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HomeMy WebLinkAbout11/30/2015 Cla. r-- ingtoit General Government Committee f Agenda Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario _ Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(cD_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Copies of Reports are available at www.clarington.net ladivon General Government Committee Agenda Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Disclosures of Pecuniary Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of November 9, 2015 6-1 6.2 Minutes of a Special Meeting of November 24, 2015 6-18 7 Delegations 7.1 Brad Carter, Acting Planning Manager and Bill McLean, Board Member, Durham Regional Police Services, Regarding Community Safety and Policing in Durham Region - 2017-19 Business Plan 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Ontario Conservation Authority dated 8-1 November 17, 2015 8.2 Minutes of the Kawartha Conservation Authority dated September 23, 2015 8-4 8.3 Minutes of the Newcastle Village Community Hall Board dated 8-10 September 15, 2015 8.4 Minutes of the Ganaraska Region Conservation Authority dated 8-12 October 15, 2015 8.5 Melodee Smart, Administrative Assistant, Works Department, Regional 8-16 Municipality of Durham — DurhamNork Energy From Waste Project (MOE File No.: EA-08-02) (2015 Compliance Monitoring Report) 8.6 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional 8-183 Municipality of Durham — Region of Durham's Comments on the Conservation Authorities Act Discussion Paper Page 1 Garitwwn General Government Committee Agenda Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers 8.7 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional 8-233 Municipality of Durham — Update Regarding Ontario's Proposed Cap and Trade Program for Greenhouse Gas Emissions and Potential Impacts on the Solid Waste Management Sector 8.8 Judy Mead, President, Autism Home Base Durham —Thank You for 8-248 Community Grant 8.9 Linda Gasser— Durham Incinerator Emissions Exceedances, Delegation to 8-249 Durham Region Council on November 4, 2015 8.10 Patrick Puccini, Senior Project Manager, AECOM — Notice of Study 8-276 Completion and Transportation Environmental Study Report (TESR) Submission — Highway 401 from Brock Road to Courtice Road — Class Environmental Assessment and Preliminary Design Study, Ministry of Transportation [NOTE: TESR available in the Clerk's Department for viewing] 8.11 Rodney Fry, DCR Manager, Blackbird Constructors 407 General 8-279 Partnership — Notice of Submission Highway 407 East Phase 2 Design and Construction Report#2 (DCR) [NOTE: DCR available in the Clerk's Department for viewing] 8.12 Melodee Smart, Administrative Assistant, Works Department, Regional 8-281 Municipality of Durham — Durham/York Energy From Waste Project (MOE File No.: EA-08-02) (Inquiry and Contact Logs) 8.13 Melodee Smart, Administrative Assistant, Works Department, Regional 8-292 Municipality of Durham — Durham/York Energy From Waste Project (MOE File No.: EA-08-02) (Ambient Air Quality 3rd Quarterly Report) 8.14 Heather Brooks, Director Natural Heritage & Watershed Planning, Central 8-381 Lake Ontario Conservation Authority— Central Lake Ontario Conservation Authority Board of Directors Staff Report#5326-15 and Resolution #119/15: Highway 418 — Resolution to the Change in Design of the Crossing of the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and Lake Iroquois Page 2 Uarington General Government Committee Agenda Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers 9 Communications — Direction 9.1 Sean Derouin, Project Manager, Ministry of Transportation —Application for 9-1 Noise By-law 2007-071 Exemption for MTO WP 4117-12-00 (Motion to approve the exemption to the Municipality's Noise By-law) 9.2 BGen (retd) The Honourable Mr. Justice D. Halikowski, Ontario Court of 9-2 Justice — Sam Sharpe Courthouse — Regional Municipality of Durham (Motion for Direction) 9.3 Rosalie A. Evans, Solicitor-Clerk, Municipality of Neebing — Consultation 9-6 on the Police Services Act (Motion for Direction) 9.4 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional 9-10 Municipality of Durham — Memorandum from Dr. Robert Kyle, Commissioner & Medical Officer of Health Dated October 15, 2015 Re: National Pharmacare (Motion for Direction) 9.5 Jo-Anne McFarland, Clarington Polar Bear Swim Committee — Clarington 9-13 Polar Bear Swim —January 1, 2015 (Motion for Direction) 9.6 Rosario Marchese, Chairperson, Citizen's Coalitions Against Privatization 9-14 (CCAP) — Hydro One Not for Sale Campaign (Motion for Direction) 9.7 Linda Gasser— Energy From Waste, Waste Management Advisory 9-15 Committee (EFW WMAC) (Motion for Direction) Page 3 Clarington General Government Committee Agenda Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers 10 Presentations 10.1 Matthew Way and Jennifer Green, Region of Durham Health Department Regarding Mental Health Programming in the Region of Durham 11 Engineering Services Department 11.1 EGD-021-15 Rosegarden Subdivision Phase 1, Bowmanville, Plan 11-1 40M-2337 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works 11.2 EGD-022-15 Springfield Subdivision Phase 1, Courtice, Plan 40M-2426 11-6 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works 12 Operations Department No Reports 13 Emergency and Fire Services Department 13.1 ESD-004-15 Amendment to Fees By-law Schedule B 13-1 14 Community Services Department 14.1 CSD-015-15 Sponsorship Requests for Bowmanville Figure Skating 14-1 Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade 14.2 CSD-016-15 Clarington Fitness Centre Renovation-Request for 14-14 Additional Fees 15 Municipal Clerk's Department 15.1 CLD-020-15 Parking Meters on Church Street 15-1 15.2 CLD-022-15 Appointment to the Clarington Museums and Archives 15-10 Board Page 4 Clarington General Government Committee Agenda Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers 15.3 CLD-023-15 Appointment to the Ganaraska Forest Recreational User 15-14 Committee 16 Corporate Services Department No Reports 17 Finance Department 17.1 FND-018-15 2016 Interim Tax Levy 17-1 18 Solicitors Department No Reports 19 Chief Administrative Office No Reports 20 New Business - Consideration 21 Unfinished Business None 22 Confidential Reports No Reports 23 Adjournment Page 5 i Clarington General Government Committee Minutes November 9, 2015 Minutes of a meeting of the General Government Committee held on Monday, November 9, 2015 at 9:30 AM in the Council Chambers. G Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor W. Woo Regrets: Councillor C. Traill Staff Present: F. Wu, A. Allison, S. Brake until 3;05 PM, T. Cannella until 3:05 PM, J. Caruana until 3:05 PM, M. Marano until 3:25 PM, N. Taylor until 3:25 PM, G. Weir until 3:05 PM, A. Greentree, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction Councillor Woo added a new business item, regarding the Deputy Mayor for the f Municipality of Clarington from January 1, 2016 to December 31, 2016 be added to the New Business — Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG-083-15 f Moved by Councillor Cooke, seconded by Councillor Hooper That the Agenda be adopted as presented, with the addition of the new business item Deputy Mayor for the Municipality of Clarington from January 1, 2016,to December 31, 2016. Carried i 4 Disclosures of Pecuniary Interest Later in the meeting, Councillor Woo declared a pecuniary interest in Report COD-025-15, 2015-2017 Provisions Affecting All Employees — CUPE Inside & Outside, Non-Affiliated Employee Group, Other Applicable Employment Groups, Applicable Board and Committee Appointed Positions 5 Announcements Members of Council announced upcoming community events and matters of community I interest. E 6-1 I Clar*wn General Government Committee Minutes November 9, 2015 6 Adoption of Minutes of Previous Meeting Resolution #GG-084-15 Moved by Councillor Woo, seconded by Councillor Cooke That the minutes of the regular meeting of the General Government Committee meeting held on October 19, 2015, be approved. Carried 7 Delegations 7.1 Cloveth Smith, Internship Coordinator, Dallas Boyer, Manager of Operations — Arts & Science Co-op Programs, and Renan Levine, Professor — Department of Political Science, University of Toronto Scarborough, Regarding University of Toronto Scarborough Co-op Placement Program Cloveth Smith, Internship Coordinator, University of Toronto Scarborough was present regarding the University of Toronto Scarborough Co-op Placement Program. She made a verbal presentation to accompany three handouts. Ms. Smith explained to the Committee that the students of this program have expressed interest in co-op placement opportunities within the Municipality of Clarington. She provided an overview of the types of students and various programs that are available at the University of Toronto Scarborough. Ms. Smith reviewed the process involved in placing co-op students and the importance of co-op placements. Renan Levine, Professor— Department of Political Science, University of Toronto Scarborough, advised the Committee that he is aware of the budget restrictions a Municipality has with respect to hiring of co-op students. He continued by reviewing the benefits of having students placed within the Municipality which included assisting departments with day to day operations and special projects. Mr. Levine added that these students are eager to gain experience and willing to learn and assist in any capacity. Dallas Boyer, Manager of Operations —Arts & Science Co-op Programs, University of Toronto Scarborough, addressed the Committee and recommended the hiring of two additional co-op positions with the Municipality of Clarington. He explained that having two co-op students allow them to fit into the organization more easily, assist with travelling, and that these students will help motivate each other. Mr. Boyer explained that on average a co-op student is paid approximately $15.00 per hour and that in total the approximate cost to the Municipality would be $10,000. Ms. Smith concluded the by advising the Committee that there are many benefits to implementing a co-op program and asked Committee to consider the recommendations. She thanked the Committee and added that she hopes to work the Municipality in the future. - 2 - 6-2 Clarftwn General Government Committee Minutes November 9, 2015 i Resolution #GG-085-15 Moved by Councillor Partner, seconded by Councillor Woo That the addition of two co-op student positions be considered in the 2016 Budget. Carried 7.2 Kevin Empey, Chief Executive Officer, Lakeridge Health, Regarding an Update on the Hospital Building Plans r Kevin Empey, Chief Executive Officer, Lakeridge Health, was present to provide an update on the hospital building plans. He made a verbal presentation to accompany an electronic presentation. Mr. Empey provided some information on Lakeridge Health + which included hospital statistics, a brief description of the hospital sites, and recent recognition and accomplishments of the hospitals. He continued by highlighting key services which included the cancer centre, dialysis program, addiction services, the stroke program, critical care, the eye centre, continuing care, and rehabilitation services. Mr. Empey summarized the hospital programs, equipment, and education opportunities. He reviewed how Lakeridge Health is working towards improving the experience for all patients. Mr. Empey continued by highlighted the driving science and innovations which included the driving of skilled employment, increasing education, and research. He continued by reviewing current statistics on education and research. Mr. Empey added that they have one main plan for the hospital sites and are looking to advance all of the sites. He provided an overview of the statistics of the aging population in addition to the Lakeridge Health bed timeline. Resolution #GG-086-15 Moved by Councillor Neal, seconded by Councillor Hooper C. r., That the'Rules of Procedure be suspended to allow the delegation of Kevin Empey to be extended for an additional five minutes. Carried i' Mr. Empey continued by reviewing the overall project status. He explained the "Bowmanville Challenges" and reviewed the site and proposed additions. Mr. Empey �- continued by noting the proposed solutions. He reviewed the proposed new wing to the Bowmanville hospital and provided details of the expansion and the proposed demolition of a portion of the existing hospital once the new wing is completed. Mr. Empey concluded by reviewing the project status, and the budget for the three major proposed projects which included the Bowmanville hospital. He noted that the Region of Durham has adopted a policy to pay approximately 7 1/2 percent and encouraged Clarington Council to also consider supporting the project financially. Although the project is currently not on the Provinces 10 year capital plan, he believes that locally supported projects have a greater chance of moving onto the plan. - 3 - I` 6-3 Clarftwn General Government Committee Minutes November 9, 2015 Resolution #GG-087-15 Moved by Councillor Neal, seconded by Councillor Hooper That the delegation of Kevin Empey, Chief Executive Officer, Lakeridge Health, regarding an update on the hospital building plans, be received with thanks. Carried 7.3 Linda Givelas, Forest Centre Manager and Aaron Staples, Outdoor Education Teacher, Ganaraska Forest Centre, Regarding, Report CSD-014-15, Sponsorship Requests for Ganaraska Forest Centre, Heart & Stroke Foundation — Durham Region and Orono Town Hall Linda Givelas, Forest Centre Manager and Aaron Staples, Outdoor Education Teacher, Ganaraska Forest Centre were present regarding Report CSD-014-15, Sponsorship Requests for Ganaraska Forest Centre, Heart & Stroke Foundation — Durham Region and Orono Town Hall. Ms. Givelas thanked the members of Committee for considering their application and noted that their correspondence was contained in the staff report. She advised that they are available to answer any questions from the Committee. Alter the Agenda Resolution #GG-088-15 Moved by Councillor Partner, seconded by Councillor Woo That the Agenda be altered to consider Report CSD-014-15, Sponsorship Requests for Ganaraska Forest Centre, Heart & Stroke Foundation — Durham Region and Orono Town Hall, at this time. Carried 14.2 CSD-014-15 Sponsorship Requests for Ganaraska Forest Centre, Heart& Stroke Foundation — Durham Region and Orono Town Hall Resolution #GG-089-15 Moved by Councillor Hooper, seconded by Councillor Cooke That Report CSD-014-15 be received; That the sponsorship request for Ganaraska Forest Centre be approved for$2500, with potential for an additional $2500 in 2016; That the sponsorship request for the Heart & Stroke Foundations — Durham Region in the amount of$111.76, be approved; That the sponsorship request for Orono Town Hall Board in the amount of$300.00, be approved. - 4 - 6-4 f General Government Committee Clarington Minutes November 9, 2015 That all interested parties listed in Report CSD-014-15 and any delegations be advised of Council's decision. Motion Divided (See following motions) i Resolution #GG-090-15 Moved by Councillor Neal, seconded by Councillor Hooper That the foregoing Resolution #GG-089-15 be divided to consider each request separately. Carried I Resolution #GG-091-15 Moved by Councillor Neal, seconded by Councillor Hooper t That the sponsorship request for Ganaraska Forest Centre be approved for $2500, with potential for an additional $2500 in 2016. Motion Lost Resolution #GG-092-15 Moved by Councillor Neal, seconded by Councillor Cooke That the sponsorship request for Ganaraska Forest Centre for $2500.00 be received for information. Carried t Resolution #GG-093-15 Moved by Councillor Neal, seconded by Councillor Hooper That the sponsorship request for the Heart & Stroke Foundations — Durham Region in the amount of$111.76, be approved. Carried [ Resolution #GG-094-15 Moved by Councillor Neal, seconded by Councillor Hooper E That the sponsorship request for Orono Town Hall Board in the amount of $300.00, be approved. Carried i' L - 5 - 6-5 r i 04pgtoil j General Government Committee Minutes November 9, 2015 7.4 Brandon Long, Assistant Location Manager, GEP 12 Monkeys Inc., Regarding a Request for an Exemption to Noise By-law 2007-071 Brandon Long, Assistant Location Manager, GEP 12 Monkeys Inc. was present on behalf of GEP Productions regarding a request for an exemption to the Noise By-law. Mr. Long explained to the Committee that they will be filming a television series at 2020 Lambs Road, Bowmanville. He continued by explaining that they will require a Noise By-law exemption as they will have simulated gun fire and will be filming day and night. Mr. Long concluded by advising the Committee that they will notify all area businesses and residents of the noise. Resolution #GG-095-15 Moved by Councillor Cooke, seconded by Councillor Hooper That the exemption request by GEP 12 Monkeys Inc. to the Municipality's Noise By-law from November 16, 2015 to December 5, 2015 for a filming event at 2020 Lambs Road, Bowmanville, be approved. Carried Recess Resolution #GG-096-15 Moved by Councillor Partner, seconded by Councillor Hooper That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:06 AM with Mayor Foster in the chair. 8 Communications - Receive for Information 8.1 Minutes of the Newcastle Village Community-Hall Board dated June 16, 2015 .8.2 Minutes of the Central Lake Ontario Conservation Authority dated October 20, 2015 8.3 Minutes of the Ganaraska Region Conservation Authority dated September 17, 2015 8.4 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham — Fire Services Study Response from Area Municipalities - 6 - 6-6 i i Clarington General Government Committee Minutes November 9, 2015 k 8.5 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham — Resolution from Durham Trail Co-ordinating Committee (DTCC) Re: 150 Kilometre Walk to Celebrate Canada's 150th Birthday and Highlight the Trans Canada Trail 8.6 Bruce McCuaig, President & CEO, Metrolinx— Metrolinx Update Resolution #GG-097-15 r Moved by Councillor Woo, seconded by Councillor Hooper That the communications 8.1 to 8.6 be received for information, with the exception of Correspondence Items 8.5 and 8.6. Carried � i Resolution #GG-098-15 i Moved by Councillor Neal, seconded by Councillor Cooke j That communications Item 8.5 regarding a resolution from Durham Trail Co-ordinating Committee (DTCC) - 150 Kilometre Walk to Celebrate Canada's 150th Birthday and Highlight the Trans Canada Trail, be referred to staff. Carried Resolution #GG-099-15 r Moved by Councillor Woo, seconded by Councillor Cooke That the communication Item 8.6 regarding a Metrolinx Update, be received for information. Carried E c 9 Communications — Direction 9.1 Linda J. Lai i berte,CAO/Sectretary-Treas u rer, Ganaraska Region Conservation Authority — 2016 Preliminary Budget Review i Resolution #GG-100-15 Moved by Councillor Partner, seconded by Councillor Woo f That the communication Item 9.1 be received for information. Carried j r - 7 - 6-7 Clar*wn General Government Committee Minutes November 9, 2015 9.2 Brandon Long, GEP 12 Monkeys Inc. — Filming Intensions for Camp 30 — 2020 Lambs Road — Request for Noise Exemption Communication Item 9.2 was considered earlier in the meeting during the delegation portion of the agenda. 10 Presentations 10.1 David Garcia, President & CEO, Paul Ruttan, Director of Infrastructure, Blackbird Infrastructure, Gabriel Medel, Design Build Director and Melvin Ramcharitar, Construction Manager, Blackbird Construction, Regarding an Overview of Phase.2 Construction of Highway 407 and Relating Road Closures and Detours David Garcia, President & CEO, Blackbird Infrastructure, was present to provide an overview of the Phase 2 construction of Highway 407 and relating road closures and detours. He made a verbal presentation to accompany an electronic presentation and a handout. Mr. Garcia noted that this project was awarded in March, 2015, provided background information on the project and the developers involved. He reviewed the accessibility of the project to the public which included regular scheduled meetings, public information centres, and the opportunity for comments on the project to be submitted. He continued by highlighting the main project elements of the Highway 407 East Phase 2. Gabriel Medal, Design Build Director, Blackbird Construction, reviewed the consultations that have been conducted and the consultation recommendations. Mr. Medel provided an explanation for the various road closures and the benefits. He continued by reviewing the proposed traffic detours Stage 1 from November 2015 to June 2016 and the proposed traffic.detours Stage 2 from June 2016-September 2016. Mr. Medel concluded by providing a summary of the upcoming road closures. Resolution #GG-101-15 Moved by Councillor Neal, seconded by Councillor Hooper That the presentation of David Garcia, President & CEO, Paul Ruttan, Director of Infrastructure, Blackbird Infrastructure, Gabriel Medel, Design Build Director and Melvin Ramcharitar, Construction Manager, Blackbird Construction, regarding an overview of Phase 2 construction of Highway 407 and relating road closures and detours, be received for information. Carried - 8 - 6-8 I i i Clarington General Government Committee Minutes r November 9, 2015 Recess i C Resolution #GG-102-15 Moved by Councillor Partner, seconded by Councillor Woo i That the committee recess for one hour. Carried j The meeting reconvened at 1:00 PM with Mayor Foster in the chair. 10.2 Curry Clifford, Corporate Initiatives Officer, Municipality of Clarington, Regarding Actions to be Forthcoming.with Respect to GO Train East Lakeshore Extension i Curry Clifford, Corporate Initiatives Officer, Municipality of Clarington was present regarding actions to be forthcoming with respect to GO Train East Lakeshore Extension. He made a verbal presentation to accompany an electronic presentation. Mr. Clifford reviewed project limits of the Lakeshore East Extension. He highlighted how the project will assist the growing economy including creating investment and employment opportunities in the Municipality of Clarington. Mr. Clifford highlighted the opportunities for investment and jobs with the addition of the Courtice Commuter Station and the Bowmanville GO Transportation Hub. He provided an overview of important dates and a timelines from 2004 to March 2015. Mr. Clifford provided an overview of the success factors that were learned from speaking to other municipalities. He added that we are working together to build local partnerships to create a consensus on the vision for the project. Mr. Clifford reviewed the next steps and concluded by reviewing the key messages for the public and the key messages to the investors and stakeholders. Resolution #GG-103-15 Moved by Councillor Partner, seconded by Councillor Woo I' That the presentation of Curry Clifford, Corporate Initiatives Officer, Municipality of Clarington, regarding actions to be forthcoming with respect to GO Train East Lakeshore Extension, be received with thanks. 4' Carried Councillor Neal chaired this portion of the meeting. I'. j f is II t j j - 9 - 6-9 Clarftwn General Government Committee Minutes November 9, 2015 11 Engineering Services Department Resolution #GG-104-15 Moved by Councillor Cooke, seconded by Councillor Woo That Reports EGD-017-15, EGD-018-15, and EGD-019-15 be approved on consent as follows: 11.1 EGD-017-15 Baywood Subdivision Phase 4, Bowmanville, Plan 40M-2332 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works That Report EGD-017-15 be received; That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2332; That Council approve the by-law attached to Report EGD-017-15, assuming certain streets within Plan 40M-2332 and adjacent Plan 1 OM-840 as public highways; and That all interested parties listed in Report EGD-017-15 be advised of Council's decision. 11.2 EGD-018-15 Birchdale Subdivision Phase 213, Courtice, Plan 40M-2317 (Part) `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works That Report EGD-018-15 be received; That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2317; That Council approve the by-law attached to Report EGD-018-15, assuming certain streets within Plan 40M-2317 as public highways; and That all interested parties listed in Report EGD-018-15 be advised of Council's decision. - 10 - 6-10 I' General Government Committee Claritwn Minutes November 9, 2015 I 11.3 EGD-019-15 Springfield Subdivision Phase 3, Courtice, Plan 40M-2451 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works That Report EGD-019-15 be received; That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2451; j That Council approve the by-law attached to Report EGD-019-15, assuming c certain streets within Plan 40M-2451 and adjacent Plan 40R-26040 as public highways; and That all interested parties listed in Report EGD-019-15 be advised of Council's decision. Carried Councillor Partner chaired this portion of the meeting. i 12 Operations Department 12.1 OPD-009-15 Winter Maintenance of Trails Resolution #GG-105-15 Moved by Councillor Hooper, seconded by Mayor Foster That Report OPD-009-15 be received for information; and That all interested parties listed in Report OPD-009-15 and any delegations be advised j of Council's decision. Carried 12.2 OPD-010-15 Highway#407 Crossing Roads and Detour Maintenance Agreement Resolution #GG-106-15 Moved by Councillor Neal, seconded by Councillor Cooke i That Report OPD-010-15 be received; That the Mayor and the Municipal Clerk be authorized to execute a road servicing agreement with Blackbird Maintenance 407 General Partnership (BBM 407) based on the terms as determined satisfactory by the Director. of Operations, Director of Finance and the Municipal Solicitor; and - 11 - 6-11 Clarftma General Government Committee Minutes November 9, 2015 That all interested parties listed in Report OPD-010-15 and any delegations be advised of Council's decision. Carried Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD-003-15 Emergency Services.Activity Report Resolution #GG-107-15 Moved by Councillor Hooper, seconded by Mayor Foster That Report ESD-003-15 be received for information. Carried Councillor Hooper chaired this portion of the meeting. 14 Community Services Department 14.1 CSD-013-15 Older Adult Programs & Services Rates and Fees Resolution #GG-108-15 Moved by Councillor Partner, seconded by Mayor Foster That Report CSD-013-15 be received; That Council approve the proposed rates and fees as outlined for the period January 1, 2016 to August 31, 2017, and That all interested parties listed in Report CSD-013-15 and any delegations be advised of Council's decision. Carried 14.2 CSD-014-15 Sponsorship Requests for Ganaraska Forest Centre, Heart & Stroke Foundation — Durham Region and Orono Town Hall Report CSD-014-15, Sponsorship Requests for Ganaraska Forest Centre, Heart & Stroke Foundation — Durham Region and Orono Town Hall, was considered earlier in the meeting during the delegation portion of the agenda. 15 Municipal Clerk's Department No Reports for this section of the Agenda. - 12 - 6-12 f f 1 Cla-ritwn General Government Committee Minutes November 9, 2015 Mayor Foster chaired this portion of the meeting. E 16 Corporate Services Department 16.1 COD-023-15 Tourism Service Delivery Consideration Resolution #GG-109-15 Moved by Councillor Partner, seconded by Councillor Woo That Report COD-023-15 be received; j I That the Municipal Service delivery model for Tourism as outlined as option a) in Report COD-016-15 with the approval of the additional position of a full-time Tourism Coordinator effective December 1, 2015, be approved; and That all interested parties listed in Report COD-023-15 and any delegations be advised of Council's decision. Carried as Amended (See following motions) Resolution #GG-110-15 i Moved by Councillor Woo, seconded by Councillor Partner E That the foregoing Resolution #GG-109-15 be amended by adding the following after the second paragraph: "That the Clarington Tourism and Marketing Board and the Clarington Board of Trade be recognized and thanked for their efforts in working with the Municipality of Clarington on the proposed tourism service delivery model." Carried 4 Suspend the Rules Resolution #GG-111-15 Moved by Councillor Neal, seconded by Councillor Cooke r That the Rules of Procedure be suspended to allow Members of Committee to speak to is the matter of the foregoing Resolution #GPA-109-15 a second time. Carried The foregoing Resolution #GG-109-15 was then put to a vote and carried as amended. I' - 13 - 6-13 Clarftwa General Government Committee Minutes November 9, 2015 16.2 COD-026-15 Snow Clearing of Sidewalks and Parking Lots Resolution #GG-112-15 Moved by Councillor Cooke, seconded by Councillor Hooper That Report COD-026-15 be received; That B&D Tractor Services with an annual revised bid amount of$232,720.72 (net.H.S.T. rebate) and 2262728 Ontario Ltd O/A BJ Flint and Sons with an annual revised bid amount of$246,102.65 (net H.S.T. rebate), being the lowest responsible bidders meeting all terms, conditions and specifications of Tender CL2015-30 be awarded the contract for Snow Clearing of Sidewalks and Parking Lots; That the funds expended be drawn from the respective operating budgets; and That the Purchasing Manager be authorized to extend the contract for up to four additional one year terms pending satisfactory service, available funds, and subject to yearly rate increase based on the Consumer Price Index, All Items, Ontario, most recent issue. Carried 17 Finance Department 17.1 FND-016-15 Financial Update as at September 30, 2015 Resolution #GG-113-15 Moved by Councillor Hooper, seconded by Councillor Partner That Report FND-016-15 be received for information. Carried 17.2 FND-017-15 Response to Council Request Regarding Clarington Museum Resolution #GG-114-15 Moved by Councillor Cooke, seconded by Councillor Woo That Report FND-017-15 be received for information. Carried - 14 - 6-14 i Clarftwa General Government Committee I Minutes November 9, 2015 18 Solicitors Department 18.1 LGL-009-15 Older Adult Governance — Management of the Beech Centre Resolution #GG-115-15 i Moved by Councillor Cooke, seconded by Councillor Hooper That Report LGL-009-15 be received; That Council pass By-law No. 2015-074 attached to Report LGL-009-15 (Attachment 1) in order to designate the Beech Centre as a municipal capital facility and exempt it from taxation; That the Clerk be directed to provide written notice of By-law No. 2015-074 to the Minister of Education as required by subsection 110(5) of the Municipal Act, 2001; That the Clerk be directed to provide written notice of By-law No. 2015-074 to the Municipal Property Assessment Corporation, the Clerk of the Region of Durham and the local school boards as required by subsection 110(8) of the Municipal Act, 2001; That the Mayor and the Clerk be authorized to execute the Transition Agreement and Municipal Capital Facility Agreement with the Bowmanville Older Adult Association f attached to this Report (Attachments 2 and 3); That staff be authorized to take all steps necessary to fulfill all of the Municipality's obligations under the Transition Agreement; and That all interested parties listed in Report LGL-009-15 and any delegations be advised of Council's decision. Carried f 19 Chief Administrative Office 19.1 CAO-003-15 Implementing the 2015-2018 Strategic Plan Resolution #GG-116-15 Moved by Councillor Partner, seconded by Councillor Hooper That Report CAO-003-15 and the attached table "Implementing the 2015-2018 Strategic ' Plan" be received for information. Carried - 15 - 6-15 � Clarington General Government Committee Minutes November 9, 2015 20 New Business — Consideration 20.1 Deputy Mayor for the Municipality of Clarington from January 1, 2016 to December 31, 2016 Resolution #GG-117-15 Moved by Councillor Woo, seconded by Councillor Hooper That, in accordance with Section 226 of the Municipal Act, 2001, c.25, during the four-year term of Council (2014 through to 2018), Regional Councillor Wards 1 and 2, Joe Neal, be appointed, as the Deputy Mayor for the Municipality of Clarington from January 1, 2016 until December 31, 2016. Carried 21 Unfinished Business There were no items considered under this section of the Agenda. 22 Confidential Reports Councillor Woo declared a pecuniary interest in Report COD-025-15, 2015-2017 Provisions Affecting All Employees — CUPE Inside & Outside, Non-Affiliated Employee Group, Other Applicable Employment Groups, Applicable Board and Committee Appointed Positions, as his wife is member of the executive of the CUPE Local at Lakeridge Health Bowmanville. Councillor Woo left the room and refrained from discussion and voting on this matter. Closed Session Resolution #GG-118-15 Moved by Councillor Cooke, seconded by Councillor Partner That in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing Confidential Report COD-025-15, 2015-2017 Provisions Affecting All Employees — CUPE Inside & Outside, Non-affiliated Employee Group, Other Applicable Employment Groups, Applicable Board and Committee Appointed Positions and a Confidential Verbal Report from the Chief Administrative Officer regarding a property matter, being items which deal with: • a proposed or pending acquisition or disposition of land by the municipality; • advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and • a matter that deals with labour relations or employee negotiations Carried - 16 - 6-16 i i Clarington General Government Committee Minutes November 9, 2015 Rise and Report The meeting resumed in open session at 4:31 PM with Mayor Foster in the Chair. i Mayor Foster advised that two items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. I i 22.2 COD-025-15 2015-2017 Provisions Affecting All Employees — CUPE Inside j & Outside, Non-Affiliated Employee Group, Other Applicable Employment Groups, Applicable Board and Committee Appointed Positions Resolution #GG-119-15 Moved by Councillor Neal, seconded by Councillor Partner I That the recommendations contained in Confidential Report COD-025-15, 2015-2017 Provisions Affecting All Employees — CUPE Inside & Outside, Non-Affiliated Employee Group, Other Applicable Employment Groups, Applicable Board and Committee Appointed Positions, be approved. Carried Councillor Woo returned to the meeting. 23 Adjournment Resolution #GG-120-15 Moved by Councillor Partner, seconded by Councillor Hooper That the meeting adjourn at 4:35 PM. Carried Mayor Deputy Clerk r i i - 17 - 6-17 r i j ClaringtonSpecial General Government Committee Minutes November 24, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. i Minutes of a special meeting of the General Government Committee held on Tuesday, November 24, 2015 at 9:00 AM at the Clarington Library— Courtice Branch Great Room. I Roll Call Present Were: Mayor A. Foster Councillor R. Hooper Councillor S. Cooke Councillor J. Neal (left at 11:55 AM and returned at 1:25 PM) j Councillor W. Partner Councillor W. Woo Absent: Councillor C. Traill Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir i Municipal Clerk, A. Greentree Manager of Facilities, G. Acorn Corporate Initiatives Officer, C. Clifford Deputy,Treasurer, L. Gordon Administrative Assistant to the Director of Finance, H. Lynch Corporate Communications Officer, B. Radomski Chief Executive Officer Clarington Library, L. Kent Mayor Foster chaired this portion of the meeting. Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting. r j i 6-18 Special General Government Committee Minutes November 24, 2015 Finance Department Nancy Taylor, Director of Finance/Treasurer, provided a verbal report, accompanied by a PowerPoint presentation, highlighting: ➢ Financial Indicators — BMA Statistics o The Director committed to providing Members of Council with a copy of the BMA Study once it is has been received ➢ Historical Trends o The preliminary estimate for our Assessment Growth is low and therefore will add some pressure on the 2016 budget ➢ Asset Management Plan o This is a significant project that affects every department and is due to the Province before December, 2016. Additionally it will affect future capital budgets o Clarington maintains an inventory of 6,041 individual asses with a combined value of$633,863,322 ➢ Long-term Debt • The Courtice Library debt is expected to be floated in 2016 and therefore it will affect the debt and repayments • The Director is anticipating that she will be bringing forth a debt financing policy for Council's consideration in 2016 ➢ Reserve Fund Issues • The Director explained that Reserve Funds represent accounts where the funds are segregated for a specific purpose while Reserves are accounts where ongoing operating surplus monies set aside • Highlighted 5 key areas of specific focus being: Municipal Capital Works, Rate Stabilization, Fire Equipment, Facilities/Parks Maintenance, and Community Services Capital • Highlighted Development Charges reserve funds specifically regarding the Library and indoor recreation Recess Resolution #GG-121-15 Moved by Councillor Partner, seconded by Councillor Hooper That the Committee recess for 15 minutes. CARRIED The meeting reconvened at 10:36 AM. - 2 -. 6-19 i i I Special General Government Committee Minutes November 24, 2015 i The Director of Finance/Treasurer continued with her presentation, highlighting the contributions to capital over the past 10 years. The Director of Emergency Services provided an overview of Clarington's Emergency and Fire Services Vehicle Replacement Schedule. The Director conveyed that Clarington has the largest fire emergency fleet in the Region of Durham; primarily due to the geographic size of Clarington. The Director further detailed the challenges the j Department faces which impact the fleet demands including: the requirement for blocker vehicles, health and safety of staff when responding to calls on Highway 115, vehicle costs as they generally are built in the United States, and the fact that we do not have a spare pumper. The Director further advised that additional staff are required as detailed in the Master Fire Plan. The Director of Engineering presented Clarington's 2016 Capital Budget for Engineering i Services, including: ➢ Special Projects . ➢ Park Development ➢ Bridges and Roads Rehabilitation ➢ Transportation Network improvements ➢ Municipal Services ➢ Traffic Signals ➢ Intersection and Streetscape Improvements i The Director further provided an overview of areas of responsibility pertaining to rural roads. Essentially, Engineering Services is responsible for Capital Improvements and Operations Services is responsible for ongoing maintenance. He explained that the 2016 budget did not include the trail south of Tooley's Mill Park in Courtice but j confirmed that it is included in the 10 year Trail Master Plan. Planning stages for trails will continue to be done, in the event that funds become unexpectedly available, a project may be constructed. He confirmed that there are some projects that have already been pre-planned and could be moved forward for 2016 should that be the will of Council. I' The Director of Operations provided an overview of the Operation's Services 2016 i Capital Budget, including: ➢ Specific projects ➢ Overview of implementation of new lighting control system which will assist in reducing operating and labour costs for our sport fields lighting ➢ Details regarding rural roads and considerations in determining priorities and the increased demands by the growing cycling community in Clarington ➢ Growth impact— Since 2010 Clarington has realized 100% increase in park bookings - 3 - 6-20 Special General Government Committee Minutes November 24, 2015 The Director of Finance/Treasurer continued with her presentation highlighting the balance of the major 2016 Capital projects including following: ➢ Computer Hardware and Software ➢ Vehicles for Parking and By-law Enforcement ➢ Bunker gear and boots ➢ Emergency vehicles ➢ Recreational facilities replacements and improvements ➢ Land acquisition ➢ Library technology and collections The CAO presented the staff positions identified as needed for 2016. He highlighted the process in developing the list and explained that the list has not been pared down as he has traditionally done in recent years. The CAO indicated that should it be Council's will to defer the hiring of staff to 2017 budget, funds will need to be allotted for overtime costs and additional funds to cover temporary staff to deal with the workload. The Manager of Facilities provided a utility/energy update, including: ➢ Cost challenges for 2016 and beyond ➢ Expiration of 10% clean energy benefit ➢ Rising costs of Global Adjustment ➢ Impact of Cap and Trade program ➢ What Clarington has been doing and will continue to do to manage energy usage Recess Resolution #GG-122-15 Moved by Councillor Partner, seconded by Councillor Cooke That the Committee recess for 20 minutes. CARRIED The meeting reconvened at 1:09 PM. The Director of Finance/Treasurer continued with the PowerPoint presentation, providing an explanation of the preliminary 2016 operating budget, specifically highlighting priority A and B items for the Corporation as well as external agency requests. With respect to the External Agencies, the Director confirmed that she would provide Members of Council a five-year history of budget allocations when she circulates the external agency background materials. Ms. Taylor further highlighted the 2016 Assessment implications, including: ➢ EFW assessment ➢ Major Commercial status ➢ Aggregate Issue —TAMPO (Top Aggregate Municipalities in Province of Ontario) - 4 - 6-21 i i Special General Government Committee Minutes November 24, 2015 I The Director concluded her presentation by advising of the next steps in the budget process and reminded Members of Committee of the Special General Government Committee Meeting scheduled for March 18, 2016 at 9:30 AM to consider the 2016 Budget. Budget report and supporting materials will be circulated on or about March 4, 2016. It is anticipated that the 2016 Budget will be ratified by Council on Monday, March 21, 2016. Adjournment Resolution #GG-122-15 Moved by Councillor Partner, seconded by Councillor Hooper That the meeting adjourn at 2:23 PM. CARRIED j Mayor Municipal Clerk I i j G c I' i' i - 5 - I 6-22 r i I i CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO.10 AUTHORITY MEETING Tuesdav,November 17,2015,5:00 p.m. r- MEETING LOCATION: 100 WHITING AVENUE,OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE,BOARDROOM j Present:' Don Mitchell,Chair Bob Chapman,Vice-Chair Lorne Coe Shaun Collier I' Joe Drumm Adrian Foster Ron Hooper Joe Neal John Neal Gem Lynn O'Connor David Pickles Nester Pidwerboald C.Darling,Chief Administrative Officer B.Boardman,Administrative Assistant/Recording Secretary H.Brooks,Director,Watershed Planning&Natural Heritage R.Catulli,Director,Corporate Services C.Jones,Director,Planning&Regulation P.Lowe,Director,Stewardship,Education&Communication R Sisson,Director,Engineering&Field Operations R.Wilmot,GIS Systems Supervisor H.Schillings j I Excused: Tom Rowett Elizabeth Roy !i Absent: John Aker The Chair called the meeting to order at 5:00 p.m. DECLARATIONS of interest by members on any matters herein contained-NONE ADOPTION OF MINUTES Res.#109 Moved by R.Hooper C Seconded by S. Collier THAT the Authority minutes of October 20,2015 be adopted as circulated. CARRIED CORRESPONDENCE (1) Ontario Federation of Anglers&Hunters—Matt DeMille Re: Letters to Dr. Colin Carrie,MP and Jennifer French,MPP regarding Canada Summer Jobs Program (Schedule 3-1 to 3-23) (2) Conservation Ontario Council Minutes Re: Meeting#3/15,September 28,2015(Schedule 3-24 to 3-32) I Res.9110 Moved by L.Coe Seconded by S. Collier i! THAT the above correspondence items be received for information. CARRIED cont'd.....2 8-1 j M I N U T E S N 0.10-AUTHORITY MEETING November 17,2015 Page 2 Mr.H.Schillings was excused from the meeting at 5:02pm DEVELOPMENT REVIEW&REGULATION (1) Staff Report#5320-15 (Schedule 4-1 to 4-2) Re: Permits Issued for Development,Interference with Wetlands and Alteration to Shorelines and Watercourses— October 1 to 31,2015 Res.9112 Moved by G.L.O'Connor Seconded by D.Pickles THAT Staff Rep ort#5320-15 be received for information. CARRIED (2) Staff Report#5321-15 (Schedule 4-3 to 4-29) Re: Proposed Update to Fee Schedules for Planning Services and Regulation Services Res.#113 Moved by G.L.O'Connor Seconded by D.Pickles THAT Staff Rep ort#532145 be received for information; THAT the revised fee schedules for Planning Services,Regulation Services,Mapping and Geomatics Services be approved as presented in Attachment 3,4 and 6 to Staff Report#5315-15 for implementation commencing on December 1,2015; THAT a Fee Implementation Guideline as presented in Attachment 5 be endorsed; THAT the CL0CA Board of Directors endorge the principle of an annual inflationary increases for fee schedules to be considered January 2017;and, THAT CLOCA staff advise stakeholders and watershed partners of the new fee schedules for Planning Services, Regulation Services,Mapping and Geomatics Services for their information. CARRIED DIRECTOR,STEWARDSHIP,EDUCATION&COMMUNICATION (1) Staff Report#5319-15(Schedule 5-1 to 5-2) Re: CLOCA's Stewardship Program—2015 Tree Planting Initiatives Res.#114 Moved by L.Coe Seconded by R.Hooper THAT Staff R eport#5319-15 be received for information. CARRIED DIRECTOR,CORPORATE SERVICES (1) Staff Report 45324-15(Schedule 6-1 to 6-5) Re: 2016.Preliminary Budget Res.9115 Move by B.Chapman Seconded by G.L.O'Connor THAT Staff Report#532445 be received for information;and, THAT the 2016 Preliminary Budget be approved for circulation to the Region of Durham CARRIED (2) Staff Report#5325-15(Schedule 6-6 to 6-7) Re: CLOCA Personnel Policy Res.#116 Move by B.Chapman Seconded by G.L.O'Connor THAT Staff Report#532545 be received for information;and, THAT the revised Personnel Policy be approved as presented. CARRIED cont'd.....3 8-2 M I N U T E S N 0.10-AUTHORITY MEETING November 17,2015 Page 3 CHIEF ADMINISTRATIVE OFFICER (1) Staff Report#5318-15(Schedule 7-1) Re: 2016 Meeting Schedule—Board of Directors Res.#117 Moved by S. Collier Seconded by B.Chapman THAT Staff Report#5318-15 he received for information; THAT the 2016 Meeting Schedule for Board of Directors be adopted CARRIED DIRECTOR,WATERSHED PLANNING&NATURAL HERITAGE (1) Staff Report 95322-15(Schedule 8-1 to 8-3) Re: Review of Aggregate Resources Act Policy Framework—"A Blueprint for Change" Res.#118 Move by L.Coe Seconded by R.Hooper THAT Staff Report 5322-15 be received; THAT the recommendations contained within this report be endorsed as CLOCA's comments on the Province's "A Blueprint for Change A proposal to modernize and strengthen the Aggregate Resources Act policy framework";and j THAT a copy be forwarded to Conservation Ontario,our watershed municipalities andDurham Region MPPs. CARRIED Joe Neal was excused from the meeting at 5:39pm (2) Staff Report 95326-15(Schedule H-1 to H-9) Highway 418—Resolution to the Change in Design of the Crossing of the Provincially Significant Harmony- Farewell Iroquois Beach Wetland Complex and Lake Iroquois Beach Res.#119 Moved by L.Coe Seconded by N.Pidwerbecki THAT Staff Report#5326-15 be received; THAT in light of changes in the landscape and expansion of wetland vegetation and function northward,the southerly and northerly abutment locations as approved in the EA are no longer optimal; THAT Blackbird Infrastructure Group is requested to adjust the locution of the south and north abutments to maximize coverage of well-established wetland vegetation as illustrated in Exhibit 2 to this report, THATBIackbird-Infrastructure Group is requested to ensure the well-established wetland vegetation is spanned by a minimum 234m long span as illustrated in Exhibit 2 to this report; THAT the Ministry of Transportation,Ministry of Natural Resources&Forests,Ministry of the Environment and Climate Change,Ministry of Infrastructure Ontario,Blackbird Infrastructure Group,the Region of Durham,and the Municipality of Clarington he so advised;and, THAT the appropriate Ministers,Deputy Ministers,MPPs and Chair of Cabinet be advised CARRIED MUNICIPAL AND OTHER BUSINESS G.L.O'Connor made enquiries regarding the Durham Region Conservation Authorities Land Acquisition Fund Program. Chair Mitchell requested that a meeting be arranged with Regional Finance Staff,himself,B.Chapman,G.L.O'Connor and C.Darling to discuss firrther. ADJOURNMENT . Res.4120 Moved by B.Chapman Seconded by S.Collier THAT the meeting adjourn. CARRIED The meeting adjourned at 5:59 p.m. 8-3 KAWARTHA Minutes of Meeting#8/15 COMS�RVATION g / Iii_;f1:ri•I's:lxa ilw ?z:;Y Meeting #8/15 was held on Wednesday, September 23, 2015 at the Kawartha Conservation Administrative Offices. Chair Stauble called the meeting to order at 2:00 p.m. Present: Heather Stauble, Chair Ted Smith,Vice-Chair(arrived at 2:20) Pat Dunn Ron Hooper Don Kett Gord Miller Peter Raymond Tom Rowett Regrets: Jordan Landry r Guests: Fisher Excavating and Grading; Dwaine Fisher, Lindsey Fisher, Ellen Fisher I' Staff: Rob Messervey,CAO Wanda Stephen, Director, Corporate Services Mark Majchrowski, Director,Watershed Management , Leah Stephens,Acting Manager, Planning and Regulation Dave Pridham,Manager,Technical and Stewardship Services Stacy Porter, Planning and Regulation Technician Eric Cameron, Regulations Officer Dawna Rycroft, Executive Assistant ADOPTION OF AGENDA RESOLUTION#81/15 MOVED BY: PAT DUNN SECONDED BY: PETER RAYMOND RESOLVED,THAT,the agenda for Meeting#8/15 be adopted. CARRIED DECLARATION OF PECUNIARY INTEREST None I APPROVAL OF MINUTES -RESOLUTION#82/15 MOVED BY: RON HOOPER SECONDED BY: DON KETT RESOLVED,THAT,the Board of Directors Minutes of Meeting#7/15 be adopted. CARRIED i 8-4 Board of Directors Meeting#8/15 Wednesday,September 23,2015 Page 2 of 6 BUSINESS ARISING FROM THE MINUTES None PERMIT ITEM—COLDSTREAM ROAD,ROSEDALE Staff provided background information and responded to questions from the Board members. RESOLUTION#83/15 MOVED BY: GORD MILLER SECONDED BY: DON KETT RESOLVED,THAT,the permit application submitted pursuant to Ontario Regulation 182/06: "Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses"to allow for the construction of a new dwelling,garage, and septic system at 66 Coldstream Road, Lot 4,Concession 8, Former Geographic Township of Fenelon,City of Kawartha Lakes, be approved. CARRIED PERMIT ITEM—MARY STREET,OMEMEE Staff provided background information and responded to questions from the Board members. RESOLUTION#84/15 MOVED BY: DON KETT SECONDED BY: PAT DUNN RESOLVED,THAT;the permit application submitted pursuant to Ontario Regulation 182/06: "Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses"to allow for the construction of a new dwelling and driveway on 64 Mary Street West,Omemee,City of Kawartha Lakes, be approved. CARRIED REPORT ON WATERSHED ENLARGEMENT CAO Messervey reviewed the Watershed Enlargement Report with the Board Members.This proposal was initiated by the Four Mile Lake Association.Kawartha Conservation is active on Four Mile Lake and Shadow Lake with Lake Management Planning at this time.The CAO also reviewed some of the merits and implications of watershed enlargement in the area. RESOLUTION#85/15 MOVED BY: PAT DUNN SECONDED BY: GORD MILLER RESOLVED,THAT,the CAO report on Watershed enlargement be received. CARRIED RESOLUTION#86/15 MOVED BY: TED SMITH SECONDED BY: GORD MILLER RESOLVED,THAT, interested parties approach their municipality to initiate the process of being included in the jurisdiction of,Kawartha Region Conservation Authority and that the Municipality meet with the Authority. CARRIED 8-5 l ti li j Board of Directors Meeting#8/15 Wednesday,September 23,2015 Page 3 of 6 h REPORT ON CONSERVATION AUTHORITIES ACT REVIEW CAO Messervey reviewed the comments presented as the position of Kawartha Conservation.These comments will go before the Conservation Ontario Council on Monday September 28,2015 for endorsement. The following comments were made by the Board of Directors under these headings: #1.Governance a) Board members agreed that agricultural representation appointed by participating municipalities j could improve governance (' #2. Funding Mechanisms a) The geography of the area needs to be taken into consideration (rather than population). b) An indemnification clause for permit applicants to cover costs of litigation or remediation should be considered. c) A Provincial indemnification fund for CA's should be investigated f! #3. Roles and Responsibilities a) Request the province to revisit Section 28(13.1) of the Conservation Authorities Act,which was an amendment to the legislation made through the Green Energy Act,2009,the control of"conservation of land" is not a consideration for approvals of renewable energy projects. RESOLUTION#87/15 MOVED BY: TED SMITH SECONDED BY: GORD MILLER I RESOLVED,THAT,the draft comments pertaining to the Conservation Authorities Act Review Discussion Paper be approved for submission to the Province and Conservation Ontario. CARRIED I WEBSITE MANAGEMENT POLICY RESOLUTION#88/15 MOVED BY: PETER RAYMOND SECONDED BY: DON KETT RESOLVED,THAT,the proposed Website Management Policy be approved. I CARRIED SOCIAL MEDIA POLICY j RESOLUTION#89/15 MOVED BY: RON HOOPER SECONDED BY: PETER RAYMOND I i RESOLVED,THAT,the proposed Social Media Policy be approved. f i CARRIED CUSTOMER SERVICE POLICY The Board agreed that the word "Customer"should be changed to "Client"throughout the document. I RESOLUTION#90/15 MOVED BY: TED SMITH SECONDED BY:, DON KETT f i RESOLVED,THAT,the proposed Customer Service Policy be approved as amended. CARRIED L; 8-6 Board of Directors Meeting#8/15 Wednesday,September 23,2015 Page 4 of S GENERAL FEES UPDATE The Board members requested that staff investigate the possibility of providing a student rate parking pass and suggested.that the facilities available to the public be advertised on Kawartha Conservation's website. A report will be brought back to the Board at a future meeting. RESOLUTION#91115 MOVED BY: GORD MILLER SECONDED BY: DON KETT RESOLVED,THAT,the proposed General Fee Schedule be approved and implemented by November 1, 2015,AND, FURTHER,THAT,the education program fees be approved for implementation immediately. CARRIED CONSERVATION AREAS INFRASTRUCTURE Cost estimates for work needing to be done will be brought back to the Board for approval. The Board members directed staff to investigate accessibility issues. Conservation Ontario will be looking at the accessibility issue collectively on behalf of all CA's in terms of obligations under AODA legislation.Staff will bring forward Conservation Ontario's review once received. RESOLUTION#92/15 MOVED BY: DON KETT SECONDED BY: RON HOOPER RESOLVED,THAT,the D.M.Wills Associates Limited report on conservation area infrastructure be received,AND, THAT,staff provides cost estimates for the repair of conservation area infrastructure for consideration in the 2016 budget. CARRIED PERMITS ISSUED BY DESIGNATED STAFF Staff responded to questions from Board members. The Board directed staff to re-visit the "One Window Permit"process.A report will be brought to a future meeting. RESOLUTION#93/15 MOVED BY: PETER RAYMOND SECONDED BY: DON KETT . RESOLVED,THAT,the following list of Section 28 Permits issued between July 4 and August 31, 2015 (P2015-050, P2015-071, P2015-082, P2015-092, P2015-117, P2015-124,P2015-125, P2015-126, P2015-127, P2015-128, P2015-129, P2015-130, P2015-131, P2015-132, P2015-134, P2015-135, P2015-136, P2015-137, P2015-138, P2015-139, P2015-140, P2015-141, P2015-142, P2015-143, P2015-144, P2015-145, P2015-146; P2015-147, P2015-148, P2015-149, P2015-150, P2015-151, P2015-152, P2015-153, P2015-154,P2015-156, P2015-157, P2015-158, P2015-159, P2015-160, P2015-161, P2015-162, P2015-163, P2015-164, P2015-165, P2015-166, P2015-167, P2015-168,P2015-169, P2015-170, P2015-171, P2015-172, P2015-173,P2015-174, P2015-175, P2015-176, P2015-177, P2015-178, P2015-180, P2015-181, P2015-182, P2015-183, P2015-184, P2015-185, P2015-189)be received,AND, THAT,the permitting performance reports be received. CARRIED 8-7 Board of Directors Meeting#8/15 i Wednesday,September 23,2015 Page 5 of 6 . L i MONTHLY CAO REPORT i The CAO highlighted the following items in his monthly report. Lake Management Planning • Pigeon Lake Open House meetings—3 meetings-approximately 350 attendees in total • Waiting for federal government decision around harvesting and seeding of wild rice Darmar Tamlin Drain • Decision of the Review Tribunal was made September 11,2015 • Copy of ruling will be forwarded to Board members from the CAO Board of Directors Tour • Board members to confirm availability for October 8, 2015 • Staff to investigate a half day tour I RESOLUTION#94/15 MOVED BY: RON HOOPER SECONDED BY: PAT DUNN RESOLVED,THAT,the CAO Monthly Report for meeting#8/15 be received. CARRIED f CORRESPONDENCE RESOLUTION#95115 MOVED BY: TED SMITH SECONDED BY: TOM ROWETT RESOLVED,THAT,the attached correspondence be received CARRIED CLOSED SESSION RESOLUTION#96/15 MOVED BY: TOM ROWETT SECONDED BY: PAT DUNN, ii RESOLVED,THAT,the Board of Directors enters into closed session. I i CARRIED RESOLUTION#97/15 MOVED BY: RON HOOPER SECONDED BY: TED SMITH RESOLVED,THAT,the Board of Directors rises from closed session. CARRIED NEW BUSINESS None i F i° 8-8 Board of Directors Meeting#8/15 Wednesday,September 23,2015 Page 6 of 6 REPORTS AND UPDATES None ADJOURNMENT t There being no further business,the meeting adjourned at 4:00 p.m. RESOLUTION#98115 MOVED BY: DON KETT SECONDED BY: RON HOOPER RESOLVED,THAT,the meeting be adjourned. CARRIED Heather Stauble Robert Messervey Chair CAC) 8-9 i ! NEWCASTLE VILLAGE COMMUNITY HALL BOARD j September 15,2015 713M Council Chambers Present Were: C. Abraham, Chair S. DeJong B. Carmichael_ S. Rogers D. Eastman Councilor Woo Councilor Partner Also Present: G. Bell,secretary i Cathy Abraham chaired meeting. ' 1. Adoption of Minutes r Moved by S. Rogers,seconded by D. Eastman That the minutes of June 16 2015 be approved as presented. "Carried" 2. Business Arising 2.1 PA system—still investigating for wireless mic—G. Bell to look into further. j 2.2 Village Concerts still no board signature. Committee needs more people. 2.3 Masonic Lodge—no further correspondence has been received from this group r regarding accessibility information. !' 2.4 Custodial Job Description- update received. S. DeJong will have Steve take a look at it to see if anything major has been missed. E 2.5 Policy Manual Update—in progress 2.6 Report on Accessibility—W. Partner will be meeting with coordinator this week. i 3. Financial Report Moved by W. Partner, seconded by B. Carmichael THAT the financial report be accepted as presented. "Carried" b i 4. Invoices Moved by B. Carmichael,seconded by W. Partner I THAT the following invoices be paid as presented: D. DeJong$300.00,S. Rogers$150.00,S. Fogg$625.00 "Carried" 5. Correspondence 5.1 Clarington Blooms on October 1—rsvp by Sept 20 if interested in attending. 8-10 5.2 Chamber Insurance Plan update—received for information 5.3 Cancellation of November 212015 event—received for information 6. Fundraising 6.1 Update on Fall Festival Oct 3. Need volunteers to clean tables. Suggested girl guides, High School for community hours. Also adult servers noon to 4 pm. Music goes to 8 pm. Admittance by donation. 7. Health &Safety Received for information—copy to be sent to Operations Dept. 8. New Business 8.1 Mayors Event Sept 22—C.Abraham, B. Carmichael,S. Rogers,S. DeJong, D. Eastman 8.2 Supervision discussed. 8.3 Vacation—Steve Dec 21 to Jan 2—Gabrielle Nov 1—8 8.4 Assistance with Floors Oct 26-28 8.5 Plumbing issues—send Steve a letter of thank you and tims card $25.00 8.6 Budget Meeting -meet Oct 20 at 6:30 pm 8.7 Meeting re: alcohol with AGCO 9. Adjournment Moved by S. Rogers, seconded by S. DeJong The meeting was adjourned at 7:38 pm Chair Secretary 8- 11 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY October 15, 2015 . FA 06/15 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:35 p.m. MEMBERS PRESENT: Forrest Rowden, Chair- Town of Cobourg Wendy Partner, Vice-Chair- Municipality of Clarington Raymond Benns - Township of Alnwick/Haldimand Mark Lovshin - Township of Hamilton John Fallis -Township of Cavan Monaghan Louise Ferrie-Blecher- Municipality of Port Hope Jeff Lees - Municipality of Port Hope ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer -Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations Pam Lancaster, Stewardship Technician ABSENT WITH REGRETS: Heather Stauble - City of Kawartha Lakes Willie Woo - Municipality of Clarington Theresa Rickerby - Town of Cobourg ALSO ABSENT: 2 Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 44/15 MOVED BY: Jeff Lees SECONDED BY: Wendy Partner r THAT the Full Authority approve the minutes of the September 17, 2015 meeting. CARRIED. i` 8-12 Minutes FA 06/15 Page 2 4. Adoption of the Agenda The Chair requested to bring forward a motion on the Blue Flag initiative in the Town of Cobourg. FA 45/15 MOVED BY: Mark Lovshin SECONDED BY: Wendy Partner THAT the Full Authority adopt the agenda as amended. CARRIED. 5. Delegations None 6. Presentations a) Clean Water- Healthy Land 2015 Program Update The Stewardship Technician presented an update on the Clean Water - Healthy Lands program to the Board members. FA 46/15 MOVED BY: Wendy Partner SECONDED BY: Louise Ferrie-Blecher THAT the Full Authority receive the Clean Water- Health Land 2015 Program Update presentation for information. CARRIED. 7. Business Arising from Minutes a) 2016 Preliminary Budget and Municipal Levy The CAO/Secretary-Treasurer presented the staff report to the Board members. FA 47/15 MOVED BY: Wendy Partner SECONDED BY: Jeff.Lees THAT the Full Authority receive the 2016 Preliminary Budget for information and, FURTHER THAT the budget be forwarded to the watershed municipalities indicating in the cover letter that the vote to approve the 2016 levy will be taken at the December 2015 Full Authority meeting. CARRIED. 8. Correspondence None. 8-13 Minutes FA 06/15 Page 3 i 9 Applications under Ontario Regulation 168/06: Permits approved by Executive: FA 48/15 MOVED BY: John Fallis SECONDED BY: Wendy Partner j THAT the Full Authority receive the permits for information. CARRIED. Permit Application require Full Authority discussion: None 10. Committee Reports: None ' 11. New Business: a) Agreement for Education and Outreach, and Readiness for Implementation - Township of Hamilton FA 49115 MOVED BY: John Fallis SECONDED BY: Wendy Partner THAT the GRCA Chair and CAO/Secretary-Treasurer be authorized to prepared and execute an agreement for the Municipal Preparedness for Source Protection Plan Implementation between the Ganaraska Region Conservation Authority and the Township of Hamilton to assist the Township in complying With the Clean Water Act. CARRIED. b) Appointment of Risk Management Official/Inspector and the Establishment of a Risk Management Office. FA 50/15 MOVED BY: Wendy Partner SECONDED BY: Louise Ferrie-Blecher THAT the staff report titled "Appointment of Risk Management Official/Inspector" be received as information; FURTHER THAT an employee of the Ganaraska Region Conservation Authority, Mr. Brian Morrison be appointed as the Risk Management Official and Inspector for the ' Township of Hamilton, within the Ganaraska Region Source Protection Area as per Part 4 IV, Subsection 47(6), Clean Water Act, 2006; 8-14 1` Minutes FA 06/15 Page 4 FURTHER THAT a Risk Management Office be established at the Ganaraska Region Conservation Authority for the purpose of enforcing Part IV of the Clean Water Act, 2006 on behalf of the Township of Hamilton as per Subsection 48(1) of the Act; and FURTHER THAT the Chair and CAO be authorized to prepare and execute an agreement to establish a Risk Management Office at the Ganaraska Region Conservation Authority to assist the Township of Hamilton in complying with the Clean Water Act. CARRIED. a) Forrest Rowden brought forward the Blue Flag initiative of the Town of Cobourg on behalf of Theresa Rickerby. It is requested that a letter of support in principal'be set to the Town of Cobourg. The Chair stated that further information will be coming at a later date. FA 51/15 MOVED BY: Wendy Partner SECONDED BY: Ray Benns THAT the Full Authority provide a letter of support in principle for the Blue Flag program for the Town of Cobourg to get certified for the beach from the Breakers Motel to the Pier. CARRIED. b) The Chair announced that the Authority will be celebrating the 70 year Anniversary of the formation of the Authority next October, 2016. A celebration will be planned for next year at the Ganaraska Forest Centre. 