HomeMy WebLinkAboutCOD-010-02
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 4, 2002
Report #: COD-010-02
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By-law #
Subject:
EARLY TENDER CALLS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1, THAT Report COD-010-02 be received;
2. THAT staff be authorized to advertise and issue tenders in advance of the 2002 Capital
Budget approval for the requirements identified in the body of this report FORTHWITH;
3. THAT the procedures set out in Purchasing By-law #94-129, Section 5, Paragraph 06,
be waived for the purchase of Firefighter bunker suits; and
4. THAT Council authorize staff to enter into negotiations with Starfield Safetywear
Manufacturing Co" Toronto, Ontario, for the supply and delivery of the Firefighter bunker
suits.
Submitted by: Lv'JC:l ~
M' arano, H.B.Sc., C.M.O.
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Director of Finance
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- Michael G. Creighton,
Emergency & Fire Services
Reviewed bO r~~..e.~
Franklin Wu,
Chief Administrative Officer
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REPORT NO.: COD-010-02
PAGE 2
BACKGROUND AND COMMENT
The 2002 Capital Budget is tentatively scheduled for presentation to Council April 12, 2002.
Due to the early cut off date from the manufacturers for ordering vehicles, lengthy lead times,
and the commencement of construction season, there are certain capital requirements that
require pre-budget approval to allow tendering to take place as soon as possible. Due to these
time restrictions, a FORTHWITH approval is requested.
Pre-budget approval is therefore requested for the items listed as per Schedule "A" attached.
For Council's information, the Purchasing Department will be investigating the purchase and/or
lease options for the larger fleet vehicles,
With respect to the fire fighter bunker suits, approval is requested to waive the procedures set
out in Purchasing By-law #94-129, Section 5, Paragraph 06, for the purchase of Firefighter
bunker suits, Starfield Safetywear Manufacturing Co., Toronto, Ontario, has been the
successful tenderer for the supply and delivery of the municipality's bunker suits in recent
years. In order to remain consistent as well as maintain this standard, it is requested that staff
be authorized to enter into negotiations with Starfield Safetywear Manufacturing Co" and
subsequently issue the purchase order. The required funds will be drawn from the Fire and
Emergency Services Capital Budget Account #7102-00001-0520.
Pending Council approval for an early tender call on the items as identified, it is anticipated that
the tenders will be advertised in March. A subsequent report with recommendations for an
award will be presented for approval by Council.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330
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SCHEDULE "A"
EARLY TENDER CALLS
artment
artment
$255,000,00
$160,000.00
$60,000.00
$60,000.00
$35,000.00
$75,000.00
$30,000.00
$35,000.00
$312,000,00
$335,000.00
$1,550,000,00
$15,000.00
$30,000.00
$50,000
trade-in 1993 Champion Grader
extended lead time for orderin
trade-in 1994 Boom Truck
extended lead time for orderin
trade-in 1994 Sign Truck
meet manufacturer cut-off for current ear
trade in Two 1995 S-10 Pick-up Trucks
meet manufacturer cut-off for current ear
trade-in 1995 Y, ton pick-up
meet manufacturer cut-off for current ear
trade-in 1995 Case backhoe
extended lead time for orderin
trade-in 1994 Y, ton pick-up truck
meet manufacturer cut-off for current ear
meet manufacturer cut-off for current year
completion of work required by mid-May
re ort back to Council for final award
completion of work required by mid-May
re ort back to Council for final award
early start-up required due to lengthy duration of
project
lead time prior to program offering
lead time prior to program offering
hiring of new recruits & replacement of existing
suits
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