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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 6th, 2002
Report #: COD-21-02
File # nt.Qr)
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By-law #
Subject:
CO-oPERATIVE TENDER W02-2002, SUPPLY, DELIVERY AND
APPLICATION OF CALCIUM CHLORIDE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-21-02 be received;
2. THAT Miller Paving Limited, Markham, Ontario, with a total bid price of $33,860.00 (plus
applicable taxes), for the Municipality of Clarington's requirements for liquid calcium
chloride (Section I) being the lowest responsible bidder meeting all terms, conditions and
specifications of the Co-operative Tender W02-2002, be awarded the contract to supply
and apply approximately 200,000 litres of liquid calcium chloride, as required by the
Municipality of Clarington Operations Department;
3. THAT Anco Chemicals Inc., Maple, Ontario, with a total bid price of $2,424.80 (plus
applicable taxes), for the Municipality of Clarington's requirements for flaked calcium
chloride (in 36.29 kilo bags), (Section II) being the lowest responsible bidder meeting all
terms, conditions and specifications of the Co-operative Tender W02-2002, be awarded the
portion of the contract to supply and deliver approximately 5,600 kg of flaked calcium
chloride, as required by the Municipality of Clarington Operations Department;
4. THAT pending satisfactory pricing and service and approval by the Durham Purchasing
Co-operative, the contracts be awarded for a second year; and
5. THAT the funds expended be drawn from the approved budget allocation for Operations
Road Maintenance, FORTHWITH.
Submitted b .
arie Marano, H.B.Sc., C.M.O.
Directw Of\pOrporate Services
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Fre-. o~a' ,R~~R, RRFA,
Director of Operations
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Reviewed by: ~ -L-
Franklin Wu,
Chief Administrative Officer
1201
MM\LAB\FH\km
REPORT NO.: cOD-21-02
PAGE 2
BACKGROUND AND COMMENT
The Municipality of Clarington participated with the Durham Purchasing Co-operative Group to
tender for the supply and application of calcium chloride products.
Subsequently, bids were received and tabulated as follows:
Miller Paving
Markham, Ontario
Anco Chemicals Inc.
Ma Ie, Ontario
Toronto Salt & Chemicals
Etobicoke, ON
Bathe & McLellan Bldg. Materials
Oshawa, Ontario
Asphalt Engineering Ltd.
Mississau a, ON
DaLee Dust Control
Stone Creek, Ontario
BrennTag Canada Inc.
Etobicoke, ON
TOTAL SECTION 1 -
(CIa' on Requirements
litres)
LIQUID CHLORIDE
$367,917.68
TOTAL SECTION 2-
(Clart equirements
00 kg)
FLAKE UM CHLORIDE
No bid
No bid $16,681.33
No bid $17,663.71
No bid $20,033.00
No bid $21,188.75
$410,729.13 No bid
No bid $24,270.75
Of the total bid amounts indicated for Sections I and II, the Municipality of Clarington requirements
amount to $33,860.00 and $2,424.80 (plus applicable taxes) respectively.
After review and analysis of the bids by Purchasing and Operations, it was mutually agreed that the
bid from Miller Paving Limited, Markham, Ontario, be recommended for the contract for liquid
calcium chloride (Section I) and that Anco Chemicals Inc., Maple, Ontario, be recommended for the
contract for flaked calcium chloride in 36.29 kilo bags (Section II).
The Finance Director has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
lL02
REPORT NO.: COD-21-02
PAGE 3
The tendered prices from Miller Paving Limited and Anco Chemicals Inc., Maple, ON., reflect
approximately a 5.16% and 4.97% increase respectively over those tendered in 2000.
Due to the timing required for the completion of the work, a forthwith approval is requested.
Miller Paving Limited have previously performed satisfactorily for the Municipality of Clarington.
With respect to Anco Chemicals Inc., although they have not previously supplied the
Municipality of Clarington, they have provided satisfactory product and service to the York
Region District School Board.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
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