13. In Camera None 14. Adjourn The meeting adjourned at 8:25 p.m. on a motion by Mark Lovshin. CHAIR CAO/SECRETARY-TREASURER 8-15 If this information is required in an accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 extension 3560. YCIA. ReVon A. Greentree, Municipal Clerk Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Dear Ms. Greentree: RE: Durham/York Energy from Waste Project(MOE File No.: EA-08-02) In accordance with the Notice of Approval to Proceed with the Undertaking regarding The Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record, enclosed please find a hard copy of the following documents: • Letter to the Ministry of the Environment and Climate Change dated October 30, 2015, regarding Submission of the 2015 Compliance Monitoring Report • Durham York Energy Centre 2015 Compliance Monitoring Report The enclosed documents are available on the EFW project website at: https://www.durhamyorkwaste.ca/Documents/FacilityManagementPlans/ComplianceMonitoring.aspx Thank you, Melodee Smart, Administrative Assistant Works Department, The Regional Municipality of Durham 605 Rossland Road East, Level 5 Whitby, ON Ll N 6A3 DOSTRI THON 905-668-4113 or 1-800-372-1102 extension 3560 Melodee.Smartp_durham,ca REVIEWED BY ' ORIGIr"Im:N -0 ❑ COUNCIL L Q FILE Encl. DIRECTION INFORMATION COPY TO: ❑ MAYOR ❑ MEMBERS ❑ CAD OF COUNCIL ❑ COMMUNITY ❑ CORPORATE ❑ EMERGENCY SERVICES SERVICES SERVICES ❑ ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS SERVICES CLERK'S vo PLANNING ❑ SOLICITOR ❑ TREASURY SERVICES ❑ OTHER MUNICIPAL CLERK'S FILE �«,�� j 8-16 If this information is required in accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 ext. 3560. ILA Yo it, I?r�i lU October 30, 2015 Kathleen Hedley, Director, Environmental Approvals Branch Ministry of the Environment and Climate Change 135 St. Clair Avenue West, 1st Floor Toronto, ON M4V 1 P5 Dear Ms. Hedley: RE: Durham/York Energy from Waste Project Submission of the 2015 Compliance Monitoring Report (Environmental Assessment Condition 5: Compliance Reporting) MOECC File No.: EA-08-02 In accordance with Condition 5 of the Environmental Assessment (EA), the Regional Municipality of Durham and the Regional Municipality of York (Regions) are pleased to submit the enclosed 2015 Compliance Monitoring Report. The 2015 Compliance Monitoring Report describes the Regions' compliance with the EA Conditions to date, in addition to the commitments made during the EA process. The report is required to be submitted on an annual basis until all conditions in the EA Notice of Approval have been satisfied. The 2015 Compliance Monitoring Report will be forwarded to the Energy from Waste Advisory Committee for information in accordance with EA Condition 8.8 (b). We trust that this report.meets the Ministry of the Environment and Climate Change's (MOECC) expectation as outlined in the EA Notice of Approval. 8-17 Ms. K.Hedley MOE File No.:EA-08-02. October 30, 2015 Page'2 of 2 If you require additional information, please contact the undersigned. Sincerely, I Mir Januszkiewicz, P.Eng. Laura McDowell, P.Eng. Dire tor, Waste Management Director, Environmental Promotion The Regional Municipality of Durham and Protection . 905.668.7711 ext. 3464 The Regional Municipality of York E Mirka.Januszkiewicz @durham.ca 905.830.4444 ext. 75077 Laura.McDowell @york.ca LW/ms c. D. Goyette, Director, Central Region, MOECC 1, C. Dugas, Manager, York Durham District Office, MOECC S. Thomas, Issues Project Coordinator, York Durham District Office, MOECC P. Dunn, Senior Environmental Officer, York.Durham District Office, MOECC G. Battarino, Project Officer, MOECC Energy from Waste Advisory Committee (EFWAC) D. Kelly,_Regional Clerk, The Regional Municipality of York D. Wilcox, Regional Clerk, The Regional Municipality of Durham Encl. it i i r 8-18 Regional Municipality of Durham YbA PtegiW Regional Municipality of York Durham York Energy Centre 2015 Compliance Monitoring Report EAAB File No.: EA-08-02 Condition 5 Date: October 30, 2015 8-19 � � � Durham York Energy Centre 3016 Compliance Monitoring Report � Table of Contents ` 1.0 introduction� ......~.....,....,....'.......'..^^^^^`^^`^^^~~`^`^^`^^^^`^^`^^^^^^^~`~^^~^`^^`^^'^^'^^^^^^^^^^``^^^~^^^'`^^^I 1.1 Purpose............................................................................................................ .............................. 1 1.2 Background ................................................................................................. ............ .................... � � , � � Appendices A EA Notice of Approval Compliance Table B EA Study Document Compliance Table O Advisory Committee Annual Report � | ! ! ! / ( [ ' � ` i . � . ' October umn � 8-2M � Durham York Energy Centre 1 2015 Compliance Monitoring Report 1 .0 Introduction 1.1 Purpose The Durham York Energy Centre 2095 Compliance Monitoring Report has been prepared in accordance with Condition 5.3 of the Notice of Approval to Proceed with the Undertaking for the D sham and York Residual Waste Study(Ministry of Environment and Climate Change EAB File Number EA-08-02). Annual compliance reports are based on a reporting period ending November 3`d of each year, corresponding to the anniversary date of the Notice of Approval. This annual compliance report covers the period from November 3, 2014 to November 2, 2015. Annual compliance monitoring reports follow the reporting structure established in the Durham York Energy Centre Compliance Monitoring Program submitted to the EAB Director on October 14, 2011 in accordance with Condition 4.1 of the Notice of Approval. As outlined in the Compliance Monitoring Program, the Annual Report consists of the following three parts. Appendix A EA Notice of Approval Compliance Table Documents the proponent's progress on requirements of EA Notice of Approval Appendix B EA Study Document Compliance Table Documents the proponent's progress on commitments made in the EA study document Appendix C Advisory Committee Annual Report Provides a report on activities of the Advisory Committee during the reporting period as required by Condition 8.2 of the Notice of Approval 1.2 Background The Durham York Energy Centre is an energy from waste facility located in the Municipality of Ciarington, Ontario. The facility began receiving waste on February 9, 2015 and is currently being commissioned. Owned by the Regional Municipality of Durham and the Regional Municipality of York ("the Regions"), the facility processes up to 140,000 tonnes of solid, non-hazardous, municipal solid waste per year. Heat generated by waste combustion is used to generate electricity and steam. Recyclable metals are also recovered from the ash. The facility is designed, built, and operated by Covanta Energy Limited. The facility was approved under the Environmental Assessment Act by the Minister of the Environment and the Lieutenant Governor in Council on November 3, 2010. A multi-media Environmental Compliance Approval for waste, air and noise, and stormwater was issued on June 28, 2011 (#7306-8FDKNX). Facility construction commenced in January 2012 and it is anticipated that commissioning will be completed by the first quarter of 2016. October 2015 8-21 i j I` 4 i is j i i E Appendix A I' EA Notice of Approval Compliance Table I' i` r I r, j i E i f' t E i i 8-22 I nj • • 1 • • • • • • • Appendix W + Notice of Approval Compliance • - Table Al Condition Actual or Estimated No. Requirement Status Remarks Completion Date Definitions N/A N/A N/A N/A Requirements P. p p Y P Commitments in th , onentshall com I with the, visions m the en4ironrriental d . assessmentw [e'.hereb or orate' " tai Gamed irito the ECA Yes ro once of A raval.:b r reference exoe It as rov'ded i flies c d m this N pp y Compliance Approval are carved forvvard iii the Environmen p.,,, p i onditions and as p�ovlaed in any pp .P. Y' other a rovai or' ermit that a be issued' etaking, for the site or the uhd 2 2 ;These,condltions:do not prevent more restrictive conditions being Imposed • Agreed; NIA Yes. under:ot ' � statutes ,. her, 2 3 Astatetttentmust{accom ari the sub 'ss'o Y ml „l.n of any rlocumepts,reporting .';Submissi6ns uriderthe 1=A have ncluded,idenfiif cation'ofeach. j. requiremerits orwntten'notices-required by,this Nofice.ofAppYoVal to'be Condition tieing satisfiied submitf ector identifying which conditions tonal Der the submission is;intended;to address In this:Notice bf Approval d to the Director or Re , 3. Public Record g.. q Y „,. p p s regwred to 6e submitted o Elie Re cared b Condition,�6(1}of the Eriviro arned in a dooumenf lan or re ort i ' C to the ECA Yes proponent, p final document;'plan A ~oval;, ere rimer Compliance or repo io ministry; he Ishall provide two co ies ofthe p to the'director.~a Copy forfgng in'the specif c,publia record file;' pP .maintainetl for the undertaking and,6 aopy fob staff use 3 2:',: .The proponenfshall provide addltiopal copies of he:docunien is required: g g Carried m#o the ECA Yes p the following for access bythe public On orn for the ubiic record file to a) Regional DJrectci`r ., b) Dlstrlc 'Manager;' c) Clerks,of the Regional�!lurncipailty',pf Durham,the,,Regional Munici`all of York,andahe Municipality: P h' ty of Clarin 'ton, ,Advisory Gomrnittee(as required m.Condition 8 of this Notice,of Approval) 3 3 The SAAB file number.EA'-08 02 shall be qu,otert on ail d'ocurn nts • :On oing `! g NlA Yes submitted by the.proponent pursuant to this Gondltion, , ,, IP IUM 4 1 s The ro onentsliall re'ace and submit to the Direct a:Coin Hance P •p.:. P:. p::: P,1 C • wa sub fitted to t Mortitonn Rio ra o tl i t? The Corripliance Monitoring Program, rri .... he Director October,2011 Yes. 9,,,,g m, y in ng how h will_coal I with,conditions{n#hp,• and Advisory Committee vaa letter dated Ockoper 14;;201 l at' F. N made m the environmental q er commitments assessment rovai and oth. P 2 A statement shaUbbcompeny thelsNbrriission of the Cornpiiartpa „ fee Section,1,1 of"the;Gom Iiance:Montform P ;Monitonn Rio ram.md�catmgthat#he'submissionhs;:intended'tofulfii. , g es g g P� 9. ro ram . October•.Z011 Y October 2015 • icd r Table A2 P MR-low: ion Complete? Condit Requirement Status Remarks Completion Date Ga ' 4 fthis'Notr of•Approval. ``,T e; hanc .. h Cn 9 9 Y. . p g 9 ram shall;'be.submitt r 1'4, October 2011 Yes 4 3 mp e Monitorin�Pro ed within;one ear • The Corsi lianae Monitorin Pro ram;was submitted on Octobe from the.date of;approvaly or a minimum of;6t7 days prior to the start of 201 q,:This is within one year,of November 3,2010:approval date:, construction which6ver is earlier The October 14,2611-submission date is.more than 60 days prior to • { the itart:of..': ru on in January 2012 ctI g e;, rgponent,' iii • Pro re"ss will be tracked on the com lianae'.tab es rovid mpltancetMontto e p p ,j .p : ed to- . October2D11 Yes 4 4 The Co ring Pro ram shall des how th g monttor::its fu ent of the,provisionslofthe environ nentaLassessmentl„ Appendix A and Appendix B: ertainih to thle mttr abon,measules,public consultation,and,;arldrttonal -g g is p studies:ar) work to be carried out^the fulfilment of all other commitmen Y ? p.. B, made b the ro,' onent dunng the;environmental assessment rocess4and the conditions'included in tl rs Nctice of.Approval., . 4.5 The Compliance''Monitoring Program shall oontatn an:implementation :` • See next column October 2011. Yes schedule: _ 4 6 The Director mayrequire amendments to the Compliance Monitoring a Agreed << NIA Yes m Y endments,are re urged b thebirector' q dine If an am the Director will note ahe Prog[atn;including the imp] entation sche y fy the proponent of ' requtred amendments rn.wrifing 4 7 ;The proponent shall implement the Compliance Monitorrng,Programi as it • Agreed " N/A Yes may be:arnended'(b' the birector. oponentshall ma he.documentatioh ertarn' 4 8 The pr ke,t p ing to tfesCornpliance ,• -Required tiy,Cond'ition 14(.1)'ofth`e Environmental Compliance,' NIA Yes Monitoring Program.availa6le to.the'mrnistry;or its designate in a timely. Approval manner F when reauestedito_do so by the ministry. 5. Compliance epo mg, 5.1 The proponent shall prepare an annual Compliance Report which This annual report is the fifth annual submission in accordance with November 3,2011 Ongoing describes its compliance with the conditions of approval set out in this this condition and annually Notice of Approval and which describes the results of the proponent's thereafter until all EA environmental assessment Compliance Monitoring Program required by conditions are met. Condition 4. 2 5 The annual Com_pliande,Report"shajl be'submitted#o the Director within,, :Thisanhual re ortis the tiffh'annual submission in,accordance with. November$,20i 1 : Yes p nne'yeal;from the dateof'approval;with tfie'first report being due In X011 this cohdition and annually and shall c'overall'activities ofthe;prevtous 12 month�penod thereafter 5,3 5ubsepuentcom l(ance.;reports shall be1ubmrtted#cache piregtor on or;;, This annual report is.the'fii'fth annual submrsstdn in accordahce with ' November.3,2011" Yes p h rsary of.#lie date:of approval each year thereafter Each this condition, and nnUa((y Com lance kte ;ort;shall_covercll acttvrfiles:ofthe prevtous'1.2 iponth thereafter - ,. p 5.4 The proponent shall submit annual Compliance Reports until all conditions Agreed October 2015 Ongoing 00 N October 2015 -P OD I N • r 1 omplian.ce Monitoring Report Appendix + Table EA Notice of Approval Compliance Table Status Remarks Completion Date Condition Actual or Estimated No. Requirement in this Notice of Approval and the commitments in the environmental assessment are satisfied. 5.5 Once all conditions in this Notice of Approval have been satisfied,or have • Agreed November 2016 Ongoing been incorporated into any other ministry approval,the proponent shall indicate in its annual Compliance Report that the Compliance Report is its final Compliance Report and that all conditions in this Notice of Approval have been satisfied,. 3.o t . "5.6 7he'proponent shalFretain either on site or in another location approved by o ,Reports to be retained on site 'See Section.1 „ f he Com liance Carried into the ECA Yes pY mplianceReportsand.anY. Morntoring Program:. " associated documentation of come lianceimonitodn `activities:: p g,:; m: :Requlred by Condition 14(2)oft he.Environmental.Compliance. :Approval, 5'7 The"proponent'shall make the ComplianceReports'and associated . ��I' �' "Carrled into the ECA Yes dpcumentation available to the:ministry or its designate'in,,p timely rnanner .• Requ r6d..by Condition,�.14(1 of the Environmental Coin Hance when.requested to do so,;by the.minrstry .Approval. 61 The,proponent shall prepare and implement a Complaint Protocol setting n Protocol submitted to the„Directof via4letter datetl March 10.201'4 March 40 2011 Yes” p. n.. ed minor m rotocol i e aNt how it will deal With and res and to inquiries and oamplaihts received Director re uest' n., odification's to q p n l tter dated: during the design;construction and Pp,eration of the'u,ndertaking Mach"25;:2011 • Revised protocol approved by the Director Via;,letter dated Jul y;13 ,2011 a reviewed 6,2. The Com Iarnt P vi ry P 6[was s , by'thf Adv'" mittee or: rotoc' iso Committee, J ry review. tasubmission to the Director. . !Y anuary 2 Janua 20 2011"; Yes p p r rotocol shall be ed to;the ad so corgi. 2011 and`rewsed P � eased an comme is receive, Hoary 31, �? Y a „ The to.;theDirectorwithin .:;'potocolwassbbmittedwitliin.one, e'ar:ofttie:November3�'201d. Marc `10 2011 6 3 p o,ponent,sliall submit the Complaint:Piotocol: r y h. Yes one year from thie date Of,appro}ral'or a rxlinimum of 60 daysprrnr to the; date of;approval," start of construction whichever is earlier March 1 q;`2011 su date is more than;&0 days pro th •'.. e t n ni J i ,start of construe is anuary 2012: y � ,. 6 4 The Director.ma -require the proponerTi to amend the Complaint protocol • Complaint Procodiire is to wired b -Cond�tio 10 of :e`ECA `._ N/A . : Yes p ?! at anyaime, should an;amendment be.required,the Diregtorwill notify;the. q Y n.' proponentpn writing of theregUlred amendment and`date by Which the amen d;. Ust,be completed . . of Pro The proponent shallsu p P to the .,:COmplai pedureis.requiredby.Condition'10ofthe:ECA 6 5 bmit the am 'ended Com taint .rntocnl Drrector:wthi .the time enod s eoifiied,b ,.the Director in the,, 1 n p p Y `notice, orient shall. rei are and:im lament a Common t F.. p. . . P..P p . . I Y, Regions submitted a final.plan.via(efiter dated"5eptember 18 2013 .'September 18;201'3 Yes a October 2015 Actual or Estimated Complete? Condition No. 'Requirement Status Remarks Completion Date Communicafions l?Ian. The,pla shall be prepared inconsultation with`''.the This p(an has been submitted priopto receipt of waste EAAB.and to the satisfaction of the Director: • The Community Communications Plan was,approved'by the Director via letter_dated Septernbe0 0,.2013, mrnuhit Communications e:.Re ion 7 2 proponent Co P . . p The , .. bmitthe. , � _.. _: e tember'. es Plan to the Directorpnorto the initi on-hazardous•municipal This lan'has been'submitted riorto recei t of waste: : 013 8 18 2013: Y p of n p s su p tt datped.September 18 2 solid waste at the site ual recei t er ze an s g ml e a ma an via e 7 3 The Communrty Communications Plan shall'include at a minimum dataiPs • Completed. September 18,2U13, Y.es.- on a) Hour the.proponent`plans to disseminate in formation to interested" 04. members ofthe public and ariy,46 iginal communities " b . Flow,�me es e he publio and an Aboriginal;?. i r t d members of t, y'� communities.will be:notified:arid kept informed about site-operations, , and c) The procedures far keeping interestbd,membersof the public and r Alionginal communities informed about information on documents related to the undertaking and:when and how-tFie inforniation wiiFb'e made available 7 4 The proponent shall groe'notice of nd provide information about the • Web site is currently operational ;Carried into the ECA _'Yes '!'undertaking tointerested rii p al' • Documents postedon the webs, include,comru embers',of the ublic antl:Abon in are not oygh an internet-web site and b other means:y,Such 9 Information shMiAriclude.', q i roval'�Archived�IBA docuriienta on irGroundwat and Surface Y a Activities'"that are, Vilaterlvlonitorin Plan So pp 9 g „Ambient Air Monitoring g nn g., } Part of the undertakiri Plan,Emissions Monitoring P an,tNoise oni4onng Plan;Odour:: including monito Pian,' b i Reports and>records:.related to the undertakin that are r g g a , .. , _ .. : .:.. „. mpliance:Monitoring Plan, j, ) g equired to be IUiana emenfiand'Miti anon Plan�Co sub,mittedunderthis;NopceoflApproyal:orunder:anyotherministry: Cormunity:GdmrunicationsPlan;IW'aste'DiversionRrogram ,approvalsthat apply,toahe undertaking and, aftS iII Contingency'and >s' rin Plan,Thlyd Pa Audit.Plan Dr j of gmplaint:Protocoj required;by'Condition 6 ofthis Emergency p ' c I ,o'rmation',nn the C Mon rgency Response Plan;:Advisory.,Committee advertisements, Notice ofAp and minutes;and;annuaitrrionitoriri p n proval 9 P rk ao a approved monitoring'plans o S prepared a aredi cordance with th • :Additional.informaf ion will be posted to the website as it becomes available to D Regwred py ECACondipon�16 PublicPcoessocumentation 7.5 The proponent shall hold public meetings to discuss the design, • Pre-construction public meeting was held at the Durham Regional December 2011 Ongoing construction and operation of the undertaking,including,but not limited to: Offices on December 7,2011 from 5:00 pm to 6:30 pm. June 2014 a) At least one meeting prior to the start of construction; Public meeting prior to receipt of waste was held in Ciarington on February 4, 2016 b) At least one meeting prior to the receipt of non-hazardous municipal June 25,2014 from 5:00 pm to 8:00 pm. solid waste on site;and, • Anticipated date of public meeting after receipt of waste is February c) At least one meeting a minimum of six months but not later than 12 4,2016 months after the initial receipt of non-hazardous municipal solid waste 0 1 N October 2015 00 N A..- 'J • of •• •val Compliance Table Table A5 Condition Actual or Estimated Complete? Requirement Status Remarks Completion Date on the site. e 7.6 The proponent shall provide notice of the public meetings a minimum of 15 . Meeting notices for the December 2011 pre-construction meeting November 2011 Ongoing days prior to the meeting. were advertised in local newspapers during the week of November June 2014 14,2011 and also posted on the project website. January 2016 . Meeting notices for the June 2014 prior to receipt of waste meeting were advertised in local newspapers from May 28 through June 5, 2014. . Meeting notices will be posted in local newspapers and on the project website at least 15 days prior to future meeting dates 7.7 The proponent shall give the Director written notice of the time,date and • The MOECC Environmental Approvals Branch and District Office November 2011 Ongoing location of each of the required community meetings a minimum of 15 received an invitation to the December 7,2011 pre-construction June 2014 days prior to the meeting. meeting on November 18,2011. January 2016 • The MOECC Environmental Approvals Branch District and Central Offices received an invitation to the June 25,2014 prior to waste meeting on June 3,2014. • The MOECC will receive an invitation at least 15 days prior to future meetings. 8 1 The ro.•onent shall establish a n,edvlsory;committee;to ensure hat p,;,Complete, " January 20,2011;, Yes 1.P. P ;concerns about the design,ccnstructiomand_caperation of the undertaking p `:Requiredby ECA:'Conditiorrl7::Adviso ,Gdmmittee"'1; Carried into the`.ECA are considered acid mitigation measures are,impiementedwbere rY appropriata Meetirim7nutes:and,elafeii� 8 The g onent supporkfortheadvasory :! g _.correspondence�are pasted on the;, ,N/A �'; Yes pr p p shah provide admirnstrabve immum ro ect website; committep inpluding at a m �.: P 1 � Annual report on;advlsorl,'commltkee,;actroifiea:is included asp a) Ftoviding��a:meeting:space#or..advisory.commitYeemeetingsil � ' b) Recording�'and distribufing rt iriutes;nf each meeting, Appendiii`C of thisxeport paring;' g . g q Y : n 9 from W :c Pr �Re wired h ECA�Gondition;l7 and the E ery' aste Advisory e and-distributin trieetin notices and�;..�� � �i d) .aPrepanng an annual repor t�about`the;advi'sory,committee's actwities Committee(EF=w;AC)apprq,ved Terms of;Reference ..',, to:be subMi ted as park of the Compliance'!Reports required by Cgndition:Softhis:Noficeof:Approval, ;, 8 3 Tha proponentshallanvite one representative from each of the followin 'to: . g•. Letters of invitation'dated December 15,2014 were sent to all listed Oecember:l5 2010 Yes Y' ate on the advisory committee n a Ea . municipalitles pa p [ham,and p .. g P Yf, Duch of the lower tier munici alities in the Regional Munici alit o r. b) Each of the lower tier municipalities In the Regional M661cipalrfy ofr; York. _ i 8 4 ;The proponent shall,invite:one.representative from Centre4,Lake Ontari8 i Letter invitation dated December 15.2010 was sent to,Central e q:,., D cember;15,2010 Yes October 2015 • • 1 • • • • • • • ` ••- • ` • 6f ApPrOal COMpliance •Table A6. Actual or Estimated Complete? Condition No. Requirement V�, Status Remarks Completion � ri _ Date Authors a d any:other local'conservation authorities that Lake b'nfano Cpnservation Authority, adviso committee.::: rY j. . g p p i ma 'have an interest In the undertaken to 'artici ate on the 8.5 The proponent shall mvrte;one re' resentativefrom each ofthe(following r L'ettersofinvitationdated December 15 2u1C1werersentto:all listed December,15 2010 Yes o p p advlso Ioealnorpmunity'groupst ' artici ate on the: rgcominitfee "l'o'cal noriiiiiunlfygroups._ a) DurhamCLEAR b) Durham Environmental Watch,: c 'Zero Was e' t 4 Zero' ur i ) B nn g 8 6 The pro',onent.ma aso invte.otherstakeholdersto articl ate in t e ,;l • .Letters ' p P ,. ,.Y I P: R.. ., ,,,h ,of:invitat(orrdated December 15,2010.were,sentto Durham December.15,2040 Yes - , Y 9• of the ,'Reglnn Health 17epartment and York Region:Public;Health Services. aubl c''A I nlall ommunitiesb and other fede�ailnoe.. rov( c al'a e p n i rngennles. ° ai:communities rece(ved se arate inv: participate In Abort in p station to g p ste me ether bonsu(#ation activities: See;Condition 9' _ re � 1 8 7 ry. „n' meetings'as:an ® Eetterscof:inv(fation datedcDecemberl5 2010`were d'to attend -, _ Yes hall be i vifie f ! observe en#ative from the � � g � , I„ I+ sent to MOECG December 15 201 mist s p District Mana er . S 8 The advisory,committeeshtill be provlded,wlth,a copy of the documents: , Advisory Committee has reviewed and'provided comments where Yes listed below for.infommatlon;antl may review'.#tie documentsasappropnate. a lic'a61e fo:#he:folloviriri `documents: Carried into theECA t p p cuments,including pp g I; and provide comments to he re orient aboutthe do the 91 o Advisory Committee Terms,of Reference ?'a) Compliance Monitoring Program required by Condition 4;!, ° Compliance Monitoring"Plan Cl b) ':annual Com Hance Re ort requ[red by Condition al Compliance Reports p' p Ion 5 ° `2011 21)12,2013,2014 20.15 Annu q Y p •+ ' o .; d) Co nrnluni PGommunications Plan e itui ed b ,Condition 7 Com Taint Protncoi, Commuhl Corrimunlcations Phan tY q, Y ° ty e annual`reports required b Conditlon 10 Annual Waste'Diversion,Reports ) bientAir Monitonn and,Re ortn Plan and.the results of the.'..' 4 e) Th Am YP 9 .;, AmblentOAirQua?tY!MOnitopngPlan` ° 9 . oring'program required by Goraditiori 11;: l ambient air monit. Ambient Air Quarterly and 2013,;,2014 Annual report,cove ing g) ,Air Emissions Monitoring Plan;required by Condition 12;; 20132014:activities' h) . Wriitten repork re aced and signed by he qualifed professional p P Air missiotts Monitoring and Reporting P(an, requiretl by Conditioni18 5,',.;,, - . • tors Re oils re tired b a uahfiedrofessional as l) Spill Contingency and Emergency Response plan required by third Party Audi p p p y q p Co idition l7• requwred:by Condition 16.5., j) Odour;Manage ent(and Miti'ation flan and theOdour Mana ement 8p111 Coril;ingency�and Erimetgency;Response Plan 1.and Mifigaton Monitonng,Reports required by`Gondifion 18 g ° .Odour Management and Mitgation:'Pian k) Noise Monitoring and!Report(ng Plan as required',by Condition 19;;? a ,Noise Moraltorng'an d Reporting Plan i (,' I) Groundwater and Surface lNater Monitoring l?lari;the results of the' roundwater and'Surface water Monitoring'Plen groundwater and surface water monito in ro ram,and he nnual, aterand`Surface Water reports r g'P J a, 2012x2013 2014Annual Grou dw n ort bn fihe results of the groundwater,and'surfane wale bring covering She.previous ear.activlties r monit . ro' rep p ggram re wired b ;.Conditlonc20;arid;` Y q Y : r:Soil Testing Plan in Notice in.writing,of::tHedtite that municipal solid W6 first received as re uirea b Cond(tio .23. ..: Details`of first receipt of waste and fire were brought to FWACwia q ^ EFWAC:'meefmg,held'on April9�' 2015., < Y n 00 I N October 2015 00 00 CID Actual or Estimated Complete? Condition Requirement Status Remarks Completion Date Notice, the Ministry of First receipt pf waste is on the protect website.' cunt be The following do p ed as they are prepared ents re to row, v- Future third,partyrau itor's l'eports;waste diversion reports, environmental on O n ring;reports,'complianceinonitoring reports and the annual facility operations report as required by Condition 15(1)ofthe Environmental'Compliance Approval. • tems listed are built,in to the approved E�AC Temts�of.Reference , i 8 8 The proponent;shall'hold th0. rst ad vtsory;committee meeting;within:three.,m :;First;ttieetin heid'Janua 20 2011 was.within three months of .: . .. ,,... 'January 20 2011,. Yes montfis of fhe;date of a royal At,the firsfi meetin the advisory 'November 3,2010"da#e of approval:. pp 9 g :,', rice :: Draft Terms of Deference were reviewed by the Committee pn'd committee shay develo a 7enns of Reference outlinin the _.....,. and unction of tie advisor committee revised based on coin, t the meeting or. „Y d both a submitted in writing.;by February,14,:2011. 8.10, ? The!Terms.of Reference shall,a,minim um;;include4:' Terms of Reference submitted to 1v1OECC'" res onsibilities of advisor committee m -' •i.X18,2011: via left a 18 201.1% Yes er dated Febniary Fe ry' aj Roll and p ry embers PP he Director dated' c) Member code of epnduct • Marsh 8f 2011rence a roved via leiterfrom t Frequency 9 d)` Protocol focdissemination and review of mformatton including timing ; and,. L. e) 'Protocol for dissgiutian of the.advisory:commitee ; The:,proponent submit the advisor .comimite p,: P:. Y e's Term of Reference. • i arms of Reference subtnttted to MOEGC yta letter;dated,Fetruary February 9 8,209 9 Yes to the 18 hector and Regional Dhector ,2011.. r • Terms of Reference approved via letter from the Dtrector dated March 4'2011 Aboriginal Con ultation With 9 1„: The`pro onentshali continue to consult'wtth an nterested Ab P Y i . original . • Letters.dated March 14,2011 were sent tq 2, na ngotng Yes camtnurnttes during the detatled!design and`?impiemenfiatton:'<�f,themmunities inviting hem to ineet,with fihe' ro ect teariilto discuss a underlalang f P.1 Urp t consultation effort Letters dat d.O#ober 26 20 , ._12 to Aboriginal Communities identified in the EA to advise of ro e, date a resource for continuous upd t s ebslte as s antl the;proJectw •'�:TheMOECC EAB'Dtrector,Regional':Dtrectar and Approvals Program'Direc#or'were copied on ail correspondence to Aborigine Communities October 2015 16 1 The proponent"shell make'a reasonable effort to work'.cooperatively with'all a Both Regions continue to work withaocal munici alities to improve Ongoing Yes lower tier municipalities to"ensureahat.waste diversion;programs,;policies waste diversion and reportwaste diversion ' fistics'to.Waste and'targets set bythe Reg ional'Municipalities are being met =Diversion'Ontano annually. • B'th i.: plans in:place have g g n : e Ion term waste mana ement and diversio 11.0--2; The proponent shall prepare and implement a Waste Diversion,, rogram m ;Waste Diversion Program Monitoring Plamfor:Durham'Region and October;21,2011 Yes Moniton Plan. 1 irectoronn ct .. York Regio resubmitted to the Fr46 D rector and Regional D' October 21 2011 • The FJAB:Director approved the Waste Diversion Program Monitoring Plans via letter dated.November25,2011 ion'Pro ram Monitoring 10 3 of rerio a g Plen"shall provide a description • Completed October 21,2011'.. Yes ste givreid,reportin,g which shall at:mirtimum nclude:' ndonn a a) Resuits of afaource'diversion programs'and policies to determine the - waste.diversionrates'and"practices"at;boththe,regionatand"lowertier, , p g rriunici al level within;the Re ional Municipa(ities:of Durham and. York b) Progress m.the diversion programs policies practices and targets' described an:the environrnentai;assessment at.both the;regional and' ' lowertier municipal level within the Regional MUriiapa4ties o!f1-D_u1'r',ham and York. c) Monitoring results"for any additionalIdlversion programs;:pohgies ' practices and targets:carried,out within;the'Regional Muni cipalities;of Durham and York,which are'not described in'the environmental' assessmentf. 10.4 The proponent shall prepare and submit to the Director and Regional • Fifth annual monitoring reports have been submitted to the Director Ongoing Ongoing Director,commencing one year after the approval of the undertaking, and Regional Director. annual reports detailing the results of the Waste Diversion Program • Future monitoring reports to be submitted by November 3`d of each Monitoring Plan, successive year. 10.5 The: ro ent snail .os.. ,. . . g n "TheVVaste Diversion Monitoring Plan p" a d p,a aQ Urham Ongoing Yes p tithe Waste Diversion Pro ram Mo jtonng Plan.: ,a. and annual re ores for D n th nnual reports required on the'proponent s.web site for tie and Yor1t Regions are posted on the'prntect:website,: . �,;j�iundettakmg. i; 11. Ambient Air Monitoting and Reporting ,.. a .. - I:' .� _;, , ." ., ,. .. .:: �. _ � ; 9 August 3l;2011 Yes 11 1 Th pro,onent'shall prepare,'in consultation g P with the,fninistry's+✓entry r Au Ust 31 2011 g I ion of.the.Regional Director;an Ambierit • :consultation activ ties described and r Condit! 11.3 Re ion Offce and to the satisfaet Air Monitoring and Reporting Plan for the undertaking. 4" MOECC Approvai'via letter dated My 3tl,2012 • MOECC�ApprovaI''ofmonitoring locations wia;letter dated Co W October 2015 CD w Condition Actual or Estimated Complete? Requirement No. Status Remarks Completion Date F.p 201,2 Au us p g. . 11 2 The, ro onen#;shall submit the. toting and Re orlon Plan . ine revised to Au ust 31,;2011 via letter from the p P Ambien#Aif Morn Submission dead) g g t 31 2011 Yes, to the:Director:and Regional Director a minimum nf.nine months priorto : Direcfordated llUne 30'2011. F. the start of construction or by such other date as agreed to in writing by,the. 5ubmifted Rugusti3l 2b11-- RegionalOijrector „p__P neht shall establish a working group thatwiil provide advice:on... :. Letters:of invita i the.develo merit off e' mbienf Air Mo 't t!on;dated March 16 2011 were sentto'all listed. 'March 16,2011 Yes P h .A ni Bring and,Re ortmg Pian..The - working grcup participants with cdpies to thesQjrector and Regional p Degjons will;:at:a minimum extend';an rnvitation to Health Canada the ; Director.;j, Durham,:e ion Health De artme ,. j '.Two artici antsaw g p f,Yorke Region Public Health Services P P ppointed by the Adylsory Gommiftee one pa P ere.a rtici gntfrom thq advisory_commiftee.;and anyother,celevant. ,>. Health Canada declmed:,to p p federal,or provincial government agencies innluding the ministry suggestion,a representative from the,Ontario aM n stryaof,Health'. participated instead. . .Firstworking group meeting occurred'on April 28,201.1. M was7ev revise ;based on comments received from,the onitoring.plan is working group and;circuiated'for.comments toahe MOECC Central Off n km Gr u Advise .Committe mbienYAir Monitoring working . o p,and the 1 The ' Region ice t e ly 7 201 .. Y mgoni#onng plan re vi�ed based ry eonJu The F nal Mo it on comments received b A'u ust 15,,2011 o ommen n ring was submit ted to the Regional Director on August 31,2011 ') 11 4 bleni Monitoring and Re ; ..:The subm jnclude at mirnmum t,,meets these requjrements,'' May 3Q;2012. Yes, ahe A amble porting Plan shall) s • :The Regions and.The MOEGC mei`and discussed thefirst ear es all appropriate - , , Y: numberofsamminrntonng pro ram which iriclud a p Y n nt, nnual report 1 9 , p gc gations�,shall n,Jul 30,'„ were requested; g h changes P 9;,oca:it Stun tryff sam lm Iment's id,, ith,Re ions and:MQECC;ori July20. 20,15 to 01 No, pe done-in.accordancewith theMrnistryofthe:Environ .:was a vlr g O'eMtions:Manu aI forAlr.Quallty lylonitonng inrOntano::March 2008, discufssithe 20�4 Annual Report. P. as!'a men ded.from tlm'e to tirrfe; >, monif rin and.re Dr in !to.becarred.o Y t-air, g and fre ue Ut of th ambien b The ro os ed starE dafie for e p 9 Q) Moncton rig'alnd Repo't at rig Plan,and�tored as art of the .01 ntAir p fG d} Af least one meeting on an annual basis between the proponent and the Regional Directorto discuss the plan thexesults ofthe ambient ai".monitonrlg program andany changes that are required;to be made fio:the plan by the Fieglonal,Director. =115 The.praponen,ItM llimplement'the`arribientairm6nitonng'programpriorto .>.Agreed; the receipt of-non-hazardous municipal solid.waste:on he site or atauch Y S onitoring,:of ambient alr forone.year prior es On oin 9 other.Ume that may be:determined by the Regonal Director.and ubmittedplan mcludesm 9, continuethe kground concentrat[ons: p p.,ent in wntin aril shall to facili commission toe ablish.bac, t1' g 5. ed,i,n.Apri12013 communicated to the ro nn onng,nommenc rig until;such time as the Re tonal Director notifies the'ro orient Ambient Air moult momtori g P p m Writing•that the:Am entAlr Monitoring Program is no longer.iequired October 2015 Ir al • • 1 • • ° • r • • � • •- • a • - • APP Table A10 Condition R Status Remarks Completion -r • r - 11 6 The Re ional.:Director_ma re uire cha es to be Ambien 9 ., . . .. Y 4 rig made#o the g i 4 y. . °t t Air ° 'Addressin revisions-re wired b the MOE CC,to the Pian are":. Carried into the ECA Yes ol7ngyand:Report,plan and the proponentsspall.implementthe plan in `included in the Ambient"Air-Monitorng and;Reporting Plan. Monit accordancewith the required"changes, ° The.implementation and reporting of Am Wan,tAir lVlonitodng is a requirement. ECA Condition 7(4) 11 7 The r"o onent shalt re ort the results of t.e:ambient air monitonng o Agreed Earned into the ECA Yes P P p, ro ram,to,the.Re lonal'DIrector n accordance with the Ambient Air •, ance with ECA Condition 7(4)(c�ambient air,results will"be P 9 9 A In accord Monitoring and Reporting Plan posted to the website upon.submission to the MOECC'Regicnal Director • Quarterly,Reports:and first'and second annual Ambient Air ° oni#oring Report have:been posted to the prole Awepslte The Implementation and reporting of Amblenf Alr Monitonng is a, ' requirem en t of ECA Condition 7(4). 11 8 Audits.wlli be cggducted,by the Ministry,-as outlined:in the Ministry of the . ° The monitoring prggram;was written with reference to the MOECC. Carried;into the.ECA Yes,9.t g' Audit y Moni#orin in Ontario March ManualThe Ministry nt,;Centraf"Reglgn Environment's Audit Manlaat for Air:Quali of the Environme 2008 to confirm'that sltingi and performance:criteria outlined in the Techrncal Support Secbon:conducts erformance and'site:aud.its of P shall-lmplemen#any P reeommentla o monitoring stations:regularly: ; I are met ,e"proponent omrn h tan In the audit repart`regarding siting of,the , • Tteeambient air, samplLng locations and performance criteria:: The .ro" anent shall' Monitoring Is a! im fementthe:recommendations in the audit re nrtwthir thr requi em!eni of ECA Condition 7(4)f Ambient Air Mon t _. P g p ,. .p P trY ee month of the reoei t of.an;audit re ortfrom the minis" P s, The proponent?shall ost't e Ambidht Ai Monitorin and Re'o,in Plan -. , P h C _ 9 P ;. 9 _ The Ambient Air Monitorl g and Reporting Plan has'been posted on Carried into the ECA Yes and_the;resu n its of the;am tonng program on the proponen#s the webslte blentalr.monl web sifefor,the undertaking upon,submission ofthe:plan orresults ofthe ° p e osted to thewebslte as program tothe;ministry AmbientAlr Mo -.,are completed nit oring:Re;orts w II b p they •' d repo rting.of AmbilAir Monitonng Is'a hqui emententEion an dition 7(4) Of CA Con The rc o Is in In it r 12 1 P _ "g .Requiremenf of;Environmental Cgmpliance A royal Conditiorr7 2 Carried p p nentahaii".install o erate and maintain air emissions monitorin d pp O 'nto the ECA :Yes systems that wlll record.the concentratlons of the co,rltaminants arising from the Incinerafion of waste 12 2 T e I e ss' I,Y h and operational °,:Requirement:of:Environmental Compliance�A ro 68ndltibn7 2 � �ebrua 9,201'.5� Yes oi h a r ml Ions rnonitonns st all;be installed a ems s PP ;. ,�:: O rY d,ous municipal solid waste aV he'site,.; • .First recei t ofwraste occurred on,, ebruar :9"2015 pnorto;the receipt of non-bazar ,P y,.,; a' Continuous emissions monitoring stem was installed and g y„ ' operational"prior to.first recelpf of'wast: 17 12 3 ' The ro orient s ah a are and lm lement:arrAir:Emisslons Monitorin Il 9 . ..°, AIr,Em; ' comments.to the ,.. August : g , .. 31,2011` Yes P P h, pr p„ P IsslonsMonitorin flan ubmitted for C I, W October 2015 N I W - • - • + r • • • • • - Table Al I Actua e Complete? Condition Requirement Status Remarks Completion Date Plan ;The Plan:shall be prepared;in consultation with the ministry and to MQECC; rrd to the'Adviso :.Committee via`letter,d' s ry ated July 23,: the satisfaction of the Director,,, 2011 ` � ` , ,.": •::Final plan,incorpo'ratin comments from MQECC and Advisory ' � g . Committee submitted via letter dated'August 31,,2011 0. MOEEC provided cammen#s via letter dated.August 21,2012. .; Regions and CoJanta revisedtheAir`Emissions Monitoring:PlanOn October 5,2012:1Jovember 8 2012;and February 11,2013 to; adtlress comments from th'e'MOECC. a .The Air Hmissions Monitoring Plan was approved by the MOECC Direcfor'' r:�da#ed;A00:9,'201&' _ via lette„ 12 4 The Air Emissio uds,at a ns Morntormg Piap,shall cool, minimum Completed August 3l,2011 Yes a I air emissions at the site to'be } dentification of all sources of monitored . b} Identificatron of which contaminants will be monitored by continuous emissions monitoring and which by stack testing c) The proposed start:date for'and frequency of air,emissions mgnaoring'; A): Thefiregbency of antl form�ffor reporting the resin#s of airemisslons monrtonng; e} The contaminantsahatshail 6e mon�totetl which shaNlins Jude at. ', a , minimum those contam nan#s,set out:in Schedule 1 to this,,.Notice pf Approval;and A.;notification inve g p ocol to,be u f) , s#igatiomand reporfin ro# used in the eyent,that the concentrat�an(s}.of one or more,of the contaminant released.from an emission source#ha#,regwres'approval under• Se'ctidn.9 of the EnviionmenfatProtection Act exceeded!the.°relevant" 12 5 The proponentshall.subm�#theAir,Em�ssions Monitoring Plan to the . Director.revised submission deadline'.to AU'ust.31.20' 1 via le,er :'Au ust 3 2011" Yes Director a minimum of ix months:prior to,the star.of construction or by dated June 30;201: 1' 9. tt. 9 1 ,g ., tin b ;the DlrecEoc. Plan submitted August 31;'2011 such other date as a reed to in wri 9 Y 12 6 The propone n Air.Emissions Monitorin Plan such . :,.ECA:Condition:5 details re uirem" tshall irrl,plement the g q" . ... for operation and Carried.info the ECA Yes 'that the rriohitonng comjrtences when#h rs#dischar'es are;emitted from maintenance of the:air cllution control RP.0 and.co tinu u Y e,fi 9 n o s: the facihC #o the air or p (' " ) n er time as the Director may ag. toxin aisuch;o#h r; emissions mon''it1 .19 systems.(GEMS)equipment.11 wrltm a n such timeas,the;Director:notlfies the , .,: g rid hall co tmue unfiil „ EQA.Condition.18 details;the.facility.performance requirements for :proponent 9 Mondonng Plan is no longer ro orient in writin that;theAir Emissions Combustion APC and CEMS d require ECA!Condition�;13,details;actions required�to notify,the I�OEGC m the event of a spill. 12 7 The:proponentsh;all post;the reports ofthe'air emiss[ons moniton g a f Re u�red b Condition 6 1 a of'the Environmental Com fiance Carried into fine'ECA ' .'^:Yes Y n q. . Y 1 �. )O p .. son th'e,proponent's webaite forthe`:undertaking ' ; Sy stem 'Approval October 2015 e Ce Table Actual or Estimated Complete? Status Remarks Completion r Date Web site reporting of emissions data is operational'. i c. 128 For.those contaminants'that a e,monitored pn.a continuous basis,the eb sit g p i' •�,UV e reportin of emissions data;is o erationai � ''Carried into the ECA Yes proponen#shall oost on the proponent's"website forthe undertaking the . • ftegdIre&by ECA Condition 16(2) l,r results'Of the monitoring for each of those contaminants In real time. 13.1 The proponent is expected to dperatethe unde'rtaking'In aocordance wit, •. Schedule'9 is carried into the ECA n§Schedule"&ECA Condition 5 ,Carried ihtd the ECA Yes Sche'dul pp Ity is not operating in details requirements f'` e 1 of the:Notice of A royal If the;facil' p aintenance uous emissions of the air accordance wlth.Sche`dule 1,the operatorls„required to take steps to bring :poll ution''co'ntrqI(APC)nd conitin ions monitoring thefacility backwithin these operational re40i nfs systems,(CEMS)equipment. • ECA Conditlort 6 details the faculty performance requirements for combustion APCand CEMS ECA• he CEMv1 ECA7 details the testing and monit oring requirements_of •.Condition�13 details actions��required��to notify the MOECC in the: � 'eventof�a s III s. p 13 2 Schedule 1 sets but.the'o ” nal requirements the;ministry expects the. • °.Schedule 1 is earned into the ECA'as Schedule C Carried into the ECA ` Yes o meet durm the;normal i?operating,conditions'of the fapility when ' s re,gwrements foroperation:and`, y ra Io t include:start u shutdotivn or • ECA od n:b detail, p oes no :maintenance of the airpollution o erating-n. ontinuous aaI rig under a stead state bu#d p, control(APC)and c aifun emissi' g y ems(CEMS)equipment ons monitonn s st • ECA Condition'6 detaus.the.faclity.performance requirements:for . • combustion,APC and:CEMS `ECA Condition 7 details the testing:and monitoring requirements of �I : she CEMS • ECA Condition 13 detaus actions required to note y'fiheIMCECC in the event of a_spill. e " s ecifica quired • Schedule F of.the ACA details the CEMS p 13.93:­ 1Theaimin and:fre uenc .of monitoring fora'contaminant in'S'chedule:1'' a;Timing arid.fre uenc are irraccor ancevJith Schedule g. q Y., . . . . i gan ,q _. y d . 'C'ofthe , . .Camed�intotheECA `Yes q,. Y Pp 9 ted,tothe,tacllity;underthe �� Enyironmental�GorriplianceApprovai., shall•beas re ulred p -the•a royal ran Eta ould approval be granted. .'; EC .,Con dition T deta!is;timin and fre uency torsource tes#n7gr v�ronmenfal Protecfian;Act,sh g, q �. p, P 1A 1 The r`o onenfi shall conduct a daily slte.inspection 6ffthe site including the .� ;Agreed Gamed Ihto the ECA Yes P y I.Compliance A p r ditlons3.'6 3(7) non-hazardous nlunlci al'so6d waste received atthe;slte,eac ronmenta Pp oval C;on ( � 3 h da he • 5ee Enyi 1 W October 2015 -P I Actual or Estimated Complete? 1 con Requirement ditio N: Status Remarks Completion Date undertakmg,is in'operation to canfrm that: ,and 14 5'. a) The site is'secure; b) Tb6 o p era#'o. n ofthe;underfakin is nof [San causin n yn u e, to c) The operati n of the,undertaking is not causing any adverse effects on the environment; p ons., d) The undertakng�s being operated m cominist. a royals issued'fo m Hance with the.condifii ? the:underfakin an r �' pp r PP bei rec in#his Noti val and any othe eived at.the site: ro g. e) " Only nonhazardous waste is ng 14 2 if,as a'resUit, f the daii :ins ection f oted py the a: Agreed "carried into the ECA Yes e to ee�n.re and to the;fac#ors;setouf 1, Conditionare n gyp♦ y g le iciengies. IJI ,. ,.$eesEnvironrnentai:Com liance;f� ro af,Conditions 5 5 14 3 y 1�F abo he Y O, (...)11. y.Y p P p pP, y y the�nro onlent shalltcease o eerations afi the necessary and 14(5) dent l.the deficiedefieience P p. p site to reined the , noy has.been remedied 1.43_­'_:: A record,of the.daily inspections:shall be kept in the daily log book required p;Agreed :?. Carried into the EC e daily log.'', 8 e.�nvironmental Com HanceA ro A Yes y " P Pp m Cohdition 15. The information.belowinust be;recorded in th, va1 Cond bons book by;the person completin g the inspection and includes the folloywng and 14(�)'1 1.information ' g furs of the' erson that conducted th ' ''p e daily' a and � he name a in ection b} The spdate and time,of the dai(yinspectian c) A'Ijst of ahy deficiencies discovered during the daily inspectron, d) Any porn, endat ons for action,and,.: . i:e) te,time,and description of,actions taken:.. The da 144 `? The,proponen#'shall retain edher onaite or in:another locators approved by .a ,A reed. ;;11 the Di g of the, y g;book and an associated , g - Carried into the ECA Yes rried strict Mana era copy dail to y a :See Environmental Compliance Approval Conditions 5.(5),14(3) documentation regardmgitbe daily site inspections and 14.(5); Required by Condition Approval,: 14(2)of the environmental Com P Nance _ a. 15 1 The proponentshall maintain a wrjtten daily log which;shaff rnctudethe;.' o' Agreed Carried into t e C.. fopowing information .'See Environmental.;Goni Rance A nova h E Yes ... P n pP,.. f Conditions 5;(5),14(3); '6) Types,quantities and source of non hazardous municipalisoGd waste rec'erved I: ' c) . Quantity of unprocessed,processed and residual non Hazardous muaicfpal solid waste;on the'site - October 2015 . . it ... Actual or Estimated Complete? Status Remarks Completion Date d) Quantities-and destination of each type of res dual�matenal shipped firom'the site;" e) The record:of daily site inspections required to be maintained by 4.f) A"record of any s ills'or rocessyupsets,atthe sit Condition 1 4.3 p e,the nature bf the p p ken forthe cleanup or correction of the sp lltor process tupset" to of the spill si r set and da o ` ocessti p , ministry,and other:: e time. e ons were notified,of the s the time.th,W the requirements p 11 pursuant td the;repoitmg;,. P.rs q irements of the Envrronrne Ach p an or s i s _ - nta!Protectran g) A,record,of any waste;that was:refused at the site,including amounts;-reasons'fior refusal.and actions taken;and h) The name and signature of`the person completing the report " 15 2 The proponent sha11' an,.;either on'site or`in'another iocation approved' ' 'Agreed: Carried into the ECA Yes by the:Distnct_manager;acopy of the daily log book:and any associated See Environmental,Complia'nc�Approval Cbriditions documentation and 14(5) 15 3 The proponent shall make the daily log book and.any:associated • Agreed Carved into the'E Yes o'the ministry, .g y ti 'Condtti documentation availabie,t st or.its designate in a timel manna r" • i equlred y on 14(1)of the Envir6hrr fiat Compliance .. when regues#ed tp do so by the ministry Approval 16 1 ,The proponent shall retain fhe.services of a Qualified;Independent • Selection of auditor during the construction phase oft roject-was December 8,2011 Yes professional Engineer to carry outran rode endent audit of the,` 5 ' .P ' P � approved b'y the bisector and'ire tonal Director via,letter'dated u; staking , unde `. December 8,2011. 16.2 �Withinsix months.from the;date of'a` ioval or other date .,_,, pp. as agreed . • Deadline#,o,submit name of auditor tey�sed-to!September 30"201'1 November 16,201%I Yes ng by ths1 Reglona)Direc#or,the proponents it to the via letterfrom the.Director and Reg oval Director dated June 30 to in wr hall subnt the e of�the:6ualified,Independent 2811., Director and Regional Director,:thenam _ . Professional Engineer and he name of the bornpany.Wh9re'he/'she is , Deadline to submit name of external audi#or�eXtended to 30 days; employed prior to the commencement of constructionto allow for the ministry's comment``onthe d�aftaudit plan via:letkerfromthe MOECC Director and Regional Director dated Se temlier 30 '2011: Re ions submitted.name of P ction phase au • g constru auditor-oil November 16 2011;more than 30 days prior to`commencement of construction ' i P � i in January 2012 • Regions to-submitname'ofauditorforacceptance testing phase at '. least six;months prior to commencement of acceptance testing in' accordance with'approved,,audit plan' • `Reg ions,have;submitted name bf acceptance'testing phase auditor via letter�'dated Septemb,r i'8„2013:' 0 i - W October 2015 07 ""( • - s e r o s • e - e � Condition Complete? No. Completion Date Regions'have submitted name of auditor for operations phase at st six months (tor to recei #of waste n accord with, lea a pp p June 9,;2014 p . p a roved audd: fan v�a.letter dated; nc 16 3 The ro 9.. p ,ponent shall submit an audit plan to,the satisfaction of the Re ionaf.°;Construction PhaseAudit Plan,approved by he Re icnaf Direa#or December 8 2011 Yes g.: er birectac#hat sets out the timing of and,freghenoy,for; its;as.well;as , and"Regional Directorvia fetter dated Deaember8 2011 11 the manner m Which the audits are`to be carried cut the and , Regions to submit audit plan°for acceptance testing phase at least 6 months prior to commencerilent of acceptance testing.in accordance with app.roved audit plan' •'Regions have subtriitted audit plan for acceptance.resting plase via lefter dated September 18;2013. n:.,Regions,submitted'operationsphase audit plan at least 6 months pnorto;aommencement.of•operafionsiin accordance with approved audit plan via le.tterdated'October 2,:2013' Acceptance test'audit plan approved`by Regional Director via letter dated Ju ly.'23 201.4. ' ed b MO via l P pp Y ��etterdated O O • perafions Phase audit lari a rov ctober 24 2013 . , g< " Audit la s for.aa s 1:1„16 4 The audit shall include at a minimum,the,fo�lowin coon phase,acceptanca.testing phase,and Carried into the ECA Yes u a) A:detailedwalkthrou,gh of the:'entire site; omply with these'requirements p n n operations•phase c b) A review of all operations used in connection with the undertaking;; Camed into ECA'Condition 15(2) and c) f1 de#ailed review of alt records required to be kept by this Notice tai Approval or,under any other.,ministry.approvals for the'undettaking: d ), The proponent shall.obtam from the Qualified;;lndepepdent signed by the Qualrfi p rofessional Engineerthat Professional En meet a written re orf,of the audit Prepared and : ' summarizesahe results,ofthe and lint P d. The proponent,shall submit�the written reportsurnmarizih theresult`ofthe �•"';:T ei ' �rt st'ConstruaYion PhasedAudit�was undertaken on, 012 Carved into.the ECA Yes au the g ector no',later than{:,10 busing gy following the The audit re ort was�submitted tothe MOECG on June..:15 201.2' June 1 2 e s da s p he a tonal Dir s !completion of the within1 0 business days followingfhe�audtt p .5; ' ' " � „. • Th13 econd Con bin tt on Pthee audiCC as uAnderta5 e 01n A.rtl 20 and was su,' ed to MOE n' p l 1 . 2'S ' 3 ' • Tf7e third:Construction Phase AudA was undertaken on pptem,ber G mber 20 j', Thefourth,Construction PhaseAud�twuas undertakernon Marcli3 201; • 2 and wa ubm 013 s s fitted to the MOECC on Sep#e 28, 2014 and.submitted to:the MOECCon April 14;2014 ' Carne ,jate ,. a ne intc ECA Condition 15(3) October 2015 Actual or Estimated Complete? kequirement� Status Remarks Completion Date P41 6 The'proponent shall retain either ion site or'in"another ocation a roved'by .' Copies'of the first four�audit reports are retained on site.' Carried to the ECA." Yes the Re Tonal Drre rector:a co ofth e`wntten autlit re ort antl an associated a Copies'of fU#ure au' it reports'Will be'retained'on site as required by tatron Carried Condition n 14ECAtl'6nt r on 5e 3 mental Compliance'Approval pY p Y d' documen O The proponent shall make t port and any associated . Agreed : Carried into the ECA Yes 16 7 he written audit re :;: documentation availableto the ministry or its.'designate in a timely manner . Required by Condition 14,(1)of the Environmental Compliance when:requested,to,do so by the minis Approval 16 8 ;The p'roponent,sFialI postfhe written audit report on the proponent's Web i 4'The first four audit reports have been posted to the project website, Carried-Into the ECA.. Yes . ort to the ministry.. . F y Condition 16 1 d of p website as required b site forthe undertaking following sub I of the rep. I u#ure re orts wilPbe osted'to the mission ( )(0 the Environmental:Compliance Approval .I py 171.1 The pio onentshall re are and implement a Spill Contingency and; . Required by Condition 11 of the Environmental Compliance Approval September 24,20 es p p p 13 Y Emergency Response Plan', . Draft'SpilI Contingency and:Emergegcy Response Plan.vas submitted to the.MgECC via Iette'r,dated September 24,2013 ij! Final Spill'Gontingncy and,Emergency Response Plan Was submittedto the MOECC vra'4etter'dated January 29,2414 OE m l?Ian viaEnvronmennial Com Rance Abp oval.amendm n :ddapodnse J. P p .August 12;:2014.- 17..2­,, The proponent sh'alLsubrtjitto the Director,'fhe SpiII Contingency and r,.'' Deadline.to submit:plan revised to120 days prior to the September 24,2013 Yes Emergency Response Plana mini` y p' p commencement.date of operation'1?y_Environmental Compliance mum of 60 da s 'nor to the recei t of: non-hazardous municipal sofitl waste at the site or such other date as Approval Condition.11 (3) agreed to in Writing,by the'Dvector. . the draft<SprU Cgntingency'and Emergency Response Plan was submitted via letter"dated,September;24 2013 to theMOECC.:;..:, 17 3 The Spill',Gontingenoy and'Emergency.Response Plan'shall include;tiutis b ':Additional requirements included in Environmental Compliance September 24,2013' Yes not limited to Approval Condition 11 (2) p, es,inclUtlrn notifi a Emer enc res,onse . Completed: g y p rocedur g cation prgcedures.rn case of a spill,fires.explosions or,other:drsruptions to the:operations of the facility; b) Celliand business phone numbers and work location fbr all person(s) responsr bib:forthe management of.the site c E, 9 y P t `off ; ) ; mar enc hone numbers forthe local minis ry ice,,the ministry's p ire;DeparYmenfi S ills Action_Centre and the.local F d) Measures to prevent spill fires',and explosions e) Proeeduresfor use in the event of afire; 17 Details regardrngiequipment for spill clean up and all control and safety devices, 00 I W October 2015 00 00 t y. Condition Actual or Estimated Complete? No! Requirement Status Remarks Completion Date g) Shut down,procedures forall operations,associated with the uride'rtaking including alternative waste,disposal'site.,locations,;. h) ,Maintenance and.testing prpg'ram p fors ill clean up equipment and fiire•fighting`.equipment, i) Training forsite,operators an emergency response personnel .and j) A plan identifying theaocationand nature:of onsite. 17 4 The proponent shall provide,the.Spill Contingency and Emergency tr Deadline to submiffinalized' lan to the b'recfor revis P.. f Clanngton ,"p ,1 ed to'120 days September 24 2013. .. :: ;Yes Res orise Plan`to the:District Manager,`the'local Municipality:o priorto,the c..,e, . emen,.date,of operation,b .Environmental. ` and the local Municipal"rty.of Clanngton Fire Department a.mirtimumiof30 Co is c Y mpl n e Approval Conditjon 11';(3). days pnorto the initial receipt of,non hazardous niunlcipal solid waste at. ' r:date:as a eed to Iin''vur'tin b ahe Dir Document was submitted to the District Manager local municipality he 9r i g Y. ector or such at p�aftSpai Con neencr comments EmergencytR posubmission e site Response Plan°was' t 9 Y submitted'to the MOECC via;letter'dated September24 2013 IN . . .. develo e�d�n consultation wimeregen cy Response Plan:Was also( p . h th local municipality and local fire departmentinadvanceoffhe,finaisubmissionaotheMQECC. ' `.Munlcipal'building;code antl,fire code'regwrements for:construction" are reviewed vulth each building permitsubmission A 17;5 l he proponent"shall take:all necessary stepsto contain and clean up a:; greed, Carried'nto the ECA. es pill on the site::A spill orupsetshall be repprted rmmediatelyto the` R, q ' y, dition 12:ofthe EnVironmen aI Com li'nce. a e wired b Con t p a minis( s S ills Action Ce tre at 416 3M5,3000 or.1=800 26 -6060 Approval rY, p n ( ) 8 Re uired'b Co dltion 13(3)of the E'nviron erital Com Y n pliance q m :Approval 4 : O.. , 18.1'1'.. p p nsultation,with the minist 's,dentrai.: Odour Maria ementand Miti a on,Plan subrnitted to MOECC on The ro .orient$hall re 'are in co ugu t 2' . rY 9 2012: . yes 9 A' 9 implement an,Odouo.the of fihe;R ionpl:Director` rid ' :.� A s p , . n r Mana ement and Mitigation,Plan for the!undertakin evised Odour M e9 ugust 31,2011 9 9 R anagement`and Mitigation Plan submitted May 4 ° Odour Management and Mitigation Plan approved by Regional" Ni aced Augu,st21,2012 182 The, ro_one.nt shall submitthe'O our Ma a !rec or vla etter d Mitigation submit Ian ed to August31",2011•.via'letter from" August 31 2011 Yes d n Bement and Miti ation Plainto a the ,e i' p the:Drre to su P P Deadlin. nt is rior'to.the start of• 'etarand'Regionai D tector,dated June 30,2011; constcuctionloriat stuck o i emurn ofsix mq . ._ .._. th time as agreed;to in writing by the::,Regional' a Plan submitted in draft form i644OECC and Adviso Committee for Director;" rY.: comments via email dated July 25,20.11 a Plan incorporating-;MOECC and Advisory Committee comments- submi 1;2011 18 3 The Odour Management and Mitigation Plan:shall'include at mlrnmum Addressed'an the approved odour managemen g t:and mit i atio lan August.31,2019 Yes. October 2015 0 • • 1 • • • • ' • • • • • Table Requirement, Actual or Estimated Complete? Condition • • - Date a) • Standard operatng and shut down pro q l' d cedures Apdpitional re wrements)iste imErivironmental Compliance b) Maintenanceschedules • A' royal Contlition:8(9 d Corrective action measures an' h of'odour c) Ongoin manitonn for antl rep, g g g. . g" g 'dour control and for otentia6o erational malfu pracfices for nctions on oin o p p - e) A schedule for odourtesting at.sensitive:receptors,and, f) A section that specifically addresses,odour control measures.should a. operation of;the untl erfakin9 be'disrup,.ed or ce se , J p P P pare and su Odour_Mana em' 8 4 The ro orient shall re ent and • compliant with these Carried into:the ECA r ''Yes bmit the. co 1 g 'Final Odour Monitoring and Mitigaton Plan is m Uant Mitigation;MonifioringReport sannuallytoth,e.RegionalDirectorwiththe:' requirements p g g monfihs'foilowing3heini4ialreceiptof The,firsfiannualOdourtestwashelrlsimultaneously with`the'firsf 1 unici ai solid waste at the site orsuch other date as � fist re ort submit � )test a reed#o b the:MO.ECC on October 8,20.1.5. , agreed to'in wri#ing y i 9 Y t b the'Re Iona Director:'? Stack sourceptes odo g dous m e n si urtesbre oGt;is currently being;prepared focsubmissicn to the non hazat g MOECC • Required by ECA Condition 7(8) na ement and Mitigation nit 8 5 The Odour Ma' onng Reports shall be Required by ECA Condif n.7(8) Gamed info the ECA Yes o , 9 9. M ssion ofifhefirst.:' sup mitted ever 12 months from the date oft for no p. p y. e! submi rw ort th, t.lsuc g m Mtgationvohaorin Re ortstin h fime'as the l�egionai'D c es the ro onen writing that the OdoyrMana e ent;antl g p are g ri ri er,' uired; 18 6 .The proponent shall pos4'tlie Odour Management and Mi#igation a 'Odour Managemeiit`and Mitigation Plan posted to�thewebsife Carried into the ECA Yes Monitoring Reports.on the proponents Web site for the undertaking dition 16(1.)(e)of Environrrie Com 'liance • Required by Can ntal p following submission of the' t egionat'Director. Jlpproval p otheR re oils.: ,. it 19 1. The proponentishall:prepare and impiement'a Noise',IUonitorin'and a Noise Monitorin and.Re ortin Plan.was.submitted'tothe Dire 9 g„ p g ctor i September 15 2011 Yes Reportirig"Pon-or',f undertaking via letter:dated"September 15,"2011 i � • Noise,Moditoring�arid Reporting Pianwas approved by the MOECC '' Amendment Approval'dated'August 12,;2 014 onenf"s ifthe'Noi 19 2 The prop` hall subm' se Monitoring and.Reporting'Plan to the • Final. lan'submitted``aa letter dated Se temper 15 201.1 Se tember.'15,20,1.1 Yes p... p . Director;a minimum of 90 da s riorao the st' ar such ' • p days prior to start of. y p art o.,construction Final submission date is more than 90 other,date as agrees)to in writing by the Director. construction in January 2012 9.31 se Monitorin an Reporting:Plan sh dits to confirm coin lian p The Noi all include a rotocol to • nnual acoustic au p ce Se [ember 15,2011 Yes ensure,that the nose elrjissi ns fr m the facility comply w th:the limits 1et : . .First s ai usficaudit submitted on May 8,2015' ation.NPC 205"sound Level • Re uired b Condition 7 5'ot Environmental Com Iiance A ro al Limits fi rY.ry Sources in Cla s 1 &2!Areas(Nrtian)',:October:9:995, q Y O . p pp Y... out n the Minis[ or,Stationa ias amentled from�time to time 1 19.4 he proponent ostthe: o'se o i r i M n to,in and Re o g the website. September 15,2011 Y d p g� es T p,.. p p g p rtm Plan on the • Noise Monitoring an Re ortin Pian gostetl to OD .p October 2015 O I Actual or Estimated Complete? Stat 0., Y" ��q us Remarks Completion Date ;propanenf s web site for the undertaking:following submission..of the plan. . . ,Required by Condition 161 f of the.Environmental Co to the Ciire et, ar.! A W to t )O mpliance pproval P, P n 20 1 Priortothe start of construction,the. ro orient shall y areas,i Groundwater andSurfage:!Nater.lvaonitonng and:Reporting plan: ;Sepfemberl5;2011: Yes ; he undertaking may affect groundwater or surface,water. For.those submitted ao the:Regional Direcfor;v a.letter dated September:15 areas p , where t I' with the 2011 ministry's Cenp al.Reg on Of pe and to the.sa sfaction of the Re io al Groundwater and Su 9 n Monitoring Plan was approved by 6e Water Monitoring Plan. the Re Tonal Director urface Water Direcfior;.a rfa Group gional and, via:letter dated October 1-4',.2011, 20 2 The.; to orient s water and Surface:Wat - _ p p hall provide the:Ground er � Groundwater and'.Surface WaferMonit6dhg:Flan was providedao.the ,August,:2011. Yes Monitoring Plan to an oth'er•government agencies for review and G Y Committee form ario, is in rvatiom. uthorrty and the Advisory comment,as maype appropriate. Adgbat201l to 20 3 The Groundwater and Surface Wa„"r Monitoring Plan'shall Include at:a j; a Included in,,the approved'p„lan Se tember:15 2011 Yes p minimurn . Me g was held-with Regions and MOECC on.June 5;:.2014 to aj A groundwater and surface water nranitoring program, dscuiss the,2013,Annual Report No changes were'required bj The pro.osed sta date and fire uenc:of groundwater and surface Meeting w,as held with Regions and MOECC on July20'2015 to C T econtaminat fhatshalllbemonitored l } titer moni#grin as ark'of the groundwater discuss the 2014 Annual Re,ort p P and;surface.Water Monitoring program;'and, A e g;'each..ear.between the ro orient and the d At l asf one;meetin p 5 he results of the monitoring•;; -- ro ram an!d an chari es s t p p g Y rig es tare re fired to be:made#o:the plan::by � ”' the, Director. h Re lonai Director,to, e Ian G . r:, P u � 20.4,. The,proponenfi shall submitahe Groundwater, rf et. . Sep 6rhi er;15 2011 submission date,',is mor6`than 90 days od.orto Se tember.l5,201.1 d inimum' Y rig Plan to he Re ionai 4irector a rci and Su.ace at, ' start of construction' -p the starf�of construction in January 2012 : of 90 da S: nor to the Re Tan , or sack other date as a reed to in 'b the ,water Surface Water Monitoring Plan approved by the g g Y 9 aLDirector,} Ground Regional:Director via letter:dated(October14;2011.: . g Y q g ode to the The mechanism foriohanges requested by.the?'40E Isrinalude'd:in Carried into< e ECA` Yes 20 5, The Re ional Director ma re wire chap es to be rri '' Grou d he ro onenfishall aWaterMonitonng Plan,,, -' imp lee ttlie.n an inrfacco dance�ththege lu a n, p the Groundwater and Suifaa,_ i P of q it d¢hap es 7 14 g • Groundwater and Surface Water monitoring re a requirement of RCA, Condition' 2 .6 antl s rfaee water'; onitoring.pro, ram shail;commen.' 