HomeMy WebLinkAboutCOD-015-02
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
March 4, 2002
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Report #:
COD-015-02
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File #...LL.' ( fr'
By-law #
Subject:
TENDER CL2002-2
GRASS CUTTING AND TRIMMING
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
1. THAT Report COD-015-02 be received;
2. THAT Tom's Landscaping Maintenance and Design, Oshawa, Ontario, with a total bid amount of
$88,420,63 (including G.S.T,) for Section 1, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2002-2, be awarded the three (3) year contract for grass
cutting and trimming for Section 1, as required by the Operations Department;
3, THAT GW.S. Landscaping, Bowmanville, Ontario, with a total bid amount of $61,037.23 (including
G.S.T.) for Section 2, being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2002-2, be awarded the three (3) year contract for grass cutting and
trimming for Section 2, as required by the Operations Department.
4. THAT Tom's Landscaping Maintenance and Design, Oshawa, Ontario, with a totai bid amount of
$32,159.65 (including G.S.T.) for Section 3, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2002-2, be awarded the three (3) year contract for grass
cutting and trimming for Section 3, as required by the Operations Department;
5, THAT the required funds be drawn from the respective year's current budget allocation for grass
cutting with an anOlJ6I ontribution from the capital reserve fund, as necessary, and as past practice
has provid 10 bsidize the contract in lieu of capital expenditure otherwise required;
FORTHW .
Submitted by: /t.z'!fj Reviewed by:d ~ 01.{
~ arie Marano, H.B.Sc" C.M,O. Franklin Wu,
Directo~ of co~por~Js_ Chief Administrative Officer
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122 I
REPORT NO.: COO-o15-o2
PAGE 2
BACKGROUND AND COMMENT
Tenders were publicly advertised and called for a three (3) year Grass Cutting and Trimming
contract, as required by the Operations Department.
Subsequently, tenders were received and tabulated as follows:
BIDDER SEGTION1 .;;:>l!::I,;IIUN2. ,;;:>l!::I,;IJVNi3
GW.S. Landscaping No Bid $61,037.23 $26,344.25
Bowmanville, Ontario
D & F Snow Removal $116,444,56 ' $94,260.46 ' $43,861.43 '
Bowmanville, Ontario
Tom's Landscaping Maintenance & Design $88,420.63 ' $71,337.46 $32,159.65
Oshawa, Ontario
S. Mcpherson Lawn & Snow Service Inc. $115,985.52 $111,209.21 ' $40,665.17
Bowmanville, Ontario
Abba Properly Maintenance $143,803,14 $102,823,93 No Bid
Pontvpool, Ontario
DHF Contracting No Bid No Bid $103,622,64
Blackstock, Ontario
Note: G.S.T. included in all of the above
, Bid Amended extension error
The tender specifications provided the contractor's with the opportunity to offer a pricing discount if
awarded all three (3) sections. Although the administration costs will increase with awarding in the
manner recommended, the potential savings made available by accepting the low bids, outweigh
the potential savings in awarding to one contractor. As the Municipality is recommending the
award to two (2) different contractor's, the pricing discount will not be applicable.
Note, although GW,S. Landscaping was also low bidder for Section 3, they have advised that they
do not feel they are in a position to provide satisfactory service if awarded both Sections 2 and 3
due to the fact that the equipment proposed for Section 3 was unacceptable to the Municipality of
Clarington.
Due to the many changes made in the 2002 tender, a cost comparison to 1999 would not be
reflective of any increases or decreases in prices.
1222
REPORT NO.: COD-015-02
PAGE 3
Both Tom's Landscaping and GW.S, Landscaping have previously performed satisfactorily for
the Municipality of Clarington through the preceding three (3) year Grass Cutting and Trimming
contract.
In order to allow sufficient time for the subject contractors to prepare for this contract, a
FORTHWITH approval is requested,
After further review and analysis of the bids by the Director of Operations and the Purchasing
Manager, it was mutually agreed that the recommendations for the award of Tender CL2002-2 be
as follows:
Section 1 and 3
Section 2
Tom's Landscaping Maintenance and Design, Oshawa, Ontario; and
G.W.S. Landscaping, Bowmanville, Ontario.
The Treasurer has reviewed the funding requirements and concurs with the recommendation.
Queries with respect to department needs, specifications, etc., should be referred to the Director of
Operations.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-3330
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