 17fl4 1804 1 #40 2404 210+U 2200 2304 0000 T. DAY �R1. START 6448+4 6f1 64 60 60 60 62 65 i67 70 70 70 END l SAT. START 60 60 60 60 64 60 62 65 67 70 70 74 hENdt)Si��l. STAS�T 64 60 60 60 60 64 6t B3 65 fi5 $5 65 a� rt. Ln r: GJ ^J C? n_ C r -1 m T1 D Ul O n m a rr w n rt a