0 The. roundwater g . y:. p r P Monitoring Plan Carried intti the ECA; Yes prior,to the recei t of non,nazardous munlcl,al solid ante at.the site o e . ` ro osed Groundwater and,5urface.UUate „• , ?r. r. commenced nocto tart of construction.and will continue untrl.the P:. , P.. tor,and`shat( e p such other time as agreedto in writing by the;Regional;Direc R gional Director.noUfies:the,Re ions.in.writin' thatthe monitorin continue-unttisuoh,timeasfhe;Region I:Directorrrtifiesthie. ro'onenfiin g 9 9 P. p ,.,: program IS n0 longer requlretl Writing:tiro#the groundwater and surface water monitoring prograrrr is,na, . 13aseline noun longer:ie uiredi p., g ence, in January;2012,pr or q ta::receipt of wasteafer sam Im comet October 2015 � • 1 Actual or Estimated Complete? Iti C6 on equirement' Status Remarks Completion Date .............. 26 7 Thirt :da s after waste is first received on site, ro onentishali,prepare m Groundwater and'Surface Y .Y p..p p p Water Facility.Initiation Reports were:; March 11 2015'- Yes and submit to the:Director:and Regional Di,rector,,a report containing all of submitted to the:MOECC on M arch.l1.,2015;30.days frorim when the results of the groundwater and"surface water monitoring program waste was first received on site February 9,;2015. 20-:8 The proponent�shali prepare and submitto'the Director and Regional Third'annual Groundwater:and Surface Water monitoring report was . :Carried into the ECA Yes Director,an annual report containing the results of:the groundwater.a' submitted on Apri130 2015 surfacewatermonitorin ro ram` The firsYreportshal4be;submitted 12 startofihemorntoring programand;eve ear thereafter. months.from the ry Y 20 9 The rd onent sh p p gional • ded in the approved Groundwater and:Surface Water`Monitorin Carried into g Inclu Directorpa report�colntain ng the results ofthe rountlwater and'surface' ; Plan" re and"submittdtfe Director and R g the ECA �Yes d su g. p''`Required b Conditom7 14 b df th water:monitonn { ) mental Compliance owing events Environmental, b) A' pill 6 curs:b on'oeccurs,on s tes o any o e o q Y { . gr e Approval c) A process.;upse.,or,:-; d) Ah disru tion to normal o era ndirectiy'::,; Y P p. Y Y have an.impact on grdundwaterl or surface wa eectl on 20 10 The proponent shall post;the Grou erMonrtor` dwater and`,S ndwater,and,Surface 1Nat mg" p Groan urface Water Monitonng.i?lan and reports are" Carried into the ECA Yes nd all"re orts re aired b"this"condition on the: ro on b.site posted io;the w,ebsite Plana p q y p p enYs we 'b p F the are for the is fiollowi mission of,;; p p Y prepared. ' ndertakmg ng sub the an and reports to the :; uture reports will.be osted"fio the website as' mints try., • Required by Condition 7(14)(c)of the Environmental Compliance' pproval • Required by Condition 16{:1)(g)of the Environmental CompAanoe _r 'A' proval Y us munci also' Carried in. 21 1 Onl non hazardo p from municipal'collection within • Agreed fo the ECA Yes lid:waste thefurl,diet anal ioundanes of the'.Regional',municipality of bu'rham and a `Re uired.b Conditions 2 1 2 2),and 2(3)' ental. - Iona!Marna alit of York ma be'acce ted aYthe site oval (') ( of the E 1.11 m " p.. pp .. theleg P. Y . Y p Com IianceA r' q y 21 2 Materials which ti eparat p p Carrie ed for the., ur"oses'of diversion' • reed .? ave been sources d into the ECA Yes shall:notbe.accepfed at this site This prohibition does not apply,lo the' •::See Condition 2{3)(b)of the Environmental,Compliance Approval non-recyclable residual waste remainngl after the-separation;�of;the recyclable mate'ria a non-rec clablei als at materials Y g y r other p h Y materi !s from!, recyclin facilit o., recessing faality:;: 21:3. The'proponent shall ensure that"all"incoming'waste is.inspected prior to • "Agreed ;Carned:into the ECA ;Yes g p hat only non-haiardousmumcipat See Condition 4(2)and 4{3)of the Environmental"Compliance sot d waste cce ted at the site'to ensure t A royal,, g p.. pp is bein acce ted. iintl materials ste are fo - i CA Yes 21 4 If any tither than non hazartlous tpurnapal solid via Agreed Carved into the E g, p e proponent shall ensure that Condition 4. ),of the:Environmental"Compliance Approval durin ins e-ion or operation,th • _see managementanddisposal'of the,material is consistentwith ministry I .p October 2015 N w Requirement condition Actual or Estimated Completion Date nes a guideli nd��iegislation. 221 The maximum'amount of non-hazardous munici al olid waste thafm l40 000 t P p. Y xiinum annual tonnage recognized Gamed into the ECA Yes be rocessed at the site'is 140 0 tonnes _o,h a e he ma P per ear. . Y of the Environmertal Corn ge;Approvai P 9,1.. :. , pnnes er. ear is,t ., p th pment of!waste omsite,the Notification letter sent.to MOECC via emaiC on Februa 10 2015.1 Februa 015 Yes Wr'o ones shat(ive the Direct r„nd Regio' rY 2 231 e h p A g a nai Director wntten.notice that day after,Waste was first received on:site e has peen received the vast II n pperati 24.1.; :: Inca'N;� ry ng outthe underta6 the ro onent shall require that its pro ect�A reement,re requires CcnEr .g .q, . acfo to p Y a o the ECA Yes ontractots and eniplo ees G authorizations mcludmgahe Environmental om I with all C . contractors,subc • a p Y Carried t Assessmentand Notice a) ulfill the commitments made'by the o anenf in the�environmental ofApproval�(mcorporatedbyreference)theCertificatesofApproval f p. P, :assessrnen p g and all applicable regulations, .. assessmentan nesse��mcludin tliose�made m the environmental Regions iovideda ult i P 1? a during,construction.to dtarin the environnile talassessmenfco mea comemednts received 9 p. f tmeon s ans actor: P „ p term „nd conditions of�the contract; onset b rile g n eta, ey Y ms ntp rib.s„ ' n'and ��,mcluding:gomplianceWith EA conditions pplicable•r ulator stantlards,�e ardin the constructio n1Dn�tor,com Nance wdh the operation of he undertaken „ . . c ohfam an .necessa ;a ro als, ermits or itcenses and; Carriedinto the EC onme.,,P,'CompllariceApproval Condition . ASE vie ypP P ry pp g p 9 1 re wires Cova' documentstafftraining on the EA and ECA IQ 'd havethe�a ro natetraenro to rForm the reuirements�ofthelr.;. . Pe q. o., licabf posetlon., q. Hato deteons:and app, a laws and regulatidns. lion, mplaintProocol-wi remain effectthroughout anstruc a S.. t. com on ll ds n acco dance.mieth Condition messiopmg and operafi s in , . perio 6bfthe.Noticeto,Proceed. + buiiding-and ath'er permitshave,been approved , n ro osed chap es to the 251 Prior:to irnplemehtmg of a y p p g undertaking,the . 'Two EC,A amendments were requested. The;first one'was to Carried'1rito the ECA Yes proponent'shall deterrriine what Envrronmental Assessmen. ct a rove.the .Ash:Sam lin a d Testin Protocol'as re ui red: . requirem,enta are applicable to;the proposed;changes;and stiah fulfill hose: pP R g` n g q n 7.(7)(a)j the Durh.,am York Ener Centre,.Spill Envrronmental Assessment Act requerements. Condeteo gy �Contingency&Em,ergency.Response Plan',,as.required Condition., 1'1,( )J 'i0 rham:York Energy,Centre TNoise Monitoring:and nd Re orti Pian as're utred n!7.(5j(a)a .York Energy Ce ntr Ce Mitio purham q e Protocol forth east T. at of Combustion emperat're an Developmentofurem and Tempgrature I u d ttie Correlations' as prg'posed by the appl!carltand:the second i amendm P entwas�submittedforlime:.additions rocess.. for:ash. October 2015 Y i` j. I' I i` i ti Appendix B EA Study Document Compliance Table I° i r t i 8-44 00 Actual or Requirement Status Remarks Estimated Completion Date -P 2 Th ".:ro orients:commit"that if approval to roc a Thee e i s'' e P pp p e Undertaking;is are'100%:owners under the Protect Adreement Ongoing ; :` Y given it.w Y 9 Both Rego ns apd fihe:Contra ,r:are named.on,the Environmental, In out ° p g. Y p Com 6an,ceA' pP P PP cto : p ppovaf A lication at the MOECC s request: the.,.. .Undertaken .as le all res onsible for carr g a roved.; are, � 9 9 Y. P on _. . , a.As owners,.tfie Re ions:remaln'le all rea onsibl'e.forensuring - he,bontractorfulflllsits duties un erthe contract. that t The Re ions wtll undertake an evaluation of ost-closure-uses�fo'rthe "a. iced b Condition 11 Co e Carried into the Yes mplianc ;. :,property.,associated with:the Project,atthe appropriate time when the Approval Environriieptal C ECA 9 P Req Y 18 of the t s life expectancy. Commitment reaffirmed.m Section 16 of#he;Design and .: Project is nearing the end of it Operations,.Report submitted:"with the'Waste ECA,Application Environmental Compliance Approval Condition 18 requires the "Rr s l eg Y'the MOECC at east 9 months:priorto facility closure PP omit a Closure Plan fora royal b Decommissionin 'ofthe Facilit will be conducted in compliance with Required by Condition l8 of'the EnVironmental'Co 11 Carried into the: Yes " applicable.regu[a oryrequi.rements aR the time of de commissioning Compliance: ECA P Carried into the'...' Yes , 11 2 ° Environmental rofection awareness;s p planning o final Spill Contingency and Emergency Response Plan:vvas g y g wit m,lement dlfor al m to eesnas ne essa s to the.MQECC January 29;.2014 ESA l p p Y rY ubmitted and tappropriate.,a c nin Staff training requirements including:regulatory'compliance and' emergency response provided:in Env ironm.'ental Corripliance Approval G'ondition`9{1) " �6 ° •Th'e Regio,ns'wd'prepare,and submit'toahe Directorof the EA8'of the ° Compliance:Morgto'ring;Prograrri submitted to the:Director;via October 14 2011. Yes Ontario MO.EGC an EA.Com li ce, onitonng Program lefterdated.October;144,204 1 in accordance with.COndition,41 of pen M ,I the EA Noticeof Appoval Air Qua it 11 1 ated'miti a ° Construction`phase�nearin8.completion Carried into the Yes tY tion/management"during'construction will include g q ° fires Contractor to"comply with"all :ECA Air Mitigation g :. M i and environmental management/monitoring-measures:wdl author zationsincludin U"Environmental Assessment and g nmen 5 ' include Gerfificates of Approval;and all:applicable`regulations. ° E.. of contr" entrances and exits etithe construction;Siteta' ,':.° Reglon5 will.p'roVi8L a f6il.'time on-slte;ihso6ctbt during mployment oiled anti minimize the'.offsite:tracwhg of;mutl aons4ruction;t'o monitor compliance wide fie terms and conditions porar .and permanent grassing in'disturbed, y p g g areas of uding compliance with EA conditions. - the contract?incl ° Te g ry penods; Gompiaint protocol,s 1 bmitted;to MOECC:as Per EA Notice 40 Possible irnplementa Dust control Burin d • Ib ° e in effect throughout the construction ° Adherenceto an ague mentmainfienanae program, '� . . tpon of aniitlling protoCOl s.required.; procetle Condition 6 wll , ° quality mg,for particulate matter willbe undertaken to:. A Qualityduring constructor is addressed by the contractonn, " Ambient air uaU. monitor �. an monitor the effectiveness of the mitigation measures. their site Quality Management and/or Site Specific Health a ti _Safety ° 1/e,y X(VLN)'system m ttie Facility s stoker acili is a ui ed 11ti1 _. r low NQ .. ry ° l ty q"pp with VLN sys#em Febrtia 9,2015: Yes Actual or Complete? evant- Estimated equireme Status Remarks Completion tY Y , R for a'tltlitionol�N :: Facili is .q .Pp. 9 2015: Yes 111 SN,C OXCOntro a ui ed.withSNCR.s stems,.; February. , 1"1 7 s Activated carbon in'ection after the econ l omizerfor mercury an d o Facility is equipped with an activated carbon system February 9,2015: Yes dio)inlfuran control ' . 11 1 a 'Acid as scrubberthe of ases such as SOx and HCI Fao�l is e 9 removal., g rty quipped with an acid gas scrubber February 9,2015' Yes 11 1 o A fabric filter baghouse to remove solid particulate matter February!9,2015 Yes n Facility is equipped with a fabric filter baghouse 11 1 m The.applicat'ion of design and operations pre processng odour control February 9 2015; Yes measures such as enclosed loadng negative:air pressure inside:the Facilit desi n include's ne ative am ressure and fully enclosed Y , 9 9. p Facility and:full -enclosed feedstock delivery truck s. vuaste receiving and.ash loading faciliEies Y 11.1 m Provision of a Continuous.Emissions Montorin stem• C.. at th e . Fac'i t 's a quipp ed With a fully:compliant CEMS system , February 9 2015 Yes baghouse outlette montorand:record'opac�ty,moisture;GO 02,i,i.N% S02,HCL'and HF Opacity+measurements will be' used as the filterbag' leak,defection system.` Y em'(GEMS)at the February 9,2015 sions Mo ' Yes 11 1 Q ,Provision of a Continuous Emisrntorin 'S st 502 and,CO anal at the ec. economizer.outiet. analyzers:onomizer,outlet to:monitor and record 0z,SOz,,and CO. p Facility is equipped with 02 11.1 s ProvWon,of,a Continuous Emissions Montonng System:'(CEMS)to February,9 2015 Yes monitor and'record ' Q Facility is equipped with each';of these,con trols o. a.Elue ai bte eratures at g p. the n let,of the boiler convection section and:-at the baghouse inlet: p ress ach o The tem erature.a rid pressure of the feedwater and'Ste am for e boiler o The"mass f of steam at each boiler low rate 11 1 a A lon term:,continuous dioxins sampling device will be installe"dr to:morn'tor -fabilityris equipped rtiith a lon term dioxi 'andfukan sam lin Se terriber:2015 Yes oartnd e of dioxins onto the exchan eable'adsor do y 9 p the adsorptio g p n resit- fllletl n p.;.. :. ;: s stem g 1 11 1 Emissions stack testis and rtionitorin rotocol as re wired fort e ECA` As per Condition 7 1 and Schedule D.'of the Environmental Carried'into the Yes (S ) 9 9 p q „ h P. O under the EPA :' Compliance Approval EOA 11.1: n NPl2i emissions reporting thatwillentail:acombination of monitorin' or . National Pollutant Release f rnientor NPRI an ual reporting is a "Gommissionin and n ? 9 gar No . ance,'processspecdic.emissions:facors requirement under the Canadian'Environmental:Protection Act 0 erations Period an,en neer'nmestimates bel`' (Federal) 9 19 11 Proposed ambient air quality moniforng in the,!Mrhediate Ufcnity,of the Ambient air morntoring:in accordance,,Mth'the'approved Carved into the Yes o' g plan commenced in`A Facility f r a 3 year period � ' � monitions pn12073: ECA b .Required by:ECA Condition 7(4) nd groundwater related m" ? 11 2 Surface water.a ltigation and environmental': "C6nstructioh',PhaSe`neanng completion ,, .'Carried into the '' Yes CO -P rn 00 Relevant 4 Actual or Complete? Estimated EA Section Requirement Status-Remarks No. Completion Date -P v mana 9 g 5 Linclude is equired by Gond..W 4(6).ofthe'Environmental;Compliahce EGA rntonn measures dunn construction wit A R M Construction phase drama e will routestprmwaterfrom throughout the Approval P site to a stormwatet sedimentation:pond and o the.extent feasible; ° Project Agreemen#requires:Cantractoro:complywith all maintain'existrn dir tinage.routes.Peril anentSWM ponds maybe, itthorizafiions.including'EnvironmentsiAssessmentand, oonstrugted ear u to':reduce need for sedimentation ponds, a pproval;and all' livable regulations Certificates of A pp g p ;Use of perimeterditching and'site grading as well as silf fencing around Regions will provide a;full time'on site';inspectordunng forested areas to isolate runoff: c onsfruction to monitor compliance with the terms and conditions- Use of setback transi a areas and erasion control.fencingaiong g p with EA conditions - ° of the contract;ihcludin com liance trop us watercourse6 �j�l ° .,Groundwater, $urF,ace Water Monrforing and Reporting Plan n t ESGWtII;�be im .lemented dui _ phaSeto re,uce.potential ;. d via ema0"Se tember15 2011:;irr,accordance with EA : p g he construction submitted P -soil loss and"runoffvelocWes. includes mondorm.g;of water:.quality n Tooley Creek : g p u5m'lon 20 on ° During the construction hase;,stormwater�will:be routed via conve ance, g;con#muous data loggers,and*documentation of regular'. " swalesand/or storm sewers:drain>ng�,catchbasins.to a'SWM orid n the inspection andmamtenance of check dams and other sediment P controls. southwe of the Site ".' ° The ondwmll discha awele:and stornivu Asedimentand erosicncontrol' lan has been develo ed 6 the st earner P rgetothe,CNRaiI: aterwill P p Y' siibsequenfly be conveyed to Tooley Creek: contractor and,is,in effect during,the conatruction prase.Which Inaddition:to the'po, nve anc er. Golder,has been contracted by Coyanta nd lot level,and co y e controls such as urface monitors surface waf stabilization;measures,sediment;traps:and swales enhanced with;rOck onitar'surfacewaterand'erosionand'Sedirrient,control:: Sr#e'stormwater managemen#plan liar b p d, Gradm tans w'!i be designed' toyed. ° check g p s.swill b be to;maintain existing draina a atterns:. approved by CLOG a_ gton(Cl an ng on Master:Drainage 9 9 P a nd Clain which will ensure all cap#ured sormwaterwril be:routed through S1ryM Plan): features. : : ;Dewaterin and excavation um in is 9". p. p g' expected'in order#o establish a " _. s u cien Y: rY envrronmento cons trudt the Facility foundations � 112 ° A series of groundwater monitoring wells may beinstalled within.the Site o .Groundwater and Surface Water:Monitoring Plan approve d.6 becember 201 ':Yes. t' assess the Facilit s effects.on both', rou we er uantt acid uall" MOECC Central Re i"r Direcfor`o j;Oc g n Y tY Q. n #ober 14,"2011 includes ' Y g during construction to be tletermrned at'subsequent approvals'stage groundwater.monitoring wells to:be installed priorto facility? constr'utonand.1 well o be installed after construction a Mont dwatcommenced Iled in.Decembeir,2011 Baseline ; ells rust g JanUpr,2012 11 2 '. �':Storm water and des' mc criteria rite P 19 r, will m, eet enhanced design guidance °"The stormwater management;pond design is compliant wrtl :this i'Construction Period Yes criteria found in the MOECC SW Plannin and Desr n`Manual ;, requirement and is providetl in'S g`Report M 9 g action 6.'2.4 ofthe Desi n 4. o .:Stormwater,pontls have.been!dasigned and constructed onsite in ,., ahe outheast and Southwest comers:,of.the EF.W..proper ..... eak flow attenuation Pond has b 11,2 4 lnorease rn runofk otential Will be mitigated with p n eendesigned With an.active storage volume,greater Construction Period Yes „ 9 P n that provides an enhanced level than the entire runoff volume from the A 00 year.storm W of receiving,.waterPiotection, M design Stormwater pond,design has been approved and'oons#ructed on aseflow au mentation and 5 site.: Accidents and malfuncfions panning ands ill management P g ,. P: . .. redundanc . r Yes e;to;discharge wdl ensure the, rotect of n Covanta submitted ed into, an sormwater control from sourc p a SpilLContingency and Emergency am ECAo the ofs, ounces Response Plan onSeptember24,2013,as required by uiface water and g ter res rcundwa h pp (2) r condition 17.1"ofthe,Nofice of A r.oval and C ondition 11 of fi e:Environri'iental CoPhpbance:Approval Complete? 'Actual or Estimated EA Section Reouirement Status'Remairks No. Completion Date a Storage of waste and ash is.indoors on:impervious surfaces with n Stora of a4 chem!ca side the f is i 'ccordanc drainage tY . g I reagents is in a � e with f I I I app lrcabl�re Matrons. Stora a of a ueous ammonia includes seconda containment.. OtStdoor surface drainage discharges to the,stomiwater, an o portunity to confain and rerriediateian spills,occurring,,. drng management ondswith gate valves.on.the outlets, rovi p . Y p outside the process.buildings. 11 2 onitoring:of,stormwaterentl of ptpe P,aciUtydi Carried into Yes required scharge quality(as p .was develoeed in:consultaton.with MOEGG GenRaporting Plan as art ofi C,Of A; P p, tr I Region Office :, the ECA 2 pMon torbngt commend d 9 Januar 2012 � � October 14: 011 e ion Director on Oc , Y. ,11,3 $oils r . .Regions submit " a',S Te g 9 9. g. - sting plan on,Septem ,. - 11:2& meal elated miti ation and environmenkal mana ement/monitoring':,: Y ures during con'structromwill include. . - - Rev!sed Soil Testing Plan submlttedto the MOECC va3etterl Carried t p dated October 5,2012 e es ,To soil and subsoil salvage antl storage w Soil:Testin Plan'Approved b ttie MOECC via letter.dated`March` pp Y { din g: pp. Y surface wafer. o describe 15;2013. A ,I erosion and sedimentation control measures als " - a ProiectAgreement"requires Contractorto complywith aIC: a uthonzati6nsinciudinci Environmental Assessment and Certificates of Approval;.and all:applicable regulations Regions will provide"a full time'on-site;inspector during cohstrudan to monitor compliance with the terrns'and conditions f the ract;inc uding compliant Erosion and:sedimlent'control monitor nrg is ndertaken, continuously in accordance with plan,approved by the Min istry of Environment and Climate Chagge1 Central Lake Ontario '. Conservatiori authon•." and the-Munici ality of Clanngtoir.:: -• . O tY p. Required by EGA Condition 7{1,0)and 13 4 . Acoustic related mitig n and envlinr?mental managementlmonitbring' The,1Re ions'sub""milted a Noise Monitonn .and'Re ortin P.lan to Carried`into the. Yes mea atio - g p g„ g will i the'Di g n 19 of'the'Notice"of' ECA -..,Pile.sures dui A rova(on September'15 z0lCondrtro n construction w rice with: 3 effects vyill be reduced through alternative technolo ies{e.g., 1 bratovin il'e drlvin licontrols andsched lin 9 P., tAgreement re wires C' ontractorto u g q. o Pro'ecector in actor a aut ply:with all e p tom raffic is.;pr, icted to be acceptable';a artist;applicable` honzatrans"including Environmental Assessment and Construct on vehicle f g Gertificates,ofi 4 ?oval;and all a livable regulations,:including rYp g, crieria;bufshortaerm(r e,a-hour)'effects during,peak demand.are _pp pp g .. g P w, -. 5 i 9 ng and g Y ;possible. ;These peak; issues will be reducedahrou h.scheduli Clann tairNoise b la � ,planning of vehicle trips � . Regions will; rovrde:a full time.on site;InsPector during m A monitoring program:and ponbngency' lan will!be.im lemented to construction to monitor.compliance with'fhe terms,and conditions a "p of the contract;including compliance With PAconditions. P rls during the co` osure periods of tFie Facility: nstructron and post Required by ECA Condition 7 cl dress any issues'that may a {5) I -P 0 I co Relevant Actual or Complete? EA Section Estimated Requirement Status Remarks No. Completion Date 1 1 4 Noise-related mifigafiori and anvirgnmen#al:managernent/monitonng:: Carried into the. Yes on w ll include The.Regions submitted a Noise.Monitoring:and,Reporting:Plan ECA • eTher Facility will be designed to'current'standards;mcorporating:efficiencies : :in accordance wrath Condition 19 of fhe Nctice-of Approval;on y,- e temberl5 2011'' and design enhancements that reducesound emissions = S P • ry,,rniti ation reasures wll be included to:ensure:`' olse Monita parting Plan was approved bythe"" g rang and Re applic be.his fat PORs as predicted 'j MO,ECC yia Amendment A ppcoval dated AugusF12,2014; • Mitigationemeasures may include fihe use of a ui ment:dontrol:o'tions Condition 19:3"ofahe Notice of.Apprgval'requires noise q..P .„p.. sfrom the facili com I with the.limitsrset'out in the such as enclosures,local "p r p rty mufflers and silencers, ;- emission ty, „ p.y or insulation Ministry of the environments Publication NPC=205"Sound Level and acoustic baffles or roe line Garners V 'g 2 Areas(.Urban)' its for:Statio m nary _ounces to Class 1., October 1995 as amended from timeto'time Noise on May 2015 in accordance with the se audit submitt I � g P Ccndihon 7(5)ahowed that ' ap coved mo fadity is!cornr)liant, .lan and testjng to.follow. .. pliant,with NPG 11 5 Visual;re(ated mitigation,and environmental management/monitoring: Construction Period Yes measures during construcfion will.include!',; • An architectural concept for the faciljty_has been,developed in cansultation nicipality of Clarington.. ° me(y removal of co n activities with the Mu S#aging of;constructio l i n truction debns :. • Facility has'been constructed:.and landscaping completed in s accordance with approved plan. A monrtonng:prograrp'and'con tingency:;plan will be implemented to;" address any issues that may apse during the construction of the Facility. " a. Inv rive in archtectural,'enh.anceinents to tl7e,Facility :. 11.5 Visual-related mitigation and environmental management/monitoring ° An architectural concept for the facility has been developed in Operating Period No measures during operation will include: consultation with the Municipality of Clarington. • The use of neutral external colours and effective landscaping. Landscaping complete in accordance with the approved plan. • If concerns regarding Facility visibility are raised by members of the • Need for supplementary,off-site visual remediation will be .community in the vicinity of the Facility,mitigation measures will be assessed on a case-by-case basis after the facility is constructed. considered such as planting trees or other suitable vegetation at the • Awaiting sign off on the landscaping from the Municipality of particular location to provide a screen within the line of the sight of the Clarington Facility. Natura menf',related mitigation;and envlronmenfal:mana emenfi( Laridsca a Ian as a rovedb the Munici ali >of Clarity o Construction'Peri 116. I enviran 9 •" R. P. . PP . Y P tY gt n od Yes n9 const uction wi mclude, „ gives:consideration#o wildlife habitat ° Protects eurprotocols o avoid kil Mon 01 I r., lm or lia m wildlife diirin Pro'ect on.$jfe Fencng.al(owS fora wildlife•corridor to tha,North Constructs activities p" g g g 1. ouch of the Site. _. and S '.' ° g fire east west lengfih of the,Facility's southern P P P Y older'Asspciatesilated. Wildlde corridor albn :the en Reconnaissance re ort re ared b G N P 9 R P. Y , Y' ment. oyerimber 1l1 '2011 to address; re construction Bird nestin ro ert line m*bees"tablished,#o enhance wildlife activities rior o start,construction,, p. ...'Native tree and shrubs species will be planted and existmgspeciesallowed P ., o growwithout disturbance providing additional:habitat, a. For work.offsite sur rounding the Energy:from,Waste facility the„ ° Undertake a"re=construction surve`t4:assessb'rd'nests Regions have retained a consultant to'undertake`monitoring:of P Y l rag actively pnor to Eastern Meadowlark:Reports will be produced and provided to g �. c(eann and grubbing. o' the N1NR:as per letter dated'August 28,,20 13 from the MNR._ Relqvahi' Actual or Estimated equiremen Completion Date Habliat enhancemenffor Chimney Swifts,rf resent onsite,and,once d .Construction nearng completion,::, construction:ha's been completed,.corimpensaUonfortke loss of hedgerow tiy,incorporating ha6Ve:shruba and trees into landscaping for the Facility. 11 7,8,:9 `!Social`%cultural'related.miggatiorrsnd environmental management 1 a Contract requires Coyanta to documenYanyfindings of Construction P od eri Yes ng . . > - d to deal:with these:findirl as co e oSeerNoiseeabo a for elated miff at on/11 manau ement measures. " directed.rrt waitlmg by the ownehand in;acaordance'withapplicable g 9 laws. See Visual ali'ove for related mitigation./management.measures Dust unn construction m'lllbe accom fished throw h'a:nuinber of ,Ag. omply with all„,! ' contrglid g p g Projecf Agreementreguires COntractorto c p sical and n eration' by ” p al methods such as construction exits,timely Certificates of Approval,.and:alt applicable sessment and revegetation;,watering,and sfiaging of work, authoicates of ( and.all e regulafians, m p y _, g' resources could stiff exist and standard Re dons wilt a full time on-site nspectorduring conditions:re ardin '4 ,' ve g P Dee.1 buried archaeological r and/or tither cultural p _ g g ry of human remains construction to:monitor com Hance with the terms and conditions heritage values will apply of the contract;ncluding compliance with EA conditions o; To date no findings of archaeological significance'have,been found.on site ' c aring.'oo-p onstyuction.ne m letion:. . ut Se :and Osborne, Construction of im rovements to Soutli Service Road and Road to.accommodate coon vehi P Ongoing Yes constru to the So h ivies Road 'd,will b,e undertaken as required . o Road/ avement im rovements Iles Osborne Roa Energy dnve:and private truck access:constructed F.or .of.a Thermal Treatment Facility Site Liaisan Committee(SLC) In addition to the AdviscryCommittee described in,Notice of ,. Carried.into the` Yes for;the con 'Approve Condition 8,the Re ions:have fo mabon ruction enod W ste Management Committee(EnergyfrmeWastlnte rated ECA st` p h g g g e-Waste ManagementAdv&r.yC6mmlttee)intended to address issues of concern to the local community Required by ECA Condition 17 + .De,velopmenfi and,implementation of a Community Relations Plari_.(CRP) A requirement of the EA Notice of Approval[See Appendix A', Prior to-receipt of Yes through,yvh` to staff will relate to the:local Section 7 Communit Cominunications'Plan mmunit ;incD dm advance notrficaan ( y s submitted to the MOE none hazardous co,.: ..,,y 9' tion to.lq, ty ications plan wa' . .. )l CC unicipal solid , or activities e: ile dmmun 1. m Hearths Faciltyef any planned unusu s *.;..Community 18,20.11,':. .' cal aut orties and resident waste rivi I, a _. g )or other eyents th c ern to the local MIJECC approval via letter dated September 30,2013. ommun ty c3unng the construction phase The plan wdl also establish cop acts and:proceduresfor providing accurate.and timely information to th tl, e con;' pactupon tl ie community_ dent that may oaus e'commune In the event of an unforeseen incident Development andim�lementatton,of a coriimuni complaints s stem'for' ` o Coen `taint 'otoc tapproved�b e�MOEC -July 11 P p ty p y p„ pr o yth C J y,13 20 as per Camed''nto the Yes construction;• ,;;i Condition 6 of the EA.Notide cf A'pproval. EGA ti. Requirema t'of Condition 10 of the'EnvironmentaiCompliance m Monthly,rePorfs are sent to the'HFWAC a nd the MOECC. I C o - 00 I CA Relevant Actual or Complete? EA Section Requirement Estimated Status Remarks No. Completion Date te'in enclosed vehicles and on.enclosed ° tip mg floor Noted in Sections 5:3 and 5:8 ofi#he,Desi nand eratio Carr Yes Maria ement of residual was ied into the p; g, Op hs ECA Report and required by Eh4onmentat Compliance Approval Cohdition 4(2)and 4(5) o Construction.of an pin p enclosed ti g floonis Complete..: cicsed Vehicles All wa ste is delivered-to fihe"site.m. . ° Air from tipping floor is used as combustion:air;.;destroying,odours and" Required b Gonditlon�8- 1 of the Environmental:Coin liance ::Carried.into the r. Y... (.) p . Yes 9 9 p g .,. pp„ on.oftipping floor and combustion air system ECA maihtamin ;ne atiVe ressure,wathin receivin area s omplete�and compliant(niith these;requirements: c aria ement;of asli andresidues:usin varibusmeasures to reduce as n e uirement:ofi Co M g 9'. h R q edition 4 of the Envirohmental=Compliance Carried into the Yes emissions ; : Apptoval EGA n. See Section 8;0 of the Qesign and Operation Repoitfor addifional 4.1 de#a'ils Storage of ash;,and will be indoors on impervious surfaces-with no A,sh i`s transport d#o the ash sficrage building in enclosed " p � .conveyors Bottpm ash and fly y po,han,dle.d separately to a dus# col sure and fully ventilated Building mai alned under negative pies lection-system Loading of trucks occurs:indoors with the doors.ciosed Fly ash is mixed with water,.cement and pozzolan to'render,it non= . hazardous.andreduee:dust ,., 0 Bottbm ash:is irnmersed,in quench:waterand-retains 15-25°!0 moisture cone jit,reduc' ". a in dust potential; " 9. Re of Condition 8(14j,ofithe'Enufronmental C" Mite ation'afvectors/v hrough pest/vector•control, qu' plianoe Carnedlintc the Yes ° g ermih t a 'Noted in Section 13 esign an ECA pp 5 of the b d Operations F2eport and rova Conditic Pest Neotorcontro q p st p Y m . control coin an arldason tored for.effect vene s ualtfied e afionofa'ttertlirou him lerrientati n.a�litterco.t o "' ° wrement o n 8(12);of the Environmental Compliance . ..Carried`into.the.;;. . ro ram Re throughout the Site. g p 9 n r I p g q ' f:Condit�o ct ri l ECA A o I the D is olle io oh a daily basis as per Section 13 of ° i be anr: Slte= Operatio en'f ce - -A pproval�Condition 8(12)s Report and Enytrohm l al Com h p„a n ° Sorge trafFc'control rneasures(traffic signals loop ramps etc:)maybe NIA Yes required to the adjac' network to address future traffjc oanditrons in a Requiremenfof Condition 8(10)of the,Environmental” ent road the CEBP Compliance Approva p:' • Energy.Drive and private truck.access'oonstruction is complete, with al[,requiredoffsit tra#cccontrols: : ° ,Host Community.Agreement betwee Durham and th Ldl:F1 p ty of o Hos#Commuhif A ree n e Munici all y g ment executed on February 18,2010 Ju1y2015.:' Yes 6vant Actual or Complete? EA Section, Estimated Requieement Status Remarks Completion Date gt g assumin the cost of con Clarin on includes�the tie ion; g struction of includestbis.,provision: Energy Drive from Courtice Road to Osborne Road to serve the CEBP The,expropriation of'the;lands associated with the:host com, - muni . `" I e rem en s fot the York D u rh' ae Energy Gen t h went:ard merit was reached nic iB o A s Construction on he facility acc ess road arid Ener gy Drive has been.completed .. So; y ars at which q nvironmental Co``liance':' Carried sting:for contaminants fora minimum of three e u 4 of the E .. effectiveness will be ( mendatiory.byDurbam Re Ion A �rement of Condition 13` p into'the. . Yes it fie ichtime its, cer of lealthuentlorsed b both Re Tonal Councils g Sod Testing" Ian submitted Sept !1? ECA Re ( } Medical Offi Y g ) + p ember 23;2011 + Revised Sod Testing Plan submitted to the,MOECC via letter " dated';October.,5 20,12: MOECC approval via letter dated March 15 2013. Sods testing.commenced in accordance with the;ap an proved pl r Q The first Soils Testng Report was completed and submitted November 19;2013. o Second Soils Testrng:Report was submitted on October 23,2015. i Formation of a Ther . Facility Site Liaison'Committee SLC for Irraddition to Committee'described in.Notice eif, Carried. t • maI Treatment Fa ' he " Yes the oPere ioris p'enod:` r Approval Condition 8,the Regions have formed an.lntegrated ECA Waste Management Comrrmittee(Energyfrom Waste-Waste' Management;Advisory''Committee)intended to address issues of con'cern.to the'iOCal COtnmUnity + Requiredby ECA Gondit�on.17 i • See construb tion gab 'rd velo mentand im lementation of a' � a Are c ove re a Trig de' p p:.. qu�remenf ofthelEF'Notice of Approval[See�AppendixA Pnorto receipfof� Yes g Conimunity';Relations Plan Section 7;{Community Communications Pjan}] non=hazardous Community Communications Plan was submitted to the MOECC' municipal solid on September.98 2013: waste MOECC approval via letter dated September 30,2013. g 9 P Pp" p �Proto + See construction above re ardin develo omen and implementation of a a A endix A';`Coin laint: col"{Notice of Approval Condition 6 Carried'into the Yes communit Coin lairits s'stem for o gmbons a.lilies to;construction;commissioning 'and operations peri ods ECA Y P Y p P omplamt Procedure.is required by Condition 10 of the'ECA C, 11.10 + Establishment of a hazardous waste depot to serve Clarington residents. Will commence when land expropriation for other Host Community January 2017 No Agreement commitments is complete and the Certificates of Approval and Building Permit for the Durham York Energy Centre are issued. Anticipate completion of the MHSW Depot within one year of the DYEC commencement of commercial operations. RFP for consulting services for design and permitting by end of Oo I Cn N OD C.n Relevant Actual or Complete? EA Section Estimated Requirement, Status Remarks No. Completion w Date 2015. Construction Energy 11 10 Constructio�i'of Energy Dnve from Courtice Road to Osborne Road to • on the facility access road and Ene y Drive i§ May 2p15 Yes servethe Energy:Rark complete 11 10 Constructioh of a SWM Eacili to�serve the Enl' ty ergy Park.. ' �. • Tied,to HostC.ommunit Agreement for Energy Park Drive . Ma 2p15 �. 'Yes o T �.. Y onstructiop see previous item: wo on site stctmwater ponds have been constructed. Co n ofa wat Roatl to the eastern limit of • Waterfront has been completed � October 2014 :' ''Yes 11 10 ter. the Durham , _. erfrant trail from Courkice', property:.. 11.10 ,,I � '' . - _ ,. : ..,.. ,. i.: T'ransfer'of22 acres of surplus land ad°scent to the Courtice WPCP to a The transfer�of 22 acres of land to Clarington was completed on October 2015 yes arm ton...: Ootaber�5' . Cl . g ,2015 ;'...: e c _ servicing Park p EKvv'jll comm expropriation: Aug Yes 11 10i ommen ment of the EAfan gahe Clarington Science ence when land ex ro riation for other Host Au ust 2095 Ytj Community Agreement commitments is complete and the. Cerkificates;ofApproval and Building Permitforthe Durham:York Energy Centre are issued a t w . period was August Z1;2015, !. An.FA was�ilad'on June 19 2p15 and the end of he revie • Refer to�"XrQualfity'above. Refer to"Air Quality"above. Appendix C Advisory Committee Annual Report 2015 8-54 9 • • 1 • • Monitoring •• Appendix, - • Frorn.Wzittemv • • 0. �e d. Topics 11 Dec.18,2014 2:00-4:30 PM O Schedule Update 0 Construction &Commissioning Update i Compliance Update ® Review of Durham Medical Officer of Health Report on Mobile Air Quality Monitoring 12 Apr.9,2015 5:30-8:30 PM 0 Presentation by Durham York Energy Centre Facility Manager Matt Nield On Facility Acceptance Testing ® Discussion on Durham Medical Officer of Health Report on Mobile Air Quality Monitoring Information provided to members on the Ministry of Environment and Climate Change Mobile Air Quality Monitoring TAGA Unit 8-55 Meeting #11 Agenda Advisory Committee Annual Report i I i i i I 8-56 I a Yd Region AGENDA Energy from Waste Advisory Committee (EFWAC) Energy from Waste Advisory Committee (EFWAC) SUBJECT Meeting #11 MEETING Thursday, December 18, 2014 from 2 to 4:30 PM DATE/TIME LOCATION The Regional Municipality of Durham Headquarters 605 Rossland Road East, Whitby— Meeting Room LL-C 1. Welcome and Introductions 2. Energy from Waste Project Update Presentation by Gioseph Anello, Manager, Waste Planning and Technical Services, The Regional Municipality of Durham a. Schedule Update b. Construction Update AGENDA OR REMARKS c. Compliance Update 3. Health and Social Services Committee Report 2014-MOH-02 Regional Mobile Air Quality Monitoring Program 4. Next Meeting Discussion of 2015 schedule for next meetings. 5. Meeting Adjourns Please contact Facilitator Sue Cumming, MCIP RPP, Cumming+Company at 866 611-3715 or cummingl @total.net with any questions. 8-57 Meeting #11 Minutes and Presentations Advisory Committee Annual Report i - I i i 8-58 If this information is required in an accessible format, please contact 1-800-372-1102 ext. 3560 Energy from Waste Advisory Committee (EFWAC) o - Y4-ikftion Meeting #11 MINUTES (Approved) SUBJECT: Energy from Waste Advisory Committee Meeting#11 ATTENDEES: Please refer to page 6 of 6. LOCATION: The Regional Municipality of Durham, Meeting Room LL-C 605 Rossland Road East,Whitby DATE AND TIME: Thursday, December 18, 2014 at 2 PM ITEM ACTION 1. WELCOME AND INTRODUCTIONS Ms. Sue Cumming, independent Facilitator, welcomed the members of the Committee and the members of the public to the eleventh meeting of the Energy from Waste Advisory Committee (EFWAC) and introduced the Committee members in attendance at the meeting. The Facilitator confirmed quorum was not obtained and thanked members for their attendance. 2. ENERGY FROM WASTE PROJECT UPDATE a. Schedule Update Start=up operations are the next project milestone. Covanta must request from Durham and York Regions (Regions) delivery of waste to the facility by providing the Regions notification 10 days in advance of the requirement for start-up operations. The Regions have not yet received this request notification from Covanta. b. Construction Update The project is into the commissioning stage with preparation of electrical/mechanical turnover packages, and application and approval of necessary permits prior to first delivery of waste. c. Compliance Update The only outstanding Environmental Assessment (EA)obligation is the requirement of a public meeting to be held between six and 12 months following commencement of operations. All EA conditions have otherwise been met. 8-59 Minutes(Approved) December 18,2014 EFWAC Meeting#11 Page 2 of 6 A member of the Committee questioned the reason for the delay in the start-up of facility operations. The Project Team advised that the reason for this delay was due to preparation of the numerous reports required from Covanta and receipt of their related approvals from various regulatory bodies. Covanta was still waiting on three outstanding approvals from the Technical Standards and Safety Authority (TSSA) related to the commissioning and pre-seasoning of facility components. The Project Team further advised that the August schedule was a `plan document', subject to modification and provided as information, confirming that Covanta was still required to meet the contractual target date (December 14, 2014). Committee members were advised that Covanta is in the final stages of preparing for first fire with a new target date anticipated in January 2015. A member inquired about the 30-day grace period following the contractual deadline, mentioned at a recent Energy from Waste-Waste Management Advisory Committee (EFW-WMAC) meeting, and the Regions' process to commence collection of liquidated damages once the grace period has passed. The Project Team clarified that written into the Project Agreement, and as previously approved by the Regions' Councils, is a clause which addresses liquidated damages. The Project Team further clarified that it is not legal action which prompts exercising the clause, but standard contractual action by staff advising the contractor of the Owners' intent in accordance with the contract. The Project Team confirmed that at a recent Works Committee meeting, Commissioner Curtis advised its members that in accordance with the Project Agreement, staff would be seeking to exercise the liquidated damages clause. The Project Team, in response to a member's request for additional information regarding air emissions and related commissioning activities, confirmed the following: • Continuous emissions monitors are included in the turnover packages and must be calibrated prior to any stack emissions. • Source testing is completed in the second 30 days of the acceptance testing, following the first 30 days of running and seasoning the plant. • The Ash Testing Plan was a protocol to meet requirements of the Environmental Compliance Approval (ECA), not the EA. • The initial bottom and fly ash quantities must be tested prior to its off-site disposal. o The first three shipments of bottom ash are tested and must demonstrate a concentration of less than 10 per cent combustibles. o A toxicity leachate characteristic procedure (TCLP)test must be performed whereby flyash is subjected to a mild acid solution and contaminant concentration, which leach into this solution, are measured. o The non-hazardous bottom ash can be used as daily land cover. o Currently, the bottom ash is to be shipped to Walker Brothers in Thorold. 8-60 Minutes(Approved) December 18,2014 EFWAC Meeting#11 Page 3 of 6 o Fly ash is first stabilized and then tested to demonstrate whether it is non- hazardous. o The TCLP test is used to test fly ash which determines if it to be disposed at hazardous waste facility or.regular landfill. Following discussion regarding post commissioning and subsequent ash Project Team to shipments, the Project Team confirmed bottom ash testing under combustibles in confirm frequency the ECA is at first quarterly and migrating to every three years, and that the of bottom and contractual requirement comprises more frequent testing. The Project Team will fly ash confirm contractual/plan frequency and provide this information to the Committee. sampling/testing in accordance with The Project Team also confirmed that for fly ash, a pseudo test and a chemical test ECA and contract are completed which demonstrate its acid level alongside additional on-site lab commitments. analysis testing and off-site TCLP testing. The Project Team will confirm required frequency and provide this information to the Committee. Additional discussion ensued regarding bottom and fly ash issues which recently occurred in Burnaby, British Columbia (Cache Creek). Members questioned how the composition of a variable waste stream is captured long term in relation to the testing schedule, and who is in receipt of these test results. The Project Team confirmed that landfills have their own Certificate of Approvals Project Team to (CofA) regulated by the MOECC, and explained that manifests, including test confirm tracking results, are shared between locations and must be kept on-site for MOECC process used by inspections. The Project Team will look into the tracking process used by Walker Walker Brothers Brothers when transporting waste from the Durham York Energy Centre facility and when transporting advise the Committee, once confirmed. waste to their landfill. The Project Team will also ask that Covanta provide, if available, names of independent studies, including references, or performance data from other Project Team to incinerators with regard to the reliability of the encapsulation method used for fly ask Covanta to ash to the Committee. provide, if available, A member questioned the data results of the Ambient Air Monitoring Report(April performance data to June 2014)with regard to reported concentrations showing similar minimum . from other values and mean values. The Project Team confirmed that the MOECC audits the incinerators as it raw data for quality assurance and quality testing/control. The Project Team further relates to the confirmed that following any members' review of the raw data, they are welcome to reliability of ash submit any questions related to this data via the Facilitator to be forwarded to and stabilization addressed by the Project Team. method. 3. HEALTH AND SOCIAL SERVICES COMMITTEE REPORT 2014-MOH-02 Regional Mobile Air Quality Monitoring Program The Project Team discussed Health and Social Services (H&SS) Committee report 2014-MOH-02, and related Council direction which asked the EFWAC to submit comments on this H&SS report directly to Dr. Kyle and Commissioner Curtis. This report was provided to the Committee electronically. To-date, no comments have been submitted by EFWAC members and this item is on the agenda to remind members to do so. 8-61 Minutes(Approved) December 18,2014 EFWAC Meeting#11 Page 4 of 6 A Committee member addressed discussion at the last EFWAC meeting, held in April, and consideration to holding an additional meeting to consider comments on the H&SS report for submission on behalf of the EFWAC. Further, that most attendees at this April meeting agreed that comments-should be developed at the Committee level.. The Facilitator reiterated that some members would still like an opportunity to discuss these comments as a Committee -together, the Committee members and the Project Team determined the following (the Project Team confirmed sufficient time remains for EFWAC's comments to be submitted to the Commissioners): ® Committee members to be provided with the comments submitted to Dr. Kyle and Commissioner Curtis to-date, confirmed as public information by the Project Team, late January, early February. Committee members to provide comments to the Facilitator to be compiled and circulated amongst the Committee. ® Comment compilation to be circulated amongst Committee members in advance of the next meeting for discussion as an agenda item. The Facilitator proposed, in response to a Committee member's examples of various comment types, that members' comments could include information as already provided in delegations, correspondence, etc. in their comments to be shared with the EFWAC members. A Committee member reminded members that EFWAC membership differs from the EFW-WMAC whose membership is appointed by Regional and Municipal Councils noting that both groups have different reporting structures. 4. NEXT MEETING Discussion of 2015 Schedule for Next Meetings As follow up to the email which was circulated to EFWAC members, the Facilitator overviewed the proposed meeting dates for 2015 indicating that although some members had responded by providing their availability and preferences, many others had not yet done so. It was further noted that the proposed schedule for 2015 meetings (March, May, September and November) is tied to project deliverables as identified by the Project Team. A committee member requested that the next meeting be an evening meeting citing Evening meeting the interest of the public in hearing the discussion on the Regional Mobile Air date to first be Quality Monitoring Program (Health and Social Services Committee Report). The considered for the committee member further noted that quorum was not being reached for daytime next meeting, meetings and that an evening meeting was overdue. The Facilitator suggested that followed by an evening dates for the next meeting be provided. Should members not be available afternoon meeting at these times, then dates for an afternoon meeting would then be considered. date, if member availability does A member requested that the Committee, not the Project Team, determine the not permit. schedule for the full year, and further, that the dates not necessarily be tied to the project deliverables as they felt Condition 8 identified. 8-62 Minutes(Approved) December 18,2014 EFWAC Meeting#11 Page 5 of 6 In response to a member's inquiry regarding the Annual Compliance Report submitted to the MOECC,the Project Team confirmed that the ECA indicates that the first annual report for 2015 is to be submitted following the first year of operation. The Project Team confirmed that it will be due March 31, 2016, and that there is no partial or interim report submission. The Project Team, in response to a Committee member's inquiry, confirmed they will review the notes from the last meeting to review operations items discussed that the member felt were still to be considered by the Project Team and which included review of current membership, reissuing invitations, etc. and which they felt still required a response. The Project Team advised that it is up to the municipality to appoint new members and confirmed that this item will be included on the next meeting's agenda. A member questioned the timing of the next Joint Works and Finance and Administration EFW Construction Update Report. The Project Team advised that it was their understanding the Commissioner of Finance would be bringing this report forward for presentation to Council late January, early February 2015. Meeting adjourned. 8-63 Minutes(Approved) December 18, 2014 EFWAC Meeting#11 Page 6 of 6 PRESENT Mirka Januszkiewicz, Director,Waste Management,The Regional Municipality of Durham (Member) Laura McDowell, Director, Environmental Promotion and Protection, The Regional Municipality of York(Member) Nick Colucci, Director, Public Works, Township of Brock(Alternate) Brad Brooks, Superintendent of Solid Waste Management,Town of Whitby(Alternate) Ben Kester, Director of Public Works,Township of Uxbridge(Member) Faye Langmaid, Manager of Special Projects, Municipality of Clarington (Member) Linda Gasser, Zero Waste 4 Zero Burning (Member) Wendy Bracken, Durham Environment Watch (Alternate) Doug Anderson, DurhamCLEAR(Member) Susan Cumming, Cumming+Company, EFWAC Facilitator Melodee Smart,Administrative Assistant(Works) Gioseph Anello, Manager, Waste Planning and Technical Services, The Regional Municipality of Durham (Alternate) Joanne Paquette, Manager, Communications(Works) Ken Gorman, Director, Environmental Health,The Regional Municipality of Durham (Observer) Sandra Thomas, Issues Project Coordinator, Ministry of the Environment and Climate Change(Observer) Kerry Meydam, Durham Environment Watch (Member) REGRETS Mike Saulnier, Manager, Operations, City of Oshawa(Member) Chris Darling, Director of Development Review and Regulation, Central Lake Ontario Conservation Authority(Member) I' I 8-64 i Meeting #11 Correspondence Advisory Committee Annual Report 8-65 i i Report To: Chair L. Coe and Members Health & Social Services Committee Report No.: 2014-MOH-02 • Date: February 13, 2014 SUBJECT: Regional Mobile Air Quality Monitoring Program RECOMMENDATION: THAT the Health & Social Services Committee recommends to the Regional Council that it receives this report for information. REPORT: 1. On November 8, 2013 Regional Council issued the following Direction Memo to Dr. Robert Kyle, Commissioner & Medical Officer of Health and Cliff Curtis, Commissioner of Works as per the minutes of the Regional Council meeting held on October 30, 2013. "THAT staff prepare a report in consideration of development and implementation of a regional air monitoring program, which would include a mobile air quality monitoring station, to ensure Regional emission targets and reductions are being achieved, to inform decision- making processes and to build public`confidence with regard to air quality issues which the Region is addressing through numerous project, programs and initiatives." 2. The objectives of a Regional Mobile Air Quality Monitoring (RMAQM) program were to include: air zone monitoring and evaluation, point source emissions monitoring, emergency response during spillslaccidental releases, odour emissions monitoring, and monitoring in the vicinity of sensitive receptors (i.e. schools, daycares, long-term care homes, etc.). 3. The attached report (Attachment 1) was completed in consultation with Durham Region Works Department, Ontario Ministry of the Environment, Public Health Ontario, other public health units and Stantec Consulting Ltd., who was retained to provide technical information and advice. i 4. The four approachesioptions for RMAQM program identified in the report are intended to provide Regional Council with options to consider for mobile air monitoring program at different costs. Estimates of the costs for the various approaches/options (A, B, C, D) are outlined in tables 3, 4 and 5 on pages 10 41 8-66 1 Report No.: 2014-MOH-02 Page No: 2 and 11 of the report In addition to the costs estimates in .these tables, a secure garage or storage facility would be required for approaches C and D, where a mobile vehiclellaboratory (TAGA Unit) is identified. 5. In conclusion, the goal of this report is to provide Council with background information, including several options and the associated costs, related to the establishment of a RMAQM program. Respectfully submitted, N R.J. Kyle, MD, MHSc, CCFP, FRCPC Commissioner& Medical Officer of Health Recommended for presentation to the Committee. Garr Cuqltt, M.S.W. Chief Aft1distrative Officer 8-67 42 Attachment 9 ENVIRONMENTAL HEALTH DIVISION 101 Consumers Or. 2nd Floor Whitby ON Canada L1 N 1 C4 _ Tel: 905-723-3818 • HEALTH DEPARTMENT 1-888-777-9613 Fax: 905-666-1887 EGI®NAL IL AIR UALIT'Y MONITOR"ING PROGRAM DURHAM REGION HEALTH DEPARTMENT FEBRUARY 2014 - l r 1 43 8-68 REGIONAL MOBILE AIR QUALITY MONITORING PROGRAM DURHAM REGION HEALTH DEPARTMENT FEBRUARY 2014 TABLE OF CONTENTS Executive summary 1.0 introduction 2.0 Background o Air quality in Durham Region o Other sources of information on air quality in Ontario 3.OSampling methodologies, system requirements, and approaches for mobile air monitoring 4.OPersonnel qualification requirements 5.OMobile air monitoring program costs and options: Region operated vs. Consultant operated program 6.01-imitations to interpretation of data acquired from mobile air monitoring 7.0Other approaches: Ministry of the Environment, Public Health Ontario 8.0 Initiatives undertaken in other jurisdictions: Halton and Peel Regions APPENDIX A Stantec Consulting Ltd., Region of Durham, Mobile Air Monitoring Program B Air Quality in Ontario: Report for 2011 C Durham Region Health Department, Snapshot on Asthma (2012) D Effects of air quality on the health of Durham Region Residents, Snapshot On Asthma E Other Public Health Unit.Outdoor Air Quality Monitoring Initiatives c 2 8-69 44 it EXECUTIVE SUMMARY This report was written, as per direction from Regional Council on October 30, 2013, to provide information in consideration of the development of a Regional Mobile Air Quality Monitoring (RMAQM) program. This report was completed in consultation with Stantec Consulting Ltd., who was retained to provide information on the general requirements of such a program — technology, personnel, maintenance, data quality assurance/quality control, and initial and maintenance costs of both a Region-owned and operated program, as well as-a consultant-operated program that is managed.by Region of Durham staff. The Ontario Ministry of the Environment, Public Health Ontario, and other regional municipalities with similar programs were also consulted. The RMAQM program is intended to serve the following purposes: 1) Air zone monitoring and evaluation 2) Point source emissions monitoring 3) Emergency response 4) Odour emissions monitoring 5) Monitoring in the vicinity of sensitive receptors (ie. schools, daycares, long- term care homes, etc) The four approaches for the RMAQM program offered in the report are intended to provide Regional Council with options to consider for a mobile air monitoring program at different costs. These are: Approach A: Hand-held monitors Approach B: Portable monitors Approach C: Mobile trucks or vans Approach D: Mobile Laboratory Approach A (hand-held monitors).typically do not have the required sensitivity for monitoring ambient air. However there are some instruments on the market that do have the required sensitivity levels (e.g. HAPSITE for VOC measurement). Their use (or the data that may be obtained from their use) do not meet any of the objectives that were intended for the RMAQM program (with the exception of emergency response monitoring). Approach B (portable monitors) may be used for point source emissions monitoring and monitoring in the vicinity of sensitive receptors (ie. schools, daycares, long-term care homes, etc). However, it can only provide information 3 45 8-70 on short-term ambient air quality levels, and may not fulfill the data requirements for a human health or compliance assessment. Approaches C (Mobile trucks/vans) and D (Mobile Laboratory) are able to meet all the intended purposes of the RMAQM program (except air zone monitoring and evaluation), with some limitations depending on the duration of the air quality study: Mobile air monitoring generally implies relatively shorter-duration ambient air sampling using equipment that is capable of being moved to various locations as needed. This type of ambient air study yields data on air quality impacts and levels, such as maximum short term.concentration levels, however may not be comprehensive enough to capture "worst-case" scenarios (as these occur relatively infrequently) or long-term average levels. Thus mobile air monitoring has limited use in evaluating air quality trends over time, which is required, for example, to evaluate the effectiveness of a policy or regulation, evaluate, the impacts of a particular emission source on the health of a community, or enforcement activities (unless an exceedance of an air quality standard is actually measured). These types of ambient air studies generally require data on maximum short-term levels as well as annual concentration levels (eg. to assess both acute and chronic health effects). 4 8-71 46 i 1.0 INTRODUCTION On October 30, 2013, Regional Council directed Dr. Robert Kyle, Commissioner & Medical.Officer of Health and Cliff Curtis, Commissioner of Works, "THAT staff prepare a report in consideration of development and implementation of a regional air monitoring program, which would include a mobile air quality monitoring station, to ensure Regional emission targets and reductions are being achieved, to inform decision-making processes and to build public confidence with regard to air quality issues which the Region is addressing through numerous project, programs and initiatives." The Regional Mobile Air Quality Monitoring (RMAQM) program is intended to serve the following purposes: 1) Air zone monitoring and evaluation 2) Point source emissions monitoring 3) Emergency response 4) Odour emissions monitoring 5) Monitoring in the vicinity of sensitive receptors (ie. schools, daycares, long-term care homes, etc) This report was completed in consultation with Stantee Consulting Ltd., who was retained to provide information on the general requirements of such a program — j technology, personnel, maintenance, data quality assurance/quality control, and initial and maintenance costs of both a Region-owned and operated program, as well as a consultant-operated program that is managed by Region of Durham staff (Appendix A). The types of data that may be obtained from such a program and how this data may be used by the Region of Durham will be discussed. The goal of this report is to determine whether the proposed RMAQM program meets the intended purposes and objectives and to provide Regional Council with information to support their decision-making process. 