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CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
L1C3A6 TELEPHONE 623-3379
Report to the Chairman and Members of the General Purpose and Administration Committee
meeting held on December 7, 1981.
Report Number: TR-97-81
Subject: Outstanding Accounts Due from Various Boards
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Recommendation:
It is respectfully recommeded:
1. That this report be received for information and discussion.
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Background and Comments:
It has been the policy of the Town of Newcastle to pay the major operating costs
incurred by some local boards, ie, insurance, payroll , fuel costs, etc. and to charge
back these costs to the Boards.
In establishing these accounts, an assumption that it is the responsibility
of these Boards to liquidate their liability to the Town was made, In most cases the
local Boards have not paid these charges. It has been some time since the boards were
invoiced.
In certain circumstances , Council has approved a grant to help defray the
Board's operating costs. From this grant, the Town deducts any charges paid on t.heir
behalf and remits the net amount early in the following year. In all cases , operating
costs have exceeded grant monies.
Attached please find a listing of the Boards ' indebtness to the Town as of
October 31, 1981, the amount involved and what these charges are for. There is a
requirement that a decision be made as to the disposition of these accounts as some
amounts date back to 1978.
TR-97-81
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Newcastle Arena Board
Insurance Charges 10,983.72
Fuel Charges 6,824. 14
1978 Loan transferred to New Arena Board 4,000.00 21,807.86
Orono Arena Board
Insurance Charges 5,249.44 5,249.44
Brownsdale Community Centre
Insurance Charges 5,650.26 5,650.26
Zion Hall Board
Insurance Charges 1,132.78 1,132.78
Old Tyrone Hall Board
Insurance Charges 2,219.78 2,219.78
Tyrone Hall Board
Insurance Charges 3,712.92 3,712.92
Newtonville Hall Board
Insurance Charges 206.00 206.00
Solina Hall Board
Insurance Charges 6,557.08 6,557.08
Haydon Hall Board
Insurance Charges 419.00 419.00
Baseline Hall Board
Insurance Charges 953.28 953.28
. . . ./3
TR-97-81
- 3 -
Orono Community Hall
Insurance Charges 3,800.00 3,800.00
Library Board
Insurance Charges 431.30
Audit Fees 2,000.00
Prepaid Wages 497.59
Separation Pay - D. Dineen 438.61
Auditors entry re: wages, fuel , 15,983.37 19,350.87
etc.
Bowmanville Cemetery
Insurance 1,203.75
4,835.00 6,038.75
Bowmanville Museum
Auditors entry to adjust surplus (2,640.30) (2,640.30)
Bond Head Cemetery
Transfer to perpetual Care Fund (2,834.53)
Auditors adjusting entry ( 281.67) (3,116.20)
Respectfully submitted,
Kathryn A. Campbell , C.A. , B.Com. ,
Treasurer
KAC/JRB/GF
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