HomeMy WebLinkAboutOPD-001-02
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ClfJ!illgton
REPORT
OPERATIONS DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
CI/l-- Ci/a - u.;z
Date:
Monday February 4, 2002 iJ a
OPD-001.02 File #: r I! I
By-Law #:
Report #:
Subject:
Construction of the Main Branch of the Bowmanville Library
Recommendations:
1. That Report OPD-001-02 be received for information; and
2, That the funds for the temporary relocation of offices be drawn from Account
7007-00000-0298/Unclassified Administration Contingencies
Submitted by:
cJ.- /}t/ j;, Go
Reviewed by, r ~----'~
Fe, Horva h, BA, RD,M.R, RRFA Franklin Wu, M,CIP,
Department Head Chief Administrative Officer
8 i) 1
REPORT NO.: OPD-001-02
PAGE 2
BACKGROUND AND COMMENT
The construction of the Main Branch of the Bowmanville Library and the
expansion to the Municipal Administration Centre is well underway. Forming and
placing of rebar for the 4th floor slab has been completed as well as the forming and
placing of rebar for columns and piers between the 4th and 5th floor.
The project is on schedule with the proposed substantial completion date of
December 2002 for the new addition.
In the next few months the Contractor will be at the stage where connections
to the existing Municipal Administrative Centre floors will be made. In order to do
this, several workstations will have to be relocated.
In review of the construction schedule and in discussions with the three
Departments most affected, staff has prepared a plan that would assist with the
construction schedule, decrease the inconvenience to the Department's operation
and relocate when it is most advantages to the Department to minimize their
operational or seNice concerns.
Costs for relocation of the various Departments will be kept to a minimum.
Costs are basically for the cabling of the telephone and data as well as the
necessary equipment. No additional office furniture is planned as a result of these
moves. An estimate cost for the relocation of the various Departments is
$15,000.00.
In an earlier report by the Corporate SeNices Department, funds were
identified to relocate the Marketing and Communication Division to the existing
library while construction of the customer seNice desk is underway.
Once the Department is relocated to an offsite location they will remain there
until the construction is completed. This is expected to be between nine months to
one year.
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REPORT NO.: OPD-001-02
PAGE 3
The following timeline and Department / Divisional relocation is recommended:
1) Marketing and Tourism Jan 14th-18th Lower level existing Library
2) Purchasing Division Feb 12th-16th Upper floor 168 Church SI.
3) Community Services Depl. Mar 25th _28th Main floor 23 Silver SI.
4) Engineering Depl. Aug 26th_30th Lower level existing Library
Each of the Departments has reviewed the proposed locations and the
suggested time line and are in agreement with the recommendations.
CUSTOMER SERVICES
During the next phase of construction, there will be public inconvenience.
During this transitional phase all Departments will endeavor to minimize any
disruption of service to the public. Appropriate notices will be posted in the
Municipal Administrative Centre, the Clarington web site and the media advising the
public of the temporary relocation of our municipal Departments.
The cost for the temporary relocation has been reviewed by the Director of
Finance, and the necessary funding will be derived from Account 7007 00000 0298
Unclassified Administration Contingencies.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 263-2292 F (905) 263-4433
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