2.0 BACKGROUND Asir quality in Durham Region The only Ontario Ministry.of the Environment (MOE) air monitoring station in the Region of Durham is located in Oshawa (Durham College, 2000 Simcoe St; N.). At this monitoring station, ozone (03), PM2.5'and nitrogen dioxide (NO2) are measured. The Air Quality Ontario website provides current hourly concentrations of, these contaminants, as well as Air Quality Index (AQI) I 5 I 47 8-72 readings. Briefly, the AQI compares the concentrations of selected air pollutants to air quality standards, and a numerical value is assigned based on the pollutant with the highest concentration relative to its standard. The AQI is meant as.a numerical index of air quality, rather than potential risk to human health. The following are trends in air quality taken from the Air Quality in Ontario Report for 2011 (Appendix B): • -Data from the Oshawa monitoring station indicate that the annual average PM2.5 decreased between 2005 — 2011 and has consistently been below the Canada-Wide Standard (CWS) for PM2.5. • Between 2004 — 2011, calculated CWS ozone metrics from the Oshawa data did not meet the CWS. Only 6 of the 21 monitoring sites were able to meet the CWS for ozone, and for 4 of these 6 monitoring sites, 2011 was the first year the CWS was met. However, it is encouraging that the CWS metrics for ozone are decreasing each year. • In general, emissions of NO2 have been decreasing in Ontario, due to initiatives such as the phase-out of coal-fired generating stations, emissions.trading regulations, emissions controls at Ontario smelters, and Drive Clean emissions testing. Between 2002 _ 2011, NO2 annual mean. concentrations recorded at the Oshawa station have decreased by 68%. • In 2011, the air quality was very good 36.7% of the time, good 59.8% of the time, and moderate 3.5% of the time. There were 2 days in 2011 where at least 1 hour in that day was rated as poor. The transportation sector and transboundary air pollution are major contributors to air pollution in Ontario. The transportation sector accounts for 36% of volatile organic compound (VOC) emissions.and 71% of NOx emissions. Transboundary air pollution accounts for about half of Ontario's smog. As such, any potential improvements to air quality in Durham Region would require programs that also address these two major contributors to air pollution in Ontario. More information on factors that affect air quality in Ontario can be found in the MOE's Air Quality in Ontario: Report for 2019 (Appendix B). Other sources of information on air quality In Ontario National Pollutant Release Inventory (NPRI) The NPRI is a database of pollutants released to air, water, or land by industrial facilities across Canada. It is publicly accessible through the Environment Canada website. It tracks the use and release of greater than 250 substances or groups of substances, such as criteria air pollutants (such as from combustion equipment), VOCs, dioxins and furans. If a facility meets reporting criteria, reporting is mandatory under the Canadian Environmental Protection Act (CEPA). More information can be found at: http://www.ec.gc.calinri)-npri/ 6 8-73 48 Airborne Contaminant Discharge Monitoring and Reporting Regulation (0. Reg 127/01) In Ontario, if a facility meets reporting criteria, they are required to report their airborne contaminant emissions under 0. Reg. 127/01. Reporting requirements have been harmonized with that of the NPRI, and all reports from 2005 onward are available through the NPRI website. The public may also request copies of these reports from facility owners. More information can be found at: http://www.ene.gov.on.cal environment/en/industry/standards/industrial—air_emiss ions/airborne_contaminant/STDPROD_0781,54.html Air Pollution— Local Air Quality (0. Reg. 419/05) - This regulation introduced new contaminant standards and methods for compliance assessment, and is the main tool the MOE uses to regulate industrial emissions in Ontario. It requires industrial facilities to compile all their air emissions and assess their impact on the environment against MOE air standards/guidelines. Facilities must submit Emissions Summary and Dispersion Modeling (ESDM) reports, which requires facilities to prepare air dispersion models (or a combination of dispersion models and air monitoring data) for their air emissions. ESDM reports are also required when facilities make an application for an Environmental Compliance Approval (formerly certificate of approval) to install, operate, or modify any device that emits contaminants into the air, water, or soil. ESDM reports submitted to the MOE are available to the public through the Freedom of information process. For more information on making a request for information, go to: http://www.ene.gov.on.ca/environment/en/about/foi/index.htm Ontario Toxics Reduction Act This Act requires regulated facilities to: track and quantify the toxic substances that they use and create e develop plans to reduce the use and creation of these substances • make summaries of their plans available to the public Toxics reduction plans submitted to the MOE are available to the public through the Freedom of Information process. For more information on making a request for information, go to: httr)://www.ene*.gov.on.ca/environment/en/about/foi/index.htm 7 49 8-74 Air Quality Ontario The MOE maintains a network of fixed air monitoring stations that collect data on air pollutant concentrations, and posts hourly concentrations of each station on their website. Current pollutant concentrations at the Oshawa monitoring site can be found at: htti)://www.airq_ualityontario.com/history/station.Ohi)?stationid=45026 3s6 SAMPLING METHODOLOGIES, SYSTEM REQUIREMENTS, AND APPROACHES FOR MOBILE AIR MONITORING Section 2 of the Stantec Consulting Ltd report Region of Durham, Mobile Air Monitoring Program (2014) provides an overview of sampling methodologies for a number of contaminants that may be included in a mobile air monitoring program for the Region of Durham (Appendix A). The suggested contaminants include criteria air contaminants (nitrogen dioxide, sulphur dioxide, carbon monoxide, particulate matter, ozone etc.), metals, toxics (dioxins, furans, polycyclic aromatic hydrocarbons, polychlorinated biphenyls, etc.), total hydrocarbons, odours, volatile organic compounds (VOCs), and meteorological parameters (wind speed, wind direction, temperature, precipitation, etc.). Section 3 and 4 of this report discuss sampling system requirements, such as equipment, shelter and storage, accessories, and power requirements. Sampling system requirements will depend on the level or approach for sampling chosen. Note that for approaches such as mobile trucks/vans or mobile laboratories, a secure building with adequate garage space would be required, in addition to storage for calibration equipment, supplies, etc. The four approaches discussed in the Stantec Consulting Ltd report are intended to provide Regional Council with options to consider for a mobile air monitoring program at different costs. These are: Approach A: Hand-held monitors Approach B: Portable monitors Approach C: Mobile trucks or vans Approach D: Mobile Laboratory Generally, lower cost approaches, such as the hand-held monitors, are used for occupational 'health and safety applications. They typically do -not, have the required sensitivity for monitoring ambient air; however, there are some instruments on the market that do have the required sensitivity levels (e.g. HAPSITE for VOC measurement). Their use (or the data that may be obtained from their use) may not meet many of the objectives that were intended for the RMAQM program (with the exception of emergency -response monitoring). The HAPSITE cannot acquire a 30 minute sample for comparison to the MOE's local 8 8-75 50 - i air quality regulation (O. Reg. 419/05), thus has limited use in compliance assessments. Other portable monitors, such as the Airpointer, claim to have the sensitivity and accuracy for measuring low concentrations of ambient contaminants. However, the Airpointer is not currently certified as an equivalent reference method by the US Environmental Protection Agency (EPA), which are methods accepted by the MOE for air quality monitoring in Ontario. Mobile air monitoring trucks or vans may be used to house rack-mounted continuous monitors * for criteria air contaminants in a climate controlled environment or carry and deploy non-continuous monitors operated by field technicians when it is parked at a particular sampling site. For VOCs and toxics, a mobile laboratory equipped with continuous monitors and gas chromatographs is suggested. The MOE's Trace Ambient Gas Analyzer (TAGA) van is an example of this approach. The mobile air monitoring truck with rack mounted monitors for specific contaminants or mobile laboratory (TAGA).are able to meet the RMAQM program objectives 2-5. For more information on the various approaches and how they can be used for the RMAQM program, see Section 4 of the Stantec Consulting Ltd. report in Appendix A. 4.0 PERSONNEL QUALIFICATION REQUIREMENTS All approaches for mobile air monitoring will require personnel to be deployed for operation and maintenance of the sampling equipment, as well* as for data analysis, compilation of results, and report writing. The level of education and experience, and with that typical industry salary level, will depend on the complexity of the sampling operation. For approaches A and B (hand-held monitors and other portable monitors), a college-level technician may be trained to operate and maintain the.equipment. For approaches C and D (mobile truck or laboratory), a college or university level education and experience in ambient air monitoring is recommended..Operation of a mobile laboratory requires additional education and training in analytical chemistry. Regular equipment maintenance and calibration is required to ensure optimal performance of sampling equipment. This includes regularly scheduled zero and span verification, manual 'calibrations, sample filter changes (e.g., non- continuous samplers), preventative maintenance and documentation. The technicians operating the sampling equipment should be trained to complete . these tasks. A management staff member will be required to,manage the RMAQM program, analyze and interpret the data, and potentially meet and present results to Council/stakeholders/community, etc. This individual would be required to have a Master's/PhD Degree in engineering, science, health science or equivalent, 9 51 8-76 certification as a professional engineer or equivalent, and at a minimum, have 5- years experience in air quality monitoring. 5.0 MOBILE AIR MONITORING PROGRAM COSTS AND OPTIONS: REGION* , OPERATED VS. CONSULTANT OPERATED The costs for a mobile air monitoring program can be broken down to procurement costs for sampling equipment, yearly maintenance, personnel salaries, and laboratory analysis costs. The following table (Table 4) was taken .from the Section 9 of the Stantec Consulting Ltd report (Appendix A). It outlines the estimated capital costs and annual maintenance costs for the four approaches for mobile air monitoring. . a �'`_���,s'�S'� .'-.Ci'—�r3: ^�����,'�9�}�...��1.i 5n�zi$�!?-s s�'i�s ��r�`��G�:.a. __tt•-.. � ?F3--'r.. � �� V �r .•ter �- 7 'Y_�� *:f 5 z s Y l 3v- t: A -Handheld $85,000 $130,obo Range for I�IA13SI'TH VUC,a $10,000-$15,000(spare PDI unit and a 4-9a8 unit. parts,routine repairs) B—Airpointer C} $9o,000 $140,000 Based on cost quoted by $lo,000-$15,000(spare Ottawa City Council for it parts,routine repairs) unit measuring 4 contaminants. C—Mobile $250,000 $400,000 Estimate for a modified $25,000-835,000(spare Van/Truck cube van with 4-6 parts,routine repairs,fuel continuous analyzers, costs,overhaul kits, telescoping met tower,on calibration gases,vehicle board generator,data maintenance,etc) acquisition system,and 1-2 samplers for metals and dioxin-furan/PAM sample collection. D—'GAGA Unit $1,200,000 $i,9oo,000 Alin value based on cost $30,000-$5o,000(spare reported by—JOE in 1998 parts,routine repairs,fuel (82,4 million for 2 units). costs,overhaul kits, flax based on inflation calibration standards, adjustment of 3%per year vehicle maintenance,etc) from 1998 to present. Personnel costs depend on the approach chosen. Education level, experience, and any additional certification or training will dictate the salary level of the technician. Section 5 and Table 5 in the Stantec Consulting Ltd report discusses the personnel requirements and typical industry salary levels for the four approaches presented. 10 8-77 52 SK aI}t t ! Ifi cTi 3 7 7 VrT t ���:L�� .:ili4 �'�.-}ia=�r -F n�.�.t"`�u'��•�y�.N'i�`.a�}.1�1f►>Ssr�d E.,.1�� ''�- ` ��' ;_,� z. s>' A.1t727lad 193,_oL 345.-0 340-7- 19.400 nXa sa-"a Szn5.a7o $275,. D-Atr,70f0ter I. 11na,0D 11--.o0n 347x000 i5nf%7q 370,1 $1+0,a7x7 *.'%o ¢s85,ou0 C-WbLWYUjTMa 121510a 1435.1xm 154.;7m 37tw,mu SW0,000 SioaW' 180,000 1499.700 3709,7a0 A-TACL1U0h $1--mom 31950,m0 315_1— iz+n ono 42M_0 37utw9 $90.000 17${5,300 424315300 �s> �s`-. hailfru1t+71hd�i,Lli+eTii>id_3'TP�'17!� _ T1� ?f . _ l A �i BroDbxd ri ; .,l'.-�71;::3. c t��_ 'i`2nlffa;*s.1r��+ _�Gsti`.�. v ni`•:5�'-�..�'I-L:�>��_.-•i-��.a� $ 'E=>t�gcr�' '`A•1l2 OOM f95.w0 314$-1na 340,oW ..15a.W0 37a.7xx1 33n.,wa 1205.7x70 3275'W B-Airluintn l iu7o,01w 3755.000 - 112ox. 320,7m0 i7o otx7 38a,o00 bl-2,(W 32554100 C••NUSik Y:7nITNek 127vJ 14350W 32VNIM $42,") 37g1xm 180.000 k4D9.700 1611,700 D-TAm Uait S7,730.000 31,95-01a 315,3ab $27(4m, 32voao $70.000 380,(xw VZ2S3W 3241-,300 Estimated laboratory analysis costs are based on the recommended sampling schedule outlined by the MOE. More details can be found in Section 8 and Table 3 of the Stantec Consulting Ltd report. s . 1�&.,ap• �--�� �kti. ��.ti'.c•,.F?�.,.�;.:irr��;,.� �' :�'t �`��'-fir. �3 _ s":1'e:r 1>xx��__� .- � .�.-" �.�a ��' �i.,,�,F: k � w ���1�l .�x� 4 - 4 F l�ia 7i ���o 1�� ..:.L 7:rk.. .! ':.�7� � i 1 TS-''• -3 - �' 5t' � f Al ,�-'�•�`�'''-�`��s..�'�� �-,. -` �>.�i17- =aa,� '�:�"c��' 4. j�� � WE iietllis j 60 silo NA 87,80t) 57,800 bdour2 50 SJ,o tiA 57,500 87,500 Uioxtn and Furtus a 17 81poo NA 817,000 By onboard GC PAMS 4 ;;o 8400 \A S12,000 By onboard GC. Speriatec V00;, ho S?oo !A Sta,o0o By onboard GC Told $54/700 $157300 Region of Durham-operated program A Region of Durham-operated program will incur all of the costs mentioned above: procurement costs for sampling equipment, yearly maintenance, personnel salaries for operation/maintenance staff, and laboratory analysis costs. One management staff member will be required to manage the RMAQM program, analyze and interpret the data, and potentially meet and present results to Council/stakeholders/community, etc. 11 53 8-78 Consultant-operated program In order to ensure that the mobile air monitoring equipment is available when it is required by Durham's municipalities, a consultant-operated program requires that the Region invest the capital costs for equipment mentioned above. As with the Region of Durham-operated program, one Region of Durham management staff member will manage the RMAQM program, while the consultant will operate and maintain the equipment and/or conduct the data analysis and reporting. A' consulting firm with skilled personnel would be retained as needed, and any work completed would be billed to the program. A cost comparison between a Region-owned/operated program and a Region- owned, consultant-operated program is presented in Table 5 of the Stantec Consulting Ltd report. 6.0 LIMITATIONS TO INTERPRETATION OF DATA ACQUIRED FROM MOBILE AIR MONITORING Mobile air monitoring generally implies relatively shorter-duration ambient air sampling using equipment that is capable of being moved to various locations as needed. This type of ambient air study yields data on air quality impacts and levels, such as maximum short term concentration levels, however may not be comprehensive enough to capture "worst-case" scenarios (as these occur relatively infrequently) or long-term average levels. Thus mobile air monitoring has limited use in evaluating air quality trends over time, which is required, for example, to evaluate the effectiveness of a policy or regulation, evaluate the impacts of a particular emission source on the health of a community, or enforcement activities. (unless an exceedance of an air'quality standard is actually measured). These types of ambient air studies generally require data on maximum short-term levels as well as annual concentration levels (eg. in order to assess both acute and chronic health effects). The mobile air monitoring equipment may find use in emergency response planning, such as during an accidental release or spill, where the data may be' used to evaluate levels of certain contaminants for defining hazard zones or evacuation zones and communicating impacts of such spills to the public. The following table (Table. 6) taken from the Stantec Consulting Ltd report summarizes the four approaches proposed for mobile air monitoring and their ability to meet the Region's objectives for this program; 12 8-79 54 i _ _ ...£.1..�.,- -r`if-y;=-r'ti� _"i-�=�Y::�', -- ;'�-_T- _ - -- -- - c,r—* _.,-,-�:.`,-s.+rz _.,;t:•��' - �hla� �i .111►�iI���Ia�liLy��,£n'C��+ai��ctna<lar�n�dip r a��ca �>ii�'�n>tt�-�]bjuc��� �� � F� -�. Lf E� �,�.-t .r zF '--'mss ._ S _�- -�L+ts.Fxyr'`� ��7 i- •�.L -s.r.;.3��?� tz t cr t�`n-�,v . N 'ks�{'�t,.� � �,]C�� � s �l.�j�.tn Tn F k1S}��7��'p�]�'-$ •1 � �-�` �-Aipnttcsr� I 1.Air zone monitoring i NO and evaluation No No No! 2.Point source emissions monitoring No Partial Partial= Partial 3.Emergency response during spills/accidental Yes No Yes Yes releases 4.Odour emissions Nos No Yes Yes monitoring 5.Monitoring in the vicinity,of sensitive No Partial'-, Partial= Partial= receptors Not !- tir zone uunuitoring reyuircw fixed sWtinns!vith long-toms monitoring to evaluate air quality trends s- �(ethcxlologc can provide partial information(e.g.short-term anibiuit air quality levds)but AvouId not provide full infonmation required forhealtlt assessment or wgulauiry enfoaximent Qnaxinrum sliort-term eon(:entralion levele or annual averages), :1- Band held mouitors cati t sample for odour,but numaul(lwnd)sampling for odour could alsobe conducted without the uced for a mobile i an or'PA0A unit. i 7.0 OTHER APPROACHES: ONTARIO MINISTRY OF THE ENVIRONMENT, PUBLIC HEALTH ONTARIO These approaches were prepared in consultation with staff from the MOE .and Public Health Ontario. They provide the Region of Durham with resources for mobile air monitoring, at zero or minimal.cost. I Ontario Ministry of the Environment The Region of Durham is able to.access the MOE mobile TAGA units for non- emergency purposes by submitting a request to the District Manager of the York Durham District office. Approval of such a request will depend on factors such as whether the chemicals of interest can be detected by the available sampling technology and whether there are applicable air quality standards and guidelines in Ontario, Regulation 419 with which to compare the ambient air sampling results. Requests are received in January, and if a request is approved, surveys are conducted between April and October, This service is available at no cost to the Region of Durham. i I 13 55 g—gp The MOE mobile TAGA units are capable of measuring VOCs, chlorinated VOCs, alcohols, aldehydes, ketones and aromatic organic compounds. However, very light VOCs and heavier pesticides cannot currently be measured. Air sampling studies are typically conducted for a period of 5-10 days, to determine compliance with point-of-impingement (POI) standards, Environmental Compliance Approvals (formerly Certificate of'Approval), or to verify suspicion of adverse effects. Public Health Ontario (PHO) Air sampling equipment is available for temporary loan free of charge to public health units in Ontario through PHO's Instrument Loan Program. A variety of air sampling equipment is available for both indoor and outdoor air sampling studies. Staff from the Occupational and Environmental Health (OEH) group is available for technical support and consultation to support investigations carried out by public health units. For this type of loan, there may be minor costs associated with consumables (ie, fuel, calibration gases, sampling cartridges, filters, etc). Equipment is available for measuring the following contaminants in indoor environments: carbon monoxide, ammonia, indoor air quality parameters (temperature, relative humidity, etc), nitric oxide, nitrogen dioxide, ground-level ozone, sulphur dioxide, formaldehyde, particulate matter, volatile organic r compounds, mercury, and ultrafi'ne particles. Equipment is also available for measuring radiation. For outdoor air quality, PHO maintains a van equipped with ambient air monitors for measuring oxides of nitrogen, particulate matter (i.e.,.PM 2.5, 4, 10, and total suspended particulate), particles less than 3 microns in diameter, and environmental noise. The mobile van is a fairly new component of their program, and to date, it has been used exclusively for PHO-directed research. However, a request may be made for loan of the mobile van and sampling equipment. PHO OEH staff would be operating the equipment, thus the loan would also depend on availability of PHO OEH staff. Any data collected using PHO equipment would be . shared with PHO, which would support their efforts for environmental monitoring in Ontario. 8.0 INITIATIVES UNDERTAKEN IN OTHER JURISDICTIONS: HALTON REGION AND PEEL REGION The information contained in this section.was prepared in consultation with staff from both Halton and Peel Regions. They are both Region-managed programs, with the operation and maintenance of sampling equipment contracted to environmental consulting firms. Note that in Peel, there were no capital costs for sampling equipment. 14 8-81 56 Halton Region There are two'MOE air monitoring stations in Halton Region, in Oakville and in Burlington. Geographically speaking, most of Halton is not covered by these air monitoring stations. In 2007, Regional Council approved funding for a five-element air quality program: stationary air monitoring (identical to those operated by the MOE across the province), portable air monitoring (two samplers that measure five common, air pollutants, such as traffic-related air pollutants);-airshed modelling; education and outreach; and policy development. Milton, which is projected to double in population twice by 2031, was chosen as a site for the additional fixed monitoring station, which will be used to determine trends in air quality as the community grows. This project will require many years of data in order to start looking for trends. The air quality monitoring program is managed by the Health Department, and the operation and maintenance of the sampling equipment is done by Rotek Environmental Inc. (with some assistance from CleanAir Environmental). This program is fully funded by the Region, which included significant initial capital costs for the equipment, consultant billing costs for operation and maintenance of sampling equipment, and personnel costs (Region staff includes a project manager, a health promotion consultant and some support from existing epidemiology staff). Peel Region To provide air quality monitoring in Caledon (an area of Peel Region not covered by MOE air monitoring stations), Peel Region received approval from Regional Council to implement a 5-year air quality modelling and monitoring program for PM, CO, NO2, S02, 03, NH3, and VOC's in 2011. RWDI (environmental consulting firm) was retained in June 2012 to implement the program. Peel's strategy was to focus on the air modelling component, with air monitoring as a complement to validate the model results. This involved the installation of a passive monitor for the.first year (2012), installation of a second real-time monitor in the second year (and moving the passive monitor to another location in Peel). These monitors will provide additional data where it previously did not exist. Members of the local municipalities, the MOE, and different departments within Peel Region are part of a steering committee that provides. technical support and/or strategic advice for this project. Note that Peel Region did not purchase any of the monitoring equipment. 15 57 8-82 Appendix A Stantec Consulting Ltd. 401 Wellington Street West,Suite 100 Toronto ON M5V 1 E7 Tel:(416)596-6686 Stantec Fox:(416) 596-6680 January 31,2014 File:160950528,700 Attention: Gioseph Anello,MEng,PEng,PMP Manager of Waste Planning&Technical Services Region of Durham 605 Rossland East P.O.Box 623,Whitby,ON L1N 6A3 Dear Gio, Reference:Region of Durham,Mobile Air Monitoring Program This letter provides information and discussion on the following objectives identified by Regional Council for a Staff report on the development of a Mobile Air Monitoring program for the Region: • Parameters a mobile air monitoring unit is capable of measuring . a Equipment/sampling system requirements • Shelter or storage requirements of the equipment • Per requirements,skill sets&knowledge- operations and data analysis/reporting • Equipment maintenance/inspection/calibration requirements • Quality assurance/quality control requirements • Laboratory analysis and costs • Costing—procurement/start-up and yearly maintenance • Criteria and/or P&P for sites or assignment of this unit • Limitations to interpretation of data • What extent the suggested technology/platform can fulfill the Region's five mobile air monitoring objectives. Discussion of these objectives is provided in the following sections. 1 THE REGION'S MOBILE AIR MONITORING PROGRAM OBJECTIVES The Region has identified the following mobile air monitoring program objectives: 1. Air zone monitoring and evaluation, 2. Point source emissions monitoring, 3. Emergency response during spills/accidental releases, 4. Odour emissions monitoring,and 5. Monitoring in the vicinity of sensitive receptors(i.e.schools,daycares,long-term-care homes,etc.) Ll��t��t 4111;1<^•C:s trl{�n�i�f I�;f:ic;;� 8-83 58 January 31, 2014 Gioseph Anello,MEng,PEng,PMP Manager of Waste Planning&Technical Services Page 2 of 18 Reference: Region of Durham,Mobile Air Monitoring Program In general,Objective i(air zone monitoring and evaluation)is not normally considered as being consistent with mobile monitoring.Air zone monitoring and evaluation is normally conducted as a means-to track trends in air quality over time in an air zone and evaluate the effectiveness of policy/regulation implementation.In order to achieve this objective,both maximum short-term levels(i.e.peak hourly and 24-hour average concentrations)and long-term(annual average)concentrations are measured over the course of many years to evaluate trends.This monitoring must be conducted at the same location in order to ensure consistency of the data.Therefore this objective requires long-term stationary monitors such as the stations run by the Ministry of Environment(MOE)for their annual Air Quality in Ontario Reports and Environment Canada(EC)for tracking/reporting national trends. Mobile monitoring can be used to address Region Objectives 2-5 however there are limitations to the data obtained from the mobile monitoring methodologies that must also be considered.Some of these limitations are discussed in Section 11 below. 2 PARAMETERS A MOBILE AIR MONITORING UNIT IS CAPABLE OF MEASURING A mobile ambient monitoring station could potentially measure a wide variety of contaminants using an assortment of methodologies.Most ambient monitoring methodologies can be categorized as either continuous or non-continuous.Continuous monitoring involves an automated sampler measuring a continuous stream of air passing through the instrument,while non-continuous methods involve manual set-up and acquisition of samples through a variety of techniques followed by laboratory analysis.Both methodologies require manual calibration and maintenance of the sampling instrumentation.Abrief summary of the contaminants/parameters that could be measured in a mobile ambient monitoring station are presented in Table 1 along with some discussion on the limitations of the methodologies. ' - A QYCI'Sx1W O SITYTlpIC1lOt�QflC - r ! r a f t s i =`» `� _ -"�sM.,, t`{r. Nom, z,.' t .. s:;} 7� '.-. �? ,_ '�iT'_--= .F f _j.� L,. _ .�Y, x,Y� .�,,- tai ♦�•T3,�_ Criteria Air Continuous-a as Continuous- Instruments require climate -2(e.g.Monitoring Contaminants(CACs) response detector that instrumentation controlled enclosure for downwind of industry), such as nitrogen produces an output requires regular operation.On board oxides,suphur voltage that is calibration and electrical generator required -3(e.g.monitoring dioxide,carbon proportional to maintenance. for powering the downwind of fire) monoxide,fine concentration is used instrumentation. particulate matter, One detector required per -5(e.g.monitoring in ozone,etc) contaminant. vicinity of school) Metals Non-continuous.Air Once every 6-days Utilizes a hi-volume or low -2(e.g.Monitoring sample drawn through a following MOE volume air sampler.These downwind of industry), filter which is sent for schedule instruments would normally laboratory analysis. be manually set up on the ­5(e.g.monitoring in roof of a mobile monitoring 59 8-84 January 31,2014 Gioseph Anello,MEng,PEng,PMP Manager of Waste Planning&Technical Services Page 3 of 18 Reference; Region of Durham,Mobile Air Monitoring Program Viable i' t)verw ofrnliuettacal �zAI o- ..r.5r-#:-s � unit once it has been located vicinity of school) at a site. Odour Non-continuous.Air As required.Usually Odour can also be assessed 4(e g.monitoring sample drawn into a io-minute average instantaneously onsite using downwind of a landfill) sealed bag composed of samples collected. a"Nasal ranger"instrument an inert material(medlar) that allows a trained user to and sent to a specialized estimate odour levels. laboratory for odour panel analysis. Toxies(dioxins and Non-continuous.Air Once every 12-24 days Utilizes a hi-volume air -2(e.g.Monitoring furans,PAHs,PCBs, sample drawn through a following MOE sampler.These instruments downwind of industry), etc) filter which is sent for schedule would normally be manually laboratory analysis. . set up on the roof of a -5(e.g.monitoring in mobile monitoring unit vicinity of school) once it has been located at a site. Continuous.Air sample Continuous- This would require a mobile -2(e.g.Monitoring drawn into a high instrumentation climate controlled downwind of industry), resolution gas, requires regular laboratory in which cbromatograph with mass calibration and extremely temperature and -3(e.g.monitoring spectrometer and maintenance and vibration sensitive downwind of fire) analyzed for the required continuous monitoring equipment along with compounds. by trained personnel considerable amounts of -5(e.g.monitoring in support equipment would vicinity of school be located.This equipment would require constant attending by a trained technician. Total hydrocarbons Continuous-a fast Continuous- Instrument requires climate -2(e.g.Monitoring response detector that instrumentation controlled enclosure for downwind of industry), produces an output requires regular operation. voltage that is calibration and -3(e.g.monitoring proportional to maintenance. downwind of fire) concentration is used. (e. .monitoring in Design with commuriffy in mind so 8-85 t January 3l,2014 Gioseph Aneilo,MEng,PEng,PMP Manager of Waste Planning&Technical Services Page 4 of 18 Reference: Region of Durham,Mobile Air Monitoring Program Tab��i��4velt'v'1i��of S�unP�ng,�►fi�il: �ologi�s ' ; {{ i� �.�iF����(�,�� i �r-��� `x�, vicinity of school Volatile Organic Non-continuous.Air Manually set up and Manual methods requiring -2(e.g.Monitoring Compounds sample drawn into a sampled as required. pre-prepared SUMMA downwind of industry), (Speciated VOCs) sealed bag composed of canisters or Tedlar bags. an inert material(Tedlar), -5(e.g.monitoring in or stainless steel vicinity of school (SUMMA)canister or sampling tube and sent to a laboratory for analysis. Continuous.An air Continuous- This would essentially -2(e,g.Monitoring sample is drawn into a -instrumentation require a mobile climate downwind of industry), gas chromatograph and requires regular controlled laboratory in analyzed for the required calibration and which extremely -3(e.g.monitoring compounds. maintenance and temperature and vibration downwind of fire) continuous monitoring sensitive equipment along by trained personnel with considerable amounts -5(e.g.monitoring in of support equipment would vicinity of school be located This equipment would require constant attending by a trained technician. Meteorology(wind Continuous. Continuous Instrumentation mounted Essential information speed,wind direction, on telescoping mast required for Objectives z- temperature, attached to the mobile 5. precipitation,etc) monitoring station. 3 EQUIPMENT/SAMPLING SYSTEM REQUIREMENTS Depending on the parameters chosen for monitoring with a mobile station,the equipment and sampling system requirements will vary.Table 2 provides a summary of the required equipment for each- contaminant/sampling method. Dr n rm1n," 61 8-86 January 31,2014 Gioseph Anello,MEng,PEng,PMP Manager of Waste Planning &Technical Services Page 5 of 18 Reference: Region of Durham,Mobile Air Monitoring Program ti 3 •� ey"� a.'"Yr � J►1;.6X.�+ ?`-,"?•`�%11 •'�}� A ..:;E"� L,. i '�.�c�u�..s��y,ppap-,��i9�i� i`K4.;..�� ..�,�.-st.-,�{�y'}�<� c1r:���'i nxr�•'pv-�-_s}:.>r�?`..,C:.,�:a�.�tt:3��t�' �s�Oj��.. lo�R'Y��OR i3 Is.f; rd �M���Y��.Y •VLF#��-Y� � 101z. k. Y�.i( ir'}t.'-`-'"� rte° 'i Criteria Air Contaminants(CACs) Individual Analyzer for each • Analyzers are rack Usually a single 120V,15 such as nitrogen oxides,sulphur contaminant mounted. Amp circuit is sufficient dioxide,carbon monoxide,fine • Sampling manifold to for all analyzers in a particulate matter,ozone,etc) station, draw air into analyzers • Data logger and cell modem for recording data Metals High or low volume air sampler. • Stand-alone equipment Dedicated i2oV,15 Amp circuit required for a hi- volume air sampler. Odour Tedlar bag or Summa canister • Stand-alone equipment NA Toxics(dioxins and furans,PAHs, High volume(hi-vol)air sampler • Stand-alone equipment Dedicated 12oV,15 Amp PCBs,etc) circuit required for each hi-volume air sampler. High resolution gas • Analyzer desk Single 120V,15 Amp chromatograph with mass mounted. circuit spectrometer(GC/MS) • Sampling manifold to draw air into analyzers • PC for data acquisition and analysis • Extensive additional laboratory support equipment. Total hydrocarbons Individual Analyzer for each • Analyzer rack mounted. Usually a single 12oV,15 contaminant • Sampling manifold to Amp circuit sufficient for draw air into analyzers all CAC and HC analyzers in a station. • Data logger and cell modem for recording data. 8-87 62 I . I li i January 31,2014 Gioseph Anello,MEng,PEng,PMP Manager of Waste Planning&Technical Services Page 6 of IS Reference, Region of Durham,Mobile Air Moniforing Program Tablet 3OvezfEgtiipmentJBaiPling�S �#emuiiTiremn ?,'.r" �f•'ri�.L— .,<u.�.-z{. �.a.'-.i.,•`z'«`..� ,Sr:.,.�-.-.��`'tr •�..r'"1�i -tfi?-s..r�.� 3.':. r,.=.� ,...�.. Qnt a mm7l ant° � � A E N � 87 W_e � o e�egfe �. _,it�• -t° -`s° S r.' . �` tti 4t`,<7 Volatile Organic Compounds Tedlar bag or SUMMA canister • Sampling pump Sampling pumps usually (Speciated VOCs) required for Tedlar Bag battery operated, samples Gas chromatograph • Analyzer desk Single t2oV,15 Amp mounted. circuit • Sampling manifold to draw air into analyzers • PC for data acquisition and analysis • Extensive additional laboratory support equipment, Meteorology(wind speed,wind A variety of potential equipment • Equipment mounted on Minimal electrical power direction,temperature, types including wind vanes,cup io-m telescoping tower requirements precipitation,etc) anemometers,temp sensors, (attached to mobile tipping bucket rain gauges,etc. station) • Data logger and cell modem for recording data. 4 SHELTER OR STORAGE REQUIREMENTS OF EQUIPMENT Continuous analyzers must be housed inside secured shelters with restricted and/or controlled public access.The shelter must be ventilated,heated and cooled to maintain an inside temperature to meet the specifications of the housed instrumentation.The shelter must also provide adequate space and electrical power supply to allow technicians to operate audit equipment and conduct ongoing maintenance. The majority of the non-continuous monitoring techniques do not have shelter requirements.Hi-volume (and low-volume)air samplers are designed for environmental exposure and are mounted out-doors. SUMMA canister,Tedlar Bag and sorbent tube sampling for VOCs are manual methods requiring a technician to set-up and remove the equipment from the field(and send the samples to a laboratory for analysis).Likewise,odour sampling by Tedlar bags is a manual method conducted by a field technician. C.,es"O'n irli comr mealy Ir mfr;u 63 s-88 January 31,2014 Gioseph Anello,MEng,PEng,PMP Manager of Waste Planning&Technical Services Page 7 of 18 Reference: Region of Durham,Mobile Air Monitoring Program Odour sampling using a"Nasal ranger"is a manual method conducted by a trained technician and also has no shelter requirements. Meteorological instrumentation is mounted outdoors and does not require sheltering. Depending on the contaminants to be measured,four levels/approaches to mobile monitoring could be considered,which are outlined below. Approach A: Hand Held Monitors There are a number of relatively small/portable hand held monitoring devices available for measuring CACs and VOCs.In general,many of these devices are intended for near-source measurement(occupational health and safety applications)and do not have the sensitivity to measure ambient air concentrations, however there are some instruments on the market that do have the required sensitivity levels(e.g. HAPSITE for VOC measurement).Typically,.separate instruments would be required to measure various CACs and VOCs.While these instruments are truly portable and can be powered either by battery or plugged into a standard electrical outlet,they are generally-not designed for unattended operation. Therefore,this approach would be best used to meet Objective 3(emergency response monitoring).While it could potentially be used for Objectives 2 and 5(point source monitoring and sensitive receptor monitoring),the logistics of using this approach for these objectives(equipment shelter,secure location, electrical power for longer than 2-3 hour operation,data downloading,etc),would make this approach onerous for most applications. Approach B: Portable Monitor for CACs A device which has recently come on the market and is now being used/evaluated by a number of regulatory agencies is the Airpointer®portable air monitor.These instruments are relatively light-weight,portable and claim to be capable of matching the detection limits and accuracy achieved with US EPA reference methods for air monitoring.An Airpointer@ can measure several CACs concurrently,with the instrumentation housed in a weather-proof and climate controlled portable container.The Region of Balton operates two of these devices and a view of one of their units.is shown in Figure i. While these devices are portable,they are not truly mobile as pre-planning is required to locate a secure site to place the instrument,establish an electrical hook.-up,and organize transport for the unit.Also,currently the Airpointer®is not certified as an equivalent reference method by the US EPA,therefore its acceptability for use in compliance assessments could be questioned. This approach would be most suitable to meet Objectives 2(point source monitoring)and 5(sensitive receptor monitoring).Due to the need for pre-planning prior to locating these monitors,they would not be suitable for emergency response monitoring(Objective 3)nor do they measure odour or spectated VOC concentrations required for odour evaluation(Objective 4). D"4siri1,s110h rornmunfy In,,nind . 8-89 64 i January 31,2014 Gioseph Anello,MEng,PEng,PMP Manager of Waste Planning &Technical Services Page 8 of 18 i Reference: Region of Durham,Mobile Air Monitoring Program Figure 1.View of an Airpointer®Portable Monitor N. i H M r+ i (Photo from htW://www hatton ca/ems/One mpx?nortalId=8a10 yeId=1A712 accessedDee 12,2013) Approach C:Mobile Truck or Trailer This approach entails a dedicated truck/mobile home.or trailer equipped with a dedicated heating/air conditioning unit,built in electrical generator to power the analyzers and sufficient room to house equipment racks,data loggers,and calibration gases.A built in GPS unit is used to record the exact location of the unit for all measurements. Examples of these types of units are presented in Figure 2. These types of vehicles are most commonly used to house rack-mounted continuous monitors for CACs in a climate controlled environment,but could also be used to carry and deploy non-continuous monitors, provided sufficient electrical generating capacity was included in the vehicle to power these units as well. Non-continuous monitoring would be conducted manually by the field technician operating/maintaining the vehicle when it is parked at a particular sampling site,with the collected samples being submitted to a laboratory for analysis. This approach could be used to address Region Mobile Monitoring Objectives 2-5. i . =gc#fin v11tii CCfYSrCrjnIiV'.t;rfilhd 65 8-90 January 31,2014 Gioseph Anello,MEng,PEng,PMP Manager of Waste Planning&Technical Services Page 9 of 18 Reference: Region of Durham,Mobile Air Monitoring Program Figure z.Examples of Mobile Air Monitoring Trucks or Vans xo a _ ii. Photo from Alberni Valley News,http•/lwww.alberni,.,all=ews.com/news/2,qq76866i.html?piint=trae,Accessed Dee io,2oi3 Alberta Environmeffs Mobile Air Monilloring Laboratory Approach D:Mobile laboratory. A third approach would be essentially a mobile laboratory containing continuous monitors and/or a gas ahromatograph for speciated VOC measurements and/or toxics.An example of this approach is the Trace Ambient Gas Analyzer(TAGA)vans operated by the Ontario MOE. The TAGA vans are ao-m buses Dos yin Zvi?'i7 ccrnmur.Ify in in-I ld 8-91 66 January 31,2014 Gloseph Anello,MEng,PEng,PMP Manager of Wasfe Planning&Technical Services Page 10 of 18 Reference: Region of Durham,Mobile Air Monitoring Program modified to holding 6-7 continuous monitors for CACs,a met tower,on-board diesel generator,and tandem gas chromatograph/mass spectrometer units(along with ancillary equipment) to measure trace VOC and organic/toxic contaminants. This approach could be used to address Region Mobile Monitoring Objectives 2-6. Figure 3.MOB TAGA Vehicle Photo from MOE Document"In Brief.Air Monitoring and the Mobile TAGAs",duly 1998 5 PERSONNEL REQUIREMENTS,SKILL SETS,KNOWLEDGE Start-up,Operation and Maintenance Typically all types of monitoring will require trained personnel to conduct the equipment set-up, maintenance and monitoring. • Approach A(hand held devices)would require a trained field technician to maintain/calibrate the equipment and operate it in the field.The technician would only be required when sampling was being conducted. o Minimum Education Level; College Desigr With Comlnu"HY in min; 67 8_92 f , January 31,2014 Gioseph Aneilo,MEng,PEng,PMP Manager of Waste Planning&Technical Services . Page 11 of 18 Reference: Region of Durham,Mobile Air Monitoring Program o Qualifications:Technical diploma in electronics or related course o Training/Certification:Equipment specific training courses(1-2 weeks) o Experience level:Recent graduate o Typical industry starting salary level:$40-50,000(not including benefits). • Approach B(Airpointer®)would require a trained field technician to,install,maintain and calibrate the equipment.Given the limited mobility of this unit,it would typically be located at a specific site for a considerable amount of time,thus a dedicated(full-time)field technician would not be required.Approximately 30-40%of a field technician's time would be required to maintain the unit,collect data,etc, • Minimum Education Level:College • .Qualifications:Technical diploma in electronics or related course • Training/Certification:Airpointer®equipment specific training course(1-2 weeks). • Experience level:Recent graduate • Typical industry starting salary level:$40-50,000(not including benefits) • Approach C(Mobile Van)would require at a minimum a single field technician to operate,maintain the equipment,collect manual samples,calibrate the equipment,and analyze the data.If the Region requires 24-7 availability/quick response time for the unit,then 2-3 personnel would be required to ensure its availability at all times.The operator(s)would require in-depth training on the operation/maintenance and calibration of all the analyzers.Depending on the frequency of moving the monitoring van,approximately 40-6o%of a field technician's time would be required to move/set-up the unit/calibrate and maintain the unit,etc. • Minimum Education Level:College • Qualifications:Technical diploma in electronics or related course • Training/Certification:Equipment specific training courses(2-4 weeks). • Experience level:2-3 years in ambient monitoring • Typical industry starting salary level:$50-70,000(not including benefits): • Approach D(TAGA unit)would require at a minimum 1-2 full-time trained laboratory specialized technicians to operate/maintain/calibrate the equipment. If the Region requires 24-7 availability/quick response time for the unit,then 3-4 full-time trained personnel would be required . to ensure its availability at all times. The operator(s)would normally require a college/university level degree in chemistry or science as well as in-depth training on the operation/maintenance and calibration of all the analyzers. • Minimum Education Level:College/University • Qualifications:Degree in analytical chemistry or science • Training/Certification:Equipment specific training courses(2-4 weeks), • Experience level:2-3 years in ambient monitoring or analytical chemistry • Typical industry starting salary level:$70-90,000(not including benefits). 8-93 68- January 31,2014 Gioseph Anello,MEng,PEng, PMP Manager of Waste Planning&Technical Services Page 12 of 18 Y�. Reference: Region of Durham,Mobile Air Monitoring Program Data Analysis and Reporting For all four approaches,trained/experienced personnel would be required to analyze the data,QA/QC the results,interpret the results and write reports,synthesize the data and interpret/understand health risks and impacts to community health,meet and present results to Council,stakeholders and the community, This individual would also be responsible for overall management of the monitoring program for the Region. The level of effort in the data analysis and reporting would be commensurate with the amount of data collected.The least level of effort would be expected for Approach A as it would be expected that limited data would be collected per field deployment.The data analysis/reporting effort would increase with approach type up to Approach D,which would be expected to require a full-time data analyst/report writer, It would be expected that Approaches B and C would require between 4o-6o%of the time of the data analyst/report writer(depending on how frequently the monitoring station was moved and number of reports required,etc). o Minimum Education Level:University • Qualifications:Master's/PhD Degree in engineering,science,health science or equivalent • Training/Certification:Professional engineer or equivalent. • Experience level:Minimum 5-years in air quality monitoring • Typical industry salary level: $70-80,000(not including benefits), 6 EQUIPMENT MAINTENANCE/INSPECTION/CALIBRATION REQUIREMENTS The operation of both continuous and non-continuous analyzers and samplers must include regularly scheduled zero and span verification,manual calibrations,sample filter changes(e.g.,non-continuous samplers),preventative maintenance and documentation.At regular intervals(specified by the manufacturer)extensive analyzer overhauls to replace various moving parts,seals,etc must be conducted. ,z 7 QUALITY ASSURANCE/QUALITY CONTROL REQUIREMENTS The Ontario MOE specifies stringent AQ/QC requirements which would need to be adhered to for all sample acquisition activities.These are standard protocols used at all sampling sites in Ontario. For the TAGA vehicle approach,additional QA/QC procedures for laboratory analysis specified by US EPA/MOE would also apply. 8 LABORATORY ANALYSIS AND COSTS Table 3 provides estimates of laboratory analysis requirements and annual costs based on the sampling frequencies noted in Table 1. . Deal,,;`vrlf.c:�r=.�!,°nity to�•r'snc'• 69 8-94 January 31,2614 Gioseph Aneilo,MEng,PEng,PMP Manager of Waste Planning&Technical Services Page 13 of 18 Reference; Region of Durham,Mobile Air Monitoring Program 3uti: a� s ,, - 3 rs T- y= � z tim ost[;9amg� x x s � �„ t . t, ,�„ �:=a1�,. st..i'�. 's..7'�;`�t4�`"''�k �`Txt+."e-.'�.`-ns:�`R.r.:� _-_�'i "�':•:'Ft�a?-..�-�`.c^'.• -,-?r,T t� �����#�? �+,� "`- ��� Metals 3J 6o $130 NA $7,800 $7,800 Odour 2 50 $150 NA $7,500 $7,500 Dioxin and Furans 3 17 $1,000 NA $17,000 By onboard GC PAHs 4 30 $400 NA $12,000 By onboard GC Speciated VOCs 1 6o $200 NA $12,000 By onboard GC Total $54700 $15,300 Notes: 1—Number of samples based on following MOB 6-day sampling schedule for a i-year period. 2-Number of samples is an estimate for a 1-2 week ambient odour study around a plant taking daily samples at 4-5 locations per day. 3—Number of samples based on following MOE 24-day sampling schedule for a 1-year period 4—Number of samples based on following MOE 12-day sampling schedule for a 1-year period 9 COSTING—PROCUREMENT/START-UP AND YEARLY MAINTENANCE Region Operated Program Capital costs of the equipment will be dependent on the parameters measured and type of vehicle selected (for Approach C and D).The following table provides estimated ranges of capital and annual maintenance costs and the rationale for their basis,Please note that personnel costs(salary,benefits,etc)are not included in these costs and would be an additional cost consideration(see Section 5 for discussion of potential annual personnel costs). ^c sicln t;:li c�t�m�;nity i,: nir 8-95 70 I Ci January 31,2014 Gioseph Anello,MEng,PEng,PMP Manager of Waste Planning&Technical Services Page 14 of 18 Reference: Region of Durham,Mobile Air Monitoring Program f ark h Eigiat��d� pxl C4si �cluatNinena> 4e Gcsta�y'�,} � T }3 xk JQ - 3 vlmI �3J"..T $( ��Sz � : j�-+ - -.}. Y+s t4c f t t zP�OWN- -C, _ ar. x--~ { - fi Fa'1 `y3` jT y.� A -Handheld $85,000 $130,000 Range for HAPSTTE VOC,a $10,000-$15,000(spare PM unit and a 4-gas unit. parts,routine repairs) 1 B—Airpointer® $90,000 $140,000 Based on cost quoted by $10,000-$15,000(spare Ottawa City Council for a parts,routine repairs) unit measuring 4 contaminants. C—Mobile $250,000 $400,000 Estimate for a modified $25,000-$35,000(spare Van/Truck cube van with 4-6 parts,routine repairs,fuel continuous analyzers, costs,overhaul kits, telescoping met tower,on calibration gases,vehicle board generator,data - maintenance,etc) acquisition system,and 1-2 samplers for metals and dioxin-furan/PAH sample collection. D—TAGA Unit $1,200,000 $1,9oo,000 Min value based on cost $30,000-$50,000(spare reported by MOE in 1998 parts,routine repairs,fuel ($2.4 million for 2 units). costs,overhaul kits, Max based on inflation calibration standards, adjustment of 3%per year vehicle maintenance,etc) from 1998 to present, Cost for an Environmental Consultant Operated Program An alternative to the Region fully owning and operating a mobile monitoring program would be for the Region to manage the program and contract an environmental consultant to operate/maintain the equipment and/or conduct the data analysis and reporting.It would be expected that capital/operating/laboratory costs for the approaches described above would be similar for both a Region operated or a Consultant operated program—the Region would purchase the equipment in order to ensure its continual availability for use as required by the Region.The consultant would deploy,maintain and operate the equipment upon Region request.It would be expected that deployment times and the i With Gomrr:dr-f in.;"Ind I 71 8-96 r k� Y January 31,2014 Gioseph Anello,MEng,PEng, PMP Manager of Waste Planning&Technical Services Page 15 of 18 Reference: Region of Durham,Mobile Air Monitoring Program availability of personnel would be similar for both a Region operated and a consultant operated program (assuming a consulting company with sufficient depth of personnel to provide 24-7 availability is retained). As noted in Section 5,with the exception of a l00%utilized TAGA Unit(Approach D),a mobile air monitoring program would not be expected to require the full utilization of the field maintenance or data analysis staff. A comparison of the potential first-year capital and operating costs of the four approaches is presented in Table 5.It should be noted that these costs are estimates only-personnel costs are based solely on typical industry salary levels and do not include benefits,overheads,etc that would normally be•included in charges by a consultant or absorbed internally by the Region for their employees.Thus actual personnel/consultant fees would be expected to be higher than those presented. 10 CRITERIA AND/OR P&P FOR SITES OR ASSIGNMENT OF THIS UNIT Criteria for locating the mobile unit will depend on the objective for which it is being deployed.Monitoring can be conducted for objectives ranging from quantifying air quality due to emissions from a particular source or event(i.e.fire),to quantifying background air quality levels urban scale(about 5o-km)areas.For each of these objectives,there are specific siting requirements listed in the MOE's Operations Manual (MOE,20o8)that should be followed as closely as possible in order to ensure the monitoring objective is achieved. However the final location of a mobile monitor will also be constrained to by considerations such as adequate security,vehicle access,set-back from roadways,and access to external power(if required, depending on equipment used). Mobile monitoring units are usually constrained to be located next to roadways,parking lots or in fields where vehicle access is possible.MOE and US EPA provide guidelines on required set back distances from roadways that are required for various sampling objectives(i.e.to quantify the impact of a specific source versus monitoring for air quality levels representative of a large urban area),These set-back distances cannot always be achieved with a vehicle mounted mobile monitoring unit:Conversely,a vehicle mounted unit is ideal for measuring air quality impacts due to vehicle/roadway emissions,which are significant emissions sources in most areas. 11 !IMITATIONS TO INTERPRETATION OF DATA Mobile monitoring can be used to addiess Objectives 2-5 provided that the limitations of the monitoring are understood.In the eventuality of an accidental release(Objective 3)mobile monitoring can provide valuable information on the air quality impacts due to the event,which can be used for emergency"response planning (defining hazard zones/evacuation zones,etc),public communication and enforcement.For Objectives 2 and 5(point source monitoring and sensitive receptor monitoring)mobile monitoring can provide data on air quality impacts and levels,but it must be recognized that a temporary monitoring program will only provide limited information on maximum short-term concentration levels during the study period and may not define worst-case maximum levels(as these events generally occur infrequently)nor long-term(annual average)levels.Thus short-term mobile monitoring has limited usefulness for enforcement activities (unless an exceedance of an air quality standard is actually measured)or heath studies that generally need information on maximum short-term levels as well as annual concentration levels in order to assess both acute and chronic health effects. uesiclr v:iih vornp:,w z v in unind 8-97 72- tier# January 31,2014 Gloseph Anello.MEng,PEng,PMP Manager of Waste Planning&Technical Services. Page 16 of Is Reference. Region of Durham,Mobile Air Moniforing Program p. 6 b , � y! � "" n b � J 'Y Nw Ahl 25, ................. `2 N ."A 6.JN"4 Z A,, �1;""! t"M" IeFl A Handheld $95,000 $145,000 $40,000 $50,000 $70,000 $80,000 $205,000 $275,000 B-Airpointerp $100,000 $155,000 - $40,000 $50,000 $70,000 $80'000 $210,000 $285,000 C-Mobile Van/Truck $275,000 $435,000 $54,700 $100,000 $14o,00b $70,000 $80,000 $499,700 $709,700 D-TAGA Unit i$;1,230,000 $1,950,000 $15,300 $210,000 $270,000 $70,000 $80,000 $1,525,300 $2,315,300 r.{.,o- lC K P, Z' e 7 .. ........ 'J­M�t 5' A-Handheld $95,00o $145,000 $40,000 $50,000 $70,000 $80,000 $205,000 $275,000 B-Airpointer $100,000 $155,000 - $12,000 $20,000 $70,000 $80,000 $182,000 $255,000 C-Mobile Van/Truck $275,000 $435,000 $54,700 $20,000 $42,000 $70,000 $80,000 1 $419,700 $6x47oo D-TAGA Unit $1,230,000 $1,950,000 $15.300 $210,000 $270,000 $70,000 $80,0.00 1 $1,525,300 $2,315,300 Notes; Appm..h A: ROOP:Assuracts full-time(i.e.8-kour/"rldng day)deployment of the monitor in the field with one Region•employed full-time field technician ROCOP:Assumes full-time(i.e.8-hour/working day)deployment of the monitor in the field with one consultant,-employed field technician billing fall-time to the Region Approach B: ROOP:Assurnes,full-time continuous operation of the unit with one Region-employed full-time field technician(24/7 monitoring) ROCOP:Assumes full-time continuous operation of the unit by a consultant•empliqyed field technician only billing actual time required to maintain/calibrate/move station(24/7 monitoring) Approach Q POOP.Ammes full-time continuous operation of the unit with two Region-employed field technicians to provide 24-7 response availability to move/maintain station ROCOP:Assumes full-time continuous operation of then unit by consuitane-empioya field tmhrdciam onlybilling Actual time required to maintain/calibrate/move station(still with 24-7 response availability) Approach D: Assumes for both ROOP and ROCOP,full-time continuous operation oftheTAGA unitivith 3 full-time technicians for 24-7 monitoring. Personnel Cocts:. For both ROOP and ROCOP,the personnel costs presented am only the salary ranges of the personnel(based on typical industry salary level estimates)And do not include benefits,overheads.etc,The actual pemnnel/consultanf costs to the Region for the program would be considerably higher than those presented when these factors are considemd.Data was not availAblelsooessible to compare typical Region/consultant overheads or typical Region salary levels. Total Costs: 'The cost ranges impresentedfor comparative purposes between the various approaches,onlyand do not include mark-ups,overheads on personnel costs,etc.The data presented In this table are not intended to be used for setting actual Region budgets. CO 00 January 31,2014 Gioseph Anello,MEng,PEng,PMP Manager of Waste Planning&Technical Services Page 17 of 18 Reference: Region of Durham,Mobile Air Monitoring Program 12 THE EXTENT THAT THE APPROACHES CAN FULFILL THE REGION'S MOBILE AIR MONITORING OBJECTIVES The following table provides an overview of the potential of each of the four mobile monitoring approaches discussed in this report to fulfill the Region's five mobile air monitoring objectives. _)'S-c T 1 i � � mobil+ Q P+ e - o,* goon° 6�e v zit ip>zoRch ' .; I.�.f � r3'��- 3 r Rex-•ro-c- nI �}� t } f`.�u 't s:r"�F � ,+3's. t t xy�,. ��-r'.f. ��y —�'� h.¢��'��? 3�•��''C_`P ,i"k4 t '�j u+2..�. ` x;�'�'�Y `���4�� �`i��Y eut' i,i•. yv _ F;.f:d�F�'�n :-.., <7..-L-` - 't�"�'--rt +, _ e �__ -�'-JY W�,�� t S,�•'�.�,s�'-si�...5_'��'aT€ t• i.Air zone monitoring i No and evaluation No 1 No, No 1 2.Point source emissions monitoring N° Partial Partial Partial 3.Emergency response during spills/accidental Yes No Yes Yes releases 4.Odour emissions NO3 No Yes Yes monitoring g.Monitoring in the vicinity of sensitive No Partial 2 •Partial 2 Partial 2 receptors Notes: 1- Air zone monitoring requires fixed stations with long-tern monitoring to evaluate air quality trends z- Methodology can provide partial information(e.g.short-term ambient air quality levels)but would not provide full information required for health assessment or regulatory enforcement(maximum short-term concentration levels or annual averages). 3- Hand held monitors can't sample for odour,but manual(hand)sampling for odour could also be conducted without the need for a mobile van or TAGA unit. C osl,;n vrUl r>:mrinur;lly l.,rM1'Jt d 74 8-99 January 31,2014 Gioseph Anello,MEng,PEng,PMP Manager of Waste Planning&Technical Services Page 18 of 18 Reference: Region of Durham,Mobile Air Monitoring Program 10 CLOSURE This letter was prepared by Stantec Consulting Ltd.for the Region of Durham.The material in it reflects Stantec's best judgment in light of the information available to it at the time of preparation.Any use which a third party makes of this report,or any reliance on or decisions made based on it,are the responsibilities of such third parties.Stantec Consulting Ltd.accepts no responsibility for damages,if any,suffered by any third parry as a result of decisions made or actions based on this report. Regards, STANTEC CONSULTING LTD. Original Signed by G.Crooks Gregory Crooks,M.Eng.,PEng. Principal,Environmental Services Phone:(416)598-7687 Fax:(416)596-6680 gregory.crooks @stantec.com go c:\usem\gcrwks\docijments\projem\caTmntprojects\i6o950528-dy ambient monitoring\mobile ambient monitoring memo\16og5o528.7oo mobile ambient monitoring ver 3.i.doex Da8lcin vi<i:coirnm ::#ry;n n;i:sc 75 8-100 Appendix B Air Quality in Ontario Report for 2011 M ML, _�'�?`•,� _.` � ' 'mot.L: ` � -' Ls ..cry..+wr.r�.`..`a.����.►�_r.ar.+!'u.'^ f ' Ontario B-101 6 fl Acknowledgements This report has been prepared by the staff of the Environmental Monitoring and Reporting Branch of the Ontario Ministry of the Environment. Environment Canada's National Air Pollution Surveillance program is acknowledged for providing air monitoring instrumentation to the province of Ontario. Cette publication hautement sp6cialisee nest disponible qu'en anglais en vertu du reglement 441/97, qui en exempte I'appiication de la Loi sur les services eh frangais. Pour obtenir de 1`aide en frangais, veuillez communiquer avec le ministere de I'Environnement au Centre d'information, 416-325-4000 ou 1-800-S65-4923. For more information: . Ministry of the Environment Public Information Centre Telephone: 416-325-4000 Toll free: 1-800-565-4923 Email; picemail.moe @ontario.ca www.ontario.ca/environment @ Queen's Printer for Ontario, 2013 PIBS 9196e 77 8-102 2011 Report Highlights ONTARIO AIR QUALITY IS IMPROVING • The 2011 air quality report marks 41 years of long-term reporting on the state Decreasing Provincial Ambient of air quality in Ontario, This report Concentrations summarizes province-wide trends for key J�N0 41% airborne pollutants impacting Ontario's 2 (2002-2011) air quality.- CO 1, 35% • Overall, air quality has improved (zooz-zoll) significantly over the past 10 years, S02 52 (2002-2011) especially for nitrogen dioxide (NO2), 4, 30% carbon monoxide (CO) and sulphur PM2.5 (2003-2011) dioxide (S02) - pollutants emitted'by vehicles and industry, as well as fine particulate matter (PM2,5), which may be emitted directly or from other emissions such as SO2. • Ozone is a secondary pollutant formed when nitrogen oxides (NO,) and volatile organic compounds (VOCs) react in the presence of sunlight. Ozone annual means have increased by 7 per cent from 2002 to 2011, however, ozone summer means continue to show improvement and have decreased by 9 per cent over the same period. ONTARIO EMISSIONS ARE DECREASING • Emissions of nitrogen oxides (NOx), CO and -- S02 continue to decrease due in part to Decreasing Provincial Ontario's air quality initiatives such as the Emissions (2001-2010) . phase-out of coal-fired generating-stations, emissions trading regulations (O. Reg. NOx 36% 397/01 and O. Reg. 194/05), emissions CO 1, 24% controls at Ontario smelters, and Drive Clean emissions testing, which supports S02 14, 55% the federal vehicle emission standards and lower sulphur content in transportation PM2,5 4, 33% fuels. i 8-103 78 i i • Transboundary influences, mainly from the U.S., account for approximately half of Ontario's smog. Emission reductions in Ontario and.the U.S. have contributed to decreases in PM2,5 and summer ozone levels. Winter and annual ozone levels are increasing due to a global rise in ozone levels. THE ONTARIO AMBIENT AIR QUALITY CRITERIA (NO2, CO, S02, and 03) • During 2011, the provincial Ambient Air Quality Criteria (AAQC) for NO2i CO and S02'were not exceeded in any regions of Ontario where ambient air monitoring exists. • The provincial one-hour AAQC for 03 was exceeded at 28 of the 40 -ambient air monitoring sites in 2011 for at least one hour, and these exceedances exclusively occurred in summer from May to September. THE CANADA-WIDE STANDARDS (CWS) (PM2.5 and Ozone) • For a fourth year in a row, the CWS for PM2.5 was not exceeded in Ontario. The PM2.5 CWS 3-year metrics are trending downwards from 2005 to 2011. • Six of the 21 designated sites met the CWS for ozone in 2011. For the first time, Barrie, London, Mississauga,,and Sudbury met the CWS for.ozone. The ozone CWS 3-year metrics are trending downwards from 2005 to 2011. ii 79 8-104 Table of Contents 2011 Report Highlights.............................................. i Section 1.0 Introduction.......................................................... 1-1 Section 2.0 Ground-Level Ozone............................................... 2-1 Section 3.0 Particulate Matter in the Air...................................... 3-1 Section 4.0 Other Air Pollutants................................................ 4-1 Section 5.0 Air Quality Index and Smog Advisories..................... 5-1 Glossary......................................I.............I.............. 6-1 Acronyms................................................................ 7-1 References............................................................... 8-1 Appendices............................................................... A-i Appendix A: Annual Statistics.................................. A-1 Appendix B: 10y Trends......................................... B-1 .Appendix C: 20y Ozone Trends............................... C-1 Appendix D: 20y NO2 Trends................................... D-1 Appendix E: 20y S02 Trends................................... E-1 Appendix F: Summary of Smog Advisories and Smog Advisory Days (2005-2011).................. F-1 80 8-1,05 i.o Introduction . This annual report, the 41St in a series, summarizes the state of ambient air quality in Ontario during 2011 and examines 10-year trends. It reports on the measured levels of six common air pollutants: ground-level ozone (03), fine particulate matter (PMZ,S), nitrogen dioxide (NO2), carbon monoxide (CO), sulphur dioxide (SO2) and total reduced sulphur (TRS) compounds. The report also summarizes the results from the Air Quality Index (AQI) and Smog Alert programs. The annual statistics and 10- and 20-year trends of ambient air quality data are presented in the attached appendix. Ontario continues to benefit from one of the most comprehensive air monitoring systems in North America, comprised of 40 monitoring sites across the province that undergo regular maintenance and strict data quality assurance and quality control (QA/QC) procedures to ensure a high standard of data quality. -The data, which are collected continuously at these sites, are used to determine the current state of air quality and reported in near real- time on the ministry's website at www.airqualityontario.com., The Ministry of the Environment uses this information to: inform the public about Ontario's ambient air quality; assess Ontario's air quality and evaluate long-term trends; identify areas where criteria and standards are exceeded; provide the basis for air policy/program development; determine the impact from U.S._and Canadian sources on Ontario's air quality; 4• provide scientists with air quality data to link environmental and human health effects to pollution levels; and provide smog advisories for public health protection. i 81 8-106 2.o Ground-Level Ozone Ground-level ozone is a gas formed when nitrogen oxides (NOx) and volatile organic compounds (VOCs) react in the presence of sunlight. While ozone at ground level is a major environmental and health concern, the naturally occurring ozone in the stratosphere is beneficial as it shields the earth from harmful ultraviolet radiation. 2.1 Characteristics, sources and effects Ozone is a colourless, odourless gas at typical ambient concentrations, and is a major component of smog. Ozone is not generally emitted directly into the atmosphere; the formation and transport of ozone are strongly dependent on meteorological conditions and emissions of chemical precursors. Changing weather patterns contribute to differences in ozone concentrations hourly, daily, seasonally and year-to-year. In Ontario, elevated concentrations of ground-level ozone are typically recorded on hot and sunny days from mainly May to September, between noon and early evening. Figure 2.1 shows the 2010 estimates of Ontario's VOC emissions from point, area and transportation sources. Transportation sectors accounted for approximately 36 per cent of VOC emissions. General solvent use was the second largest source of VOC emissions, accounting for approximately 26 per cent. Figure 2.2 shows the 2010 estimates of Ontario's NOx emissions from point, area and transportation sources. Transportation sectors accounted for approximately 71 per cent of NOx emissions (NPRI, 2012). figure 2.1 Ontario Volatile Organic Compounds Emissions by Sector (Emissions from Point/Area/Transportation Sources, 2010 Estimates) . printing/ General Solvent Surface Coating Use 14% 26% _ .::. :' _. Residential r.« .:al �f.; p _,r;�t`..t''i '1":'�4- �-�r3EIj n'..,v-•_ .ii. O% i7£-_€ ."PST."�-..i_SJ�.. _ _ '_ -x,�`•�t.':^ -_ - _'1;.. Iisceilaneous Other Other Industrial Transportation Road Vehicles processes 23% 13% 13% Note: Provincial total 409 kilotonnes. Excludes open and natural sources. Data Source:NPRI,2012. 