HomeMy WebLinkAboutCOD-022-02
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Clw;-IlJgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 6, 2002
Report #: COD-22-02
File #..EJ$.Q{t
{;I/I-;2/6-0 ;.L
By-law # J-{'f[k--1 ~
Subject: CL2002-14, MEMORIAL ARENA EXPANSION, NEWCASTLE, ON
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-22-02 be received;
2. THAT Nu-Wood Construction, Ajax, Ontario, with a total bid in the amount of $179,572.75
(including G.S.T.), being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2002-14, be awarded the contract for the Memorial Arena
Expansion, Newcastle, ON, as required by the Operations Department;
3. THAT the total funds required in the amount of $209,572.75 ($179,572.75 tender plus
$30,000.00 consulting and inspection) be drawn from the Impact I Escrow Reserve Fund
Account Fund #1110-00196-0000;
4. THAT the attached By-law marked Schedule "A", authorizing the Mayor and Clerk to
execute the agreement be approved.
Reviewed byn~....:..- 6..5-z1.-
Franklin Wu,
Chief Administrative Officer
arie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
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F ath, RDMR, RRFA,
Director of Operations
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REPORT NO.: cOD-22-o2
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Barry-Bryan Associates (1991) Limited, for the Memorial
Arena Expansion, Newcastle, ON, as required by the Operations Department.
Tenders were advertised and subsequently, bids were received and tabulated as per Schedule
"B" attached.
The total funds in the amount of $209,572.75 ($179,572.75 tender + $30,000.00 inspection
and consulting) will be drawn from the Impact I Escrow Reserve Fund Account #1110-00196-
0000.
As per Report CSD-05-01, Council approved a $300,000.00 interest free loan to the Newcastle
Arena Board for the expansion project with the financing drawn from the Impact/Escrow
Reserve fund account #1110-00196-0000.
Although the low bidder has not previously performed for the Municipality of Clarington in recent
years, they have provided satisfactory service to the Town of Ajax and the Durham Board of
Education.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis of the bids by Operations, Barry-Bryan Associates (1991)
Limited and Purchasing, it was mutually agreed that the low bidder, Nu-Wood Construction,
Ajax, Ontario, be recommended for the contract for the Memorial Arena Expansion, Newcastle,
Ontario.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, o~rAR'121B j6 T(905)623-3379 F (905)623-4169
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BARRY.BRYAN
ASSOCIATES
119911 Limited
Architects
Engineers
Landscape Architect
Project Managers
11 Stanlev Court,
Unitt
Whitby,Ontario
Canada L1N 8P9
Tele: 905-666-5252
Toronto: 905-427-4495
Fax: 905-666-5256
E-mail:bba@bba-archeng_com
www.bba-archeng.com
o 1189L220402 bid summ.wpd
Apri122,2002
Schedule "B"
The Corporation of the Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario L1C 3A6
APR 2 3 2002
MUNICIPALITY OF CLARINGTON
PURCHASING DEPARTMENT
Attention:
Ms. Lou Ann Birkett, Purchasing Manager
Re: Newcastle Memorial Arena Expansion, Caroline Street, Newcastle
Tender CL2002-14
BBA Project No. 01189
Dear Ms. Birkett:
As requested, we have reviewed the tender submissions received for the above noted
project. Tenders for this project were received by the Office of the Clerk for the Municipality
of Clarington at 2:00 p.m., Wednesday, April 17, 2002.
A total of sixteen (16) tenders were received. The tenders were opened at a public meeting
at the Municipal Offices immediately after the closing time. Copies of all tenders submitted
were delivered to our office for review. We understand that the Municipality has reviewed
and verified aU extensions and calculations. We further understand that the appropriate
tender deposits were submitted with each of the tenders.
Barry' Bryan Associates (1991) Limited have reviewed the four (4) lowest Stipulated Prices
received.
Summary of 4 Lowest Stipulated Prices Received
Bidder Tender Amount GST not Total
(Not including GST) included in Amount
tender amount including
GST
Nu-Wood Construction Division $ 167,825.00 $ 11,747.75 $ 179,572.75
of Ter-Bea Holdings Ltd.
Snyder Construction $ 176,400.00 $ 12,348.00 $ 188,748.00
Southern Roc Limited $ 179,800.00 $ 12,856.00 $ 192,656.00
kara Consultants Inc. $ 189,000.00 $ 13,230.00 $ 202,230.00
Each of the bidders correctly acknowledged receipt of Addenda No. 1 issued on Aprii 12,
2002.
Each of the bids included the Cash and Contingency Allowance of $20,000.00.
Separate Prices were not requested or provided by any bidders.
1~06
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Schedule "B"
Altemate Prices were not requested or submitted by any bidders.
The Tender Forms are signed and sealed by all bidders.
i
All tenders are open to acceptance for a period of ninety (90) days.
Bidders were required to submitthe Municipality of Clarington Contractors Safety Statement. These
were properly completed.
Agreements to Bond, each in the amount of 1 00% of the Contract Price, for Perfonmance Bonds and
Labour & Materials Payment Bonds were provided by all bidders.
BBA has obtained references for the two lowest bidders. The references were contacted. The
reference details for Nu-Wood Construction Limited are detailed in the attached spread sheet.
Based on our discussions with the references, it appears that Nu-Wood Construction Division of
Ter-Bea Holdings Limited is qualified and capable of completing the work required.
Based on our review of the tenders, we advise that the tender submitted by Nu-Wood Construction
Division of Ter-Bea Holdings Limited meets the requirements of the tender documents and is the
low bidder of all bids received.
On consideration of the preceding, it is our recommendation that the Tender No. CL2002-14 be
awarded to Nu-Wood Construction Division of Ter-Bea Holdings Limited in the amount of
$167,825.00 plus G.S.T.
Should you require further information, please contact our office.
CME/ec
c.c. Mr. Fred Horvath, Director of Operations
01189L220402 bid summ.wpd
1201
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Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2002-
Bein9 a By-law to authorize a contract between the
Corporation of the Municipality of Clarin9ton and Nu-Wood
Construction, Ajax, Ontario, to enter into an agreement for the
construction of Memorial Arena Expansion, Newcastle,
Ontario.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between, Nu-Wood Construction, Ajax, Ontario and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2002.
By-law read a third time and finally passed this
day of
,2002.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
12U8
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