HomeMy WebLinkAboutCOD-017-02
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report#: COD-017-02
File#F1t Od,
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By-law #
Date: March 25, 2002
Subject:
RFP2002-2, PORT GRANBY LONG TERM LOW-LEVEL
RADIOACTIVE WASTE MANAGEMENT REPORT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-017-02 be received;
2. THAT Hardy Stevenson & Associates Limited, Toronto, Ontario, being the most
responsible bidder meeting all terms, conditions and specifications of RFP 2002-2 be
awarded the contract for the Consulting Services, Port Granby Long Term Low-Level
Radioactive Waste Management Project;
3, THAT the total funds required be expensed to account # 7004-00003-0247; and
4, THAT the attached By-law, marked Schedule "B" authorizing the Mayor and Clerk to
execute the agreement be approved;
Submitted by
ie Marano, H,B.Sc., C.M.O.
Director of Corporate Services
Reviewed bO
Franklin Wu,
Chief Administrative Officer
ome, MCIP, RPP
r of Planning Services
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1204
REPORT NO.: COO..Q17..Q2
PAGE 2
BACKGROUND AND COMMENT
A Request for Proposal was issued with nine (9) firms being invited to submit on providing the
consulting services for the Port Granby Long Term Low-Level Radioactive Waste Management
Report,
Subsequently, four (4) proposals were submitted and tabulated as per Schedule "A" attached.
The scope of the work includes:
. Provide strategic advice to the Municipality on the process, work plan and key decisions
to be made throughout the Project.
. Review reports and studies being prepared as part of the federal environmental review
process, including the four studies specifically requested by Clarington Council
. Provide advise to municipal staff and Council to assist in understanding the content of
technical reports
. May be required to attend meetings related to the Project, including Information Open
Houses if necessary
. Provide expert testimony, if required, at hearings related to the Project, including
licensing hearings before the Canadian Nuclear Safety Commission,
The time frame for the development of the plan is to start immediately with comments back to
the Federal Government by April 8, 2002.
Proposals were evaluated based on the following:
. The Canadian environmental review process, including the Canadian Environmental
Assessment Act and the Fisheries Act.
. Hazardous waste management site design
. Hydrogeology
. Coastal engineering
. Radioactive waste, including behaviour and health implications
. The team concept of the proponent and compatibility with the owner
. Problem solving skills and ability to work with various parties
. Reference interviews
. Proposed feeds and hourly rates
. Working knowledge in Clarington and Port Hope area
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REPORT NO.: COO.017-o2
PAGE 3
Based on the above evaluation, the below two firms were interviewed by the selection
committee:
Hardy Stevenson and Associates
Toronto, ON
Acres & Associates Environmental Limited
Toronto, ON
The selection committee consisted of the following staff:
. Janice Auger-Szwarz, Senior Planner
. David Crome, MCIP, RPP, Director of Planning Services
. Bin Newell, Manager of Community Planning, Planning Services
. Lou Ann Birkett, C,P.P" A.M,C.T., Purchasing Manager
Of the two firms selected for an interview, the firm of Hardy Stevenson & Associates Limited,
Toronto best meets the criteria established in the Request for Proposal document and
consequently scored the highest in the evaluation process.
After further review and analysis of the submissions, the firm Hardy Stevenson &
AssociatesLimited, Toronto are recommended for this project. Although the subject firm and
subconsultants have not previously provided service for the Municipality of Clarington, they
have provided satisfactory service to the Town of Ajax, Ontario Power Generation Inc, and
Essex County.
It is anticipated that the project will extend over a long term periOd (5 -10 years) and the
consultants would assist the Municipality as required, The funds required for the consulting
services will be drawn form account # 7004-00003-0247, and will be recovered from the Federal
Government by way of an invoice issued by the Finance Department.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation.
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REPORT NO.: COO-o17-o2
PAGE 4
Due to the tight timelines for the response to Natural Resources Canada, the Director of
Planning Services in consultation with the Chief Administrative Officer has authorized the
consultants to commence work on the first phase of the work program. A formal contract for the
complete project will be executed subsequent to Council approval and enactment of the
attached by-law.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
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Leading the Way
Municipality of Clarington
BID SUMMARY
RFP 2002-2
Port Granby, long Term low level
Radioactive Waste Management Project
Bidder Rates
Conestoga-Rovers & Ass. Ltd. Principles $120.80 to $160.00/ hour
Waterloo, ON Other $ 40.20 to $123.00 / hour
Hardy Stevenson & Associates Limited $510.00 - $1,200.00/7.5 hour day
Toronto, ON
Acres & Associates Environmental Limited $80.00 to $182.00 / hour
Etobicoke, ON
Earth Tech. Inc. Principle $120.00 - $150.00 / hour
Markham, ON Other $50.00 - $90.00 / hour
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Schedule "B"
THE CORPORATION OF THE MUNICIPALITY OF
CLARINGTON
BY-LAW 2002-
Being a By-law to authorize a contract between the
Corporation ofthe Municipality of Clarington and Hardy
Stevenson & Associates Limited, Toronto, Ontario, to enter
into an agreement for Consulting Services, Port Granby Long
Term Low-Level Radioactive Waste Management.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between Hardy Stevenson & Associates Limited, Toronto, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
, 2002.
By-law read a third time and finally passed this day of
, 2002.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
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