2-1 8-107 82 Figure 2.2 Ontario Nitrogen Oxides Emissions by Sector (Emissions from Point/Area/Transportation Sources, 2010 Estimates) Smelters/ Primary Metals Other Road Vehicles 3% Transportation ef j ; Other Industrial Processes Cement and Utilities Concrete Miscellaneous 4% 7°10 8% Note: Provincial total 383 kilotonnes. Excludes open and natural sources. Data source:NPRI,2012. Ozone irritates the respiratory tract and eyes. Exposure to ozone in sensitive people can result in chest tightness, coughing and wheezing. Children who are active outdoors during the summer, when ozone levels are highest, are particularly at risk. Individuals with pre-existing respiratory disorders, such as asthma and chronic obstructive pulmonary disease (COPD), are also at risk. Ozone has been linked to increased hospital admissions and premature deaths. Ozone also causes agricultural crop loss each year in Ontario, with visible leaf damage in many crops, garden plants and trees, especially during the summer months. 2.2 Monitoring results for 2011 During 2011, ozone was monitored at 40 Ontario Ministry of the Environment AQI monitoring stations. The highest annual mean was 32.8 parts per billion (ppb), measured at Grand Bend and Port Stanley, transboundary-influenced sites on the eastern shore of Lake Huron and the northern shore of Lake Erie, _respectively. The lowest annual mean, 20.1 ppb, was measured at Toronto West, an urban site located near.a major transportation corridor, Highway 401 and directly impacted by local nitric oxide (NO) emissions from vehicles. Generally, ozone concentrations are lower in urban areas because ozone is reduced by reacting with NO emitted by vehicles and other local combustion sources. Ground-level ozone concentrations continued to exceed the provincial one- hour ambient air quality criterion (AAQC) of 80-ppb across the province. In 2011, Ontario's one-hour AAQC for ozone was exceeded at 28 of the 40 AQI stations for at least one hour, and these exceedances exclusively occurred 2-2 83 8-108 from May to September, which is considered as the summer period in this report. The maximum one-hour ozone concentrations ranged from a low of 60 ppb recorded in Thunder Bay to 115 ppb recorded at Grand Bend. Windsor Downtown recorded the most instances (42) when ozone exceeded Ontario's one-hour AAQC. Figure 2.3 shows the geographical distribution of one-hour ozone exceedances across Ontario in 2011. Generally, higher numbers of one-hour ozone exceedances were recorded in southwestern Ontario, on the eastern shore of Lake Huron and the northern shore of Lake Erie, than over central and eastern Ontario. There were no ozone exceedances in the north. As stated in the Transboundary Air Pollution in Ontario report, elevated ozone levels in southwestern Ontario are generally attributed to the long-range transport of pollutants'into Ontario from the United States. Transboundary air pollution is combined with local emissions of smog-related pollutants, and can impact various areas of the province during a smog episode (Yap, Reid, De Brou, & Bloxam, 2005). Figure 2.3 Geographical Distribution of One-Hour Ozone Exceedances Across Ontario in 2011 s Sault Ste. Marie p North Bay Sudbury 19 Petawawa QT'hunder Bay 10 Ottawa.: Lake Superior Parry Sound Cornwal 6'd a d Dorset OMorrisburg �7Br Peterborough ©Kingston m @16,Tiverton Belleville Lake pntario 01-5 Q 6-10 Grand Bendi�?a � >10 @7 an Sarnia London f: r Q�Port Stanley Windsor Chatha f: f ;.. a, . . le <. QStiawa m bra on ' Torn.to rj 3=< uelpf •. Mississauga Os?kvilie gton St. Catharines Figure 2.4 shows ozone summer (May - September) means of hourly concentrations in 2011 for cities with population greater than 100,000 in the' Great Lakes Basin, including 18 sites in Ontario and 14 sites in the U.S. 8-109 84 Ozone summer means were generally lower in central and northern Ontario than southwestern Ontario and the U.S. Relatively high ozone concentrations at the Windsor and Kingston sites were largely impacted by transboundary pollution, whereas relatively low ozone levels at urban sites like Toronto were reduced by reactions with NO emitted by local vehicles, Figure 2.4 Geographical Distribution of Ozone Summer Means (ppb) in 2011 in the Great Lakes Basin Oshawa Brampton@ Guelph@ ® ®TorontD © .Mississauga 0 Kitchener Oakville Burlington -1.1_4�Thun er Bay Hamilton @ . _.,_ Vst.Ycatharines Sudbury Green Bay ' Peterborough s,. ? y e Barri ' . �'l�f9stoa, Flint! )Irantford •-- ,f - r Mliwaukee� ®® Q Syracuse z Lansing r W�rren� London ,. Detroit Windsor South Bend 04.-_ Chicago Toledo l§. r. Cleveland - <28 - Fort Wayne Akron 28-29 L - - Q 30 31 Gre aE1ake.Basiri j t - +� > 31 Data Source:AQS,2012. 2.3 Trends The trend of the ozone annual means is shown in Figure 2.5 for the 10-year period of 2002 to 2011. The data show an,increasing trend (7 per cent) in the ozone annual means over the 10-year period. Table 2.1 shows the spatial variability of ozone annual means in 2011 and trends of annual means from 2002 to 2011 at North Bay in northeastern Ontario; Ottawa in eastern Ontario; Toronto in central Ontario; and Windsor in southwestern Ontario. Ozone annual means and trends throughout the 2-4 85 8-110 10-year period differ at these four sites: the ozone annual means at North Bay and Ottawa slightly increased by approximately 2 per cent, while Toronto. increased by 11 per cent and Windsor increased by 28 per cent. The increase in the ozone annual means at-the Windsor site may be generally attributed to the reduction of NOx emissions and the changeover in vehicle fleet which in turn lessened the effect of ozone titration by NO in the urban centre. Figure 2.5 Trend of Ozone Annual Means Across Ontario (2002-2011) 40 Annual Meant 7/, 35 .ca CL CL 30 T 25 • o c U U C U 20 15 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Note:Ten-year trend is a composite annual mean based on data from 36 monitoring sites. Table 2.1: Ozone Annual Means (ppb) in 2011 and Per Cent Change from 2002-2011 at Four Select Cities. Ozone Annual Per Cent Change of City Mean (ppb) in Ozone Annual Mean 2011 2002-2011 North Bay 26.7 1, 2% Ottawa 24.2 T 2% Toronto 25.4 'h 110/0 Windsor 27.2 T 28% The trend of ozone summer means and ozone winter means, as recorded at Ontario's 36 air monitoring sites with sufficient data, is shown in Figure 2.6 for the 10-year period of 2002 to 2011. The ozone summer means have decreased by approximately 9 per cent, whereas the ozone winter means have increased by approximately 22 per cent over the past 10 years (2002 to 2011). Although the ozone winter means increased over the past 10 years; the provincial one-hour AAQC of 80 ppb for ozone was not exceeded at any of the 40 AQI sites during the winter of 2011. The increase in winter means, as shown in Figure 2.6, resulted in the overall increasing trend of ozone annual means. 2-5 8-111 86 i Figure 2.6 Trend of Ozone Summer and Winter Means (ppb) Across Ontario (2002-2011) 40 v Summer Meant' 9% 35 Winter Mean T 22% .n 30 o C - . U 20 I 15 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Note:Ten-year trends are composite means for the summer and winter months based on data from 36 monitoring sites. Summer:May-September;Winter:January-April,October-December, Elevated ozone concentrations in Ontario are typically recorded during the summer months due to the local production of pollution, and transboundary pollution under certain weather conditions. The decrease in summer means aver the past 10 years is largely due to the progressive reductions of NOx emissions in Ontario and the U.S. resulting in the decrease in local ozone formation and transboundary influences especially during the summer months. In contrast, local ozone production is at its lowest in winter, and the increasing ozone winter means are mainly attributed to the rising global background concentrations; and lessened NO titration effects as a result of the reduced NOx emissions. The increase in ozone annual means can be attributed to the reductions in local NOx emissions, the rising global background ozone concentrations, and the variability in meteorological conditions (Yap et al., 2005). I 2.4 The Canada-wide Standard for Ozone k In 2000, the Canadian Council of Ministers of the Environment (CCME) developed a Canada-wide Standard (CWS) for ozone as a result of the pollutant's adverse effects on human health and the environment. As referenced in the Guidance Document on Achievement Determination (GDAD), the CWS for ozone.is 65 ppb, which is based on eight-hour running average time and the 4th highest annual ambient measurement averaged over three consecutive years (Canadian Council of Ministers of the Environment, 2002). r 2-6 87 8-112 Table 2.2 displays the calculated ozone CWS 3-year metric for designated sites where populations are greater than 100,000 across Ontario from, 2005 to 2011. In 20111, six of the 21 designated sites met the CWS of 65 ppb for ozone. The communities in Barrie, London, Mississauga and Sudbury met the CWS for ozone for the first time in 2011, indicating, once again, that air quality in Ontario has improved recently. The downward trend of ozone CWS metrics from 2005 to 2011 (Table 2.2) is consistent With the declining summer means (Figure 2.6) since CWS metrics are calculated from the 4th highest ozone concentrations that are usually recorded during the summer months. Table 2.2: Ozone CWS Metric (ppb) for Designated Sites Across Ontario 2003 2004 .2005 2006 2007 2008 2009 Change City - - - - - -- - .over 2005 2006 2007 2008 2009 2010 2011 time Windsor Downtown 82 81 89 85 81 74 75 .l. 11% Chatham n/a 86 86 80 78 73 72 ,I. 18% London 74 70 73 72 69 67 65 ,°11% Brantford n/r n/r n/r n/r n/r n/r 72 - Kitchener 79 74 77' 74 71 68 66 .l, 15% Guelph 79 77 79 75 73 70 69 .I. 13% St. Catharines 81 75 81 76 73 67 67 J• 17% Hamilton Downtown 77 72 76 74 71 69 67 .L 11% Hamilton Mountain 82 76 80 76 74 71 70 .I, 14% Burlington 75 72 76 •74 71 68 66 .1, 11% Oakville 81 74 80 77 75 71 69 J, 13% Mississauga 80 75 80 77 66 66 65 .L 20% Brampton 80 75 79 76 74 69 68 .l, 14% Toronto 81 75 80 78 76 74 71 .l, 10% Oshawa n/a 77 80 76 74 70 68 .1 14% Barrie 72 1 69 72 71 70 67 62 y 11% Peterborough 81 72 73 71 73 73 71 y 8% Kingston 77 77 89 85 81 77 74 J, 24% Ottawa Downtown 69 67 71 68 65 61 58 ,l, 15% Sudbury 76 74 77 71 69 66 65 .l, 18% Thunder Bay 58 57 57 55 53 54 54 4, 7% Notes; The CWS for ozone is 65 ppb, which is based on eight-hour running average time and the 4a' highest annual ambient measurement averaged over three consecutive years. CWS metrics are calculated as per the GDAD. Toronto reporting is based on Toronto Downtown,Toronto North,Toronto.East and Toronto West sites. Red font indicates an exceedance of the CWS. n/a indicates data are not sufficient to calculate metrics. n/r indicates site not designated for CWS reporting. Brantford was added as a CWS designated site In 2009-2011. A linear regression is applied to derive per cent change over time. 2-7 8-113 88 i 3.o Particulate Matter in the Air Airborne particulate matter is the general term used to describe a mixture of microscopic solid particles and liquid droplets suspended in air. Particulate matter is classified according to its aerodynamic size, mainly due to the different health effects associated with.particles of different diameters. Fine particulate matter, denoted as PM2.5,,refers to respirable particles that are less than 2.5 microns in diameter. Due to their small size, they can penetrate deep into the respiratory system. To put this in perspective, PM2,5 is approximately 30 times smaller than the average diameter of a human hair. Particles originate from many different industrial and transportation sources, as well as natural sources. They may be emitted directly from a source or formed in the atmosphere by the transformation of gaseous emissions. This chapter discusses the monitoring results from Ontario's ambient continuous PM2,5 monitoring network. 3.1 Characteristics, sources and effects Particulate matter includes aerosols, smoke, fumes, dust, fly ash and pollen. Its composition varies with origin, residence time in the atmosphere, time of year and environmental conditions. Fine particulate matter may be emitted directly to the atmosphere as a by-product of fuel combustion. Major sources of PM2,5 include motor vehicles, smelters, power plants, industrial facilities, residential fireplaces and wood stoves, agricultural burning and forest fires, or may be formed indirectly in the atmosphere through a series of complex chemical reactions. Figure 3.1 shows the'2010 estimates of Ontario's primary PM2.5 emissions from point, area and transportation sources. The residential and transportation sectors accounted for 39 per cent and 24 per cent of PM2.5 emissions, respectively, whereas industrial processes accounted for 29 per cent (NPRI, 2012). The major contributor to residential emissions is fuel .wood combustion in fireplaces and wood stoves. Significant amounts of PM2,5 in southern Ontario are referred to as secondary PM2.5 being formed in the atmosphere from gaseous precursors such as S02 and NO2, and of transboundary origin. During periods of elevated concentrations of PM2.5 in Ontario, it is estimated that there are significant contributions from the U.S., specifically affecting border communities such as; Windsor and Port Stanley, on the northern shore of Lake Erie; Grand Bend and Tiverton, on the eastern shores of Lake Huron; and Parry Sound, on the eastern shore of Georgian Bay (Yap et al., 2005). 3-1 89 8-114 Pigure.3.1 Ontario PM2,5 Emissions by Sector (Emissions from Point/Area/Transportation Sources, 2010 Estimates) Smelters/ Other Industrial Cement and Primary Metals processes Concrete 10% 16% 4% Road e c Miscellaneous =- _:__ - 3,r _ V hi les 3% Other Transportation Residential 21% 39% Note: Provincial total 62 kilotonnes, Excludes open and natural sources. Data Source:NPRI,2012, 3.2 Monitoring results for 2011 In 2011, Ontario's 40 air monitoring sites were equipped with a Tapered Element Oscillating Microbalance (TEOM)'instrument maintained at 30°C with a Sample Equilibration System (SES) to measure PM2.5 concentrations on an hourly basis. As shown in Figure 3.2, the 2011 annual mean PM2.5 concentrations ranged from 3.4 micrograms per cubic metre (µg/m3) in Petawawa to 10.5 µ9/m3 in Sarnia. The 24-hour maximum PM2,5 concentrations ranged from 14 itg/m3 in Petawawa to 52 µg/m3 in Thunder Bay. The 24-hour maximum PM2,5 concentration at Thunder Bay was recorded on July 19, 2011 due to smoke from forest fires in northwestern Ontario, which is considered as an exceptional event and not the norm for air quality in Thunder Bay. The PM2,5 reference level of 30 itg/m3 (based on the CWS) for a 24-hour period was exceeded at 7 of the 40 sites in 2011 on at least one occasion. Figure 3.3 shows PM2,5 annual concentrations for 2011 for cities with population greater than 100,000'in the Great Lakes Basin, including 18 sites in Ontario and 8 sites in the U.S. PM2,5 annual means were generally lower in Ontario, especially in the northern part of the province, than in the U.S. Relatively higher annual PM2,5 concentrations in Windsor and Hamilton are combined effects of transboundary pollution and local industrial emissions (Yap et al., 2005). 3-2 8-115 90 � 3\ �.'71 ' o rm Concentration (}ag/m 1 3 w r 0 W O N 4 O) 00 O Ili > J w ?W Sarnia :,:: ,u..,,: a.!v:r'-n<no urc.L::,r_,:: W n rt` Hamilton .�.,x::<.,.:,..s l':en:.r!x s,:u:c+Ir N C Windsor West =�.:,�,��:::�,�:�,��•::>;�:--�::.:��,.-�..� � Toronto North tr.::rw;a:•�•:7:.;.s:..r�a>..:;... �,:�� �. R Windsor Downtown ,:n.,�,x� :'�.rmr:•: �n�,5. ` y = Hamilton West ,• L. 'iu v to G Toronto West Q;:r.„.11•:e;.;.<, �r�sr-�:•*:,,r.�r a nl o •7. N! r. Kingston •:r?;M:ra�..rac::�rr:•�Ya::_m.�.�:':r'. o Hamilton Mountain ,u •G,i::. ::UMCaR��. Brantford. I o Chatham r s::w. :.,,:.w.r...•.:: Oakville rz:: :-aa.._!'kmgz9icsrmt_'. _ a. St.Catharines. a= Toronto Downtown w N H Burlington :.::,:» ;r <;:: �/� Kitchener nv..:,.�rmlu-.v:;r.:as:}�xi:r„•�:r S �.j! w►/ Toronto East 'G.^.::�..i :MT:�°.1!Ri!!:l!:G44`�I'a!Ila• v 3 qq .a W ° 3 London zr s;wa,l..,:a sa.;L,an,wM=exn� Q I Grand Bend x s:::.ax::,:..h,::^,:,,.f y $ Mississauga ,!!!::rar :. us co Port Stanley ,m,..,,::. ,.,,xrc����;w;c;.l 0 :E' �' > Brampton m Guelph :,, 4 , x. .,•>:� Grti . ••• ° = m' `. � ^ COI'RW811 :<.iW:z•.._I -:v:ux.e«r.:�r.;� �. Barrie Peterborough 1a11a M,' a 3 3 3 Newmarket Oshawa �:::�'�?amvrtr.�' :-�:,r Q ® ✓ Morrisburg Ottawa Downtown Belleville Thunder Bay o J 3pp r Parry Sound ::+�C.._ r a ! m u/�.'•1 TlVerton Ottawa Central � `•` �� r ' ° Sault Ste. Marie ' f =iu a o ®m North Bay ar:: ; yeti t d Dorset �. :w;: �. Sudbury *:{'."t ,.,.✓ V to { Petawawa OD �i C” 3.3 Trends The trend of PM2,5 annual means, as recorded at 34 air monitoring sites with sufficient-data, is shown in Figure 3.4 for the nine-year period of 2003 to 2011. Annual means of PM2,5 have decreased approximately 30 per cent since 2003. Figure 3.4 Trend of PM2.5 Annual Means (Ng/m3) Across Ontario (2003-2011) 14 12 Annual Mean {y 30%) =L 10 6 �. v c u 4 0 U 2 0 2003 2004 2005 2006 2007 2008 2009 2010 2011 Note: The trend is a composite mean based on data from 34 monitoring sites. Overall, provincial PM2.s emissions have decreased approximately 33 per cent from 2001 to 2.010, as shown in Figure 3.5 (NPRI; 2012; NPRI, 2010; P, Georges, personal communication, April 1, 2010). Fine particulate emissions from industrial processes have been reduced by over 57 per cent over the 10-year period from 2001 to 2010. Emissions from the transportation sector show a gradual decrease of 23 per cent over this time period with the phase- in of new vehicles/engines having more stringent emission standards over the same period. Table 3.1 shows PM2,s annual means in 2011 and trends of annual means from 2002 to 2011 at North Bay in northeastern Ontario; Ottawa in eastern Ontario; Toronto in central Ontario; and Windsor in southwestern Ontario. Spatial differences are apparent: the PM2.s annual means in 2011 in Windsor, an urban industrial centre, were higher than those reported at Toronto, Ottawa and North Bay, indicating*influences from transb.oundary pollution and local emission sources. PM2.s annual means at North Bay; Ottawa, Toronto and Windsor decreased by approximately 27 percent, 40 per cent, 30 per cent and 18 per cent, respectively. 3-4 8-117 92 Figure 3.5 Trend of Ontario PMzs Emissions inNOlot»nnes (2001_2010) 100 0 Miscellaneous MTransportation El Residential G Industrial Processes io 777 �0 60 � � � LU 20 Nal O 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Note: Excludes open and natural sources. References; wpxI,oxo/wnn'zo1o;and p.Georges,personal communication,xvm 1,2010. ' ' Table 3-1: U*MssAnnuaU Means (pg/mmy) in 2011 and Per Cent Change from 2002-2011 at Four Select Cities. PM2,r,Annual Mean Per Cent Change of City (pg/M3) in 2011 PM2.5 Annual rMean Ottawa 4.9 40 O/o ' Toronto I� Figure 3.6 shows the trend of the PM2.5 summer means and PM2.5 winter means as recorded mt34 air monitoring sites for the period of2O03to2U11. There has been o decreas|Ug trend in both the PMz.s summer and winter means during the nine-year period. The P[qz.s summer means have decreased by approximately 33 per cent and the PMx.svvinter means by approximately 27 per cent, which co/ncideawith a combined reduction of primary PMz.s emissions (as shown |n Figure3.S) and secondary PMzs formation. Figure 3.5 indicates that the gWnnn1er means were consistently higher than the winter nnanno/ which can be attributed to the formation of saoondaryPMz.sundarfavounab|esynopticpattmrnsw|th |ightm[ vvindaand ' prevailing south-westerly flows, and the potential loss ofPM2.swith the TEOM during cooler temperatures. The ministry is replacing theTE(3M PMz.s monitor with a new monitoring method to provide more comprehensive cold weather measurements. z-5 93 8-118 Figure 3.6 Trend of PM2.5 Summer and Winter Means (Pg/m3) Across Ontario (2003-2011) 14 12 Summer Mean 4, 33% E Winter Mean 4,27% Cn ; 6 U 2 0 2003 2004 2005 2006 2007 2008 2009 2010 2011 Note:Ten-year trends are composite means for the summer and winter months based on data from 34 monitoring sites. Summer:May-September;Winter:January-April,October-December. 3.4 The Canada-wide Standard for PM2.5 In 2000, the CCME developed a CWS for PM2.5 as a result of the pollutant's adverse effects on human health and the environment. As referenced in the GDAD, the CWS for PM2,5 is 30 µg/m3, 24-hour averaging time, based on the 98"' percentile annual ambient measurement averaged over three' consecutive years (Canadian Council of Minister's of the Environment, 2002). Table 3.2 displays the calculated PM2,5 CWS 3-year metric for designated CWS sites where populations are greater than 100,000 across Ontario from 2005 to 2011. The 2011 concentrations ranged from 12 µg/m3 reported for Sudbury to 22 µg/m3 reported for Hamilton Downtown and Kingston. The -CWS of 30 µg/m3 was not exceeded at any of the CWS designated sites. The PM2.5 CWS 3-year metrics are trending downwards from 2005 to 2011. The 2011 PM2.s CWS 3-year metrics are markedly lower than those metrics reported in 2005, at all locations. 3-6 8-119 94 i Table 3.2 PM2.5 CWS Metric m3 for Desi nated Sites Across Ontario 2003 2004 2005 2006 2007 2008 2009 Change . City - - - - - - - over 2005 2006 2007 2008 2009 2010 2011 time Windsor Downtown 31 29 29 25 23 21 21 4' 36% Chatham n/a 28 28 25 23 20 19 1, 35% London 30 28 26 23 22 20 17 .1. 42% Brantford n/r n/r n/r n/r n/r n/r 20 - Kitchener 34 30 29 25 22 19 18 J• 49% Guelph 34 30 28 24 21 19 18 4, 50% St. Catharines 29 30 31 27 23 20 19 J, 39% Hamilton Downtown 34 32 32 29 25 23 22 4, 38% Hamilton Mountain 32 31 29 26 23 21 19 4. 42% Burlington 30 29 28 25 22 21 19 4, 38% Oakville 34 30 28 24 21 19 18 J, 50% Mississauga 34 32 29 27 19 19 17 .l, 54% Brampton 31 29 28 24 22 19 17 4. 46% Toronto 33 31 30 25 22 20 19 4. 46% Oshawa n/a 29 29 25 '21 19 18 4. 43% Barrie 30 29 28 24 21 18 17 1, 47% Peterborough 28 29 28 23 20 17 17 y 46% Kingston n/a n/a 30 28 24 23 22 4, 28% Ottawa Downtown 30 26 25 • 20 17 15 14 4, 57% Sudbury n/a 20 21 18 16 13 12 J 44% Thunder Bay n/a n/a 16 15 14 13 1 14 4, 15% Notes: The CWS for PM2.5 is 30 pg/m3, 24-hour average time, based on the 98u' percentile annual ambient measurement averaged over three consecutive years. CWS metrics are calculated as per the GDAD. Toronto reporting is based on Toronto Downtown,Toronto North,Toronto East and Toronto West sites. Red font indicates an exceedance of the CWS. n/a indicates data are not sufficient to calculate metrics. n/r indicates site not designated for CWS reporting. Brantford was added as a CWS designated site In 2009-2011. A linear regression is applied to derive per cent change over time. I i 3-7 95 8-120 4.0 other Air Pollutants This chapter discusses characteristics, sources and effects of NO2, CO and SO2, as well as their ambient concentrations in 2011, and trends of ambient concentrations and emissions, where appropriate. 4.1 NITROGEN DIOXIDE 4.1.1 Characteristics, sources and effects Nitrogen dioxide is a reddish-brown gas with a pungent odour, which transforms in the atmosphere to form gaseous nitric acid and nitrates. It plays a major role in atmospheric reactions that produce ground-level ozone, a major component of smog. Nitrogen dioxide also reacts in the air to form organic compounds, which contribute to the formation of fine particulate matter In the atmosphere. All combustion in air produces NOx, of which NO2 is a component. Major sources of NOx emissions include the transportation sector, industrial processes and utilities. Ontario's NOx emission estimates by sector are displayed in Figure 2.2 of Section 2.1. Nitrogen dioxide can irritate the lungs and lower their resistance to respiratory infection. People with asthma and bronchitis have increased sensitivity to NO2. Nitrogen dioxide chemically transforms into nitric acid in the atmosphere and, when deposited, contributes to the acidification of lakes and soils in Ontario. Nitric acid can also corrode metals, fade fabrics, degrade rubber, and damage trees and crops. 4.1.2 Monitoring results for 2011 The Toronto West site, located in an area of Toronto influenced by significant vehicular traffic, recorded the highest annual mean (19.1 ppb) for NO2 during 2011, whereas Tiverton, a rural site, recorded the lowest NO2 annual mean (2.5 ppb). The highest NO2 means are recorded in large urbanized areas, such as the Greater Toronto Area (GTA)'of southern Ontario. The Toronto North air monitoring station recorded the highest 24-hour average concentration (44 ppb), and Windsor West had the highest one-hour concentration (93 ppb) in 2011. The provincial 24-hour criterion of 100 ppb and one-hour criterion of 200 ppb for NO2 were not exceeded at any of the monitoring locations in Ontario during 2011. 4-1 s-121 96 i i i 4.1.3 Trends Figure 4.1 shows the trend of annual means for NO2 concentrations from 2002 to 2011. The annual means for NO2 concentrations decreased by approximately 41 per cent over the last decade from 2002 to 2011. Figure 4.1 Trend of NO2 Annual Means (ppb) Across Ontario (2002-2011) 25 - Annual Mean 1,41% 20 CL 15 c a� u 0 5 U 0 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Note:The trend is a composite mean based on data from 21 monitoring sites. Figure 4.2 displays the NOx emission trend from 2001 to 2010. Overall, NOx emissions have decreased approximately 36 per cent over the 10-year period (NPRI, 2012; NPRI, 2010; P. Georges, personal communication, April 1, 2010). Ontario's emissions trading regulations on sulphur dioxide and nitrogen oxides (0: Reg, 397101 and 0. Reg. 194/05) have contributed to the reduction in nitrogen oxides emissions in recent years. The NOx emissions from on-road vehicles also decreased due to the phase-in of new vehicles having more stringent emission standards. The implementation of the Ontario's Drive Clean program in southern Ontario in 1999 also helped to further reduce the NOx emissions from light duty gasoline vehicles. Changes in the diurnal patterns of NO2 concentrations at the Toronto East station can be seen in Figure 4.3 for years 2002 and 2011. The Toronto East station is located near a busy roadway and is greatly.infiuenced by vehicular traffic, a major source of NOx. This is evident during the morning rush-hour period (6 a.m. to 9 a.m.) when temperature inversions near the ground typically occur with light winds which in turn cause less dispersion and local build-up of pollutants. Overall, the diurnal patterns show a considerable decrease in NO2. concentrations measured in 2011 when compared to previous years. The reduction in NOx emissions over time is mainly due to a cleaner vehicle fleet in the GTA, and, in part, due to Ontario's Drive Clean program. NO2 concentrations at 8 a.m, have decreased by 24 per cent between 2002 and 2011. 4-2 i 97 8-122 S Figure 4.2 Trend of Ontario NOX Emissions in Kilotonnes (2001-2010) 700 D Miscellaneous w 600 OOther Transportation ©Road Vehicles o4 00ther Ind.Processes 0 500 - M Electricity Utilities __ _ 400 'rn 300 _ 4 _ ; SM 14 U-1 200 . ,. 100 0 -F- 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Note: Excludes open and natural sources. References: NPRI,2012; NPRI,2010;and P.Georges,personal communication,April 1,2010. Figure 4.3 Diurnal Trend of NO2 Concentrations (ppb) at Toronto East (2002 and 2011) 30 2002 2 r; 2011 5 c 20 :-" LM �. c 15 �._. U C O U 10 5 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 2122 23 24 Hour (EST) 4-3 8-123 98 i I� 4.2 CARBON MONOXIDE 4.2,1 Characteristics, sources and effects Carbon monoxide is a colourless, odourless, tasteless and, at high concentrations, poisonous gas. This gas can enter the bloodstream and reduce oxygen delivery to the organs and tissues. People with heart disease are particularly sensitive to CO. Exposure to high CO levels is"linked with the impairment of vision, work capacity, learning ability and performance of complex tasks. Carbon monoxide is'produced primarily by the incomplete combustion of fossil fuels. As displayed in Figure 4.4, the transportation sector accounted for 87 per cent of all CO emissions (NPRI, 2012). Figure 4.4 Ontario CO Emissions by Sector (Emissions from Point/Area/ Transportation Sources, 2010 Estimates) Road Vehicles Other 44% Transportation 43% Smelters/ Residential/ Other Primary Metals Miscellaneous Industrial 3% 7% Processes 3% Note: Provincial total 2,329 kilotonnes. Excludes open and natural sources. Data Source: NPRI,2012, 4.2.2 Monitoring results for 2011 In 2011, the highest one-hour maximum CO value, 3.77 parts per million (ppm) and the highest eight-hour maximum CO value, 1.46 ppm, were . measured at the Windsor Downtown site. Typically, higher CO concentrations are recorded in urban centres as a result of vehicle emissions. Ontario's one-hour (30 ppm) and eight-hour (13 ppm) AAQC for CO were not exceeded at any of the monitoring sites in 2011. 4-4 99 8-124 4.2.3 Trends Figure 4.5 shows the trend of annual means of the one-hour and eight-hour maximums for CO concentrations from 2002 to 2011. As shown in Figure 4.5, ambient CO concentrations; as measured by the annual means of the one-hour and eight-hour maximums, decreased by approximately 35 per cent and 53 percent, respectively, over the 10-year period of 2002 to 2011 due to reductions in CO emissions from the transportation sector and to a lesser degree, the industrial sector. Figure 4.6 shows that CO emissions have been reduced by approximately 24 per cent from 2001 to 2010 (NPRI, 2012; NPRI, 2010; P. Georges, personal communication, April 1, 2010). Figure 4.5 Trends of CO Annual Means of One-Hour and Eight-Hour Maximums (ppm) Across Ontario (2002-2011) 5 One-Hour Maximum Means -L350/o E 4 :Eight-Hour Maximum Means i, 53% a � a _ i, 2 la v 1 0 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Note:Trends are composite means based on data from 4 sites. Ontario one-hour AAQC=30 ppm;eight-hour AAQC=13 ppm. 4.3 SULPHUR DIOXIDE 4.3.1 Characteristics, sources and effects Sulphur dioxide is a colourless gas that smells like burnt matches. Sulphur dioxide can also be oxidized in the atmosphere to form sulphuric acid aerosols. In addition, sulphur dioxide is a precursor to sulphates, one of the main components of airborne fine particulate matter. Electric utilities and smelters are the major sources of S02 emissions in Ontario, accounting for approximately 67 per cent of the provincial S02 emissions, as shown in Figure 4.7. Other industrial processes (e.g. petroleum refining, cement and concrete manufacturing) accounted for an additional 24 per cent. The transportation sector and miscellaneous sources 4-5 8-125 100 accounted for the remaining 9 per cent of all S02 emissions in the province according to 2010 estimates (NPRI, 2012). Figure 4.6 Trend of Ontario CO Emissions in Kilotonnes (2001-2010) 3,500 Residential/Miscellaneous 3,000 ■Other Transportation 13 Road Vehicles DIndustrial Processes W 2,500 C kk a 2,000 :. 1,500 � ter: _, • 1,000 E LLJ 500 = ik T ST ,E F= , 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Note: Excludes open and natural sources. References: NPRI,2012;NPRI,2010;and P.Georges,personal communication,April 1,2010. Figure 4.7 Ontario S02 Emissions by Sector (Emissions from Point/Area/ Transportation Sources, 2010 Estimates) Electric Other Industrial Utilities Processes 15% =,i. �:r,' i_'j j -• ;-`.fig} t t Miscellaneous 4% ,`_` I Transportation 5% Smelters 52% Note: Provincial total 268 Kilotonnes. Excludes open and natural sources. Data Source: NPRI,2012. Health effects caused by exposure to high levels of S02 include breathing problems, respiratory illness, and the exacerbation of respiratory and cardiovascular disease. People with asthma, chronic lung disease or heart 4-6 8-1 26 i disease are the most sensitive to S02. Sulphur dioxide damages trees and crops. Sulphur dioxide, like NO2r is.also a precursor of acid rain, which contributes to the acidification of soils, lakes and streams, accelerated corrosion of buildings, and reduced visibility. Sulphur dioxide also leads to the formation of fine particulate matter or PM2.5r which have health implications and contribute to climate change. 4.3.2 Monitoring results for 2011 Sarnia recorded the highest annual mean (3.9 ppb) and 24-hour maximum concentration (53 ppb) of S02 during 2011, whereas Hamilton Downtown recorded the highest one-hour maximum (117 ppb). The highest concentrations of S02 historically have been recorded in the vicinity of large industrial facilities such as smelters and utilities. The provincial one-hour, 24- hour and annual AAQC of 250 ppb, 100 ppb and 20 ppb, respectively, for S02 were not exceeded at any of the ambient air monitoring sites in 2011. 43.3 Trends - Figure 4.8 shows the trend of annual means for S02 concentrations from 2002 to 2011. Over the 10-year period, S02 concentrations have decreased by approximately 52 per cent. Overall, provincial S02 emissions have reduced by approximately 55 per cent from 2001 to 2010, as shown in Figure 4.9 (NPRI, 2012; NPRI, 2010; P. Georges, personal communication, April 1, 2010). The reduction of S02 emissions over the years is the result of various initiatives which include, but are not limited to: i) Control orders for Ontario smelters; ii) Countdown Acid Rain program and Canada-wide Acid Rain Strategy; iii) Ontario's emissions trading regulations on sulphur dioxide and nitrogen . oxides (0. Reg. 397/01 and 0. Reg. 194/05); iv) Phase-out of coal-fired generating stations, with Lakeview Thermal Generating Station shut down in 2005; and v) Low sulphur content in transportation fuels. 4-7 8-127 102 Figure 4.8 Trend of SO2 Annual Means (ppb) Across Ontario (2002=2011) 6 a Annual Mean .L 52% 5 ' L 4 0 r N C 2 U C 0 1 U 0 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Note:Ten-year trend Is a composite mean based on 9 sites. Figure 4.9 Trend of Ontario SO2 Emissions in Kilotonnes (2001-2010) 800 - OTransportation/Miscellaneous I)Other Industrial Processes 0 Smelters C 600 M Electricity Utilities ice-1 Q R 400 Ln Ln 200 z - 5 U. 0 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Note: Excludes open and natural sources. References: NPRI,2012;NPRI,2010;and P.Georges,personal communication,April 1,2010. I 4-8 i 103 8-128 5.o Air Quality .Index. and Smog Advisories This chapter focuses on the Air Quality Index (AQI) and smog advisories. The ministry's AQI program was established in 1988, and originally included ozone, NO2r S02t CO, suspended particles (SP) and TRS compounds. On August 23, 2002, the ministry replaced SP in the AQI with PM2.5, commonly known as fine particulate matter, making Ontario the first province in Canada to do so. These fine particles penetrate deep into the lungs and are closely linked to respiratory impacts. Fine particulate matter reporting provides a more accurate representation of Ontario's air and allows people to make more informed decisions to protect their health. In association with the AQI program, the ministry launched the Air Quality Advisory program in 1993. In 2000, this program was expanded,to the Smog Alert program under which smog advisories are issued; 5.1 Air Quality Indices The Ministry of the Environment operates an extensive network of air quality monitoring sites across the province. In 2011, 40 pf these sites formed the basis of the AQI network. The Air Quality Office of the Environmental Monitoring and Reporting Branch continuously obtains near real-time data for criteria air pollutants from these 40 sites., Figure 5.1; Air Quality Inde K(AQ1)Monitoring 5&m in Ontario(2011) �Sault:Ste.-Marie Sud t� `NoithAlaY- --------- r: ,�,;>' ,' Pe YVaVY under `:• 'OEwa Dtn... :.. �< >� rte°°:. M rl U y ' . •a z: �- _.:�:<. r�z'- 190 -'=-i?etetbor don ( gnstiori Tiverton; Batcie•F' .' r:..,:.... ;,:•• v. _.*, ;.':• '8elleu{Ile Netit��narket.:s Brampton+,...�Ibroiitot Laka ontaria Iitnift1q�Dtn, •au[rn� En Grand Bend i??r oll>W;iGNamj(ton Mtn. To to + 5t. Catharines Sarnia. •>_;.,: 4rantlord . .London-'-'*-_ Toro • Coro o E ':' Port:Stanley Windsor Dtn. :.Ch6thanl rya:=' nto Dtn. Windsor W. ',.,: �y�e� Tor nt •Urban AQI Sites(33) o Rural AQI Sites(7) 5-1 8-129 The AQI network, shown in Figure 5.1, provides the public with air quality information, every hour, 24 hours a day, from across the province. The AQI is based,on pollutants that have adverse effects on human health and the environment, including 03, PM2.5, NO2r CO, S02 and TRS compounds. At the end of each hour, the concentration of each pollutant measured at each site is converted into a number ranging from zero upwards using a common scale or index. The calculated number for each pollutant is referred to as a sub- index. At a given air monitoring site, the highest sub-index for any given hour becomes the AQI reading for.that hour. The index is a relative scale, in that the lower the index, the better the air quality. The index values, corresponding categories, and potential health and environmental effects are shown in Table 5.1. If the AQI value is below 32, the air quality is categorized as good. For AQI values in the 32-49 range (moderate category), there may be some adverse effects for very sensitive people. For index values in the 50-99 range (poor category), the air quality may have adverse effects for sensitive members of human and animal populations, and may cause significant damage to vegetation and property. With an AQI value of 100 or more (very poor category), the air quality may have adverse effects for a large proportion of those exposed. Computed AQI values are released to the public every hour on the ministry's website at www.airgualityontario.com. The public can also access the index values by calling the ministry's air quality information Interactive Voice Response (IVR) system. (To access an English recording, call 1-800-387- 7768, or in Toronto, call 416-246-0411. For a French recording, call 1-800- 221-8852.) Air quality forecasts, based on regional meteorological conditions and current pollution levels in Ontario and bordering U.S, states, are also provided daily on the ministry's website and IVR system. i I i 5-2 105 8-130 00 W ' Table 5.1:Air Quality Index Pollutants and Their Impacts* Ozone Pine Particulate Matter -Nitrogen Dioxide Carbon Monoxide Sulphur Dioxide Total Reduced Index Category Sulphur(TRS) (03) (PM2.5) (NO2) (CO) (SO2) Compounds No health effects are , Sensitive populations No health effects No health effects No health effects No health effects 0-15 Very Good expected in healthy may want to exercise are expected in are expected in are expected in are expected in people caution healthy people healthy people healthy people healthy people No health effects are Sensitive populations No health effects Damages some 15-31 Good expected in healthy may want to exercise Slight odour are expected in vegetation in Slight odour people caution healthy people combination with ozone Respiratory irritation in sensitive people during Blood chemistry vigorous exercise; People with respiratory changes,but no Damages some 32-49 Moderate people with heart/fun9 disease at some risk Odour noticeable vegetation Odour disorders at some risk; impairment damages very sensitive plants O w Sensitive people may experience imitation when breathing and People with respiratory Air smells and Increased possible lung damage disease should limit looks brown; symptoms in Odour; increasing 50-99 Poor when physically active; prolonged exertion; some increase in smokers with heart vegetation Strong odour people with heart/lung general population at bronchial reactivity disease damage disorders at greater some•risk in asthmatics risk;damages some plants Serious respiratory Serious respiratory Increasing effects,even during effects even during light Increasing Increasing light physical activity physical activity; symptoms in non- Severe odour; p y ity;people sensitivity for sensitivity for 100- smokers with heart some people may over Very Poor people with heart/lung with heart disease,the asthmatics and diseases; blurred asthmatics and experience nausea disorders at high risk; elderly and children at people with vision; some people with and headaches more vegetation high risk;increased risk bronchitis clumsiness bronchitis damage,, for general population *Note that the information in this table is subject to change. Table 5.2 shows the percentage distribution of hourly AQI readings for the 40 monitoring sites by the AQI category and the number of days with at least one hour AQI value greater than 49. Air quality readings in the very good and good categories ranged from approximately 90 per cent at Windsor and Sarnia to 99 per cent at Thunder Bay. On average, the AQI sites in 2011 reported air quality in the very good and good categories approximately 95 per cent of the time and moderate to poor categories about 5 per cent of the time. This,is an improvement relative to the year 2010, when air quality sites on average reported air quality in the very good and good categories . approximately 93 per cent of the time and moderate to poor air quality about 7 per cent of the time. Table 5.2: Air uali Index Summa 2011 No. Percentage of Valid Hours AQI in Range No. 6f of Very Very Days At City/Town . l Good Good ' Moderate Poor poor Least 1 Vali d Hours 0-15 16-31 32-49 50-99 100+ Hour >49 Windsor 8756 36.8 52.8 9.9 0.5 0 13 Downtown Windsor 8728 37.2 53.3 9.2 0.4 0 9 West Chatham 8755 31.0 61.2 7.7 0.2 0 6 Sarnia 8750 20.6 69.3 10.0 0.1 0 7 Grand Bend 8753 1 19.9 72.8 7.0 0.2 0 8 London 8730 37.7 56.7 5.5 <0.1 0 1 Port Stanley 8755 21.2 70.1 8.4 0.3 0 7 Tiverton 8537 21.8 73.1 5.1 0.1 0 3 Brantford 8684 29.6 61.8 8.5 0.1 0 2 Kitchener 8740 32.8 61.3 5.9 <0.1 0 1 St. 8740 32.7 60.8 6.5 <0.1 0 1 Catharines Guelph 8726 1 30.7 62.9 6.3 <0.1 0 1 Hamilton 8751 35.9 55.3 8.7 0.2 0 8 Downtown Hamilton 8754 30.1 61.3 8.5 0.1 0 3 Mountain Hamilton 8747 38.0 56.1 5.9 0.1 0 2 West Toronto 8753 40.3 54.9 4.8 <0.1 0 1 Downtown Toronto East 8751 45.3 50.6 4.1 <0.1 0 1 Toronto 8749 40.2 53.8 6.0 <0.1 0 1 North Toronto West 1 8709 51.9 44.1 4.0 <0.1 0 1 Burlington 8738 1 37.9 57.4 4.7 <0.1 0 1 5-4 107 8-132 Table 5.2: Air Quality Index Summa 2011 - Continued No Percentage of Valid .Hours AQI in Range No, of City/Town of Good Good Moderate Poor poor Days Least 1 Valid Hour > Hours 0-15 16-31 3249 50-99 100+ 49 Oakville 8633 35.5 59.0 5,4 <0,1 0 1 Oshawa '8748 36.7 59.8 3.5 <0,1 0 . 2 Brampton 8755 37.2 57.1 5.7 <0.1 0 2 Mississauga 8628 41.3 55.0 3.6 <0.1 0 1 Barrie 8675 38,7 58.3 3.1 0 0 0 Newmarket 8758 33.4 61.6 4.9 0.1 0 2 Parry Sound 8752 27.9 67.4 4.7 1 <0.1 0 1 Dorset 8733 35.3 61.8 2,8 0 0 0 Ottawa 8674 44.4 53.8 1.8 0 0 0 Downtown Ottawa 8754 41,9 56.5 1.5 0 0 0 Central Petawawa 8658 3819 59.4 1.7 0 0 0 Kingston 8637 24.8 69.5 5.7 0 0 0 Belleville 8749 34,4 61,3 4.2 0.1 0 4 Morrisburg 8749 33.9 63.0 3.1 0 0 0 Cornwall 8749 35,3 62.1 2,7 0 0 0 Peterborough 8713 32.7 63.0 4.2 <0.1 0 1 Thunder Bay 8595 38,8 59.8 1.2 0.2 0 1 Sault Ste. 8726 34.4 62.8 2,9 0 0 0 Marie North Bay. 8759 36.9 60.4 2.7 0 0 0 Sudbury 8745 31.9 65,7 2.4 0 0 0 Figure 5.2 shows the provincial average for the percentages of time the AQI was in the various air quality categories as recorded by all sites across the province in 2011. The pie diagram at the top left shows the category percentages. The pie diagram at the bottom right breaks down the poor air quality (0.1 per cent) into percentages of pollutants associated with the AQI above 49. Approximately 86 per cent of the poor AQI values were due to ozone, 13 per cent were due to fine particulate matter, and less than 1 per cent due to TRS compounds. Among the poor AQI values, approximately 98 per cent occurred in summer from May to September, while the remaining 2 per cent occurred in April and October, 5-5 8-133 108 Figure 5.2 Air Quality Index Summary(2011) XWY W Good ; x Very Good 60.1%fit _ 34.7% Moderate 0.1% Very Poor 5.1% n. 0% Ozone - 86% PM2.s 13% TRS <1% 5.2 Smog Advisories Under the Smog Alert program, smog advisories are issued to the public in advance when AQI values are expected to be greater than 49 due to elevated, widespread and persistent levels of 03 and/or PM2,5. Generally, smog advisories are issued 24 hours in advance; however, if elevated smog conditions occur suddenly, and weather conditions conducive to elevated smog levels are expected to continue for several hours, a smog advisory is issued effective immediately. Note that a smog advisory is a forecast and does not necessarily mean elevated smog is a certainty since it is based on weather forecasts. Smog advisories are available to the public and media via: i) The ministry's website at www.airgualityontario.com; ii) Smog alerts emailed directly to everyone who subscribes to the ministry's Smog Alert network at the above website; and iii) The ministry's air quality information IVR system. (To access an English recording, call 1-800-387-7768, or in Toronto, call 416-246-0411. For a French recording, call 1-800-221-8852.) 5.2.1 2011 Smog Advisories In 2011, Ontarians experienced five smog advisories covering just nine days. Four of the five smog advisories occurred during the traditional smog season (May i to September 30 inclusive), while one smog advisory was issued on October 11, 2011 covering one day for Hamilton due to elevated PM2.5 concentrations. In 2010, the ministry issued three smog advisories covering 12 days. The number and duration of smog advisories are highly dependent on meteorological conditions. 5-6 109 8-134 GLOSSARY Air Quality Index - real-time information system that provides the public with an indication of air quality in cities, towns and in rural areas across Ontario. AQI station - continuous monitoring station used to inform the public of general ambient air quality levels over an entire region (not a localized area) on a real- time basis; station reports on criteria pollutant levels that are not unduly influenced by a single emission source, but rather are the result of emissions from multiple sources, including those in neighbouring provinces and states. Ambient air - outdoor or open air. Carbon monoxide - a colourless, odourless, tasteless, and at high concentrations, poisonous gas. Continuous pollutants - pollutants for which a continuous record exists; effectively, pollutants that have hourly data (maximum 8,760 values per year except leap year - e.g. 2004 where maximum values for the year are 8,784). Continuous station - where pollutants are measured on a real-time basis and data determined hourly (for example ozone, sulphur dioxide). Criterion - maximum concentration or level (based on potential effects) of pollutant that is desirable or considered acceptable in ambient air. Diurnal - recurring every day; actions that are completed in 24 hours and repeated every 24 hours. Exceedance - violation of the air pollutant concentration levels established by environmental protection criteria or other environmental standards. Fine Particulate Matter - particles smaller than 2.5 microns in aerodynamic diameter, which arise mainly from fuel combustion, condensation of hot vapours and chemically-driven gas-to-particle conversion processes; also referred to as PMZ,S or respirable particles. These are fine enough to penetrate deep into the lungs. 6-1 8-135 110 i I j Glossary continued Fossil fuels - natural gas, petroleum, coal and any form of solid, liquid or gaseous fuel derived from organic materials for the purpose of generating heat. Ground-level ozone - colourless gas.formed from chemical reactions between nitrogen oxides and volatile organic compounds (VOCs) in the presence of sunlight near the Earth's surface. Micron - a millionth of a metre, i Nitrogen dioxide - a reddish-brown gas with a pungent and irritating odour. Oxidation - a chemical reaction where a substance gains an oxygen; for example, in the atmosphere, sulphur dioxide is oxidized by hydroxyl radicals to form sulphate. Particulate matter - refers to all airborne finely divided solid or liquid material with an aerodynamic diameter smaller than 44 microns. Percentile value - percentage of the data set that lies below the stated value; if the 70 percentile value is 0,10 ppm, then 70 per cent of the data are equal to or j below 0.10 ppm. Primary pollutant - pollutant emitted directly to the atmosphere. Secondary pollutant - pollutant formed from other pollutants in the atmosphere. Smog - a contraction of smoke and fog; colloquial term used for photochemical smog, which includes ozone, and may include fine particulate matter, and other contaminants; tends to be a brownish haze. Smog advisory - smog advisories are issued to the public when there is a strong likelihood that widespread, { elevated and persistent smog levels are expected. Stratosphere - atmosphere 10 to 40 kilometres above the Earth's surface. r s-2 111 8-136 Glossary continued Stratospheric ozone - ozone formed in the stratosphere from the conversion of oxygen molecules by solar radiation; ozone found there absorbs much ultraviolet radiation and prevents it from reaching the Earth. Sulphur dioxide - a colourless gas that smells like burnt matches. Troposphere - atmospheric layer extending from the surface up to about 10 kilometres above the Earth's surface. 6-3 8-137 112 II i I ACRONYMS AAQC - Ambient Air Quality Criteria (Ontario) AQI - Air Quality Index CCME - Canadian Council of Ministers of the Environment CO - carbon monoxide CWS - Canada-wide Standard GTA - Greater Toronto Area IVR - Interactive Voice Response NO - nitric oxide NO2 - nitrogen dioxide NOx - nitrogen oxides 03 - ozone PM2.5 - fine particulate matter SES (TEOM) - Sample Equilibration System S02 - sulphur dioxide TEOM - Tapered Element Oscillating Microbalance TRS - total reduced sulphur VOCs - volatile organic compounds kt - kilotonnes µg/m3 - micrograms (of contaminant) per cubic metre (of air) - by weight ppb - parts (of contaminant) per billion (parts of air) - by volume ppm - parts (of contaminant) per million (parts of air) - by volume i 7-1 113 8-138 REFERENCES 1. AQS, 2012. Air Quality System (AQS) Data Mart. United States Environmental Protection Agency. http://www.epa,gov/ttn/airsJagsdatamart/access/interface htm (accessed July 2012) 2. Canadian Council of Ministers of the Environment, 2002. Guidance Document on Achievement Determination: Canada-Wide Standards for Particulate Matter and Ozone. 3. NPRI, 2012: National Pollutant Release Inventory (NPRI) Downloadable Datasets. Environment Canada. http://www.ec.cic.ca/inrp7- npri/default.asp?lana=en&n=OEC58C§8- (accessed February 2012). 4. NPRI, 2010. National Pollutant Release Inventory (NPRI) Downloadable Datasets. Environment Canada. http://www.ec.gc.ca/inrp- npri/default.asp?lang=en&n=0EC58C98- (accessed October 2010). - 5. Ontario Ministry of the Environment. 2012. Air Quality in Ontario - Report for 2010. 6. Yap, D., Reid, N., De Brou, G. and R. Bloxam. 2005. Transboundary Air Pollution in Ontario. Ontario Ministry of the Environment. RESOURCES, 1. Brook, J.R., Dann, T. and R.T. Burnett. 1997: The Relationship among TSP, PMIO, PM2,5 and Inorganic Constituents of Atmospheric Particulate Matter at Multiple Canadian Locations. Journal of Air and Waste Management Association, Vol 46, pp. 2-18. 2. Burnett, R.T., Dales, R.E., Krewski, D., Vincent, R., Dann, T., and J.R. Brook. 1995: Associations between Ambient Particulate Sulphate and Admissions to Ontario Hospitals for Cardiac and Respiratory Diseases. American Journal of Epidemiology, Vol 142, pp. 15-22, 3. Fraser, D., Yap, D., Kiely, P. and D. Mignacca, 1991, Analysis of, Persistent Ozone Episodes in Southern Ontario 1980-1991, Technology Transfer Conference, Toronto, 1991. Proceedings AP14, pp, 222-227. 4. Geddes, J.A., Murphy, J.G., D.K.Wang. 2009. Long term changes in nitrogen oxides and volatile organic compounds in Toronto and the challenges facing local ozone control. Atmospheric Environment, Vol. 43, pp. 3407-3415. 8-1 8-139 114 Resources continued... 5. Itano, Y., Bandow, H., Takenaka, N., Saitoh, Y., Asayama, A., J. Fukuyama. 2007. Impact of NOx reduction on long-term ozone trends in an urban atmosphere. Science of the Total Environment, Vol. 379, pp. 46-55. 6. Lin, C.C.-Y., Jacob, D.J., Munger, J.W., and A.M. Fiore. 2000. Increasing Background Ozone in Surface Air Over the United States. Geophysical Research Letters, Vol. 27 (21), pp. 3465-3468. 7. Lioy, P. et al., 1991. Assessing Human Exposure to Airborne Pollutants. Environmental Science and Technology, Vol. 25, pp. 1360. . 8. Lipfert, F.W. and T. Hamrnerstrom. 1992. Temporal Patterns in Air Pollution and Hospital Admissions, Environmental Research, Vol. 59, pp. 374-399. 9. Lippmann, M. 1991. Health Effects of Tropospheric Ozone. Environmental Science and Technology, Vol. 25, No. 12, pp. 1954-1962. 10. Logan, J. A., Staehelin, J., Megretskaia, I. A., Cammas, J.-P., Thouret, V., Claude, H., Backer, H. D,, Steinbacher, M., Scheel, H.-E., Stubi, R., Frohlich, M., and R. G. Derwent. 2012. Changes in ozone over Europe: Analysis of ozone measurements from sondes, regular aircraft (MOZAIC) and alpine surface sites, Journal of Geophysical Research; 117, D09301, doi:10.1029/20113D016952.. 1 11. Ontario Ministry of the Environment, 2010. Publications. Ontario Ministry of the Environment. http://www.airqualityontario.com/press/publications.php. 12. Pengelly, L.D., Silverman, F. and C.H. Goldsmith. 1992. Health Effects of Air Pollution Assessed Using Ontario Health Survey Data. Urban Air Group, McMaster University. 13. Reid, N., Yap, D., R. Bloxam. 2008. The potential role of background ozone on current and emerging air issues: An overview. Air Quality, Atmosphere & Health, Vol. 1, pp. 19-29. 14. Rethinking the Ozone Problem in Urban and Regional Air Pollution. National Academy Press, Washington, D.C., 1991. 15. United States Environmental Protection Agency. 2003. Latest Findings on National Air Quality, 2002 Status and Trends. . 16. United States Environmental Protection Agency. 2003. National Air Quality and Emission Trends, 2003 Special Studies Edition. 8-2 115 8-140 Resources continued... 17. United States Environmental Protection Agency. 2004, Particle Pollution Report, Current Understanding of Air Quality and.Emissions through 2003. 18. Vingarzan, R. 2004. A review of surface ozone background levels and trends. Atmospheric Environment, Vol. 38, pp. 3431-42. 19. Wolff, G.T., Kelley, N.A. and M.A. Ferman. 1982. Source Regions of Summertime Ozone and Haze Episodes in the Eastern U.S. Water, Air and Soil Pollution, 18: pp. 65-81. ,20. Yap, D., Ning, D.T. and W. Dong. 1988. An Assessment of Source Contribution to the Ozone Concentrations in Southern Ontario, Atmospheric Environment, Vol. 22, No. 6, pp. 1161-1168. 8-3 8-141 116 . REGION - One in ten Durham Region residents aged 12 years and older has asthma. Rates of asthma prevalence have remained stable in Durham Region since 2001. • The prevalence of asthma in Durham Region is similar to Ontario. • Asthma is more prevalent in 1249 year olds and in females. • Measures of asthma control follow a similar pattern to asthma prevalence: stable rates in Durham Region and Ontario since 2001 and higher rates in females. u While asthma-related emergency department(ED) visit and hospitalization rates have declined in Durham Region and Ontario, the burden of asthma is evident r 2,300 ED-visits and 190 hospitalizations in Durham Region residents in 2010. • The highest rates of asthma-related ED visits and hospitalizations occurred in male children aged 04 years. V • In Ontario,statistically significant associations were found between asthma _ prevalence/measures of asthma control and key determinants of health: income, i education, marital status,time since immigration and aboriginal status. In Ontario, statistically significant ,-r associations were found between x asthma prevalence/measures of A"" - =ti' ca asthma control and known asthma triggers: smoking and r- E exposure to environmental _ tobacco smoke ,. Since 2005, outdoor air ualit y measured from the Oshawa ` monitoring station has improved. l • Durham Region Health Department has joined many , other jurisdictions across Canada promoting the Air Quality t ' � } Health Index. • Durham Region Health Department supports the Public Health School Asthma Program:a school-based asthma education program. 1.�-.mP7±`?m?P**:.+?,?•i'+'�.'-.a.I-*n'r'°''e''^..:ra,;�'..,..y..xr.�+<'.Se.t+�m.`i�^'.Man4°'.,T"-.2^-n.`xr.^.Aa'Tas." �...k..:T��S�avfn+.=r.'.-^..td•.s�+'•^'r>sr�':cc-• -a +P£.�++�. °'^�+^'s•k'- i t + t 1V11ai Is AsftaP Asthma is a chronic lung disease In which the airways become narrow with exposure to Irritants and allergens such as air pollution,tobacco smoke and poilen`� Narrowing of the airways occurs when the airways become swollen and plugged with mucus{inflammation),and the muscles In the airway wall tighten and go into spasm (bronchoconstriction)' Asthma symptoms can range in severity from mild to life-threatening and may include recurring persistent or severe coughing,shortness of breath,wheezing and chest tightness' Management of asthma may Involve the use of controller(maintenance)and reliever(rescue)medications.Severe asthma episodes may require treatment in a hospital setting'. Asthma Is a difficult disease to measure,In part due to changes in asthma diagnosis,treatment and hospital admission policies.Multiple indicators are needed to accurately assess the prevalence and burden of asthma,and to monitor changes over time.While the specific cause of asthma Is unclear,it has been suggested that asthma may develop, and Is affected by,a complex group of Interactions between genetic,behavioural and environmental factors2.In addition,the determinants of health such as income,education,social support networks and culture can shape and Impact health at the individual and population levels.This report describes trends In self-reported asthma prevalence, recent asthma symptoms/attacks and medication use,and rates of healthcare utilization in Durham Region and Ontario.This report also includes analyses, at the provincial level,of the relationships between asthma prevalencetmeasures of asthma control and known risk factors and triggers,and the determinants Figure 1:Percentage of Roe1den1sAgsd12+wMhAsbma,Durham of health. Regbn and orderfo,2001 to 2007-08 vetiii�..iOme ASMMB PrMIBUCO r - In 2007-08,the self-reported asthma prevalence rate „l_....._. ._._.__._..._.._ _......,_..._....._._. -----_----- _. for Durham Region residents aged 12 years and older was 9.6%(13 94),similar In Ontario at 8.30 (40.4%). Since 2001,the rates In Durham Region and Ontario have generally remained stable(Figure 1). ..t. __..... i Asthma Is more prevalent among those in the youngest age group and in females. - r Y,K L'3` Sourm: 06MHU ity(bath $tetrfer.9 r 47.84 Ww"Fie, Onretb MONlTc Table 1:Asft*Prevalence Rates by Gender and Age Groups,Dwham Region and oniaft 2007.08 In 2007-08,the rate for Ontario youth aged 12 to 19 years was the highest at 12.0% EAM09 I Ur I UCr I compared to the older age groups.The Mares Z- I 18. 64 1 8,4.1 74 1 prevalence rate for females aged 12 years F.m"e 2« 1+.o a a 7 I 9A I W2 1 s2 and older was 9.6%compared to 6.9%for byammy 12-10 10.0 1 DA 1 2za 1 Zj.W 1 12.7 1 10z 122 a1 males.The results for Durham Region 2044 14.0 17.3 15D 18.5 6.0 1 7.4 8.7 A 1 followed a similar pattern but the differences were not statistically significant likely due to - the small sample surveyed In Durham Region p•kr„7rp,rrtexo.raw.loLrw+.C{r.00.11osr+torti.a.ie rr.I 110 "040Vre.w«h,ne.tes,t (Table 1). w- 8-143 118 i PROM - t When asthma Is well controlled, people with asthma have very few or no asthma episodes.Signs of well controlled asthma include'-6, Figural:Percentage of ReeidentsAged 12+Reporting Recant Asthma Symptoms/Attacks,Durham Reston and Ontario,2041 to • Ability to sleep through the night without waking due to 20D7 coughing or shortness of breath, • Ability to exercise or be physically active without j Interruptions from asthma symptoms (coughing, - _..__._..._._ .._ .. ...._..._...__.... _._. wheezing,chest tightness or difficulty breathing), • Reliever medication(inhaler)required less than 4 times per week(unless prescribed as a pre-treatment before physical activity/exercise),and • T-- ----- --.----.�..- --- No missed school or worrkk days as a result of asthma symptoms. In 2007-08,the rates of recent asthma symptoms/attacks TW, YW and medication use In Durham Region residents aged - s«,ce:CanadlanccmmmftyH ehhSu"StauatlasCmada,SbareFlle. 12 years and older was 5.5%(±2e/*)and 7.9%(f2%) Ontado MCHtTC � respectively,which were comparable to Ontario's rates (Figures 2 and 3). Similar to the pattern seen with asthma prevalence, the rates of recent asthma symptoms/attacks and medication use in Durham Region and Ontario have remained stable since 2001. fture 3:Fertxatage of RaWardsAged 12+Rapbrttng Recent Asthma Mad Wkn Use.Durham Region and Ontario,2001 to The rates of recent symptoms/attacks and ""° 2007-48 ,eouw»rpvro; medication use were also highest in _.-_------.---------------• f females:6.6%and 7.6%,respectively, In Ontario(Tables 2 and 3). While 4.9% of Ontarlans aged 12 to 19 years old reported relent asthma symptoms! = attacks and 7.5%reported recent medication use,these rates were •' ...... not significantly higher than the 2 rates in the older a ge groupings. The results for Durham Region Dal followed a similar pattern but the - �p1 �°°` °'�° ' differences were also not r� a: Source;Caredlen Comminip�Hadb Sutvay,9tais9ca Canada,share Flte, statistically significant. "` °r10'i°"'OHLTC r Table 2:Rates of Recent Asthma SymptDmdAttacks by Gortder and Table 3:Rates of RecentAsthma Medication U" by Gander and Age Group,Durham Region and Ontario,2007-08 Age group,Durham Region and Ontario,2007-08 Alt o.Awv - I ai 4 I I fto I 30 2.6 1 13 1 7. a a.e e+d•a aA A a 2n tN Ad 1♦ B ri f2. 7. .1 a2 37 ,. j-1 9 9A 6 .1 .S e. 7 70 t 4.7 T iN A 4� 2.3 111-12901 4.6 3A _T 3A 2` 3.a .S ! c Ob• 1 9;3 b b9 1 Kd 1 7.1 1 eb Maw ;LA1wp•w..rw.r+•x o•rMs area-..rn..a.twirw, ,-_ :' .a,warrr paa,►iwWwlWA�wrrb,N.twnMn ` I. .uwsa+wAre.aMlaar,aa53 -_ 46CY wo"W+braa = i •rtt�NMlnior+•Y� 7C '_ i is I i F t i 119 8-144 The burden of asthma and poor asthma control is evident in the indirect costs to individuals and families,and the direct costs to the health care system". Activity Restrictions at Home,School or Work Asthma prevalence rates were highest among those who experienced a reduction in the amount or kinds of activities they could do at home,school or work due to a long-term health condition, in 2007-08,asthma prevalence was 14.0%in Ontario residents aged 12 years and older who"often"experienced a reduction in activities compared to 10.0%and 6.7%In those who experienced a reduction in acdvitles"sometimes'or°never*, respectively.Similarly, those who often experienced a reduction In acNifies showed significantly higher rates of recent symptoms/attacks and medication use compared to those who sometimes or never experienced a reduction in activities(Table 4).The results for Durham Region were similar but not statistically different(data not shown). Number of Physician Visits In 2007-08,the asthma prevalence rate for Tar2e4:Asthma Pravalence Rates,Recent symptoms/Aitadts and Meftat on Ontario residents aged 12 years and older who Ontario,Reduction In n` es at"°me School or"+°nc and Pnyar a"vita visited a physician three or more times in the past year was 11.0%compared to 6.8%for I Astma Pravakance I Reum SymPlom eJtittacks . &10dN8t use those who visited a physician 1-2 times and x `�' t0 '� ' ` "�' 6.3%In those who did.not visit a physician in own umu➢0o 1 14,0' 1 14.9 7.8' 64 11 {11.CP 10.2 12,7 the past year.Similarly,the rates of recent ec,ww 109 sz 11.3 5.0 4.a a.a • o., 7.2 e.2 s m tomstattacks and medication use in the N=b ib9 ez s.z past year for Ontario residents aged 12 years o.�a� 6.3 5.8 72 2.4 1.9 a.o s a.a 2.9 a.a` and older who visited a physician three or more 1.2 VAM 5.8 6.1 7b 3.4 z.4 4.0 ; 5.0 4.5 92 times in the past year were significantly higher 3+,,,,;y 11.0- 10.1 11. O.G. 5. 9Xr- 4. P Y g Y g Nimbes medical aaecetkcv�sitc��� . when compared to those who visited a o ne 7,3 e.e 7.S 3.4 3.1 3.7 ; 5.2 4.a 3.7 physician Tess frequently{Table 4). � 1-2 vlans s.j a3 ',as 3.4 4.0 0.4 7.e 6.8 4.9 ;:; .. 3+vkits.�, 112.0.11110 113-9.1 7.4' I .4' 8.0 j 11,7 Em,� Number of Medical Specialist = '� atqqnn _ Swa-Csnodan HeoNh .Bh�eFhbnt�rio.YdNlTC Visits In 2007-08,asthma prevalence in Ontario residents aged 12 years and older who visited a medical specialist three times or more In the past year was 12.0%compared to 9.3%in those who visited 1-2 times and 7.3%in those who did not visit a medical specialist in the past year.Similarly,the rates M9m4,,A6asWnderdtzed®vtslt Rotas for Asthma,Dwham of recent symptoms/attacks and medication use for Ontario "Ion and Ontario,2003 to 2010 residents aged 12 years and older who visited a medical specialist three times or more in the past year were significantly higher when compared to those who visited a medical specialist less frequently(Table 4). Emergency Depar went 01 Visits 1x3 In 2010,there were over 2,300 ED visits due to asthma In # Durham Region residents for a crude rate of 390.9 ED visits per 100,000 males and 352.6 ED visits per 100,000 females. 6Mt 2YM ' 1YJd 17h: 2Vtl lit E'° Since 2003,the age-standardized ED visit rates for Durham -- Region and Ontario have declined,reaching their lowest S,,,�; v,�,s„A ,,,, ,,,,,Esumerds2043i420,o.1�oHL point in 2010.In Durham Region,the rates for males were nwIlHeALTH oNTARro consistently higher than the female rates(Figure 4). 