HomeMy WebLinkAboutTM-58-80 TM-5 8-80
TO: His Worship the Mayor and Members of Council
FROM: A. Guiler, Town Manager
DATE: October 28, 1980
SUBJECT: Municipal Facilities
"The Hampton building is a modern, clean, adequate facility.
However, its separation from the Bowmanville offices creates problems
of co-ordination and communication.
The Town Hall in Bowmanville is a mess. The building is dirty,
decrepit, and uncared for. A lack of maintenance and care for a con-
siderable period of time is evident. The washrooms in the basement
are a disgrace. It is basically an unpleasant environment. It must
affect the attitude of your employees."
In January of 1978 Staff was instructed to prepare a report on
the needs for future municipal accommodation requirements and a survey
was made and it was determined that the average space requirements were
. 75 sq. feet per capita. Based on the average of .75 sq. ft. per capita
it was determined that the immediate needs would be 23,250 square feet.
We also calculated the anticipated future space requirements based on the
regional population projections to the year 2000 and based on .75 sq. feet
per capita this would require 37,500 sq. feet.
Staff also recommended in that report that an Ad Hoc Committee
be appointed to consider the following alternatives:
(a) lease a complex
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(b) purchase land and build new complex
(c) purchase land adjacent to existing present Town Hall in
Bowmanville and add an additional 20,000 square feet.
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An Ad Hoc Committee was formed as recommended and this Committee
visited municipal offices in Peterborough, Scarborough, Whitby, Pickering,
Ajax and Cobourg which gave the Committee an appreciation of what could
be done to revitalize and modernize older facilities and the steps some
municipalities went through to build new complexes in new areas of the
municipalities.
In the preparation of report TM-57-80 it was apparent that the
Town would have to consider additional space requirements to house re-
commended staff and it is still my opinion thatthe most efficient solution
to the existing problems would be to construct a new facility or renovate
and add to the existing Town Hall in Bowmanville. This would be the long
term solution and would take approximately three years to complete such
an undertaking and we will speak to this later in this report.
In order to provide interim accommodation, we developed the
following criteria and developed three alternatives:
1) Provide maximum conveinence for ratepayers.
2) Provide minimum disruption to existing services.
3) If at all possible locate in area which will provide
movement of staff within walking distance.
4) Keep costs to a minimum.
5) Keep in mind that the area occupied by Durham Regional
Police will come available in the fall of 1981 or spring
of 1982, which will result in an automatic operations cost
to the Town of $24,000 per year.
At the present time staff are located in four buildings which
house the following functions:
(a) Town Hall - Bowmanville - 3800 square feet
Clerks Department - 4 persons
Treasury Department - 8 persons
vor's Office -
"anager's Office 3 persons
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(b) Hampton - 2300 square feet
Public Works - 3 persons
Planning - Committee
Buildingf Adjustment - 11 persons
(c) Bell Building - 2400 square feet
Community Services - 4 persons
By-law Enforcement - 2 persons
Committee Room
Small Office for Council
Lunch Room - staff
(d) Police and Fire Building - 206 square feet
Fire Chief's Office - 2 persons
HAMPTON OFFICE
Operating Costs 1979
Wages $ 5201
Heat 1512
Hydro 741
Caretaking Supplies 22
Insurance 575
Maintenance 244
Renovations 696
$ 8991
Cost of off premises
telephone line (est.) 2440
Mileage cost for transportation
(Hampton-Bowmanville) 3800
$15,191
>� Caretaking supplies very low due to arrangement with community
centre board whereby we pay cost of labour and they pay for supplies.
* Cost for employees time in travelling is approx. $5000.
Bell Building /79
Wages & Benefits (calculated) 2189.11
Heat 593.25
Electricity 687. 89
Water 77.93
Supplies (caretaking) 243.82
Insurance 34.00
Caretaking Contract 1260.00
Bldg. Rental (including taxes) 7864.53
Bldg. Mtle. 424.34
Renovations 905.08
14,279.95