8-145 120 HOSPRalizat1©n5 Figure 5.Age-6tandordil Hospitailza lon Rates,Durham R99W In 2010,there were over 190 hospitalizations In Durham and Ontario,M-2010 Region residents due to asthma,for a crude rate of 33.9 per ,,;� 100,000 males and 28.4 per 100,600 females.Similar to the --- ----..__...._..-----.__....._........___.:_.._...__.-_-_ ---._'.._ ........_ ED visit rates, the hospitalization rates were also at their -.- lowest point in Durham Region and Ontario in 2010,and the m: age-standardized hospitalization rates in Durham Region and Ontario have steadily declined since 2003.In general, the hospitalization rates for Durham Region were lower than the provincial rates (Figure 5). x W F , The age-specific ED visit and hospitalization rates for Durham Region demonstrates the burden of asthma among '�' '°°' ' children,with the highest rates occurring In male children. In o TC �THo ro°r'm'"P°�''o°"r�t'""°'�oa�"2o,0, 2010,the ED visit rate among Durham Region children In the 04 age group was 1,997.7 and 1,113.2 per 100,000 males and females, respectively,In the same age group,the hospitalization rate for Durham Region children was 319.6 per 100,000 males and 250.0 per 100,000 fernales. Figure C.Aae$peetficrat"tot ED visits and Hospitaliz;sttons, Durham Reg10n,2010 The rates in children were highest in boys.This is likely a 21500--`..---------.-----�-------__.__-......__..___.._._._, result of the smaller airways size in males compared to females in Infancy and childhood.In adults however,the ED 2000 . visit and hospitalization rates were highest in females.This MOO . .. __. ............ ..... ........ can be attributed to the greater likelihood of being diagnosed with asthma due to more frequent physician visits among adult females compared to adult males'. 04 s•e is•ai e Eo Ndtn,mebe 1667.7 11 409 401.6:212.4' 10A.2 10ii.e u ■F..D MLitt.kmrka 34 11133 521.0 389.3 3482:'257.6 '176.1 ' -- o He•plpimion,rneios J10.6 137.6 17.4 0.6 - rt�; q,fiosplbli�'IPn.htnvea 280-0.:.28.6 - 24.7 10.4 18.7 18.6 , D source EO vism,lnpowt wand Onlario Pop taw Es,rnetea 2010„MOHLTC,inA,lltfAlTH ONTARIO _- Figure,r.Age-aped/c;Death Rates for Astil Ontab, 2000 to 211 :.. .._ ..._.. Heath s On average,there were less than five deaths due to asthma each year in Durham Region residents between 2000 and Q �•. �'�... ,� - ��� 2007. In Ontario,the highest rates of death occurred among those 66 g = years of age and older.While the rates vary likely due to the small number of deaths,the rates in older adults have -;: ,--__ �-� K generally declined since 2001 to 35.4 deaths per 1,000,000 _.._. UPI . -_...----_----.--...._ - older adults by 2007 Fr ure 7 In comparison,the death rates _ among younger adults were much lower over the same time =' Nottt sarw 6ln poht sul diva to smW nurl of d"I s. period:less than 10 deaths per 1,000,000 population per year. So":0asths and Grano Population Es9matea,200D Io 2007, Amon those less than 20 are of age 0 19 year old age MORLTC,inttrr)r+�tniGWMIO 9 Ye B t - Ye group),the rates ware not reportable as ttte number of deaths due to asthma in this age group was less than fire. 121 8-146 2 income and Social Status:Income level ,=inure Asthma Burden Educ�Y,onte�rres, and Educational Attainment Onfatf0,70Q7_pg _a«s.araap'sarwwm+ew,acawtimr or*�►�n. Income and education are considered key determinants of health as these can affect overall living conditions, self- 2 autonomy and coping strategies,and further influence +o l. . _ .-.. .. . __..._........ _._. ...... . __...- health-related behaviours'.Lower socio-economic status - has been associated with poorer asthma control in [. children',increased number of asthma-related physician b j visits°and art increased nurnber of avoidable hospitalization admissions1. In 2007-08,8.9%(t0.7%)of Ontario residents aged 12 ears and older in the lower income ca rte - Y category ported .,.aW. _ having asthma compared to 7A% (±0.7%).in the higher income category. Similarly,9.4%(±1A%)of Ontario Nees•sw4ficeny$4n r 60her residents In the lower educational attainment category woF e.Of '" M"'"TC Noah$""°� �"`"' Canada, gory Stare Fie.Ontetlo AiOiiITC reported having asthma compared to 7.8%(t0.5%)in the higher educational attainment category(Figure 8). A similar pattern was seen with asthma medication use: significantly higher rates of medication use among Ontario residents In the lower income and lower educational attainment categories.There were no statistically significant differences between recent asthma symptoms/attacks and soclo-economic status in Ontario =- residents. Social Support:marital Status �. Supportive relationships and the sense of satisfaction and well-being that result from them have been associated with better health'.In a recent Canadian study1e it was found that those who had an avoidable hospital admisslon were almost twice as likely to be separated or divorced compared to those hospitalized for other reasons,or not Figure 9:Asthma Burden by MMW SWUS{a0-64 Years),Ontario, hospitalized at ail. 2DO7.08 O,.wrwd�Nexr4+eaed nQa.uu.Yw,ifee In 2007-08, 7.2%(t0.7%)of Ontario residents aged 20 to _.........—.______....... __—._, 64 years who were currently married reported having „ asthma.This was significantly lower than 9.2%(t1.2%)In those who were single/never married and 9.5% (t1.7%)in $ - those who were previously married(i.e.separated, divorced or widowed The rates for recent asthma at symptoms/attacks and medication use followed a similar pattern showing statistically significant lower rates among 2: = those who were married compared to the other two groups (Figure 9). i:.1 M1rMMMnn.�Y Y't AbtDa.�taliaiicAty signikanttY laYel _ Swro:Ca,adWn C mwnty HeaM 8urvtly,V alt bs Canada,Stwe Rid Ontado MONK a i i 8-147 122 Culture:Time since Immigrations Rgure 10:Asthma Burden by Time since Immigration,Ontario, Culture is abroad concept encompassing one's personal 2007-09 history and wider situational,social,political,geographic 00109ysars ltow9yiers 020tye" C"m-M%ram and economic factors.A recent systematic review on the ,z health of immigrants in Canada found that immigrants at i ,0' the time of their arrival were healthier and had fewer ; chronic conditions than the native-born population, but o.� this advantage was lost over time". 6 .e In 2007-08,9.8%(f0.80/9)of Ontario residents aged 12 4 sff• __._._. t� years and older who were non4mmigrants reported having 2 asthma.This was statistically significantly higher compared i sv o _ w. ", to immigrants living in Canada(Figure 10).A similar= Preatence Syrn to tta Medicffkmtize pattern was seen with asthma symptoms/attacks and = _ medication use:statistically higher rates of asthma in non- Now,,•atatisKadtysioniecsntlyNow immigrants compared to Immigrants living in Canada. So": amrriw Health suveiSeMcsCnda,SheM Fie, So Aboriginal status In 2007-08,the prevalence rate of asthma was higher among Aboriginals compared to non-Aboriginals: 15.6% Figure 11;Asthma Suden byAtwriginal Status,Ontario,2007.08 (13.5%)compared to 8.0% (*0.5%). Similarly,the rates of recent asthma symptoms/attacks and medication use in Aboriginals were 6.4%(t2.5%)and 12,0% (t3.3%), ��. - - -.._..-_—.._.._...._......_....._.--___-.._ respectively,compared to 4.2%(t0.3%)and 6.1% (±OA%)among non-Aboriginals(Figure 11). a a . �:-� Prewsrce Sylgioa'�1ta:b --- uedrrsson tue isa Natae:'stet skmy slg iftwity Now Soirca:Canadian Crnnrnitnhy Mtuitlt SunroY:54ttiS9tl Canada,S'twro Wu, Ontario MOHM t J 123 . 8-148 F Asthma risk factors are factors which are associated with the development of asthma and may include a family history of allergies.,low birth-weight,respiratory distress syndrome and perinatai smoking'z7 "and continuous exposure to sensitizing agents in the workplace In adulthood""'.In 2009,the rate of smoking during pregnancy for Durham Region residents was 14%and.in Ontario the rate was 12%'°, v Asthma triggers such as smoking,exposure to environmental tobacco smoke(ETS),exposure to household pets and air pollution exacerbate symptoms among those with asthma`. Determining the difference between a risk factor and trigger can be challenging as some factors,such as ETS,may be both an asthma risk factor and a trigger for worsening asthma symptoms. Smoking Status Smoking in particular Is a known asthma trigger that Figure 12:AaMnia Burden bysmoWng stah6,onrario,2W-ae contributes to more severe asthma symptoms,reduced sensitivity to inhaled corticosteroids,accelerated rate of �� +: --�_Fomeroriexer lung function decline and a risk factor for poor asthma Iz --•---__._.___..__.__..._._____.._._..._..___�__._. control". to -..............__..__.._-.._._..[ ._..._ ...__.. In 2007-08,91%(:1,3%)of Ontario residents aged 12 i .._.__....,._._......._-._.. .._..._._ .....i years and older who were daily smokers reported having , 8.11.8, asthma compared to 8.6%(*2.2%),8.1% (*0.7%)and z ai 4.0 . 1 7.8%(0.7%)In those who were occasional(i.e.former daily and occasional),former smokers and those who y ° �� rr.vaLnce 8ytrgb�SAtl�cks y M.acetton Use ,41 never smoked,respectively The rates for asthma medication use followed a similar pattern with +dit-9204cidly S}grtacarmy laww a mp raa to daily W&*m significantly lower rates among those who never smoked sou":Canadian commuuty Heath survey.smaaucs Cow"share Fla, compared to daily-smokers.There were no statistically OntadoMMUC significant differences between recent asthma symptoms/attacks and smoking status In Ontario residents(Figure 12). , Environmental Tobacco Smoke Exposure IEW Figure 13 Asthma Burden by ETS Exposure,Durham Region and otttatfo,2007-08 In 2007-MI 0.9%(t1.3%)of Ontario residents aged 12 `ors ..'wsTaeyo�.: years and older who were exposed!o ETS In the home, .... _._.....-.- .-- - .............. ......_.._...... -'---..-----'----- car or public places reported having asthma compared to 7.3% (0.5%)in those who were not exposed to ETS. The rates for recent asthma symptomsfattacks and ,,... medication use followed a similar pattern:statistically significant higher rates in those exposed to ETS(Figure w T 13). b Pet Ownership In 2001,the prevalence of asthma In }._ ; Notes:•statlstitatralpNACantlyNGhar =- Durham Region pet owners was 7.8% z Cwvaftn qty Heaths„n,a,,stailaft canadn,Shan:Me, antario MOHLTC (t3.4%)compared to 8.3%(t3.3%)In those with no pets.This difference was not statistically significant 8-149 124. = I It I I i Air pollution has been associated with worsening asthma symptoms"and it has been further suggested that this may also be associated with the development of childhood asthma",".Air pollution levels are continuously affected by the amount of pollutants emitted from Afferent sources, sunlight, moisture,clouds,winds, precipitation, i f _ `' geography,and regional and local weather conditions'°.In 2005 and 2007,there were � , r f. j s rr AR extended periods of smog throughout the year with high temperatures and humid conditions during '1 � S , , the summer months,and an increased flow of polluted air into Ontario from the United States.This in turn contributed to higher air pollution levels compared to r T r 4­1 _ s_ otheryears'. In Ontario,air pollution and AQ monitoring occur through a network of monitoring stations located throughout the province and are compared against provincial and national air quality standards".Over the past several years, ; the monitoring stations have reported the r number of air quality Index(AQI) exceedance days and the annual mean concentrations and criteria exceedances for ground-level ozone(O�,nitrogen A dioxide(NO)and fine particulate matter (PMT) r2 s The AQI is an indicator of air quality based on air quality standards for six air pollutants(O,,PM,,, NO„ carbon monoxide,sulphur dioxide and total reduced sulphur compounds)and takes into consideration both environmental and human health concerns.An AQI is determined by converting the concentration of each of the pollutants Into a numerical value,with each pollutant referred to as a subindex.At each monitoring station,the highest sub-Index In a given hour becomes the AQI reading for that hour.The AQi is a relative scale such that the lower the index value, the better the ambient air qualityZ'. Since 2005,air quality has improved.The number of AQI exceedence days reported from the Oshawa AQ monitoring station declined to a low of 2 by 2009.The highest -rem,rx Arr ouafty vakm,Oshawa tit auaray MoniE 4V SWon,2006 to zoos number of AQI exceedence days occurred in -biwapw� B" no on 12M ION 2005 and 2007 reflecting the higher air Pollution levels in Ontario during these years"(Table 5). '""°°"°'�°" o' 20A I 2U ao By 2009,the number of 1-hour provincial ^""'°a"m"a°a8o° }. aA c ee 7a criterion exceedances for O,and PM,., declined to 2 and 1,respectively.The provincial standard for NOZ was not exceeded at anyn� ►ra «an.,..> , ' time between 2005 and 2009(Table 5). W VoWConl dtfl loc"(s vO4 ara*msan _ -i°� WiKl dl C.unxlinnN�WndPfd _ ___ �DltsriY tlPndwd -. tir OBI"s aaMHrltl Par z • &aasr:Nk+atyolMEnri�mat At•U++t3YN Oiiast+,2406b�0i i 125 8-150 The Health Department plays a vital role in protecting workers and the public from exposure to ETS through the enforcement of the Smoke-Free Ontario Act, Durham Region Health Department has also joined many other jurisdictions across Canada promoting the Air Quality Health Index(AQHI).The AQHI is a health protection tool that is designed to help make decisions to protect ones health by limiting short-term exposure to air pollution and adjusting activity levels during increased levels of air pollution.The AQHI pays particular attention to people who are sensitive to air pollution and provides them with advice . on how to protect their health during air quality levels associated with low,moderate,high and very high health risks'. Durham Region Health Department supports the development of asthma friendly environments in settings where children with asthma live, learn and play.The Public Health School Asthma Program of Ontario's Asthma Plan of Action is a school-based asthma education program developed to create asthma friendly and supportive school environments, to teach children how to manage asthma and to support the school community in becoming asthma-friendly. 1� s ¢, "LE XJ`'t.-.i. 3 ut T 3j`" I ka t ki ''' g z't t p •v{ 'W �� £Y✓ r r i Nys; 7 r t r M. crsa-S E :� vnn -� �,k ct ! —a-tt-ts ?j'-c ,'3°}}.-1.{ 1 rAf• $_ r .k{ tri€,•AF ' F o.._ —�'-• 4 f '• *-1 that''. �- fx . [-_- _ fit_.• .1�.._=_ Mill 8-151 126 I �„�,r...� rte-:�y~_u�.l - _ r�i� �� 4• '` 0510-111- 1. Canadian Community Health Survey(CCHS) Ministry of Health and Long-Term Care,Intell!HEALTH ONTARIO, Extracted 24112000.2 end 11 10 xtrecte August ( 009) October 24 (20 ) Source:Canadian Community Health Survey,2003,2005 end 2007-08;Statistics Canada,Share File,Ontario Ministry of Health Ambulatory care data representing utilization of ambulatory and Long Term Care services N Ontario's hospitals includes but is not limited to ED visits and day surgery visits.The main diagnostic code is the'main The Canadian Community Health Survey(CCHS)is a federal problem'(MP)that is deemed to be the clinically significant reason survey conducted by Statistics Canada to provide cross-sectional for the visit.The patient's main problem or diagnosis is coded health information at regional.provincial,and national levels.The using the international Classification of Diseases(iCD), target population of the CCHS is residents aged 12 years and specifically 1CD-10-CA.Emergency department visits and day older In all provinces and territories,excluding populations on surgery visits for asthma were selected using ICD-1 O-CAcodes Indian Reserves,Canadian Forces Bases,and some remote J45 as the MR areas.Data collection is done by a combination of computer-' Hospitalization data assisted personal and telephone interviewing. p Estimates with courts less than 10 or a bootstrap coefficient of Source:Hospital in-Patient Data,1997-2010,Ontario Ministry of p Health and Lo Term Care,intef ONTARIO,iHEALTH ORIO,Extracted: variation(CV)greater than 33.3%have been suppressed. August 2011(20 0-2009)and October 2011 (2010) Estimates with a CV of 16,&33.336 have been identified as marginal and should be used with caution because they are based in-patient hospitalization data capture all hospital separations-,a on a small number of respbridents and have high sampling separation may be due to discharge home,death or transfer to variability. another facility.The most responsible diagnosis(MRD)is the one diagnosis which describes the most significant condition of the Chronic health diseases,such as asthma;were defined in the patient which caused the stay In hospiital.The ICD-I O-CA Is used CCHS as conditions that were expected to last,or have already to code the diagnosis.All hospitalizations for asthma were lasted,six months or more and have been diagnosed by a health selected using ICD-IO-CA codes J45 as the MRD. professional.The asthma-related indicators from the CCHS were based on the following questions:Asthma prevalence--Do you Mortality data have asthma?Recent asthma symptoms/attacks—Have you had any symptoms or asthma attacks in the past year?Recent asthma Source:Ontario Mortality Date 2002-2007,Provincial Health medication use-L.In the past 12 months,have you taken any Planning Database,Knowledge Management and Reporting medicine for asthma such as inhalers,nebulisers,pills,liquids or Branch,Ontario Ministry of Health and Long-Term Care,Extracted injections? June 2011. The income categories were based on the derived variable Mortality data are obtained from physician completed death iNCDRRS,which is a distribution of residents of each health certificates that are collected by the Office of the Registrar region in defiles(ten categories including approximately the same General.These vital statistics data are provided to health units percentage of residents for each province)based on the adjusted through the Provincial Health Planning Database of the Ontario ratio of their total household income to the low income cut-off Ministry of Health and Long-Term Care. corresponding to their household and community size.It provides, The Rapid Risk Factor Surveillance System(RRFSS) for each respondent,a relative measure of their household income to the household Incomes of all other respondents in the same Source:Rapid Risk Factor Surveillance System 2001,Extracted: health region.The territories are excluded from this derived August 2011 variable.To provide more stable estimates,the decles were collapsed into two equal categories:defiles 1 to 5 for the low The RRFSS is a random-digit-dialed telephone survey of adults Income category and defiles 6 to 10 for the high income category. aged 18 years and older,conducted by the institute for Social Research at York University,on behalf of the Durham Region The educational attainment categories were based on the derived Health Department.Since 2001,a sample of at least 100 Durham variable EDUDHO4,indicating the highest level of education Region residents has been surveyed on a monthly basis regarding j acquired by any member of the household.To provide more stable health risk behaviours.' estimates,the categories were collapsed Into two categories:< secondary education for the lower educational attainment. Chronic health diseases,such as asthma,were defined in RRFSS category and>post-secondary education for the higher as conditions that were ever diagnosed by a doctor or other health educational attainment category. care professional.Current asthma prevalence in RRFSS was based on the questions:'Have you ever been TOLD BY A Population Estimates DOCTOR or other health care professional that you have asthma?'and'Do you still have asthma? source:Ontario Population Estimates,2000.2010,Ontario Ministry of Health and Long-Term Care,intelllHEALTH ONTARIO, Pet ownership was derived from the animal immunization module Extracted:August 2011 (2000-2009)and October 2011 (2010) in the 2001 RRFSS survey,and was based on the questions:'Do you or anyone in your household have any dogs?'and'Do you or Emergency Department Visit(ED)Data anyone in your household have any cats?' Source:Emergency Department Visits,2003-2010,Ontario MUM ' f i i I 127 8-152 j References 1. Ontario Ministry of Health and Long-Term Cara{2000).Taking Action on Asthma:Report of the Chief Medical Officer of Health.Retrieved from:haplJwww.health.gov.on.ca/angGshlpubl!rJpubl ministry_reprxtslasfhma/asihma.html 2. Global initiative for Asthma.(2011 Global Strategy for Asthma Management and Prevention. Retrieved from:http:/www.ghasMmaorg/uploadatusamMIWGINA RWn 20i1.pdf 3. Busse.W.W.and Lemanske,R.F.(2001).Asthma.N Engi J Mod,344(5),360-362. 4. To,T.,Gerson;A.,7assoudjt M.,Gunn,J.,Wang,C.,Estrabib,E.and Clcutto,L.(2006).The Burden of Asthma in Ontario:ICES Investigative Report.Retrieved from: ht1p:/M+wvs!icas.on.ca/ti!!e/Burden of Asthma_Aug-07.pdf S. Pubic Health Agency of Canada,What Makes Canadians Healthy or Unhealthy?Retrieved 21 July 2011 from:http:/www.phac-mpe.gc.ca/ph-4pkk terrninants/determinants- eng.php#unheaithhy 8. Lougheed,M.D.,Lemiere,C.,Dell,S.D.,Ducharms,F.M.,Fitzgerald,J.M.,Leigh,R.,at al. (2410),Canadian Thoracic SocietyAsthma Management Continuurn4010 Consensus Summary for children six years of age and over,and adults.Can Respir J,17(1),15-24. 7. Pubiic Health Agency of Canada.•(2004 Life and Breath:Respiratory Disease in Canada. Retrieved from:httpJMww.phac-aspe.gc.co/pWil cat/2407Abmic-v rrJpdf/PHAC-Respiratory- WEB-eng.pdf 8. Cope,S.F.,Ungar,W.J.and Giazler,R.H.(2008).Socioeconomic factors and asthma control In children.Pediatr Putmonol,43(p),745-752, 9. Burra,T.A.,Molneddin,R.,Agha,M.M.and Glazier,R.H.(2009).Social disadvantage,alt pollution,and asthma physician visits in Toronto,Canada.Environ Res,109(5),567-574, 10. Statistic Canada.(2411).Hospitalizations for Ambulatory Care Sensitive Conditions(ACSC): The Factors that Matter.Retrieved from:httpJ/www statcan.gc.ca/pub/82-672-xt82-S22- x2011007-eng.pdf 11. Do Maio,F.G.(2010).Immigration as pathogenic:a systematic review of the health of Immigrants to Canada.Int J Equity It Health,9(27),1-20. 12. Wang,L,Pinkerton,K.E.(2008).Detrimental effects of tobacco smoke exposure during development on postnatal lung function and asthma.Birth Defects Res,84,5460. 13. Clark,N.A.,Demers,PA.,Kan;C.J.,Koehoom,M.,Lancer,C.,Tarnburic L.,at al.(2010).Effect of early life exposure to air polution on development of childhood asthma.Environ Health Perspect,18(2),284290. 14. Nicholson,P.J.,Cuiinan,P.,Taylor,A.J.,Burge,P.S.and Boyle,C.(2005).Evidence-based guidelines for the prevention,identification,and management of occupational asthma.Oocup Environ Mad,62(5).290-299. 15, Tarb,S.M.,Balmes,J.,Balkissoon,R.,Beach,J.,Beckett,W.,Bernstein,D.,at al.(2008). Diagrwsis and management of work-related asthma:American College of Chest Physicians Consensus Statement.Chest,134,IS-41S. 16. Durham Region Health Department.RepWuciive Health AtAGtance.Retrieved 10 July 2010 from:httpJMww.durham,caldepartm ntsiheafthlhealth statL%UWrepm WGiance.pdf t i t r � t 17, Thomson,N.C.and Chaudhurd,R.(2009).Asthma in smokers:Challenges and opportunities. Curr Opin Puim Mad,15(1),3945. DURHAM REGIj 18, Trasands,L.and Thurston,G.D.(2005).The role of air pollution In asthma and other pediatric R , r morbidities.J Allergy Cain Immunol,115(4),689-899. 605 r t Road 19, Ontario Ministry of the Environment(2009).Air Quality in Ontario 2009 Report.Retrieved from: htttp�:tfwww.enagov on.ce/stdprodconsumel groups/k/bane l@msources/dDeumentstrescurcel r 668 stdprod 081228.pdf i t r 20. Ontario Ministry of the Environment(2007).Air Quality in Ontario 2007 Report,Retrieved from: http:/Mnuw ene govon.ca/stdprodconsume/groupsit ltai enel @msourcesldocuments/rescurca/ durham.ca std01 079175.pdf 21, Ontario Ministry of the Environment What is the Ak Quality index?Retrieved 13 Jul 13 2011 from htt pJMww.ak qualkyoMado.wmiscdensagl_deripiion.php 905-666-6214 22..Ontario Ministry of the Environment(2005).Air{duality In Ontario 2005 Report.Retrieved from: http:/Mrwwonagmon xWstdprodconsume/groupWlr/@ere @msoumWdncumentsdresourcel WWI 079168.pdf 23. Environment Canada.About the Air Quality Health Index.Retrieved 23 June 2011 from: http:/Mnwr.ec gc.calcas-aghVdefauft.asp?lang=En&n-:014893C 8-153 128 i APPENDIX D l Effects of air quality on the health of Durham Region-residents, Snapshot On Asthma Asthma is a chronic lung disease with many risk factors and triggers, including outdoor air pollution. In order to evaluate the impact of asthma in Durham Region, the Durham Region Health Department (DRHD) completed the Snapshot on Asthma in May 2012. DRHD found that the prevalence of asthma in Durham Region has remained stable since 2001 and is similar to the prevalence of asthma in Ontario. In Durham Region (similar to Ontario), emergency department visits and hospitalizations due to asthma have declined since 2003. There were less than 5 deaths due to asthma in Durham Region each year between 2000 -and 2007, compared to 35.4 deaths per 1,000,000 people over 65, 10 deaths per 1,000,000 for younger adults and < 5 deaths among.those < 20 years of age in Ontario. While asthma impacts individuals and families in Durham Region, this report suggests that the prevalence of asthma and resulting healthcare utilization in Durham Region is similar to the rest of Ontario. 129 8-7 54 APPENDIX E Summary of Other Public Health' Unit Outdoor Air Quality Monitoring Initiatives A scan of air quality monitoring initiatives by public health units (PHUs) was completed by conducting an internet search using terms "health department air quality monitoring Ontario", Publications from Halton and Hamilton served as a starting point for health departments with active involvement in these issues. Further referrals were made and a total of 8 PHUs were contacted.(Grey Bruce, Halton, Hamilton, , Lambton Peel, Toronto, Waterloo and Wellington-Dufferin- Guelph). Public Health Ontario (PHO) was also contacted as its runs an instrument loan program, which includes outdoor air pollution monitoring equipment. Those with past/current involvement with air quality monitoring projects were asked the following questions: • What is the health department's role with respect to air quality monitoring in your Region? • What initiated the projects (public inquiries, scientific evidence, etc)? • How did you determine the scope of your projects? • Does the health department conddct the monitoring themselves? Compile, review, analyze data? •. What resources does the health department have to assist with these projects? _ • What' is the health department doing with the data (policy/program initiatives, actions)? Based on your experience, what is the value added of public health participation in air quality monitoring initiatives (to those already being conducted by MOE, Environment Canada)? A report by Perrotta and Associates (2010), Brief Review., Using Air Monitoring as a Tool to Assess & Address Local Airsheds & Micro-Environments in Ontario, was also reviewed. They interviewed the Ontario Ministry of the Environment (MOE), industry representatives, staff from PHUs, and staff from municipalities involved with airshed modelling and monitoring. With regard to roles and responsibilities for local airshed monitoring, there was no agreement as to whose responsibility this should be, though all the PHUs interviewed agreed that the MOE should be taking a greater role due to its technical expertise and resources. However, MOE may not have regulatory authority over many emission sources within a community, aside from industrial point sources. Only a few PHUs have had direct involvement with air quality monitoring in their areas. There is interest in the topic, however it was echoed by a number of health units that resources for these types of projects are limited. A number of PHUs rely on MOE or Environment Canada (EC) monitoring stations for data, which is used for issuing smog advisories (Grey Bruce, Waterloo)-Waterloo is 8-155 130, currently working on an Air Quality Assessment Report, which involves the review of air quality monitoring pollutant station data, hospitalization, emergency room and prevalence data, and scientific articles on the issue. It hopes to use this report to inform any future policy and action. Wellington-Dufferin-Guelph is not currently involved in any air quality monitoring initiatives, but stated this may be part of future discussions of its built environment committee (i.e., to support work in active transportation initiatives). PHO is conducting a noise and air pollution study, which involved side by side sampling of noise and ultrafine particles, to provide baseline data for Ontario. Toronto Public Health (along with the Toronto.Environment Office) was involved with a local air quality modelling project to address questions about air levels for a variety of air toxics in the South Riverdale neighbourhood. They assessed the individual and cumulative contribution of all contaminant sources and substances impacting the neighbourhood, including all local sources (e.g., dry cleaners and autobody shops) and all transboundary contributions (e.g., point sources that are included in the National Pollutant Release Inventory (NPRI) and the American Toxic Release Inventory. The data obtained will be used to characterize the potential health impact of air pollution in this neighbourhood by comparing air levels for each of the air pollutants against health-based, benchmarks for each. (The executive summary of the report is available online at. http.lAvww.toronto.ca/teo/pdf/ags-2019-06/00 executive-summary.pdt). Halton manages an air quality monitoring program that is funded primarily by their Region (with some funding from Ontario Ministry of Health and Long-Term Care (MOHLTC) to offset some capital costs). This project was approved by Halton Regional Council, due to concern about projected growth in the Region and the potential impacts on air quality. It has also been involved in a number of short-term monitoring projects. For example they deployed the portable samplers near an arterial road and near the QEW to assess near road pollutant concentrations to support an official plan amendment. More information on Halton's air quality monitoring initiatives can be found below. The following responses were received directly from the Regions of Halton and Peel and Grey Bruce Health Unit (GBHU). What is the health department's role with respect to air quality monitoring in your Region? Halton The air quality monitoring program is managed by the Health Department. It is fully funded by the Region although we have had some funding assistance from MOHLTC to offset some of the capital costs. 131 8-156 Peel As background, the MOE operates 2 air monitors in Peel as part of the Air Quality Index network (one is Mississauga and one in Brampton). There is no 'MOE air monitoring station in North Peel (Caledon). There are also a few industry- operated air monitoring networks in Peel. Peel received approval from Peel Regional Council to implement a 5-year air quality modelling and monitoring program for PM, CO, NO2, S02, 03, NH3, and VOC's in 2011. Rowan Williams Davies and Irwin Inc. (RWDI) was retained in June 2012 to implement the program. The modelling and monitoring.program is really focused on the modelling component, air quality monitoring is being done to support/validate the model and also ascertain monitoring data for an area of Peel where MOE data doesn't exist. As part of the program, a passive air monitor was installed in Caledon in 2012 to support/validate air quality modelling results for Peel. In year two of the program, we plan to install a real-time monitor in Caledon (e.g., an airpointer or similar station/device) that will capture particulate matter as well as the gaseous pollutants that are currently measured by the passive sampler, and move the passive sampler to another location in Peel. Another role of the Health Department with respect to air quality monitoring is to review any air quality monitoring/modelling studies done by consultants for some environmental assessments or other projects in Peel, and provide input, comments or advocacy related the public health or community implications of air quality associated with the project. GBHU Other than the special project GBHU initiated with PHO two years ago, their role is limited to monitoring the data coming from the MOE AQ monitoring site in Tiverton and, based on that data, issuing AQ/smog advisories as appropriate. What initiated the projects (public inquiries, scientific evidence, etc)? Halton The Region has had an in interest is air quality dating back to at least 2002. By 2007, concerned about projected growth in Halton and its potential impact on air quality, Halton Regional Council approved a five-element air quality program: stationary air monitoring (a fixed site in Milton, identical to those operated by the MOE across the province); portable air monitoring (two samplers that measure five common air pollutants that we move around e.g., near roadways); airshed modelling; education and outreach; and policy development. 132 8-157 Peel This resulted from a combination of public inquiry/community complaints, scientific evidence, jurisdiction scan (e.g., Halton and Toronto), and a gap in the . availability air quality information in Peel. Peel has long standing concerns regarding air quality impacts in the community with increasing public inquiries to the health department over the years. Peel is one of the largest and fastest growing municipalities in GTHA, and growth could have negative impacts on air quality if not managed appropriately. There is increasing scientific evidence of the negative health impacts associated with air pollution from transportation sources specifically, and populations living in close proximity to major roads, which is a concern with population growth and development in Peel and the number of existing highway corridors. A big driver for the work comes from amendments to the Regional Official Plan (ROP) in 2010 where a number of air quality policies were incorporated as a result of health department advocacy to get the policies in the ROP. ROP policy#2.2.3.3.8 directs the Region to "monitor and model air quality to accurately establish local air emissions in Peel and report on the findings from the monitoring and modelling". The health department has taken the lead on the implementation of this Official Plan policy. GBHU The project they initiated with PHO was initiated in the hopes it would provide information about locally generated contaminants which would in turn inform local alternative transportation strategies. How did you determine the scope of your proiects? Halton Scope is determined on a project-specific basis, usually by me as the project manager for the air program. For example, to determine if we could use results from Milton to "predict" -air concentrations in Georgetown, we deployed the portable samplers to Georgetown for one year so that the comparison would span all seasons. To support policy in ROPA. 38 (still before the Ontario Municipal Board), we deployed.the portable samplers near an arterial road and near the QEW to assess near road pollutant concentrations. These studies were of limited duration (similar to others reported in the literature) — each only a few weeks long. We have also sampled air, along the upwind edge of Halton to determine what is coming into the region from elsewhere; this is to help with the airshed modelling work and assessment of"background" air quality in the region. Peel Research and a number of background reports were prepared in advance of a Report to Council with a budget ask for the modelling and monitoring program. 133 8-158 This included a jurisdiction scan of air quality monitoring and modelling activities undertaken by other jurisdictions done by Peel Health staff. Also an RFP was issued in 2010 where Novus Environmental was retained to produce a report with direction on the scope and costs of a modelling/monitoring program to meet the Region's needs/goals. A subsequent RFT was issued in 2011 following Council approval of the program, and RWDI was retained in 2012 to implement the program with refinement of the program scope an ongoing process, discussed during regular meetings. Grey Bruce Health Unit The project was scoped on the basis of urban density and.geography. Does the health department conduct the monitoring themselves? Compile review, analyze data? Halton The actual operation and maintenance of the sampling equipment is done by Rotek Environmental Inc. and we have some assistance from CleanAir Environmental. We receive a quality assured data set at the end of each calendar year (for the Milton site) or specific project (for the portable samplers) and we undertake the analysis/interpretation in-house. We also share draft copies of reports with MOE staff who provide comments/suggestions. Peel RWDI was retained to implement all aspects of the modelling and monitoring program for the health department. We currently have a passive air monitor in Caledon collecting bi-weekly samples -of NOx/NO2, S02, NH3, 03. RWDI installed the monitor and ships samples to Maaxam lab for analysis. The Health Department receives monthly data reports prepared by RWDI for information. RWDI is using the monitoring data that is collected to support modelling results. GBHU We conducted the monitoring ourselves with equipment and training provided by PHO. What resources does the health department have to assist with these projects? Halton Initially, a considerable amount of money was spent to set the program up. A fixed monitoring site costs over $100,000 and each portable sampler (depending 8-159 134 i i i upon the analyzers selected) is also over $100,000. Now, the resources are funding to support operation- and maintenance of the equipment (roughly $100,000/yr). Halton has a dedicated full-time on air quality/climate change expert dealing with these issues that has over 22 years' experience in air quality with the MOE. In addition some statistical support for data analysis is provided by the Health Department's epidemiology team. In addition they also have a health promoter dedicated to education and outreach related to air quality and climate change issues. Peel I've attached the Council report that describes- the budget ask for the 5-year modelling/monitoring program (note: the technical aspects of the program including the choice or model have changed since 2011, re: ongoing scope refinement). The Health Department has retained RWDI to implement all aspects of the modelling/monitoring program. A steering committee, which consists of members of the local municipalities, the MOE, and different departments within the Region, provides support in terms of technical and/or strategic advice of the project. We did not purchase any monitoring equipment. GBHU We relied solely on PHO for this project with respect to physical resources. i What is the health department doing-with the data (policy/program initiatives, actions Halton The fixed site in Milton is used to determine trends in air quality as the community grows (Milton is projected to double twice by 2031). We now have four years of data and will, in a few more years, be able to start looking for trends. We have used the portable air samplers, as mentioned earlier, to support policy in ROPA 38 regarding,land development for sensitive uses and near road environments. We are currently having internal discussions regarding future Work. i Peel The Health Department plans to -use the data from the modelling/monitoring program to advocate for health promoting/protective policies and decision making in terms, of land use and transportation planning, built form, and to target our social marketing campaigns. The air quality modelling work will provide us with air quality information at a 1 km spatial resolution across the Region, identify source/sector contribution to local air quality, and enable scenario forecasting. 135 8-160 The air quality monitoring which is being undertaken as part of this project is for model validation purposes: GBHU The data from the project was unfortunately equivocal and could not be used to inform local policy regarding air quality and alternative transportation. It did however provide useful insight into sampling methodology that will be employed if future studies are undertaken. Based on your experience, what is the value added of public health participation in air quality monitoring initiatives (to those already being conducted by MOE, Environment Canada)? Halton MOE operates two-air sampling stations in Halton, one in Oakville and one in Burlington. The MOE has criteria for establishing air monitoring stations (e.g., population over 100,000) which were not met for Milton. This would have left most of Halton (geographically, though not population-weighted) without air sampling. Milton fills that gap and will also, I hope, allow us to detect changes in air quality as Milton grows. This may help us make arguments for mitigation to help offset impacts of development. Land use and transportation planning decisions affect (positively or negatively) human health. We have made (and will continue to make) suggestions based on peer-reviewed literature, though I believe it is helpful to have location-specific evidence to support health-based suggestions to our planning and transportation departments. Peel Information can be collected to supplement existing MOE and NAPS station data which is generally focused on regional air quality assessment and industrial compliance. The Health Department has insight into community specific issues (e.g., air quality impacts associated with growth, development, land use and transportation planning and decision making) and takes a cumulative impacts lens. Staff at the MOE and. EC has the technical expertise on air quality monitoring, which PHUs should consult/collaborate to support their initiatives. GBHU I think there may be value in public health conducting monitoring in areas where MOE/EC sampling points are few or absent. However, care is needed in coordinating this monitoring with MOE/EC in order to ensure data consistency for comparative purposes. 8-161 136 i Meeting #12 Agenda Advisory Committee Annual Report 8-162 $r®ric I n f AGENDA Energy from Waste Advisory Committee (EFWAC) Meeting 12 Thursday, April 9, 2015 6:30 to 8:30 PM Lower Level Boardroom (LL-C) Durham Regional Headquarters Building 60.5 Rossland Road East, Whitby 1. Welcome and Introductions 2. Energy from Waste Project Update: Commissioning Presentation by Matthew Neild, Durham York Energy Centre Plant Manager 3. Health and Social Services Committee Report 2014-MOH-02 Regional Mobile Air Quality Monitoring Program 4. Next Meeting 2015 Schedule for Next Meetings 6. Meeting Adjourns Please contact Facilitator Sue Cumming, MCIP RPP, Cumming+Company at 1-866-611-3715 or cummingl 0-total.net with-any questions. If this information is required in an accessible format, please contact 1-800-372-1102 ext. 3560. 8-163 Meeting #12 Minutes and Presentations Advisory Committee Annual Report I i i 8-164 If this information is required in an accessible format, please contact 1-800-372-1102 ext. 3560 Energy from Waste Advisory Committee (EFWAC) Y67' Region Meeting #12 MINUTES (Approved) SUBJECT: Energy from Waste Advisory Committee Meeting#12 ATTENDEES: Please refer to page 8 of 8. LOCATION: The Regional Municipality of Durham, Meeting Room LL-C 605 Rossland Road East,Whitby DATE AND TIME: Thursday, April 9, 2015 at 6:30 PM ITEM ACTION 1. WELCOME AND INTRODUCTIONS Ms. Sue Cumming, independent Facilitator, welcomed the members of the Committee and the members of the public to the twelfth meeting of the Energy from Waste Advisory Committee (EFWAC) and introduced the Committee members in attendance at the meeting.The Facilitator confirmed quorum was not obtained and thanked members for their attendance. Ms. Cumming advised that the representatives from the Municipality of Clarington sent their regrets due to respective meeting conflicts. 2. ENERGY FROM WASTE PROJECT UPDATE: COMMISSIONING Presentation by Matthew Neild, Durham York Energy Centre Facility Manager (Attachment 1) Matthew Neild, Facility Manager of the Durham York Energy Centre (DYEC) introduced himself. Mr. Neild advised he was from British Columbia (BC), graduated from the University of BC as a mechanical engineer, and previously held the position of Facility Manager at Covanta's Burnaby Renewable Energy Energy- from-Waste (WTE)facility, a mature facility built in 1988. Mr. Neild advised that he arrived at the DYEC in February 2015 during the latter part of construction and the first part of commissioning/start-up, and first receipt of waste. He advised his presentation will provide an overview on the status of the project. Mr. Neild advised that the two boilers, which will process 218 metric tonnes of waste per day, have reached approximately 85%full load;the air pollution control (APC)technology, a European based system, is working very well; and, that they are fine tuning controls and reagent.usage, lime and carbon are used in this process,to line up with the APC. Mr. Neild identified that an issue was encountered with the soot blowers, which are turning lances used to clean the boilers for better heat transfer, however, the issue has since been rectified. 8-165 'I Minutes(Approved) April 9,2095 EFWAC Meeting#92 Page 2 of 8 Mr. Neild stated that from the Control Room, they can monitor all points of the DYEC site including such areas as truck traffic,fence lines, scale house activity, the ash building and portions of the internal parts of the plant. Mr. Neild identified in the presentation pictures of the infrared cameras, which point directly onto the boiler bed from approximately seven stories up;the grates, which are used to control the combustion parameters; and the screens, devoted to continuous emissions monitoring system (CEMS) parameters. Mr. Neild also pointed out the two systems used by the lime silo which quench the gas flow ahead of lime injection, and the recirculating ash system which processes reagents and removes acid gas. Mr. Neild also provided an overview of the tip floor and advised of the hourly requirement for truck inspection. Mr. Neild confirmed that an absolute minimum amount of unacceptable materials has been found to date during inspection, and commended the Regions' transfer stations' pre-sort. Mr. Neild advised that the automated cranes are very sophisticated, and easily direct the grapple to feed a chute at a particular rate to ensure they do not get plugged and cause boiler disruption. Mr. Neild advised that air emissions are being continuously monitored, and that weekly, the results are being shared with the Ministry of the Environment and Climate Change (MOECC). He advised that comprehensive stack testing will be carried out during the Acceptance Period and testing for all project parameters will occur. Mr. Neild discussed the successful completion of the pre-commissioning period which measured the parameters of bottom and fly ash. Mr. Neild confirmed that the test results for bottom ash indicated non-hazardous contents. Mr. Neild discussed the micro-encapsulation process for fly ash and confirmed lab results found no heavy metals in the fly ash. Mr. Neild advised that the next scheduled testing will occur during the Acceptance Period which is contingent upon Covanta's completion of remaining construction details and seasoning period. Mr. Neild advised that the Acceptance Period includes a rigorous 30-day full boiler operation and completion of various tests. Mr. Neild advised that the commissioning of the turbine was proceeding this week together with Hydro One Networks Inc (HONI). Mr. Neild explained that during this commissioning, 1200 pounds per square inch of steam is injected into the unit to create approximately 18 megawatts of cold power.This power is then pushed to HONI by the outgoing transformer. Mr. Neild confirmed that adjustments were still required prior to going online to produce power on the grid. Mr. Neild provided an overview of proposed visitor tour routes which will be offered at the DYEC, and confirmed that building occupancy for the Visitor's Centre was the last major start-up piece currently outstanding. Tracey Ali thanked Mr. Neild for the presentation and asked for clarification with regard to what the infrared camera was picking up to assist in a reduction of NOX levels. Mr. Neild explained that the camera picks up combustion on the sloped bed and provides a visual of the various zones of air flow, along with a permanent view from the top of the furnace through the flames, as it is opaque,to the grate to 8-166 Minutes(Approved) April 9,2015 .EFWAC Meeting#12 Page 3 of 8 ensure optimization of combustion. Mr. Neild further explained that it is carbon monoxide that the camera picks up and that stable furnace operation reduces NO, and lessens the requirement of ammonia injection for NOX control. In response to questions from Doug Anderson regarding what the current stage was of facility construction/operations, when waste would be burned full time and what the reasons were for the delays in start-up, Mr. Neild confirmed that first fire of Boiler 1 occurred on February 13, 2015, and has reached approximately 85%full load operation, and that on February 21, 2015,first fire occurred for Boiler 2. Mr. Neild confirmed that Covanta has been burning only municipal solid waste (MSW) from the Regions with minimal to no use of gas. Further, Mr. Neild confirmed that commencement of the Acceptance Testing must first be approved by the Regions and relevant construction activities at the site must also be completed prior to entering into the Acceptance Testing. Mr. Neild explained that Covanta anticipates that the Acceptance Test will take place in approximately 30 days. The Acceptance Test itself will then takes 30 days which is then followed by a 30 day review period by the Regions. Upon approval by the Regions, Covanta would only then be in a position to move into commercial operations. Mr. Neild also advised that outstanding punch list items, not required to start commercial operations,would still be required to be completed in order to achieve final project acceptance (issuance of the Acceptance Certificate). Mr. Neild confirmed that standard construction project delays (i.e. pulling electrical wire, commissioning loops, instrumentation, etc.)were the reasons for the delay in start-up. Mr. Neild further confirmed that as it relates to project delays and in accordance with the Project Agreement, per diem liquidated damages were applicable. Ben Kester suggested the temperatures experienced over the past two winters could also be considered as a reason for the delay. Mirka Januszkiewicz confirmed that varying factors effected timelines, and suggested that Covanta did not also fully understand Ontario's regulatory regime. As discussed at the last meeting, Covanta underestimated the time necessary for the various agencies to review and approve all related materials. Ms. Bracken advised that at the last Energy from Waste-Waste Management Advisory Committee (EFW-WMAC) meeting, she requested that a report on the Acceptance Test results be brought back to that Committee. Ms. Bracken asked if a same report would be brought to EFWAC, and if so, when (excerpt from February 17, 2015, EFW-WMAC minutes copied below). February 17, 2015 Moved by W. Bracken, "That after the Acceptance Testing results have been completed, staff present the Acceptance Testing results to the EFW-WMAC for their information." CARRIED Ms. Bracken felt, in accordance with the EFWAC mandate requiring members to Regions to review the operation of the facility and further to members' comment submissions determine the on all relevant plans submitted for this facility, that the Regions should commit to protocol of sharing including this item on the next meeting agenda, following the completion of the results of the DYEC Acceptance Test. Ms. Bracken asked for confirmation if a motion would be required Acceptance Test 8=167 Minutes(Approved) April 9,2095 EFWAC Meeting#92 Page 4 of 8 f for this request, however, Ms. Cumming re-confirmed that quorum was not and following the obtained. Ms:Januszkiewicz confirmed that Ms. Bracken's request would be taken Regions' review of under advisement and that the protocol of sharing this information would be the DYEC discussed as Ms. Januszkiewicz advised that from her understanding, all reports Acceptance Test, would be posted to the project website and made available to members of the once complete, Committee. Ms. Januszkiewicz also confirmed that this information would be present the DYEC shared only upon review by the Regions and clarified that it would include many Acceptance Test reports, still to be determined, related to the Acceptance Testing. Ms. results to the Januszkiewicz reiterated that the Regions have not yet finalized dates for EFWAC for Acceptance Testing, and therefore, could not provide specific timing for Ms. information. Bracken. In response to Ms. Bracken's additional question asking if the results of the CEMS monitoring data for all parameters are within the emissions limits, Mr. Neild advised that prior to entering the Acceptance Testing phase, they are completing RATA (Relative Accuracy Test Audit)to ensure data is accurate, and confirmed that all results are being shared with the MOECC. In response to Ms. Bracken's request for an explanation as to how the opacity monitor works on the APC equipment, Mr: Neild confirmed that a technical expert opinion can be requested from Covanta to provide a detailed technical overview of the mechanisms, and related workings, of the unit as he works on the operational side. Discussion ensued with regard to the method by which leaks are detected in bags in the baghouse. Mr. Neild advised that the process is fundamental to operations and emissions, and confirmed that leaks are easily detected as when the bags are pulsed, the opacity meters monitor differential pressure across the baghouse to ensure that it is optimized as part of the treatment cycle. Ms. Bracken questioned the frequency of testing of the fly and bottom ash. Ms. Bracken compared the difference in frequency between the DYEC (tri-annually) and Covanta's facility in Burnaby, BC (per truckload), and questioned the reference Mr. Neild made at the last EFW-WMAC meeting that the quality of ash at the DYEC was much better than that at the Burnaby facility in response to Ms. Bracken asking the chemical property differences between the two sites, and the alkalinity difference. Mr. Neild acknowledged the technical discussion at the last EFW- WMAC meeting, and advised that the application of the APC equipment is important in terms of the ash it generates and proposed treatment of that ash. Mr. Neild clarified that the 'per truckload'testing in BC was implemented as a short term strategy to address the Burnaby ash issues which occurred in September 2012. Discussion ensued with regard to encapsulation. Ms. Bracken,asked if at the point of breakdown,the metal and toxins which are not removed during encapsulation will eventually be released into the environment. Mr. Neild confirmed that encapsulation is a provincially approved management strategy/treatment process for ash. Mr. Neild further confirmed, in response to Ms. Bracken's additional question asking if better APC equipment produces a higher toxic content in the ash, that APC equipment is a 'consistent product in-the industry', and the purpose of the equipment is to remove matter from the air, capture it into the fly ash and encapsulate it. I I 8-168 Minutes(Approved) April 9, 2015 EFWAC Meeting#12 Page 5 of 8 As a follow up to a previous statement regarding turbine issues, and in response to Ms. Bracken questioning the specifics of this statement, Mr. Neild advised that the turbine had an oil leak as well as issues with bearings and seals, and confirmed has since been repaired and is running well. Chris Jones questioned the relationship with the MOECC and if the teleconference meetings with the MOECC were a condition of the ECA air approval, or voluntary, to which Ms. Januszkiewicz confirmed they were not a condition of the ECA, and that throughout the project, staff have maintained contact with the MOECC, met with regulators, and provided continued information to ensure transparency and working facility knowledge to MOECC staff. Ms. Ali asked if it is still planned that facility stack emissions results will be made publicly available. Ms. Januszkiewicz confirmed that following the Commissioning period, when results have been verified, emissions results will be accessible on the DYEC project website, on a workstation computer situated inside the Visitor's Centre, as well as on a large electronic board placed outside the Visitor's Centre. In response to the Facilitator's inquiry as to whether the Visitor's Centre would be open by the fall, Mr. Neild advised that the current plan was to obtain full occupancy by end of April, following completion of fit and finish of remaining items currently being addressed. 3. HEALTH AND SOCIAL SERVICES COMMITTEE REPORT 2014-MOH-02 Regional Mobile Air Quality Monitoring Program Sue Cumming reminded members that, as requested by EFWAC members at the last meeting, Committee members receive for review the comments submitted to date by other Advisory Committees regarding Durham Region's Health and Social Services Committee report Regional Mobile Air Quality Monitoring Program', and that EFWAC's comments on this report be provided to the Facilitator for compilation and discussion at the next meeting. To date, Ms. Cumming confirmed that comments were circulated to EFWAC members which included comments submitted on behalf of the Durham Environmental Advisory Committee, the EFW- WMAC, and the City of Oshawa's Environmental Advisory Committee. Ms. Cumming further confirmed that she had received no comments from EFWAC members for compilation and discussion at this meeting. Ms. Cumming reminded members that they may still submit their comments directly to Dr. Kyle and Commissioner Curtis, and asked members if, although there was no quorum,they had comments for inclusion in this meeting's notes. The following comments were received: • Doug Anderson felt that the report's projected cost($100,000+)was too expensive; Mr. Anderson questioned why`off the shelf' handhelds were not being considered as the preferred option as they are able to measure air quality at less than $1,000 per unit; and, Mr.Anderson advised that an organization, Citizen Science, are also identifying best methods, at a more affordable cost, to monitor air quality. 8-169 i Minutes(Approved) April 9,2095 EFWAC Meeting#92 Page 6 of 8 In response to Mr. Anderson's comments regarding handheld monitoring devices, Ms. Januszkiewicz confirmed that Durham Region is aware of these devices and in question was the reliability of the data collected from such devices, and whether this data was acceptable to the MOECC. • Wendy Bracken felt that due to fact that the DYEC facility does not continuously monitor for particulate matter and mercury, the facility's ambient air plan and related reports would not be able to identify ambient air issues at a specific facility and/or locale(s). Therefore, Ms. Bracken felt that if Durham Region were to invest in such a costly monitoring program,they should first address . incinerators at Regional facilities such as the DYEC and water pollution control plants, and ensure that all possible methods of monitoring of pollution are being applied, including continuous monitoring, especially as it relates to particulate matter at the stack. • Ben Kester inquired if the mobile.testing system could be used by the Durham Emergency Management Office (DEMO) in emergency situations (i.e. recent block fire which occurred in the Town of Whitby). In response to Mr. Kester's inquiry, Ms. Januszkiewicz advised that it could be used in emergency situations. Ms. Januszkiewicz also confirmed, in response to additional discussion, that it is the MOECC who monitors the air quality at fires, not the fire marshal, by use of their TAGA (Trace Atmospheric Gas Analyzer) units ("travelling laboratory"). • Ms. Bracken stated her uncertainty as to what parameters, especially as it relates to ultrafine particulate matter, are currently able to be monitored with the existing technology, as well as the technology's existing specifications. Ms. Bracken advised that a MOECC supervisor had previously confirmed for her that a TAGA unit had the ability to monitor ultrafine particulate matter. Therefore, Ms. Bracken mentioned that if this was an available option on a mobile unit,that Durham Region should consider its use in their chosen monitoring system, and also commit to monitoring at the DYEC and other locations for ultrafine particulate matter. i Following discussion with regard to the name of the MOECC Supervisor, Ms. Bracken was asked to provide Ms. Januszkiewicz directly, the name of this contact Wendy Bracken to as Ms. Bracken confirmed she could locate where she had it referenced. provide Mirka Januszkiewicz with • Ms. Ali confirmed that she also shared concern that particulate matter is not the name of the being monitored continuously, and that where possible, Durham Region's MOECC-supervisor program should incorporate continuous monitoring. who advised Ms. Bracken that a Additional information previously provided to the members of the EFW-WMAC TAGA unit can regarding TAGA and related monitoring can be found at and is attached as monitor ultrafine Attachment 2: particulate matter. https•//www durhamyorkwaste.ca/Assets/PublicOutreach/EFWW'MAC/Meetings/Me eting 13/WMAC Meeting13 AdditionalMaterial MOECCFollowup.pdf 8-170 Minutes(Approved) April 9, 2095 EFWAC Meeting#92 Page 7 of 8 4. NEXT MEETING &OTHER BUSINESS 2015 Schedule for Next Meetings Further to the discussion regarding the 2015 EFWAC meeting schedule which took place at the last meeting in December, and the related follow up email distributed to members specifying 2015 possible dates, Ms. Cumming confirmed that limited responses were received. In order to confirm the upcoming meeting dates and contingent upon May reporting requirements, Ms. Cumming advised that an email would be forthcoming to recap current date options and finalize the 2095 EFWAC meeting schedule. Project Team to confirm if Stantec Other Business is available to present on the We Bracken requested that consideration be made to inviting Stantec, Ambient Air consultant who prepares the Ambient Air Monitoring Plan's quarterly reports, to Monitoring present to EFWAC for discussion, as it relates to the results of their findings Reports' Results detailed in their AAMP quarterly reports. The Project Team will advise if this presentation can be arranged. Project Team to continue follow up Brad Brooks questioned the Committee's review process of previous meetings' with Covanta with action items and removal of completed items, noting that two of the three action regard to items had been addressed from the December 2014 meeting, however, the third confirming action item which asked Covanta to confirm if they had available, names of findings of independent studies, including references, or performance data from other additional results, incinerators with regard to the reliability of the encapsulation method used for fly if available, ash to the Committee,,had not been addressed, to his knowledge. Gioseph Anello performance data confirmed that he had followed up with Covanta who advised that they were not from other aware of such information, but confirmed they would continue to investigate. Mr. incinerators as it Anello noted he had also completed an internet search which rendered no results. relates to the Mr. Brooks requested that this item be carried over to the next meeting. reliability of ash stabilization Meeting adjourned. method. 8-171 Minutes(Approved) April 9,2095 EFWAC Meeting#92 Page 8 of 8 PRESENT Ben Kester, Director of Public Works,Township of Uxbridge(Member) Brad Brooks, Superintendent of Solid Waste Management,Town of Whitby(Alternate) Chris Jones, Director of Development Review and Regulation, Central Lake Ontario Conservation Authority(Member) Doug Anderson, DurhamCLEAR (Member) Laura McDowell, Director, Environmental Promotion and Protection,The Regional Municipality of York(Member) Mirka Januszkiewicz, Director,Waste Management,The Regional Municipality of Durham (Member) Nick Colucci, Director, Public Works,Township of Brock(Alternate) Tracey Ali,Zero Waste 4 Zero Burning (Alternate) Wendy Bracken,-Durham Environment Watch (Alternate). Susan Cumming, Cumming +Company, EFWAC Facilitator Melodee Smart,Administrative Assistant(Works) Matthew Neild, Durham York Energy Centre Facility.Manager, Covanta Durham York Renewable Energy L.P. Jennifer Baron, Business Manager, Covanta Durham York Renewable Energy L.P. Gioseph Anello, Manager,Waste Planning and Technical Services,The Regional Municipality of Durham (Alternate) Lindsay Milne, Program Manager, Solid Waste and Diversion, The Regional Municipality of York Luis Carvalho, Senior Project Manager, Capital Planning and Delivery,The Regional Municipality of York Greg Borchuk, Project Manager, EFW, The Regional Municipality of Durham Lyndsay Waller, Operations Technician,Waste Management Services,The Regional Municipality of Durham Kristy Brooks,Technical Assistant,Waste Management Services,The Regional Municipality of Durham Phil Dunn,Senior Environmental Officer, Ministry of the Environment and Climate Change(Observer) Kerry Meydam, Durham Environment Watch (Member) REGRETS Faye Langmaid, Manager of Special Projects, Municipality of Clarington (Member) Linda Gasser,Zero Waste 4 Zero Burning (Member) Ken Gorman, Director, Environmental Health,The Regional Municipality of Durham (Observer) 8-172 co ATTACHMENT 1 w «rt To y i ➢ g '' f Iru 1 ` li L� n . ia.��•"U �� I �5..._J6.:i� '*4��'�o.&�.'�': `airo��e�;rr ,i, :�tlav, :,.9� i �J s Amk Aft A i f t is 'n S h�•I,, f i L f J E u1 i V I '�'ui4� a 11 II it l 11d5�� 4p4�'hr'4 " 1 i k P ay' J I I d WX A P C Plant s Boilers are nearly of full load • Commissioning of the sootblower system has been completed • Atmospheric Pollution Control Plant (APC) is running well • Currently fine tuning controls and reagent usage. 00 A Xn G , P ►+ On Tcsda3�;Rr st i�ig Tamorr+a , . x x� % wv m ya m y p .k`(ea,�� l�a�+,�. .. 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' � a?• _ a ,,. :�.. ,w..ice. tg:,,.� a �r ���,3��,»r�����” ✓ �d rtF 1�'�� G�'i*P r p���>(c�G� r 1 to 1`���t � a 1 :,r ,eta i2r` $>E a¢`f+an a? frlh 4 l.;yy �?� 71+>4i ti�.n +� FJfSYltsy 1 T f nF ' Y - G a p� � ' 1 �r• '`i�lt fi rl�S ��r'r'�s}u�,ie i�i�r+l t aj,r iv .�tt� a� �� �i;� + �s <:.,l��.xi�`�`�. ..,,t..'W::: ?...<<�.,�8 �,'dt.�+ei��'�'.?�$"'�1:6i>'uu�t5nx b��e�` ..,,✓ Cwt 1 t�`�ti ,��y +�4i � �@e '�h, ,iy1R�"x dot y� 00 I '"■ �R R Y R � i� i R � Air Emissions e Stack emissions are bein g continuously monitored ® Results are , shared with MOECC ® Comprehensive stack testing to be carried out during the upcoming /acceptance testing period . i vY Ilun 'I a I IIII�? f jc, III ,l i AL a 1'. Sh Pre-Commissioning period has been completed - - Bottom Ash testing has shown the material to be non- hazardous — Fly ash testing has shown the cement/pozzolan micro- encapsulation process to produce non-hazardous material Looking forward, the next round of ash testing occurs during the Acceptance Test Period (The Commissioning Period) followed by ongoing testing during Commercial Operations (the Pre-Commissioning Period) CIO c X' t 1 w . Pe+ irms Tads PirrbaOirag Tomarrrow. I� Paz" d - ( I � i r a( ? � J 1 aLds ... r �. ( �u+»M Y uNrq 1 ,i ;;7 irro i ATTACHMENT 2 MOECC FOLLOW UP FROM SEPT.30 2094 MOECC PRESENTATION TO EFW-WMAC Follow up to the members of the Energy from Waste-Waste Management Advisory Committee (EFW-WMAC) on behalf of Sandra Thomas, Issues Project Coordinator, York Durham District Office, Ministry of the Environment and Climate Change: At the September 30, 2014, EFW-WMAC meeting the Ministry of the Environment and Climate Change.(MOECC) staff committed to providing answers to the following questions: Q1. What parameters are being measured by the ministry's Trace Atmospheric Gas Analyzer(TAGA) pre-first fire? Is PM2.5 being measured? Al. The TAGA does not have the capability to measure PM2.5. Both of the ministry's TAGA units were deployed, which are mass spectrometers and measure volatile organic compounds (VOCs). The following VOCs were measured: Acetone Acetic Acid Benzene Toluene Phenol Styrene Ethylbenzene Chlorobenzene 1,2,4-Trimethylbenzene Naphthalene Trichloroethylene (TCE) Butyl benzene Methyl Naphthalene Biphenyl Tetrachloroethylene (Perch loroethylene, PCE) Ethylene glycol Methyl isobutyl ketone (MIBK) n-Butyl acetate Propylene glycol Propanol (isopropyl alcohol) Methyl ethyl ketone (MEK) It is important to note that the ambient air monitoring plan includes PM2.5 in the monitoring program. Q2. Is the ministry able to provide the self-monitoring data for the companies located in the Clarington area or does the Freedom of Information and Protection of Privacy Act apply? A2. I have reviewed the files for the companies located in the Clarington area. The following companies are required to conduct air monitoring and in some cases the companies post their data: • Durham York'Energy Centre- monitoring results are posted on-line at http://durhamVorkwaste.ca/project/project doc.htm • Ontario Power Generation- monitoring results are posted on-line at http://www.opg.com/news-and- media/News%20and%20Media%20%20Reports/2013 REMP Report.pdf • St. Mary's Cement-I would recommend contacting the company to request their air monitoring reports. The MOECC is bound by the Freedom of Information and Protection of Privacy Act(FOIPPA)therefore we are unable to release reports without a formal FOIPPA request. Additionally,the MOECC has ambient air monitoring stations located throughout-the province. The station located in the City of Oshawa is the closest station to the Municipality of Clarington. Results of air monitoring can be found http://www.airgualitvontario.com/press/publications.php. If you have any questions, please contact Sandra Thomas at 905 427 5607 or by email at Sandra.Thomas(Montario.Ca. 8-180 Meeting #12 Correspondence Advisory Committee Annual Report 8-181 ATTACHMENT 2 MOECC FOLLOW UP FROM SEPT.30 2094 MOECC PRESENTATION TO EFW-WMAC Follow up to the members of the Energy from Waste-Waste Management Advisory Committee (EFW-WMAC) on behalf of Sandra Thomas, Issues Project Coordinator, York Durham District Office, Ministry of the Environment and Climate Change: At the September 30, 2014, EFW-WMAC meeting the Ministry of the Environment and Climate Change (MOECC) staff committed to providing answers to the following questions: Q1. What parameters are being measured by the ministry's Trace Atmospheric Gas Analyzer(TAGA) pre-first fire? Is PM2.5 being measured?, Al. The TAGA does not have the capability to measure PM2.5. Both of the ministry's TAGA units were deployed, which are mass spectrometers and measure volatile organic compounds (VOCs). The following VOCs were measured: Acetone Acetic Acid Benzene Toluene Phenol Styrene Ethylbenzene Chlorobenzene 1,2,4-Trimethylbenzene Naphthalene Trichioroethylene (TCE) Butyl benzene Methyl Naphthalene Biphenyl Tetrachloroethylene (Perchloroethylene, PCE) Ethylene glycol Methyl isobutyl ketone (MIRK) n-Butyl acetate Propylene glycol Propanol (isopropyl alcohol) Methyl ethyl ketone (MEK) It is-important to note that the ambient air monitoring plan includes PM2.5 in the monitoring program. Q2. Is the ministry able to provide the self-monitoring data for the companies located in the Clarington area or does the Freedom of Information and Protection of Privacy Act apply? A2. I have reviewed the files for the companies located in the Clarington area. The following companies are required to conduct air monitoring and in some cases the companies post their data: • Durham York Energy Centre-monitoring results are posted on-line at http://durhamyorkwaste.ca/proiect/proiect doc.htm • Ontario Power Generation-monitoring results are posted on-line at http://www.opg.com/news-and- media/News%20and%20Media%20%20Reports/2013 REMP Report.pdf • St. Mary's Cement-I would recommend contacting the company to request their air monitoring reports. The MOECC is bound by the Freedom of Information and Protection of Privacy Act(FOIPPA)therefore we are unable to release reports without a formal FOIPPA request. Additionally,the MOECC has ambient air monitoring stations located throughout the province. The station located in the City of Oshawa is the closest station to the Municipality of Clarington. Results of air monitoring can be found hftp://www.airgualitvontario.com/press/publications.php. If you have any questions, please contact Sandra Thomas at 905 427 5607 or by email at Sandra.Thomas cCr�ontario.ca. 8-182 ji ®PSTRI T ON REVIEWED BY )4a, 0RIGIfAL,TC:November 5, 2015 t r C ❑ COUNCIL ❑ FILE y DIRECTION INFORMATION cOPY TO: The Honourable Bill M�r1� ❑ MAYOR ❑ i,EMBERS ❑ GAO Minister of Natu�r"- -sources and Forestry OFCOUNCIL 99 Wellesle e1I et West ❑ COMMUNITY ❑ CORPORATE ❑ EMERGENCY SERVICES SERVICES SERVICES Suite 6�3 , 6th Floor, Whitney Block f j ENGINEERING ❑ MUNICIPAL �OPERATIOh!S \Tar nto; ON M 7A 1W3 SERVICES CLERK'S The Regional / PLANNING ❑ SOLICITOR ❑ TREASURY Municipality SERVICES of Durham RE: REGION OF DURHAM'S COMMENTS ON THE OTFIER Corporate Services CONSERVATION AUTHORITIES ACT DISC MKIQ EPWMEER, Department- . (2015-J-49), OUR FILE: L00 Legislative Services 605 ROSSLAND RD.E. Honourable Sir, please be advised that the Tri Finance & Administration, PO BOX 623 Planning & Economic Development and Works Committees of Regional WHITBY ON L1N 6A3 CANADA Council considered the above matter and at a meeting held on November 4, 2015, Council adopted the following recommendations of the Joint 905-668-7711 Committees: 1-800-372-1102 Fax:905-668-9963 "A) That J6int Report#2015-J-49 be endorsed and submitted to the www,durham.ca Ontario Ministry of Natural Resources and Forestry (EBR Registry . Matthew L.Gaskell #012-4509) as Durham Region's comments on the Conservation Commissioner of Authorities Act Discussion Paper. The Province should consider Corporate Services . the following key comments and recommendations through its review of the Conservation Authorities Act: Governance: i) Update the term of conservation authority board members to coincide with the four-year municipal election cycle; Funding Mechanisms: ii) Commit to predictable, sustainable provincial funding for conservation authorities to implement expanding provincial policies and programs; iii) Work with conservation authority representatives and municipalities to establish a consistent financial reporting process that can be utilized across the province by conservation authorities to produce more detailed: 1. annual financial reports; 2. performance management measures; and 3. long-term capital planning forecasts; fence for :,: nfties" If this information is required in an accessible format, please contact $,183 the Accessibility Co-ordinator at 1-800-372-1102 ext. 2009. µ - 2 - iv) Provide guidance to conservation authorities to establish a consistent and clear format for conservation authority budgets to enhance oversight and accountability of services; v) Provide clear direction through the Conservation Authorities Act or associated regulations regarding the specific services municipalities receive.through municipal levies and which services are cost-recoverable for conservation authorities through the "fee for service" mechanism; Roles and Responsibilities: vi) Clearly define the conservation authority role, responsibilities and mandate-to provide greater consistency of the core function and operation-of conservation authorities across Ontario; vii) Require that any proposed programs over and above the core.function and operation of conservation authorities should require approval from all funding partners (i.e. municipalities), not just the Province; $` viii) Consider.providing clearer direction related to greenlands protection through means other than "fee simple" acquisition, including the Province's conservation easement land tax reduction program; ix) .Consider revising other pieces of legislation (e.g. Municipal Act) to allow municipal site alteration by-laws to be administered within a conservation authority's regulated area to manage issues related to commercial fill.operations; x) Confirm the roles that each of the provincial ministries, conservation authorities and municipalities should play to protect-Ontario's water resources; across all pieces of legislation, not just the Conservation Authorities Act. Once these respective roles have been'defined, establish adequate provincial funding commitments to support the respective roles; xi) - Clearly define the provincial roles and responsibilities of conservation authorities for various aspects of climate change adaptation at the watershed level, keeping in mind the current roles of other levels of government, and support these measures with appropriate provincial funding; xii) Provide municipalities with the ability to determine which specific climate change measures will be funded for implementation at the watershed level by conservation authorities, to prevent an overlap-in services with the municipality;.and .8-184 i - 3 = xiii) Address the role of Conservation Ontario through this review, identify the province's commitment to funding Conservation Ontario for provincial responsibilities, and involve municipalities in this discussion; and B) That a copy of Joint Report#2015-J-49 also be forwarded'to the Ontario Ministry of Environment and Climate Change, the Deputy Minister of Natural Resources and Forestry, the Association of Municipalities of Ontario, the Region's conservation authorities and.the area municipalities for'information." Please find enclosed a copy of Joint Report#2015-J-49, for your information. Debi*A. Wilcox, MPA,-CMO, CMM III Regional Clerk/Director of Legislative Services DW/tf c: The Honourable Glen Murray,'Minster of the Environment and Climate Change B. Thornton, Deputy Minister of Natural Resources and Forestry P. Vanini Executive Director, Association of Municipalities of Ontario C. Darling, Chief Administrative Officer, Central Lake-Ontario Conservation Authority L. Laliberte, CAO/Secretary Treasurer, Ganaraska.Region Conservation Authority R. Messervey, Chief Administrative Officer, Kawartha Conservation M. Walters, Chief Administrative Officer, Lake Simcoe Region Conservation Authority B: Denney, Chief Administrative Officer, Toronto & Region Conservation Authority M. deRond, Clerk, Town of Ajax T. Gettinby, CAO/Clerk, Township of Brock A..Greentree, Clerk, Municipality of Clarington S. Kranc, Clerk, City of Oshawa D. Shields, Clerk, City of Pickering K. Coates, Interim Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Harris, Clerk, Town of Whitby R.J. Clapp, Commissioner of Finance C. Curtis, Commissioner of Works A.L. Georgieff, Commissioner of Planning and Economic Development 8-185 If this jnformation..is required in an accessible format, please contact 1-800-372-1102 ext.-2.539- Ilia. The Regional Municipality of Durham Report To: The Joint Finance & Administration, Planning & Economic Development and Works Committee From: Commissioners of Finance, Planning and Economic Development, and Works Report: #2015-J-49 Date: October 22, 2015 Subject: Region of Durham's Comments on the Conservation Authorities Act Discussion Paper, File: L14-45 Recommendations: That the Joint Finance &Administration, Planning & Economic Development and Works Committee recommends to Regional Council. A) That this report be endorsed and submitted to the Ontario Ministry of Natural Resources and Forestry (EBR Registry#012-4509) as Durham Region's comments on the Conservation Authorities Act Discussion Paper. The Province should consider the following key.comments and recommendations through its review of the Conservation Authorities Act: Governance: i) Update the term of conservation authority board members to coincide with the four-year municipal election cycle; Funding Mechanisms: ii) Commit to predictable, sustainable provincial funding for conservation authorities to implement expanding provincial:policies and programs, iii) Work with conservation authority representatives and municipalities to establish a consistent financial reporting process that can be utilized across the province by conservation authorities to produce more detailed: 1. annual financial reports; 2. performance management measures; and 8-186 Report #2015-J-49 Page 2 of 13 3. long-term capital planning forecasts; iv) Provide municipalities with the authority to establish the format, and approve conservation authority budgets to ensure oversight and accountability for the delivery of services; v) Provide clear direction through the Conservation Authorities Act or associated regulations regarding the specific services municipalities receive through municipal levies and which services are cost-recoverable for conservation authorities through the 'Tee for service" mechanism, Roles and Responsibilities: vi) Clearly define the conservation authority role, responsibilities and mandate to provide greater consistency of the core function and operation of conservation authorities across.Ontario; vii) Require that any proposed programs over and above the core function and operation of conservation authorities should require approval from all funding partners (i.e. municipalities), not just the Province; i viii)Consider providing clearer direction related to greenlands prot4ction through means other than "fee simple" acquisition, including the Province's conservation easement land tax reduction program; ix) Consider revising other pieces of legislation (e.g. Municipal Act) to allow municipal i site alteration by-laws to be administered within a conservation authority's regulated area to manage issues related to commercial fill operations; x) Confirm the roles that each of the provincial ministries, conservation authorities and municipalities should play to protect Ontario's water resources, across all pieces of legislation, not just the Conservation Authorities Act. Once these respective roles have been defined, establish adequate provincial funding commitments to support the respective roles; xi) Clearly define the provincial roles and responsibilities of conservation authorities for various aspects of climate change adaptation at the watershed level, keeping in mind the current roles of other levels of government, and support these measures with appropriate provincial funding; i xii) Provide municipalities with the ability to determine which specific climate change measures will be funded for implementation at the watershed level by I conservation authorities, to prevent an overlap in services with the municipality; and i i i 2 8- 181 Rep_o_rt_#201.5-J 7:49_ Page .3.of.13. xiii)Address the role of Conservation Ontario through this review, identify the province's commitment to funding Conservation Ontario for provincial responsibilities, and involve municipalities in this discussion. B) That a.-copy of this report also-be-forwarded to the Ontario-Ministry of Environment and Climate Change, the Association of Municipalities of Ontario,'the Region's conservation authorities and the area m-un.icipalities'for information. Report: 1. -.Purpose 1.1 On July 21, 2015, the Ontario Ministry of Natural Resources and Forestry (MNRF) posted the Conservation Authorities Act Discussion Paper (the Discussion Paper) on the Environmental Bill of Rights Registry (Attachment 1). MNRF is currently seeking feedback from all stakeholders. 1.2 MNRF has also hosted-a number of"listening sessions" across the province to allow for municipalities, conservation authorities (CAs), agricultural'interests, the development industry and other stakeholders to provide comments directly to MNRF. Regional staff attended a session on September 2, 2015. 1.3 This report provides an overview of the Discussion Paper and comments-on the role of CAs in the context of environmental management in Ontario. 2. Highlights of Discussion Paper 2.1 The Discussion Paper includes: A) an overview of the Conservation Authorities Act; B) a discussion of governance, including the processes, structures., and accountability frameworks within the Act which direct CA decision-making and operations; C) a description of funding mechanisms; D) an overview of the roles and responsibilities of CAs; and E) questions for discussion. Conservation Authorities Act 2.2 The Conservation Authorities Act (the Act) was passed in 1946 in response to s extensive flooding erosion, deforestation and .soil loss resulting from poor land, water and forestry management practices. The Act outlines the process to establish, fund, dissolve, amalgamate and operate a CA. The Act has been updated several times., most recently in 1996 and 1998., where it was further amended to scope MNRF approval of CA projects and remove provincial appointees from-authority boards. - 2.3. The purpose of a CA is to deliver a local resource management program at-the watershed sca=le for both provincial and municipal interests. There are 36 CAs in 8-188 i REVISED Report#2015-J-49 Page 4 of 13 Ontario, the majority of which are located in southern Ontario. Northern Ontario is primarily not covered by CAs. Comments: 2.4 There are five CAs whose.boundaries are within Durham Region, including: ® Toronto and Region Conservation Authority (TRCA) — Pickering, Ajax, and portions of Uxbridge; ® Central Lake Ontario Conservation (CLOCA) —Whitby, Oshawa, portions of Ajax, Pickering, Scugog and Uxbridge, and the western portion of Clarington; ® Ganaraska Region Conservation Authority (GRCA) —the eastern portion of Clarington; ® Kawartha Region Conservation Authority (KRCA) —the majority of Scugog, portions of Brock and a small portion of Clarington; • Lake Simcoe Region Conservation Authority (LSRCA) —the majority of Brock and Uxbridge, and the western portion of Scugog. (Refer to Attachment 2) Governance ' 2.5 CAs are local public sector organizations similar to public health units, hospitals, libraries or school boards. They are not agencies, boards or commissions of the Province. Each authority is established as a corporation governed by a municipally- appointed Board of Directors, with a degree of autonomy from the Province and individual municipalities. 2.6 The Act sets out the composition of the CA Board, general operational rules and requires that each CA has administrative policies in place to guide board operations. The Act does not establish a minimum or maximum number of board members, however, a meeting of the board must have at least three members to achieve quorum. 2.7 The number of representatives that each municipality can appoint is based on the proportionate population of that municipality within the CA's jurisdiction. Alternatively, the total number of board members and the number of members that each participating municipality may appoint, can be determined by an agreement that is confirmed by resolutions.passed by the Councils of all of the participating municipalities. Board members must reside in a participating municipality and may be appointed for no more than three years at a time. i 2.8 CA Board composition varies across the Province. Some Boards are made up completely of municipal council representatives, while others have citizen representatives, in addition to municipal elected officials. 2.9. Originally, oversight of CAs was shared between the province and municipalities that are situated within the geographic boundary of the CA. However, over time, the 4 8-189 -Report--#2.01.5-J-4.9--..-.- _. _. Page 5 of 13.-- direct authority for provincial oversight has diminished, providing CAS greater autonomy to direct their own operations with oversight by the CA Board. 2.10 Conservation Ontario (CO) represents a network of all 36 CAs across Ontario. The operation--of CO is.funded by:a membership fee that each CA pay_ s annually-through their municipal levy. According to the Discussion Paper, the role of CO is not being examined as part of this review. Comment: 2.11 Over 80% of CA Board members across the province are elected municipal officials. For consistency, it is recommended that the term of a CA Board member should be updated to coincide with the four-year municipal election circle. Funding Mechanisms 2.12 According to the Discussion Paper, CA revenue generally comes from four main sources: municipal levies (48%); self-generated revenue (40%); provincial funding (10%).; and federal funding (2%). However, the revenue sources for individual CAS can be highly diverse with varying levels across individual CAs. 2.13 The Act enables CAs to levy the cost of board.approved programs and services against their participating municipalities. Capital/infrastructure and project costs may be levied only against those municipalities who will benefit from the project. 2.14 CAs also generate revenue through various (self-generated) means such as charging fees for service and fundraising. The MNRF approves the list of services for which CAs may charge fees. Presently, fees can be charged for permitting services., plan reviews, extension services (e.g. technical advice/implementation of erosion control, technical studies, etc.), education services and any other authorized service-under other legislation. CAs also receive funding from individuals, corporations and foundations through fundraising, gifts, donations and sponsorship. Opportunities for in-kind donations through volunteer services are also available. 2.15 Funding is also available from the Province to.support provincially-_mandated activities and locai projects. These include the hazards management program funded by MNRF, and the source water protection program funded by Ministry of Environment and Climate Change (MOECC). 2.16 Finally, additional funding may be available from the federal government for programs such as the implementation of Department of Fisheries and Oceans responsibilities. . Comments; 2.17 In the early 1990s, MNRF provincial transfer payments to CAs funded approximately 40% of CA operations. Since then, however, the provincial share of funding has been greatly reduced, requiring CAs to seek other sources of revenue. This has 8-190 — t�d Report.#201.5-J-49. resulted in a direct increase in fees for certain services and activities, as well as additional requests for funding from host municipalities. 2.18 Durham provides the requisite municipal levy to each of the five CAs in the Region. The-steady decline in.provincial and federal funding has resulted in-continual .pressure to.increase the contribution from the municipal levy. Durham Region funding to CAs has'increased from approximately $2.1 M in 2000 to$-8.1 Win 2015; which includes funding for operations, capital and special projects. The Region also provides funding to CAs for1and securement and through fees for services over and above the municipal levy. 2.19 Provincial funding for CAs now amount to approximately 10% of CA revenue. The majority of this funding can be attributed to the implementation of the Clean Water Act. It is estimated that over the last few years, provincial funding contributed only about 2% to support regular CA programs. The funding for the provincial flood management program has been cut over the last 20 years with no inflationary increase, while flood events have become more frequent, resulting in a large funding shortfall for the operation of the program. 2.20 Municipalities.have been called upon to pick up the shortfall. Consequently, the municipal property tax base is increasingly relied upon to fund the implementation of provincial policies and programs (e.g. implementing source protection, climate change impacts and natural hazard management) without provincial financial support. The benefits of these programs spill over to other jurisdictions, therefore funding of these activities should come from a broader base than the municipal assessment base. A more equitable cost sharing formula with the Province is required. It is recommended that the province commit to predictable, sustainable provincial funding for CAs to implement expanding provincial policies and programs. 2.21 There is little consistency among the 36 CAs in Ontario in terms of annual financial reporting, form of budget documents, performance measurement and long-term capital planning. For those municipalities supporting multiple CAs, this causes difficulty, in accountability and transparency for the distribution of local tax dollars. It is recommended that the Province and CAs, in consultation with municipalities, establish a consistent financial reporting process that can be utilized across the province by CAs to produce more detalled: annual financial reports; • performance management measures; and long-term capital planning forecasts. 2.22 Given that the municipal share of funding to CAs has substantially increased over the past decade; it is recommended that municipalities be provided the authority to establish the format and approve CA budgets to ensure oversight and accountability for the delivery of services. 8-191 .Re:p0_rt_#20.1.5-J-49 __ .._._..._ __ Page 7 of_1.3 2.23 CAs also provide educational and recreational programming, with the level of service varying across the Province. It is not clear if these programs are.fully funded through user fees or subsidized by the municipal tax levy; however, this could be identified with the implementation of a province-wide consistent financial reporting process for CAs. 2.24 An additional challenge for the Region-is the additional cfiarges levied by-some CAs for the review of Regional.studies and projects, through the"self-generated revenue" funding mechanism noted earlier. In these circumstances, the Region frequently pays fees to the CA beyond the regular municipal levy to secure their input and comments on a Regional initiative (e.g. Transportation Master Plan Update). These fees place a greater burden on the Regional tax base for CA services, further increasing the municipal contribution (beyond the current 40% levy) with little control over the "fee for service". There may be a need to review the current partnership memorandum with the Region's five CAs. It is recommended that the Act or associated regulations provide clear direction regarding the specific services municipalities receive through municipal levies and which services are to be cost-recoverable through the "fee for service" mechanism. Roles and Responsibilities . t 2.25 As defined by the Act, the "objects" of an authority are to establish and undertake a program to further the conservation, restoration, development and management of natural resources. The Act defines the potential scope of programs and services which may be delivered by a CA. However, the scope is very broad, providing each CA with considerable latitude to develop local resource management programs which are intended to suit their geography, needs and priorities. According to the Discussion Paper, current roles and responsibilities for CAs fall under the following five broad headings: A) Local resource management agency; B) MNRF approved projects under the CA Act; C) Regulatory Authority; D) Roles under other provincial legislation; and E) Service providers. Local Resource Management Agency 2.26 The scale of authority projects and programs for resource management is determined at the local level, and decided by the CA Board. These programs may include: habitat rehabilitation and restoration; management of conservation areas; data collection and mapping; development of watershed plans; and natural heritage strategies. Board-approved local resource management programs may be funded through any revenue stream CAs have access to. 2.27 CAs also have a role in local resource management as land owners. Over time., CAs have accumulated large land holdings within their jurisdictions through property 8-192 Report#2015-J-49 Page 8 of 13 acquisition; eco-gifting and land conveyances. These land holdings require monitoring and annual maintenance, adding to ongoing CA budget requirements. MNRF Approved Projects under the Act 2.28 CAs implement shared Iprovinciallmunicipal programs for public safety and natural hazard management. The natural hazard program is funded by' NRF through provincial grants and transfer payments, and is also cost-shared with municipalities. 2.29 Separate from the Act, CAs have been delegated the responsibility to represent the "Provincial Interest" for natural hazard policies of the Provincial Policy Statement (PPS) 2014. CAs comment on municipal planning policy and site plan applications as part of the Provincial One-Window Plan Review Service, to ensure consistency with the PPS. Where MMAH is not the approval authority, CAs perform this role under the Municipal Plan Review function. This function is funded through the municipal levy. Regulatory Authority 2.30 Each CA has a provincially-approved regulation to address development, interference with wetlands and alterations to shorelines & watercourses. This regulation is implemented through a permitting process for the purposes-of natural hazard management, and additional hazards such as unstable soils and bedrock, erosion and dynamic beaches. 2.31 In addition, Section 28 of the CA Act allows CAs to make Regulations to prohibit, restrict, regulate or require permission for certain activities in and adjacent to watercourses (including valley lands), wetlands, shorelines and other hazardous lands. Roles under Other Provincial Legislation 2.32 CAs also have various roles and responsibilities under other legislation outside of the CA Act, including: A) the Clean Water Act recognizes CAs as Source Protection Authorities to implement source water protection. (Note: Funding for implementation has not yet been committed by the Province); B) the Lake Simcoe Protection Act assigns LSRCA a key role in implementing the policies in the Lake Simcoe Protection Plan; C) the Planning Act recognizes CAs as a commenting agency for municipal planning documents on a range of PPS policies separate from the MNRF- delegated role related to natural hazards; and D) the Environmental Assessment Act and Aggregate Resources Act also recognize CAs as a commenting agency. 8-193 Report-#201-5-.J49..___.._._. _. . _-_-.. - _.. -. Page_9 of-1-3. . . 2.33 The Great Lakes Protection Act that passed in the Ontario Legislature on October 7, 2015, also includes a role for CAs. However, the depth of CA involvement and provincial funding for the implementation of the Act is unknown at this time. Service Providers 2.34 CAs may enter into agreements with others parties as maybe necessary to carry out a project. These can include: service agreements with federal and provincial agencies; partnering municipalities; school boards; and/or local public health units. These include providing additional services to municipalities for data collection and scientific expertise, or reviewing natural heritage evaluations in support of the municipal assessment of Planning Act applications or environmental assessments. CAs charge review fees for these types of services. Comments: Mandate 2.35 CAs are well-suited and best positioned to provide science-based advice and services at the watershed level. However, the range of activities carried out by CAs has expanded considerably since the Act wa$passed in 1946. Section 20 of the Act allows the scope of programs that CAs provide to be very broad and as a result has caused disparity between CAs in the suite of programs they are able to provide and resource. This variation in scope and breadth of mandate is evident in Durham across the five CAs. It is recommended that the Province clearly define the CA role, responsibilities and mandate to provide greater consistency of the core function and operation of CAs across Ontario. 2.36 Further, it is recommended that proposed programs over and above the core function and operation of CAs should require approval from all funding partners (i.e. municipalities), not just the Province. Local Resource Management - Land Acquisition 2.37 The CAs have historically held and managed land within the Region, and they continue to acquire land for natural heritage conservation purposes. In 2007, the Region established a Land Acquisition Funding Policy and associated Land Conservation and Protection Reserve Fund to assist with the acquisition of conservation lands by the CAs in Durham. The program allows for a maximum Regional contribution of 40% of the total land acquisition costs. Funding is accessed through an application-based process. 2.38 A by-product of acquiring significant tracts of land is the associated long-term operating and maintenance costs and risk management that result from land ownership. Since municipalities are the primary funder of regular CA operations, this growing cost is a concern. When CAs were first created, there was a greater'need to hold environmentally sensitive land in public ownership for conservation purposes. Today, natural heritage features are protected through land use policies and controls 8-194 i - Pa g-e.1 0of13 Repor #2015-J-49 embedded in provincial policy and plans, municipal official plans and zoning by-laws. This is further enhanced,by the establishment of a network of non-profit and conservation-focused organizations. Maintenance and operation of conservation lands compete for funding dollars with core programs and services that CAs provide. It is recommended that through this revievv.,:the Province considrp__erovid.ing clearer direction-.related to greenlan.ds protection thro-ugh.means other than "fee simple" acquisition, including the Province's conservation easement land tax reduction program.. Partnership Memorandum 2.39 The Region has had a Partnership Memorandum (PM) with the five CAs since 1996 to fulfill the Region's delegated Provincial Plan Review function. This function is funded through the municipal levy. An updated PM was endorsed by the CA Boards and Regional Council in the spring of 2011, as a direct result of a previous review of CA roles and responsibilities undertaken from 2007 to 2010 by a Conservation Authority Liaison Committee (CALC). As outlined in the PM, CAs provide comments to the Region on planning applications and planning documents with regard to: A) natural heritage and hydrologic features; B) natural jhazards and flood plain management; C) stormwater management; and D) requirements under the Federal Fisheries Act, Conservation Authorities Act, or other applicable legislation. 2.40 The Region relies on the expertise of the CAs to fulfill its Plan Review function. The PM defines the roles of both the CAs and the Region with respect to planning matters, which in turn; minimizes any duplication of roles during the planning process. Regulatory Authority 2.41 Under Section 28 of the Act, all development within a Regulated Area requires a permit from the CA. The definition of development includes the temporary or permanent placement of fill. Permission can be granted, if, in the opinion of the CA, the control of flooding erosion, dynamic beaches., pollution or the conservation of land will not be affected. The permit may also be subject to certain conditions. While the Regulation is effective in protecting watercourses., wetlands, surface drainage, and erosion, it is ineffective in addressing other concerns such as Hours of operation; distance of operations to nearby residences; or dust mitigation. Municipal site alteration by-laws, that do contain these types of conditions for permits, have no effect in Regulated Areas. lt'is recommended that the Province consider revising other pieces of legislation (e.g. Municipal Act) to allow municipal site alteration by-laws to be administered within a CA's regulated area to manage issues related to commercial fill operations. 8-195 Report..#2015-J-49 -Page-11 of 13 Delegated Responsibilities Under Other Legislation 2.42 A number of roles have been prescribed and delegated to CAs through the Clean Water Act, Lake Simcoe Protection Plan and through the proposed Great Lakes Protection-Act, which bas:created-a-patchwork of regulations to-navigate; To-that .end,these responsibilities. have notalways been accompanied by an adequate t6vd.hue gfriedrb to Sust;Aihtham, It is tecoffimended fhat'th.o Province.confirm the roles that each of the provincial ministries, conservation authorities and municipalities should play to protect Ontario's water resources, across all pieces of legislation, not just the CA Act. Once these respective roles have been defined, the Province should-establish adequate provincial funding commitments to support the respective roles. Role-of CAs in Climate Change 2.43 The Discussion Paper requests input on the impacts of climate change affecting the programs and activities.delivered by CAs. Impacts of climate change including rising temperatures and changing precipitation patterns have already increased the intensity of local flood events., reduced river flows and warmed surface waters. These impacts will likely continue, and other threats to environmental,. public health and the economy are expected to emerge. These impacts include reduced quantity and quality of water, disruption to businesses and damage to infrastructure. 2.44 There is a shared responsibility across all levels of government and CAs related to climate change. CAs situated in urban centres with a larger assessment base have the resources to provide a more comprehensive role in the delivery of climate change measures. Smaller CAs do not have the capacity to provide this type of-role. The federal government, Province of Ontario, municipalities and CAs will need to work together to deal with the effects of climate change. As such, the Province needs to take a leadership role in developing and providing policies., technical guidelines, scientific research and monitoring to facilitate mitigation and adaptation to climate change. It is recommended that the Province clearly define the roles and responsibilities that CAs would play in the implementation-of climate change adaptation measures at the watershed level, keeping in mind the current roles of other-levels of government, and support these measures with appropriate provincial funding. It is further recommended that municipalities should have the ability to determine which specific climate change measures will be funded for implementation at the watershed level by CAs, to prevent an overlap in services.with the municipality. Role of Conservation Ontario 2.45 The Discussion Paper explicitly states that the role of CO is not being reviewed at this time. CO represents a network of all 36 CAs across Ontario and is supported by contributions from each CA funded through the municipal levy. This allows all CAs to partake in shared se-rvices, communications tools and website support. In recent years, CO has become the main delivery agent for source water protection reference 8-196 i Report.#2015-J-49 Page 12 of 13 documents and communication materials. The name, functions and operations of CO on behalf of the Province contribute to the perception that it is a provincial agency, despite it being funded primarily through municipal levies provided to CAs. Not including a review of CO is a missed opportunity to address the appropriate role of-CAs relative to other-partners in watersh=ed an_d environmental protection. 2.46 Accordingly, the mandate, roles and responsibilities of CO may change as a result of the recommendations from the review of the Act. It is recommended that the Province address the role of CO through this review, identify the province's commitment to funding CO for provincial responsibilities, and involve municipalities in this discussion. 3. Conclusions 3.1 The Region relies on the expertise provided by the CAs under the current PM and should remain committed to being a funding partner of the five CAs in Durham. 3.2 Through this Review, the roles and mandate of provincial ministries, CAs and municipalities with respect to protecting Ontario's water resources should be clearly defined to provide better consistency across Ontario. By extension, the Province 1, should commit to predictable and sustainable funding for CAs to implement ; provincial policies and programs. To improve transparency, a consistent annual financial reporting process and performance management measures for CAs should be developed that can be utilized across the province. The Province is also encouraged to address the role of CO through this review. 3.3 Regional staff will continue to work cooperatively with the CAs in order to better align the goals and objectives of both the Region and the CAs. 3.4 Following the conclusion of the consultation period, MNRF will be compiling the comments and will either release a position paper regarding the CA Act Review, or proceed to draft legislation to amend the CA Act. Regional staff will keep Committee and Council apprised of these proposed changes once released. 3.5 This report was reviewed by staff from the Health Department as they liaise with CA staff on matters related to private sewage disposal systems. 4. Attachments Attachment#1: CA Act Discussion Paper Attachment#2: Map of Durham's Five Conservation Authorities I 8-197 Report-#2015-J-49 Page 13.of 13 .. Respectfully submitted, R.J. Clapp, CPA; CA Commissioner of Finance C. qVis, P.Eng, MBA Commissioner of Works A.L. Ge r , ,MCIP, RPP Commissioner of Planrfing-and Economic Development Recommended for Presentation-to Committee H. G ie Ad inistrative Officer i 8-198 ert- � u� p ?' ==�s_C_ -. ' -' -�-„anti : ? "' =-�z-�Lr '9 _ - ��-'• �� � �-• 4` *�” ;- q �: =[a.,'r"-�,�7."'c� :._ ;r 'saw ..``' - �.. '" '. 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Y' ya ..i � h � "-.✓ r y.,, $ rig rlr f _ I 1-". } 1 /J } � l ?Y"l !G. � .' 1 v�-!r .! }Y, L y� ✓LJ 3il��rc ,y+' -3 r r y,Tf�-sr, t.. - F t" 4 � r r X}rs "f �, , f �f a �� �c it }ram -5� `� t fy E.�" .vet�� �� qtr' ,• r' �.. -- �- F.. '-`:"- - _ y �: - tii;h•..' ;ate-.[nc::.3�r- -.:- t,lFf�a�] • - � � � '��7 YI/a -.' � ���t 1 �Il)tai. �f�.Af Ti� R� j� Io. !� % �/.-,:Y \,•; Y-�i 3 ��5 t Ji•T_ r$�+'.�l tST �ti�°'j _ - f� •r tea;-t!.a':5=,c � •lr;ro �y�.�� i. t.r. - _ _ tl�_y.-`'_."_- " -_�Tik�'.�a.,.�ts:va-✓.r_�. s:z-d:Se'w�'-ter.�-n" Photo credits: Cover photos(left to right):Grand River Conservation Authority(Caledonia Dam);Otonabee Region Conservation Authority;Otonabee Region.Conservation Authority Page 6:Conservation Halton Page 21:Niagara Peninsula Conservation Authority Page 27:E. Hartlen;Long Point Region Conservation Authority 8-200 .c. J Table ®f Contents 1. Introduction 2. Conservation Authorities Act - Overview 3. Governance 4. Funding Mechanisms 5. Roles and Responsibilities 6. Summary and Questions for Discussion 7. How to Provide Input i References Appendices I r I f E i I CONSERVATION AUTHORITIES ACT DISCUSSION PAPER f . 1s Introduction The Conserua-tion Authorifres.Ac"t,administe-red byte Ministry ofNat:ura.l Resources.and Forestry (MNRF), enables two or more municipalities in a common watershed to establish a conservation authority in conjunction with the province.The purpose of a conservation authority is to deliver a local resource management program at the watershed scale for both provincial and municipal interests. Conservation authorities have played a significant role in Ontario's natural resource management landscape for nearly 70 years, establishing a successful legacy of resource stewardship and an impressive record of protecting people, property,and communities from water-related natural hazards (e.g.flooding, drought, erosion etc.).With the increasing pressures of Climate Change on the environment, it is imperative that conservation authorities have the proper tools to successfully build upon this legacy. Conservation authorities are unique organizations,established on watershed rather than political. boundaries in order to better serve local needs and allow for resource management from a science- -based perspective. Using the tools;provided within the Conservation Authorities Act,and with support from participating municipalities and the province, conservation authorities protect people from water- related natural hazards, provide recreational and educational opportunities,support science and research, and conserve and protect the natural environment.Collectively,conservation authorities are the second-largest landowner in the province after the Crown. The framework and conditions for natural resource management in Ontario have changed significantly since the Act's creation, ' Ontario's Conservation and the way conservation authorities operate within that Authorities framework has changed along with it. Resource management has become increasingly complex due to increases in population Ontario has 36 conservation numbers and density,the expansion of agencies from all levels of authorities—the vast . government involved in resource management and majority of which are located environmental activities and new challenges such as addressing climate change further complicating resource management in southern Ontario. decisions. In addition, conservation authorities have been evolving as organizations,growing their funding sources and Over 12 million people, or influence and accepting and being assigned additional roles that' 90%of the province's extend their responsibilities into additional areas of natural population, live within a resource management and environmental protection.At the conservation authority's same time,the disparity among conservation authorities in jurisdiction. resourcing and capacity has and continues to increase. ` As a result of these and for other reasons the MNRF is seeking to.engage ministries, municipalities, Aboriginal communities, conservation authorities,stakeholders and the public in a review of the Conservation Authorities Act to ensure that the Act is meeting the needs of Ontarians in a modern context. g_2 z CONSERVATION AUTHORITIES ACT DISCUSSION PAPER i Interest in a review of the Conservation Authorities Act has been building over the last several years.The Commission on the Reform of Ontario's Public Service recommended that the MNRF undertake a review of the programs and services delivered by the MNRF and conservation authorities to clarify responsibilities and eliminate any overlap in roles and responsibilities for resource management and environmental_votection that are currently shared across levels of government. In addition, munidpalities,-developers,and conservation authorities have all identified their interest in and support for-..a for.:mil.government.reuiew: The objective of this review is to identi fy opportunities to improve the legislative, regulatory and policy framework that currently governs the creation, operation and activities of conservation authorities that may be required in the face of a.constantly changing environment.The purpose of this discussion paper is to seek feedback on the following three areas: 1. Governance—the processes, structures, and accountability frameworks within the Act which direct conservation authority decision-making and operations; 2. Funding Mechanisms—the mechanisms put in place by the Act to fund conservation authorities; and 3. Roles and Responsibilities—the roles and associated responsibilities that the Act enables conservation authorities to undertake. These areas are all closely linked and need to be considered in an integrated fashion. We ask that you read this discussion paper and focus on the questions that are provided. i This discussion paper represents the first step in the Ministry's review. The feedback received in response to the questions outlined below will help the Ministry identify priority areas for review. If specific changes to the existing legislative, regulatory or policy framework are considered in the future, further public consultation will occur as appropriate,for example through subsequent Environmental Bill of Rights Registry postings. Your opinions and insights are important to us.This discussion paper outlines a number of ways to engage in the review and we encourage everyone to participate.The review of site-specific permit applications and permitting decisions or other local decisions made by conservation authorities are not within the scope of the Ministry's review. • 3 I CONSERVATION AUTHORITIES ACT DISCUSSION PAPER Figure 1—Map of conservation authority jurisdictions) U4M�d __-- _. IlKtd _ eiiwaL �1f x1Rn •Ph7d-<t=- -°.0 - '<s� ..•c:.. ;� =YnIRS!i::"fi_`J kl{tID(r10fdKlnOflli1011fHVILIDf1(1nlhIXidtl .` .5� [•.::��_:�.:�.-• MR Ldk.•llanu: :rL'y'� .'-!'vlr�i.c-,.;L-• _ .':•SafSecnVallejt•�:- '*U Vew..: .,�WnSieiGn- __ - - r�..'• �:�: � I i.,c.: Reg)^r..•: z^ , i•, ,":"�'- '`:'rToigntoatid:,' 'Ceulbl lake '1esAr Ontiirio IS y.: ,'t'ie`r-'.�•��b=-.}t •....: :_y - EZ`Y:±'=%r Gr'Efitl�r:F>1 9 b� Vnlley Southern Ontario farnIfton Conservation Authorities t:tuaaa 1 �� �, .,�.�'•;�.,Y.�r§°'�., � Conservation Authority tattle.c 1 t Waterbody y"SY ``�P Cseck -c.?�_o Lnkrrlirir nn�.un�wmm.�.h o.n.�..b••'A•' n,w...x..�,H1Y,•u.o..ullr, .... _ t.:V.p .IaI..MiinNN,l<�NAN r1..AY•S,-ttr0.r. .i. �.•:— .. te.n.VnL�nNNIiw '.`�9l?N'.:.: �,..[b�ac�...��.•i�i�yr.rw.. n.r.r..,uul.w,ln.+.,.wn.. Iv.lw.e os.un�>„a.> MCa.A:4/JM, 'This map has been produced by the MNRF for illustrative purposes only and should not be relied upon as a precise indicator of conservation authority boundapesi 8-204 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER t i 2® Conservation Authorities Act ® overview The Conservation Authoritie-s.Aet was passed in 1946 in response to extensive flooding, erosion, deforestation and soil loss resulting from poor land, water and forestry management practices in prior decades.The Act outlines the process to establish,fund, dissolve, amalgamate and operate a conservation authority. The creation of the Act and.associated conservation authority model was guided by the following principles: 1. Local initiative—The process to form a conservation authority must be initiated and supported by municipalities within a common watershed, and that programs be locally driven and supported. 2. Cost sharing—The costs of the projects should be shared by the municipalities in the authority and the provincial government. 3. Watershed jurisdiction—Conservation authority jurisdictions would, where possible,follow watershed boundaries. Conservation authority jurisdictions can be loosely characterized in various ways: rural or urban; south- eastern, south-central,or south-western; north or south; or according to revenue or geographic scale. Some conservation authority jurisdictions are less than a full watershed while other conservation authority jurisdictions include.multiple watersheds. It is difficult to generalize or to speak about a generic conservation authority as the Act enables a great diversity of organizations in scale and operations, with significant variance in resourcing strategies, board structures, relationships, and local programs and activities. i Incorporation under the Act establishes conservation authorities as a distinct legal entity with a degree of autonomy from the individual municipalities and the province that establish it. Conservation authorities are local public sector organizations similar to hospitals, libraries or school boards—they are not agencies, boards,or commissions of the province. Section 20 of the Conservation Authorities Act sets out the purpose (Le, objects) of a conservation authority: The objects of an authority are to establish and undertake, in the area over which it has jurisdiction, a program designed to further the conservation,restoration, development and management of natural resources other than gas, oil, coal and minerals. The objects of an authority define the potential scope of programs and services which may be delivered by a conservation authority within its area of jurisdiction.The scope of potential programs is . intentionally broad, providing each individual conservation authority with flexibility to develop local resource management programs which are tailored to suit local geography, needs and priorities. 1 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER The powers granted to a conservation authority to accomplish its objects are outlined within Section 21 of the Act and include,among other things,the power to study the watershed,acquire lands, enter into agreements, erect works and other structures, and charge fees for services. Amendments to the Act in 1996 and 1998 sco.ped MURF ap.proval.of conservation.author..ity projects to those comp`Ieted with M'N'RF funding and removed`provincialappomtees from authorityboards.These changes'g'awe'cons6 ation authorities-and participating-municipalities greater flexibili.tytoAecide-local fiscal and program priorities, develop partnerships,and to charge fees for approved services on a cost recovery basis.The province also introduced provisions for conservation authority amalgamation and dissolution and standardized the authority of conservation authorities to regulate development and other activities. The Act is supported by regulations that direct conservation authorities in the application of levies,the management of conservation areas,and in regulating development and other activities for purposes of public safety and natural hazard management.The province may also make regulations defining any undefined term appearing in the Act.An overview-of regulations established under the Conservation Authorities Act has been provided in the Appendix. r r':�R+•• +�2�0�ti Q N -cn;.r+cz:..;.....e-�r_•.;.va+..Kxv:.•.c�c.ti'�...a a.urr..<;-..re-e+--�.--.>.rnnr�s=n_�__�:?,:.....rv.u!v-r-.i•w� - _... s+s�r+ cv-az .. _.. � '...... .... v 8-2 6^ CONSERVATION AUTHORITIES ACT DISCUSSION PAPER 3® Governance Conservation.authorities are local-pub_licsectororganizations-sirriilarto public health units, hospitals, libraries or school boards—they are not agencies; boards, or commissions of-the province as there are no provincial appointees on the authority boards. Under the Act, every authority is established as a corporation governed by a municipally-appointed board of directors. Incorporation under the Act establishes conservation authorities as a distinct legal entity with a degree of autonomy from the individual municipalities and the province that establish it. Under the Act,the board of directors is the conservation authority. Governance of conservation authorities has always been shared between the province and participating municipalities.The province has the primary responsibility for establishing a conservation authority(at the request of two or more municipalities), defining the powers of a conservation authority and directing and monitoring provincially approved programs. Municipalities,through municipally appointed boards of directors, have the primary responsibility for directing and overseeing conservation authority operations.The board is responsible for setting strategic and operational policies, and directing and providing oversight of the Authority's senior management. Oversight of day-to-day operations is typically delegated to a general manager or chief administrative officer who is responsible for directing authority staff. 3.1. Conservation Authority Boards Each conservation authority is governed by a board,of directors whose members are appointed by participating municipalities. Board members decide on the programs and policies of the authority, including strategic direction, operational decisions, procurement, staffing and budgets. The Act lays out the composition of the conservation authority board and some general operational rules, and requires that each conservation authority have administrative policies in place to guide board operations.The Act does not establish a minimum or maximum number of board.members however a meeting of the board must have at least three members in order to achieve quorum. 2 Governance of public sector organizations involves a set of relationships among an organization's stakeholders, interest groups, citizens, boards,management and the government.These relationships are framed by laws,rules, and requirements,and provide the structure through which the objectives of the organization are defined, operating plans are prepared, performance is monitored,and information is communicated among parties (Institute of Internal Auditors, 2014). i ---[4CONSERVATION AUTHORITIES ACT DISCUSSION PAPER As shown in Figure 2, the number of representatives :. that each municipality can appoint is based on the �' . Figure 2: Municipal Representation an population of that municipality within the Conservation Authority Boards conservation authority's jurisdiction.3 Alternatively, ' the.total number of-board members of the authority The number of representatives that each and the nLimber of memberslhat each artici atin p p g municipality can appoint is based on the authority may appoint may be determined by an j population of that municipality within the agreement that is confirmed by resolutions passed watershed: j by the councils of all of the participating E municipalities.' Population Number of representatives There is significant variability in the size of 10,000 or less 1 conservation authority boards with some authority 10,000-50,000 2 boards having as few as five board members while 501000-1001000 3 others have as many as 28.5 Board members must 100,000-250;000 4 reside in a participating municipality and may be 250,000-500;000 5 appointed for no more than three years at a time.6 500;000-1,000,000 6 ` More than1,000,000 7 l 3.2. Relationship with Municipalities The creation of a conservation authority must be initiated by two or more municipalities located within a common watershed.'Municipalities who want to establish a conservation authority must petition the province to establish the authority in accordance with the requirements of the Conservation Authorities Act. Once an authority is created, it can amalgamate with other authorities and more municipalities can join without the involvement of the province.$ Participating municipalities determine who to appoint to the board as their representative.(s).9 Board members are usually elected municipal councillors; however, any individual may be appointed to the conservation authority board.10 Municipally-appointed representatives have the authority to vote and generally act on behalf of their municipalities.11 Because decisions are made collectively by all the participating municipalities in an authority through the conservation authority board,the amount of control each municipality has over conservation authority.decisions varies.For most matters, each representative on the board gets one vote,so that municipalities with a larger number of board representatives (as a result of having larger populations) ' Conservation Authorities Act Section 2.(2). ' Conservation Authorities Act Section 14.(2.1) 6 As reported by conservation authorities in 2012 6 Conservation Authorities Act Section 14.(3)and Section 14.(4) 7 Conservation Authorities Act Section 3.(1) 8 Conservation Authorities Act Section 10 and Section 11 9 Conservation Authorities Act Section 14 10 In 2012, over 80%of board members were municipally-elected officials u Conservation Authorities Act Section 2.(3) 1W I 8-208 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER �¢t. I i I have a larger share in decision-making. For votes on the budget,votes are weighted so that each municipality has the same proportion of the vote as the proportion of the budget it pays. The number of participating municipalities within each conservation authority is very diverse—some conservation authorities have more than twenty participating.muni.ci.pa.lRies,while others have only two. In some conservation authorities,one or-two municipalities may have the majority of the votes on -the board. 3.3. Relationship with the Ministry of Natural Resources and Forestry The process to create,operate and fund a conservation authority is established under the Conservation Authorities Act and administered by the MNRF.The province approves the creation and dissolution of a conservation authority,the dissolution requiring input from the Minister of Natural Resources and Forestry and the Minister of the Environment and Climate Change.The province.designates the participating municipalities in the authority, and the authority's area of jurisdiction.The Act establishes the powers of the board and requires the authority to establish operational and administrative procedures.The MNRF provides a minimum standard for operational and administrative procedures which each board can further update or build on.12 While the Minister of Natural Resources and Forestry is responsible for overseeing the administration ofd the Act, he or she has limited authority under the Act to intervene in most regular day-to-day conservation authority activities and decisions. Minister's approval is required for projects partially or fully funded by MNRF through provincial grants,for the sale or lease of lands purchased with provincial funding and for the expropriation of land.The Minister cannot intervene in most local resource management or operational decisions. Prior to Act amendments in the 1990's,the province played a more direct role in overseeing conservation authorities,The province directed conservation authorities by approving their budgets and all projects, appointing.provincial representatives to authority boards, selecting the chair of the board, appointing provincial staff to authority advisory committees,and,when requested by the authority, appointing provincial field officers to direct and coordinate the authority's work.While oversight of conservation authorities is still shared between the province and the municipalities that form the authority, over time,the province has given conservation authorities greater autonomy to direct their own operations providing municipal representatives with a greater role in overseeing conservation authority activities. 3.4. Relationship with Other Provincial Ministries With an investment of nearly 70 years of public funding in infrastructure,capacity, staffing, skills, resources, local knowledge, and land, in addition to local understandings and connections,conservation authorities have become attractive vehicles for delivery of other provincial initiatives at a local level. 12 Section 30 of the Act requires each conservation authority to develop regulations on board administration. These regulations are approved by the Minister of Natural Resources and Forestry. L 9� CONSERVATION AUTHORITIES ACT DISCUSSION PAPER $" Recent years have seen an increased role for conservation authorities, individually and collectively, in the delivery of other provincial priorities on behalf of,or in partnership with,other provincial ministries —including, but not limited to—the Ministries of Environment and Climate Change,Agriculture,Food, and Rural Affairs, Municipal Affairs and Housing, Northern Development and Mines, Infrastructure, Education, and Tourism, Culture and Sport. Conservation authority program relationships with other provincial ministries have grown over time-and may be administered directly by individual ministries through various means(e.g. legislation,contracts, memorandums of understanding, etc.).A conservation authority's relationship with other provincial ministries is largely dependent on common interests and capacity,and on the scope of programs and services delivered by each individual conservation authority. 3.5. Relationships with Tribunals Certain conservation authority decisions may be appealed to the Ontario Mining and Lands Commissioner(OMLC) or the Ontario Municipal Board (OMB).The OMLC and OMB are independent adjudicative tribunals that conduct hearings and make decisions on matters appealed under specific pieces of provincial legislation. In general, these tribunals are designed to resolve disputes in an informal, less costly and more timely manner than in the courts. In many instances,these tribunals seek to mediate issues first and practice alternative dispute resolution measures to expedite the resolution of matters thereby avoiding the need for a full hearing. Decisions that have a provincial interest associated with them are referred to the OMLC. Decisions related more closely to municipal interests are referred to the OMB. Ontario Mining and Lands Commissioner(OMLC) Municipalities may appeal general levy apportionments to the OMLC. To date there have been only a few instances of municipalities appealing their municipal levies or levy apportionments,the OMLC. Many of these appeals are resolved without proceeding to a hearing. A person who has been refused a.permit or who objects to conditions imposed on a permit by a conservation authority may appeal permit decisions and conditions to the Minister of Natural Resources and Forestry. The Minister has assigned the responsibility for hearing these appeals to the Ontario Mining& Lands Commissioner under the authority of the Ministry of Natural Resources Act.13 In 2013 the OMLC received seven applications under the Conservation Authorities Act with only one matter heard."The majority of cases(including permit appeals) received during 2013 were resolved in less than three months.There is no cost to filing an appeal. 13 Ministry of Natural Resources Act Section 6.(4) 14 Office of the Mining and Lands Commissioner,2013 8-210 10 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER E 1 �I Ontario Municipal Board (OMB) The OMB hears appeals by municipalities of municipal levies for special projects. Under the Act,the OMB also approves salary, expenses or allowances made to the members of the authority board of directors. i 3.6. Relationship with Conservation Ontario i Conservation Ontario,formally the Association of Conservation Authorities of Ontario, is a non-profit, non-governmental organization that represents Ontario's 36 conservation authorities. On behalf of its members, Conservation Ontario builds strategic partnerships, develops programs and champions collective issues/concerns. Conservation Ontario is overseen by a General Manager and directed by a Council made up of two appointed representatives from each conservation authority that elects a six member Board of Directors from among the council members to oversee the association. Conservation Ontario seeks to influence policy that affects conservation authorities and to provide collective services to the authorities including corporate communications, policy and program development,government relations, partnership development, research and information, evaluation and reporting, education and training, and the provision of insurance and benefits for conservation authority employees. f i Conservation Ontario is funded by dues from each conservation authority supplemented by project funding and contract work. i Conservation Ontario is not established through the Conservation Authorities Act, nor is it governed by the Act.The structure, roles and responsibilities and funding of Conservation Ontario are not part of this review. 3.7. Other Accountabilities Conservation authorities are also governed by other legislative requirements that apply to municipalities, such as the Municipal Conflict of Interest Act and parts of the Municipal Act, and laws that apply to corporations and employers. Conservation authorities follow accounting standards for the public sector established by the Public Sector Accounting Board (PSAB). When reviewing permit appeals, the board of an authority reassembles as a Hearing Board under the Statutory Powers Procedure Act. Most conservation authorities are also registered charities under federal law and must-follow rules for j charitable organizations. When undertaking infrastructure projects, conservation authorities are also subject to Environmental Assessment Act requirements.Conservation Ontario has developed a Class Environmental Assessment for Remedial Flood and Erosion Control Projects which has been approved by MOECC for conservation C authorities to follow when planning remedial flood and erosion control projects. I �11 � CONSERVATION AUTHORITIES ACT DISCUSSION PAPER I 4. Funding Mechanisms Conservation authority revenue comes from-various sources-including provincial funding; municipal levies, and self-generated revenue.The total approximate annual revenue of all 36 conservation authorities in 2013 was$305 million.15 As-shown in Figure 3, in 2013, municipal levies accounted for roughly 48%of all conservation authority revenue., while self-generated revenue represented 40%, provincial funding represented 10%and federal funding represented 2%.16 Of the provincial funding provided, roughly 3%was provided by MNRF for natural hazards management,while 4%was provided for Ministry of the Environment and Climate Change's source water protection program and 3%was provided for various other special projects.17 Figure 3:Total Conservation Authority Revenue Sources(2013) The revenue sources for individual conservation Federal authorities..-are highly diverse and of variable # Funding Provincial combinations. For example, in 2013 provincial funding Self- 2`i -Funding accounted for as much as 58%of one conservation Generated 10% 40% authority's annual-revenue and as little as 4%for another. In the same year, self-generated revenue accounted for as much as 71%of one authority's revenue and as little as 10%for another. Table 1 below shows the variability in conservation authority revenue,area and population.This Municipal Levies variability means that each conservation authority has 48% a different capacity and ability to offer a different range of programs and services. In addition to area and population, conservation authority funding needs vary depending on watershed characteristics such as the amount of hazard land and the potential for flooding, drought,etc,and the number and purpose of water and erosion control structures owned and or operated by the authority. 15 As reported by conservation authorities through annual statistics collected by Conservation Ontario 16 As reported by conservation authorities through annual statistics collected by Conservation Ontario 17 source protection funding will be shifting to a ste,,lylstate 8-219 12 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER Table 1: Diversity of Conservation Authorities' Revenue,Area and Population 18 Total Revenue Area Population MCA c— SCRCA SNRCA ,c� , SSMRCA r SV.CA RVCA RRCA n , aCA r P aftCA n i i ❑ NVCA n ! NBMCA n NDCA r b NPCA e i MVC w I MRCA ! NIVCA a i LTCA ❑ LTVCA a ❑ LPRCA o LRCA ❑ LSRCA = KCCA ❑ f p KRCA a ! HRCA GSCA ❑ Grand RCA = •. t` " GRCA q CA CV CA CA � - eve .-- Halton RCA CLGCA w `� CCCA CRCA is i i ABCA i $0.0 $40.0 S80: 0 500000 1000000 150000 0 2.000,000 4,000,000 6,000.000 Under the Act, conservation authorities are required to have an annual financial audit with the auditor's report provided to participating municipalities and the MNRF. In terms of expenditures, conservation authorities report spending, in total, roughly 43%on-water management, 42%of revenue on land management, 12%on administration and 3%on communications.19 However,expenditures from one conservation authority to another may vary significantly. 4.1. Municipal Levies The Conservation Authorities Act enables conservation authorities to levy the cost of board-approved programs and services against their participating municipalities.in 2013, participating municipalities provided over$140 million to conservation authorities through municipal levies. The levy process is complex. First, a conservation authority budget is established and approved by the board.A portion of the budget is paid for with provincial, federal or self-generated revenue, and the rest '$Revenues shown in Millions of Dollars,Area shown in Hectares, Population shown in Millions 19 As reported by conservation authorities through annual statistics collected by Conservation Ontario 13 1 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER is paid by participating municipalities through municipal levies.The total municipal levy amount is divided up among the participating municipalities according to,the benefit each one receives from the authority's services, which is determined in different ways for different types of levies. Levies can be categorized as being for maintenance and administration costs,or for capital and project costs. For most conservation authorities,the majority of the municipal levy amount is for mainntenance-and aclminlstration­costs.These-costs--r°epresent=the-administrative-and operational funding provided-to conservation authorities and is divided among all the municipalities according to a formula set out in regulation.20 This formula is-based on the total value of property within each municipality within an authority's jurisdiction so that municipalities with high land values pay more than those with low land values.The total land value is also modified according to the type of property, so that urban property types such as commercial, industrial and multi-residential are worth more than rural prope.rtytypes like residential,forest or farmland. Conservation authorities and municipalities can also agree on a different method of dividing these costs as an alternative to using the land value formula.2-1 How costs are divided (the 'apportionment') can be appealed by a participating municipality to the Ontario Mining and Lands Commissioner. Capital and project costs may be levied only against.certain municipalities who will benefit from the project. The conservation authority determines how these costs are divided.This apportionment can be appealed by municipalities to the Ontario Municipal Board. lF Additional rules under Ontario Regulation 139/96(Municipal Levies) also apply to any levies for costs that are not shared with the Province.These additional rules include weighted voting: each municipality gets the same percentage of the vote on the levy as the percentage of the total municipal levy that it pays. 4.2. Self-Generated Revenue Conservation authorities can also generate their own revenue through various means including: • earned revenues on a 'cost recovery' basis (contracts,fees for service, permits(campsites, entrance fees) related to conservation areas); • earned income on a 'for profit' basis(rentals, sales, sales of land, resource development such as logging, hydroelectric production); • commercial/industrial sector partnerships including businesses (gift shops) and joint contracts for resource development(generating hydra-electric power etc.); and • private sector funding from individuals, corporations and foundations(fundraising, gifts, donations, sponsorships etc.). In most cases,self-generated revenue may be used at the discretion of the authority board for any board-approved conservation authority program.22 Additional rules apply to the use of revenue generated through the disposition of conservation authority property.23 In 2013,self_generated revenue accounted for over$120 million in conservation authority revenue. 20 As set out in Ontario Regulation 670/00(Conservation Authority Levies) zi Ontario Regulation670 100 Section 2.(1)(a) 22 Policies and Procedures for the Treatment of Conservation Authority Generated Revenue 23 Policies and Procedures for the Disposition of Cons�e�rvation Authority Property 8-214 14 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER OW.lm J Fees for Service Subsection 21(m.1)of the Act gives conservation authorities the power to charge fees for services. The Minister.of Natural Resources-and Forestry determines which services conservation authorities may charge fees'for.'The Minister has given conservation authorities approval.to charge fees f-or-permitting services-,plan reviews,extension-services (e.g.technical advice/-implementation-of-eresion control measures,technical studies etc.), education services(e.g.,tours, presentations,workshops etc.), and any service under other legislation authorized under agreement with the lead ministry.24 The MNRF's policies and procedures require each conservation authority to have a fees policy in place which.includes a fee schedule, a process for public notification about the establishment of or any proposed changes to fee schedules, a clearly defined review and revision process, and a process for appeals for fees that are proposed or in place.25 For planning, and compliance-oriented activities such as regulatory or permitting services, the fee structures should be designed to recover but not exceed the costs associated with administering and delivering the services on a program basis.26 While the Minister of Natural Resources and Forestry approves the services which conservation authorities may charge fees for,fee amounts are set byfindividual conservation authorities.Costs vary from authority to authority for the provision of certain services so therefore the fee structures of conservation authorities may vary from one conservation authority to another.Through MNRF policy, conservation authorities are encouraged to review neighbouring conservation authorities' fee structures when developing or updating their own structure.27 Fundraising Most conservation authorities also receive funding from individuals,corporations and foundations through fundraising,gifts, donations and sponsorship.Additionally, conservation authorities provide many opportunities for in-kind donations to the organization such as volunteer services. 4.3. Provincial Funding Conservation authorities receive and may apply for funding from the province to support-provincially- mandated activities and local projects. The province provides conservation authorities with funding for provincially mandated programs— including the hazards management program funded by MNRF and the source water protection pro-gram funded by MOECC. The MNRF's hazard management program is funded through two separate transfer payments. 24 Policies and Procedures for the Charging of Conservation Authority Fees(1997)—Section 5.1 25 Policies and Procedures for the Charging of Conservation Authority Fees(1997)Section 5.2 26 Policies and Procedures for the Charging of Conservation Authority Fees(199.7)Section 5.3 27 Policies and Procedures for the Charging of Conservation Authority Fees(1997)Section 5.5 60 - CONSERVATION AUTHORITIES ACT DISCUSSION PAPER .Since 2000, MNRF has provided over$7 million in Section 39 transfer payments annually to conservation authorities to support the approved programs in natural hazard management and public safety.The provincial funds support flood and erosion control operations and maintenance,flood forecasting and warning, ice management,and the authorities' rev'iew.of.Official.Plans and Plan Amendments for consistency With natural'hazard policies of the Provindal'Policy Statement(2014),*M tural'hazards teehnicalstudies and administration. - The amount each conservation authority receives from MNRF is a fixed amount based on an average of 1990's operational costs and must be matched by municipal contributions through municipal levies.The MNRF amount provided to each conservation authority was reduced from$7.6 million annually to$7.4 million.annually in 2011. Additional funding for natural hazard management is also provided to conservation authorities through MNRF's Water and Erosion Control Infrastructure (WECI)transfer payment program.Since 2003, MNRF has provided conservation authorities with$5 million annually in capital funding(with a temporary two year reduction to $2.5M from 2012-14)to invest in major repairs.and studies of existing conservation authority-owned or operated water and erosion control infrastructure.This project funding supports conservation authorities in ensuring the safe operation and maintenance of their dams and water control infrastructure.These funds are matched by participating municipalities involved, for an annual investment in water and erosion control infrastructure of$1.0 million.The WEd tending program is an application-based program that funds the highest priority projects each year. Conservations authorities may also receive funding from other federal departments and provincial agencies through transfer payments to implement programs or projects related to other government priorities established under other pieces of legislation. For example,the Province(through MNRF and MOECC.) has provided over$220 million since 2004 in funding to conservation authorities to fulfill their duties as Source Protection Authorities under the Clean Water Act. Funding was used for capacity building,technical studies,and water budgets, and supported source protection committees and authorities in developing the province's first science-based source protection plans for local watersheds. Future levels of funding are expected to move to a steady state once current source protection plans are approved. Additional funding may be provided to conservations authorities in support of special projects on a project by project or application basis. For example, conservation authorities may receive funding for projects from both the provincial and federal government under the Canada-Ontario Agreement on Great Lakes Water Quality and Ecosystem Health funding program. 8-216 a6 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER 5. Roles and Responsibilities The.objects:of�a conservation authority, under the Conservation Authorities.Act;are-to establish and undertake a.program to further the conservation, restoration, development and management of natural resources other than gas, oil, coal and minerals.The Act defines the potential scope of programs and services which may be delivered by a conservation authority within its area of jurisdiction.The scope of potential programs is intentionally broad, providing each individual conservation authority with flexibility to develop local resource management programs which are tailored to meet'local geography, needs and priorities. Current roles and responsibilities for conservation authorities fall under the five broad headings outlined below. 5.1. Local Resource Management Agency The Conservation Authorities Act provid?s conservation authorities with the authority to develop local resource management programs or projects that suit local needs and geography.The scope afforded to projects in the Act under S. 20 is broad—anything to "further the conservation, restoration, development and management of natural resources other than gas,oil, coal and minerals."The scale of the authority projects and programs is determined at the local level,decided on by the board. Collectively through their local programs, conservation authorities play an important role in resource Conservation Area Statistics management and environmental protection through stewardship, conservation land acquisition and 73,645 hectares of conservation areas management, recreation, education, and science and including i research.These programs may include tree planting, habitat rehabilitation and restoration,water quality 2,491 kilometers of trails improvement and water supply management,ground and water monitoring, education and outreach., heritage conservation,management of conservation areas, 8,442 campsites information management, data collection and accessed by mapping,monitoring and the development of 6,898,229 annual visitors technical studies,watershed plans and the development of natural heritage strategies. Every including conservation authority board-approved local resource 430,764 students ; management program is unique, offering a different suite of programs designed to reflect local needs and BAs reported by conservation authorities priorities. Conservation authority local programs are 6� often supported by community volunteers. In 2012 over 37,000 people volunteered to support more than 17 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER 700 local conservation authority projects.28 Conservation authorities also have a role in local resource management as land owners. Conservation authorities have accumulated large land holdings within their jurisdictions through property acquisition, eco-gifting.and land.conveyances. Conservation authority owned land is considered private lan.d under the Planning Act. Some of these lands are operated by the authorities for educational and-recreational purposes,for-conservation n-or-protection reasons and:also for income-generation.Conservation authorities may develop their lands to support local programs, or may maintain lands in a natural state in order to protect them and provide ecological and natural hazard management benefits to the public. Conservation authorities may also act as interested parties on development applications near their landholdings. In addition, because of their proximity to watercourses, conservation authorities own or control lands that have a high concentration of cultural heritage resources. Board-approved local resource management programs may be funded by municipal levies,self- generated revenue, or through a contract with another organization. In areas of the province where conservation authorities have not been established, local resource management programs may be developed and administered directly by municipalities. 5.2. MNRF Approved Projects under the Act Section 24 of the Act requires conservation authorities to obtain MNRF approval for projects that are funded by MNRF through the Act.The project that the Minister currently approves under the Act for all conservation authorities is related to public safety and natural hazard management.The increased frequency and severity of extreme weather events associated with climate change has further underscored the importance of this role in protecting persons and property from water-related natural hazards including flooding and drought. All conservation authorities implement a shared provincial/municipal program in public safety and natural hazard management.As part of their role in implementing the shared provincial/municipal program in public safety and natural hazard management, conservation authorities own and or operate over 900 flood control structures including 256 dams, and numerous engineered channels, dykes and erosion-control works. Under this shared provincial/municipal program, conservation authorities also undertake flood forecasting and warning and ice management. To support these and other programs (e.g. hazard input into municipal.planning), conservation authorities may also collect and prepare technical data related to natural hazards in their jurisdiction: As part of the MNRF natural hazard program,the MNRF has delegated to conservation authorities the responsibility for representing the "Provincial Interest"for natural hazard policies (s.3.1) of the Provincial Policy Statement(PPS) (2014) under the Planning Act through a Memorandum of Understanding between the MNRF,the Ministry of Municipal Affairs and Housing(MMAH)and Conservation Ontario.This delegation does not occur under the Conservation Authorities Act. Conservation authorities are to comment on municipal planning policy and site plan applications submitted as part of the Provincial One-Window Plan Review Service to ensure consistency with the natural hazard policies of the PPS(2014).Where MMAH is not the approval authority conservation authorities still perform this role under the Municipal Plan Review. Conservation authority comments '-S As reported by conservation authorities through annual statistics collected by Conservation Ontario 18 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER , -- are to be made based on MNRF's Natural Hazard Technical Guides (2002)which were developed to support the PPS policies. When undertaking this role conservation authorities are guided by Planning Act definitions(e.g.for development, hazardous sites, etc.) and not by definitions under the Conservation Authorities Act. The natural hazard program'is funded by the'MNRF,through provincial grants-and transfer payments, and cost sharedwith municipalities. In areas of the-province without conservation authorities natural hazards are managed by municipalities under the natural hazard policies of the PPS and flood forecasting and warning responsibilities are undertaken by MNRF. 5.3. Regulatory Authority Each conservation authority has a provincially-approved 'Development, Interference with Wetlands and Alterations to Shorelines and Watercourses' regulation developed under section 28 of the Conservation Authorities Act. Conservation authorities are responsible for regulating development within the regulatory limits described within their respective regulations. in areas of the province without conservation authorities development in hazardous areas is managed by municipalities under the natural hazard policies of the PPS. Conservation authorities' regulatory role is primarily funded through the use of permitting fees and municipal levies. 1: Under these regulations, conservation authorities are responsible for regulating development and other activities through a permitting process for purposes of natural hazard management. Regulated activities a re: O Development in areas related to water-related natural hazards such as floodplains, shorelines, wetlands and hazardous lands.29 Under the Act,conservation authorities must consider development applications based on potential impacts to the control of water-related natural hazards which includes flooding, erosion, dynamic beaches, pollution or the conservation of land; and, ® Interference with or alterations to a watercourse or wetland. In order to the implement the approved regulation,the authority board sets regulatory policies and practices. The Conservation Authorities Act regulation authority was expanded through Act amendments in 1998, and enacted through the 'generic' regulation approved by the province in 2004 and updated individual regulations approved-by the Minister in 2006.The updated regulations require conservation authorities to regulate additional water related hazards such as unstable soils and bedrock, erosion and dynamic beaches. MNRF Technical support for the regulations is provided through the Guidelines for Developing Schedules of Regulated Areas(2005) and the MNRF Natural Hazards Technical Guides(2002)developed for the PPS natural hazard policies. i Under the Act, a person who has been refused a permit or who objects to conditions imposed on a permit by a conservation authority may appeal permit decisions and conditions to the Minister of 29 Hazardous lands is defined in the Conservation Authorities Act under S.28(25)as land that could be unsafe for development because of naturally occurring processes associated with flooding,erosion,dynamic beaches or unstable soil or bedrock 1 j CONSERVATION AUTHORITIES ACT DISCUSSION PAPER - Natural Resources and Forestry.The Minister has assigned the responsibility for hearing these appeals to the Ontario Mining& Lands Commissioner. In 2010, MNRF released the Policies& Procedures for Conservation Authority Plan.Review&Permitting Activities-a.new policy for conservation authorities to clarify.an.d provide best-practices for their roles under the Planning Act and in the municipal planning process and in their regulatory authority Linder the Conservation Authorities Act. This polio was developed with the assistance-of-a multi�ministry, multi- stakeholder committee (the Conservation Authorities Liaison Committee)co-chaired by the MNRF and the Ministry of Municipal Affairs and Housing and was made up of representatives from the building industry,municipalities,conservation authorities and environmental organizations. 5.4. Roles under Other Provincial Legislation Conservation authorities may be assigned responsibilities under other pieces of provincial legislation. For example, under the Clean Water Act, conservation authorities were assigned the duties and responsibilities of source protection authorities. In addition,the Cake Simcoe Protection Act assigns the local conservation authority—the Lake Simcoe Region Conservation Authority—a key role in implementing the policies in the Lake Simcoe Protection Plan in collaboration with the province, municipalities and others. In many of these other legislative roles,conservation authorities are a commenting agency and are required to receive notice of.proposals made under other pieces of legislation including the Planning Act, the Niagara Escarpment Planning and Development Act, the Environmental.Assessment Act and the Aggregates Resources Act. In these roles, conservation authorities base any comments on board approved policies that the authority has developed as a local resource management agency. Under the Planning Act as a public body and local board, conservation authorities can comment on and appeal municipal planning documents on a range of other PPS policies as directed by conservation authority board-approved policy.This more general PPS policy commenting role is distinct from the MNRF delegated commenting role related specifically to.the PPS natural hazards policies. 5.5. Service Providers Under the Act, every authority is a corporation,and as such has the inherent capacity to undertake responsibilities requiring an incorporated organization to accomplish.With an investment of nearly 70 years of public funding in infrastructure, capacity,staffing,skills, resources, local knowledge, connections in resource manage, and common interests, these organizations are attractive vehicles for delivery of initiatives of others whether by agreement or through a contract. Conservation authorities may enter into agreements with others as may be necessary to carry out a project. As a result conservation authorities may have service agreements or contracts with federal and provincial government agencies and partnering municipalities or others(e.g. school boards, public health units, etc.)to perform a variety of services or tasks. Some conservation authorities may have roles and responsibilities related to joint federal/provincial interests such as supporting Environment Canada in implementing the Canada-United States Great 8-220 20 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER Lakes Water Quality Agreement and working with federal and provincial agencies as well as local groups to restore community waterfronts and Great Lakes"Areas of Concern." Some conservation authorities may be undertaking projects funded under the Canada-Ontario Agreement on Great Lakes Water Quality and Ecosystem Health. Some conservation authorities provide additional technical services to municipalities through service agreement-s.T=ypes of ser-vjces-could include data-collee-tion-and scientific expertise�related to natural resource management,stormwater management, identifying natural heritage features and systems on behalf of their municipalities, and or reviewing natural heritage evaluations in support of municipal assessment of Planning Act applications or environmental assessments. Under an agreement with a municipality, an authority may assume a regulatory responsibility such as administering municipal tree cutting bylaws or septic.system approvals or undertake technical reviews pursuant to the Planning Act One Window Plan Review Service on parts of planning policy or site plan applications. s i i - I � I i i . .. , .� M, ... . . . _. i r : CONSERVATION AUTHORITIES ACT DISCUSSION PAPER 6. Summary and Questions f®r Discussion The following-questions-are intended to help focus-the discussion. They are organized around the-areas of review outlined in Section 1: 1. Governance—the processes, structures, and accountability frameworks within the Act which direct conservation authority decision-making and operations; 2. Funding—the mechanisms put in place by the Act to fund conservation authorities; and 3. Roles and Responsibilities—the roles and associated responsibilities that the Act enables conservation authorities to undertake. The questions are general in nature and intended to prompt discussion on a number of focused areas and are not intended to discourage readers from raising questions or providing comments in other areas. Where possible, please provide specific examples and/or links to supporting information. 6.1. Governance f Conservation authorities are governed by the Conservation Authorities Act and by a board of directors appointed by the municipalities that form the authority.The province,through the Act,defines the objectives to be pursued by the authority and the power granted to the authority to achieve these objectives.The activities undertaken by conservation authorities in the pursuit of their objectives are directed by a municipally appointed board of directors. Municipal representatives to conservation authority boards are directly accountable to the municipalities that appoint them and conservation authorities must abide by provincial legislative, regulatory and policy requirements. In the past,the province played a more direct role in overseeing conservation authorities.The province directed conservation authorities by approving their budgets and programs, appointing provincial representatives to authority boards, selecting the chair of the board and, when requested by the authority, by appointing provincial field officers to direct and coordinate the authority's work.The provincial government was involved in approving projects and activities,and monitoring and reviewing conservation authority programs.While oversight of conservation authorities is still shared between the province and the municipalities that form the authorities, changes to the Act, policy.and general practice over time have resulted in less direct provincial oversight.These changes have provided conservation authorities with greater autonomy to direct their own operations and have given municipal representatives who comprise the authority board a greater role in deciding and overseeing authority activities. It has also afforded conservation authority staff greater freedom to make proposals for programming and research for the board's collective review. Because decisions are made collectively by all the participating municipalities in an authority through the board,the amount of control each municipality has over conservation authority decisions varies. At the same time, conservation authorities are developing new,and enhancing existing, relationships with other provincial ministries and other partners. In some cases,these relationships are managed 8-222 Z2 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER y through other legislative frameworks, such as through the Clean Water Act and the Lake Simcoe Protection Act. In other cases these relationships are managed on a project-by-project or authority-by- authority basis by a contract or MOU.There are no processes, standards or tools within the Conservation Authorities Act or supporting framework governing these relationships. It is'difficult to-gern,ral'ize or to'speak abouta generic conservation-authority as the result of the Act has been to enable-a great diversity of organizations in Seale and operations-and'capacity,with variance in resourcing or funding and funding strategies, board structures and the level of direct accountability to and interest of municipalities varies. QUESTION#1: In your view, how well is the current governance model as provided in the Conservation Authorities Act working? a. What aspects of the current governance model are working well? b. What aspects of the current governance model are in need of improvement? c. In terms of governance, what should be expected of: a.* The board and its members? b. The general manager or chief administrative officer? R` c. Municipalities? ; d. The Ministry of Natural Resources and Forestry? e. Other provincial ministries? f. Others? d. How should the responsibility for oversight of conservation authorities be shared between the province and municipalities? e. Are there other governance practices or tools that could be used to enhance the existing governance model? c I 6.2. Funding Mechanisms The Conservation Authorities Act establishes a number of mechanisms which conservation authorities can use to fund their activities.The Act allows the MNRF to provide conservation authorities with funding to support Ministry approved programs.As a corporate body, conservation authorities may also receive or apply for funding from the province to deliver programs on its behalf. Local resource management programs and services can be funded through municipal levies and conservation authorities can self-generate revenue through service and user fees, resource development and fundraising. Conservation authority revenue across Ontario's 36 conservation authorities is as varied as the programs and services offered by each authority.While the province provides all conservation authorities with funding towards approved natural hazards activities,the ability of each conservation authority to deliver other programs and services largely depends on the ability of each authority to CONSERVATION AUTHORITIES ACT DISCUSSION PAPER ` locally fund programs and services.Conservation authorities with large populations within their jurisdictions generally have a greater tax base to draw from,as well as more opportunities for self- generated revenue, so they can offer more programs and services at a lower per capita cost. In addition, conservation authority funding needs vary depending on the size of their respective jurisdictions, populaYionlevels, watershed characteristics (such as the amount of hazard Land and the potential for flood, drought,-etc:) and the-number-and purpose-of water and terosion control structures . owned and/or operated by the conservation authority. QUESTION#2: In your view, how are the programs and services delivered by conservation authorities best financed? - a. How well are the existing funding mechanisms outlined within the Act working? b. What changes to existing funding mechanisms would you like to see if any? c. Which funding mechanisms, or combination of funding mechanisms,are best able to support the long term sustainability of conservation authorities? d. Are there other revenue generation tools that should be considered? k 6.3. Roles and Responsibilities The Conservation Authorities Act enables conservation authorities to undertake a wide range of activities on behalf of provincial, municipal and other interests through several roles.These roles have been enabled through the Act, and the responsibilities have followed. Conservation authorities are the only resource management agencies in Ontario that are organized on a watershed basis. The Act provides conservation authorities with the power to develop their own suite of programs and services tailored to the capacity and expertise of each individual authority and the local needs and interests they serve.This flexibility allows conservation authorities, and the municipalities that fund them, to focus their resources on areas of greatest need to the local population. It also results in variability in the scale and range of programs and services delivered by any individual conservation authority.Some conservation authorities offer a basic program primarily focused on stewardship, conservation land acquisition and management,recreation, education, and science and research. Other conservation authorities may offer the same programming at a much broader scale and complexity in addition to a wider range of programs that can include,for example, promotion of green infrastructure, development of strategies such as natural heritage strategies, land acquisitions strategies, and extensive watershed and water management planning.Some conservation authorities invest in resource development initiatives such as hydroelectric generation, large scale waterfront developments in lake fills, and income.generation projects such as marina operation,cottage rentals and ski hills. Recent years have seen an increased interest in reviewing conservation authority roles in resource management in Ontario.The Commission on the Reform of Ontario's Public Service in particular called on the province to undertake a review of the programs and services delivered by both the MNRF and conservation authorities to clarify responsibilities and eliminate any duplication. Other concerns have been raised regarding the Lack of clarity in the scope of conservation authority roles and responsibilities especially in relation to municipalities and the province.Specifically questions have been raised 8-224 24 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER i i regarding conservation authorities' regulatory role and the intention of the regulations,with some key regulatory terms undefined in legislation (e.g. conservation of land and interference with a wetland). QUESTION#3: In your view, what should be the role of conservation authorities in Ontario? a. What resource management programs and activities may be'best delivered at the watershed scale? b. Are current roles and responsibilities authorized by the Conservation Authorities Act appropriate?Why or why not?What changes, if any,would you like to see? c. How may the impacts of climate change affect the programs and activities delivered by conservation authorities?Are conservation authorities equipped to deal with these effects? d. Is the variability in conservation authorities' capacity and resourcing to offer a range of programs and services a concern?Should there be a standard program for all authorities to deliver?Why or why not? e. What are some of the challenges facing conservation authorities in balancing their various roles and responsibilities?Are there tools or other changes that would help with this? f. Are there opportunities to improve consistency in service standards,timelines and fee structures? What are the means by which consistency can be improved?What are some of the challenges in achieving greater consistency in these areas?. 6.4. Other Areas of Interest Broad input is critically important to ensure that a range of perspectives, opinions and ideas are collected. While we encourage respondents to focus on the discussion questions provided above we welcome feedback on additional areas. QUESTION#4: Are there any other areas, questions or concerns regarding the Conservation Authorities Act or conservation authorities in general that you feel should be considered as part of the review? q CONSERVATION AUTHORITIES ACT DISCUSSION PAPER a�s445 7e How to Provide Input We want to-hear from you. If you have comments or suggestions that-should be-considered in the review of the Conservation Authorities Act, please take advantage of this opportunity to provide us with your feedback. All comments received in response to this discussion paper will be read and considered in moving forward. Send us your comments We strongly encourage your participation in the discussion. Written comments can be provided by: i . Responding to the Environmental Bill of Rights Registry posting by searching the EBR i Registry number 012-4509 on the following website: www.ontario.ca/EBR { Or f 1 i Emailing us at: m n rwa to rpo l icy @ o n to ri o.ca k { Or Submitting answers to the questions outlined in this paper through: https://www.surveyffi.onkey.com/s/­caactdiscussionpaper The deadline for providing comments is October 19th,2015 Comments collected in response to this discussion paper will be used to inform decisions regarding whether or not to pursue changes to Ontario's existing legislative, regulatory and policy framework for conservation authorities.The review of individual conservation authorities,the specific programs and services they deliver, and site-specific permit applications and permitting decisions are not within scope of the Ministry's review. All Ontarians are encouraged to learn more about Ontario's conservation authorities and the important role that they play in resource management and environmental protection. To find out more about conservation authorities and the programs and services they provide please visit: littps://www.ontario.ca/environment-and-energy/conservation-authorities A $-2 26 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER • • • • • • • • 7, �, �,_��- ,� t -t � r•4,y �.?• `f ,_1 '. '1 1 s$ � t 4 i fin, �..�+-lts. _ '• �'y'"' �.'= ��, ri'��1�. lC i,� !r-�.�•��Vii; r_ ..sue :o r ! 'ff_3 r l tr-'i�`•,•,-��rl�l �i lt�rl-s.`_s 1'4� ` E. •;}a�,a 1!.zs rr-•. --c nk�sr��:n � -� ..+.-...t�h F' ,-y., 1� z 1 ( � -�..M 3 T4 r"�" ""'*a ..4. -`�'i}^' —�f^*� '7'a`, Fie�`." 7 4 ,� �� r~ •i M��£z,.,, �,xe-- 7 .� -_��z'��tY��s+•�c� _ ',T-.i •t. r `"� ` mac- -'=•r �ix'�d ist�t ''�' �it� �N--�'=7. �� ''i„`- � F __ - l`_ s, i��`'`5�•��: X Mo I' I'litill 11 References Com-mission--on the Reform of Ont-ario's Public Services. (2012). Public Services for Ontarians.A Path to Sustainability and Excellence. Retrieved from http://www.fin.gov.on.ca/en/reformcommission/ Government'of Ontario. (1990). Conservation Authorities Act. (R.S.O. 1990, Chapter C.27) http://www.e-laws.gov..on.ca/htmi/statutes/english/elaws statutes 90c27 e.htm Government of Ontario. (1997). Conservation Authorities Policies and Procedures Manual. Government of Ontario. (2010). Policies and Procedures for Conservation Authority Plan Review and Permitting Activities. Retrieved from http://www.web2.mnr.gov.on.ca/mnr/water erb/CALC Chapter Final Apr23 Final.pdf Government of Ontario. (2014). Provincial Policy Statement. Retrieved from http://www:m a h.gov.on.ca/AssetFactory.aspx?did=10463 Institute of Internal Auditors. (2014).Assessing Organizational Governance in the Public Sector. Retrieved from http://www.ontariocanada.com/registry/downloads/Ontario%20Regulatory%20Policy.pdf Office of the Mining and Lands Commissioner. (2013).Annual Report. Retrieved from https://dr6i45ik9xcmk,cloudfront.net/documents/4271/omlc-annual-report-2013-2014-en.pdf 8-228 28 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER Appendices 29 CONSERVATION AUTHORITIES ACT DISCUSSION PAPER i List ®f Conservation Authorities Conservation Authority Acronym* Ausable Bayfield Conservation Authority ABCA Cataraqu'i'Reg'ion*Conservation Authority CRCA Catfish Creek Conservation Authority CCCA Central Lake Ontario Conservation Authority CLOCA Credit Valley Conservation Authority CVC Crowe Valley Conservation Authority CVCA Essex Region Conservation Authority ERCA Ganaraska Region Conservation Authority GRCA Grand River Conservation Authority Grand RCA Grey Sauble Conservation Authority GSCA Halton Region Conservation Authority Halton RCA .Hamilton Region Conservation Authority HRCA Kawartha Region Conservation Authority KRCA Kettle Creek Conservation Authority KCCA Lake Simcoe Region Conservation Authority LSRCA b Lakehead Region Conservation Authority LRCA Long Point Region Conservation Authority LPRCA Lower Thames Valley Conservation Authority LTVCA Lower Trent Region Conservation-Authority .LTCA Maitland Valley Conservation Authority MVCA Mattagami Region Conservation Authority MRCA Mississippi Valley Conservation Authority WC Niagara Peninsula Conservation Authority NPCA Nickel District Conservation Authority NDCA North Bay-Mattawa Conservation Authority NBMCA Nottawasaga Valley Conservation Authority NVCA Otonabee Region Conservation Authority ORCA Quinte Conservation Authority QCA Raisin Region Conservation Authority RRCA Rideau Valley Conservation Authority RVCA Saugeen Valley Conservation Authority SVCA Sault Ste. Marie Region Conservation Authority SS.MRCA South Nation River Conservation Authority SNRCA St. Clair Region Conservation Authority SCRCA Toronto and Region Conservation Authority TRCA Upper Thames River Conservation Authority UTRCA *As used within this Discussion Paper j 8— o - CONSERVATION AUTHORITIES ACT DISCUSSION PAPER ;_ List ®f Conservation Authority Regulations Conservation authority activities are guided by a series of regulations established under the Act. Section 27 (2)0.Reg.670/00 Conservatlon Auth,6tity-Levies"Regulati6n. Outlines means for determining apportionment-by the conservation author-ity-erfthe.levypayable-bya-participating municipality for maintenance costs on the basis of the benefit derived each municipality, either by agreement or using 'modified.current value assessment' under the.Assessment Act. Section 27 (3) O. Reg. 139/96 Municipal Levies Regulation. LGIC regulation that outlines how'non- matching' municipal levies are decided with a 'weighted'vote at a conservation authority board Meeting convened to do so. Section 28 (6)O. Reg.97/04-Content of Conservation Authority Regulations under subsection 28(1) of the Act Development, Interference with Wetlands and Alterations to Shorelines and Watercourses.. Lieutenant Governor in Council regulation governing the content of regulations made by authorities including flood event standards and other standards that may be used,and setting out what must be included or excluded from regulations made by the authorities and approved by the Minister. Section 28 O. Regs.42/06,146/06-182/06,319/09,—Development, interference with Wetlands and Alterations to Shorelines'and Watercourses Regulation..Regulation enables conservation authorities to regulate development in areas prone to water-based natural hazards (i.e. shorelines,floodplains, wetlands)for impacts to the control of the water-based hazards (Le,flooding and erosion) or for changing or`interfering' with a watercourse or wetland for purposes of public safety and natural hazard prevention and management. Section 29 O. kegs. 98/90-136/90—Conservation Areas Regulation. Discretionary regulation applies to conservation areas owned & operated by the conservation authority,outlines prohibited activities or activities requiring a permit and rules of use (i.e.control of animals,vehicles,with provisions for enforcement). Section 30"Mandatory Regulations'-All conservation authorities were required to make regulations outlining administration functions of the board. Originally Minister approved,these regulations are now 'by-laws' which can be amended without Minister approval if amendments conform to the approved generic template provided to conservation authorities in 1985. Section 40 Regulations.The province may make regulations defining any term that is used in the Conservation Authorities Act and that is not defined in the Act.This regulation making authority has not yet been used. 31 ka CONSERVATION AUTHORITIES ACT DISCUSSION PAPER Attachment: 2 Lake ,Srinwoe _f Conservation Authorities _ Within the Region -of Durham F✓%L'�}ale�'�� '1 - 712 � _._.•_.__�i 2 Legend Drainage —7 Conservation Authority Boundaries �jCentral Lake Ontario Conservation Authority-CLOCA Ganaraska Region Conservation Authority-GRCA :-Kawartha Region Conservation Authority-KRCA f' (: LLake Sim coe Region Conservation Authority-LSRCA ,23� is Toronto Region Conservation Authority TRCA i LS.RCA 72 7 Kilometres KRCA u=`' )I 77 X31.. 4 o"a ifYs'� ---:18- : .s 7 ? (—_-•- 20= `'ffff 35'115 r-• e w i' �z%_2 F -• 1 �,= �:•.�.4 t.t..'-1" c„t',L,-,o L}G!VlG r.�. .'� - `2� 16-�33 \34 4 ' ' !-`' G RCA I t"::cl; --1--• �t 4 � 14 it 727 I I s ( 18 �59 `57 q2 , c sPa ' X53 IR QQ /Qq noma4ucoiiouices. �fJ. ^ti —. •'a.�—�-•-` 6 1.�-,.�. =•� .r;: Ttw�vSr�y . dwk.4 tmak�ay pics<napo rs: _ ° r' mrcn�t+l9d".,vc{?1tMY.lke4/rmv:ls:o{lNra6ay'otlhemc .'.. :'. � o:Itwma(emk.,,�iq`RC4bnixt,<trj ddt:imi al iePr4tKalorr anG wallbrttlG.,.: ' '� +.:may f FIEVIERED BY 0RiG!IV--J_ } CG3 ❑ COUNCIL Qe ❑ FILE D E; C I3N INFORMATION COPY TO: November 6, 2015 6❑ M9AYOR ❑ MEM2ERS ❑ CAO OF COUNCIL i • The Honourable Glen Murray COMMIUN0 C2 CORPORATE ❑ EMERGENCY y SERVICES SERVICES SERVICES Minister of the Environment and Climate Change ❑ ENGINEERING ❑ IOUNICIPAL ❑ OPERATIONS Public Information Centre SERVICES CLERK'S 2nd Floor, Macdonald Block PLANNING ❑ SOLICITOR ❑ TREASURY SERVICES The Regional M2-22 — 900 Bay Street ❑ OTHER Municipality Toronto ON M7A 1 N3 of Durham l MUNICIPAL CLERK'S FILE 'Corporate Services RE: Update Regarding Ontario's Proposed Cap•and Trade Department- Program for Greenhouse Gas Emissions.and Potential Legislative Services Impacts on the Solid Waste Management Sector (2015-J-52) 605 ROSSLAND RD.E. Our File #000 PO BOX 623 WHITBY ON L1N 6A3 CANADA Honourable Sir, please be advised the Joint Finance &Administration and Works Committees of Regional Council considered the above 905-668-7711 matter and at a meeting held on November 4, 2015 Council adopted 1-800-372-1102 Fax:905-668-9963 the following recommendations of the CdMmittee: www.durham.ca "A) That staff continue in its collaborative efforts with the Matthew L.Gaskell Association of Municipalities of Ontario, the Ontario Waste Commissioner of Management Association and other key stakeholders to Corporate Services ensure the broader municipal interests are represented in the design and implementation of the Province's proposed cap= and-trade program; and B) That Report#2015-J-52 be forwarded to all local MPPs requesting that they review, comment and identify the actions they will take to advance the Region's concerns to the government; and that the report also be forwarded to local Regional municipalities; the Minister and Deputy Minister of the Environment and Climate Change; the Environmental Commissioner of Ontario; the Association of Municipalities of Ontario; and, the Ontario Waste Management Association." As directed, please find attached a copy of Report#2015-J-52 from the Commissioner of Finance and the Commissioner of Works for your information. D. A. Wilcox, MPA, CMO, CMM III Regional Clerk/Director of Legislative Services DW/daj nce 2 3 3 fo hies° If this information is required in an accessible format, please contac�— the Acc_ess.ibility Co-.ordinator at 1-.8nn-272-11 ng pxt gnnci .. c: P. Evans, Deputy Minister of the Environment and Climate Change J. Dickson, MPP, Ajax/Pickering G. Anderson, MPP, Durham L. Scott, MPP, Haliburton/Kawartha Lakes/Brock J. French, MPP, Oshawa The Honourable T. MacCharles, MPP, Pickering/Scarborough East E. Schwartzel, Environmental Commissioner of Ontario (Acting) P. Vanini, Executive Director, Association of Municipalities of Ontario N. Lee, Chairman of the Board, Ontario Waste Management Association M. deRond, Clerk, Town of Ajax T. Gettinby, CAO/Clerk, Township of Brock A. Greentree, Clerk, Municipality of Clarington S. Kranc, Clerk, City of Oshawa D. Shields, Clerk, City of Pickering K. Coates, Interim Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge Q. Harris, Clerk, Town of Whitby R.J. Clapp, Commissioner of Finance C. Curtis, Commissioner of Works 8-234 If this information is required in an accessible format, please contact 1-800-372-1102 ext. 3540. The Regional Municipality of Durham Report To: The Joint Finance and Administration and Works Committee From: Commissioners of Finance and Works Report: #2015-J-52 Date: October 22, 2015 Subject: Update Regarding Ontario's Proposed Cap and Trade Program for Greenhouse Gas Emissions and Potential Impacts on the Solid Waste Management Sector Recommendations: That the Joint Finance and Administration and Works Committee .recommends to Regional Council that: A) Staff continue in its collaborative efforts with the Association of Municipalities of Ontario, the Ontario Waste Management Association and other key stakeholders to ensure that broader municipal interests are represented in the.design and implementation of the Province's proposed cap-.and-trade program; and B) That this report be forwarded to local Regional municipalities, the Ministry of the Environment and Climate Change, the Association of Municipalities in 'Ontario and the Ontario Waste Management Association. Report: 1: Purpose 1.1 This report provides 'an update with respect to the Province's proposed cap and trade program for greenhouse gas (GHG) emissions that may affect all sectors of the Ontario economy. Consultations undertaken to-date with the Province around the proposed program are specifically for the solid waste Management sector. The report also details staff concerns and comments based on information received Io- date from the Ministry of the Environment and Climate Change (MOECC). (Regional staff correspondence from September 17 and 18, 2015 enclosed herein as Attachments 1 and 2). 8-235 Report #2015-J-52 Page 2 of 7 2. Background 2.1 The MOECC released its Climate Change Discussion Paper 2015 earlier this year. Report 2015-J-20 provided the Region's response to the Discussion Paper in support of a proactive, Ontario-wide approach to climate change mitigation and adaptation. The Region also advocated for collaboration between provincial and municipal governments and dedicated funding to assist local governments with adapting to climate change. 2.2 On April 13, 2015 Ontario Premier Kathleen Wynne announced the government's intention to establish a cap and trade system for carbon emissions in Ontario. Cap and.trade systems impose a hard ceiling on the carbon emissions allowed in each sector of the economy and provide an economic incentive for emitters to invest in lower carbon technologies. Ontario intends to link its system with those in Quebec . and California as part of the Western Climate Initiative. 2.3 Cap and trade programs impose a mandatory cap on GHG emissions that regulated sectors and industries are permitted to produce within a defined compliance period. The intent of the program, as the overall cap is lowered, is to provide an economic incentive for emitters to invest in lower carbon technologies while providing flexibility to how emitters are to achieve compliance, either through lowering of emissions or acquiring and/or holding sufficient allowances to cover emissions produced. While the value of allowances can be impacted by a number of factors generally, as the overall cap is lowered, emission allowances become less available and, thus, relatively more valuable and more costly to acquire, providing the economic incentive for investment in!lower carbon alternatives. 2A Ontario's proposed cap and trade system is intended to be economy-wide to provide the maximum environmental benefit and support market stability with regulated sectors to include process and combustion emitters; .electricity generators importers . and distributors, fuel distributors and importers, as well as natural gas distributors. While the range of regulated sectors and emitters are still to be finalized by the Province, based on initial consultations with the MOECC, the solid waste management sector is being proposed as a regulated sector under the proposed program. 3. Solid Waste Management Sector and Carbon Emissions 3.1 In general, the re-use or recycling of materials is considered less energy-intensive and, therefore, less carbon-intensive than the production of comparable materials from virgin sources. The focus of integrated solid waste management systems is to move materials out of the residual waste stream and into re-use or recycling/composting options where municipalities provide a variety of programs for residents to minimize residual waste. Programs such as re-use, curbside blue-box recycling, organics diversion for composting, resident education and energy recovery from residual waste have resulted in significant reductions in carbon emissions by minimizing the amount of waste sent to landfills. 8-236 4 Report #2015-J-52 Page.3 of 7 3.2 Regional staff have indicated to the MOECC that including the solid waste management sector and Energy-from-Waste (EFW) technology options under the cap may adversely impact waste diversion goals and limit the options available to municipal governments in reducing net carbon emissions. 3.3 Municipal EFW options are recognized internationally as effective carbon mitigation tools. ® EFW technology which produces electricity for the grid may serve to offset alternative, higher GHG-emitting fossil fuel combustion sources that otherwise would have accommodated system demand requirements; ® EFW technology produces lower overall'carbon emissions relative to landfilling options' and; ® EFW-related processes assist in the recovery of additional metals.for recycling which further reduces carbon emissions associatedwith the production of metals from raw materials. 3A The provincial government has emphasized a role for waste disposal as an approach to reducing carbon emissions and generating electricity. Incineration of municipal waste is recognized as a mitigating factor in climate change, In April 2015.#; the Minister of Energy issued a directive to the Independent Electricity System Operator (IESO) seeking 75 MW of electricity from new EFW facilities in Ontario under a Standard Offer Program (SOP)2. Further, the MOECC is implementing the Alternative Low-Carbon Fuels regulation (O. Reg. 79/15).that allows certain fuel intensive industries such as cement and steel to combust post-diversion municipal residues as a low carbon alternative fuel. 3.5 Landfilling of residual municipal wastes results in carbon emissions from transporting waste over long distances and from the fugitive methane emissions which are common at all landfills. As currently understood, the MOECC may include EFW facilities under the proposed cap while excluding fugitive emissions of methane from landfills: The requirement for EFW facilities to secure emission .credits under a cap and trade system increases the cost of processing a tonne.of waste at the Durham York Energy Centre and creates a contradictory incentive to increase landfilling which actually increases carbon emissions from residual waste management and decreases the recovery of energy and metals from municipal solid waste. 1 According to the US Environmental Protection Agency, EFW technology produces lower overall carbon emissions relative to landfilling by approximately one tonne of carbon dioxide equivalent for every tonne of waste processed..For Ontario,.this value is estimated at approximately 0.8 tonnes of carbon dioxide equivalent,due in large part to the. relatively lower emission intensity of electricity generation sources across the Province(i.e.hydroelectric, nuclear). 2 As the IESO has posted draft EFW SOP documentation for public comment, it is anticipated that the procurement process will be launched in late-2015.. 8-237 Report#2015-J-52 Page 4 of 7 3.6 The Province of Quebec, the Regional Greenhouse Gas Initiative (RGGI), the European Union Emissions Trading System and the Kyoto Clean Development Mechanism all exempt the solid waste management sector under their cap and trade systems. California initially included EFW under the cap in that state but has since exempted EFW facilities with a planned extension through 2017. Ontario should consider following the lead of these other jurisdictions and ensuring consistency in the design of the program, particularly since it is Ontario's intention to partner with Quebec and California. 3.7 Correspondence to the MOECC enclosed herein as Attachments 1 and 2 outlines staff concerns with recommendations for the Province to not only consider EFW technology options as an effective mitigation tool to reduce GHG emissions but the function of integrated waste management systems in achieving net GHG emission reductions. Full exemption of the solid waste management sector is recommended. 4. Ontario Waste Management Association Cap and Trade Research 4.1 The Ontario Waste Management Association (OWMA), which consists of both private and public sector representatives, has initiated a research study on carbon emission reductions associated with re-use, recycling and enhanced waste disposal activities including EFW. The results of the study, currently anticipated for December 2015, will assist municipalities in better assessing the challenges and opportunities available under the Province's proposed cap and trade policy through the establishment of a GHG emissions baseline, outline of various cap and trade program frameworks including how exemptions and emissions offsets work, recommendations on how Ontario could better recognize waste reduction, recycling and composting, and establish a tool to analyse data on the potential impacts of GHG emissions savings based on the adoption of given.protocols. 4.2 The OWMA board has approved funding of one half of the estimated cost of the waste management study. OWMA has asked municipalities to contribute to the remaining costs since the entire waste management sector will benefit from the results. Subject to the final cost.of the report and the proportional share to municipalities, the Region will pay a proportional share of the m.unidipai costs. 5. Position of the Association of Municipallities of Ontario 5.1 While the Province has acknowledged the contributions and actions undertaken by municipalities in preparing for, and responding to climate change, the Association of Municipalities of Ontario (AMO) has been involved in consultations with the Province to ensure municipal interests and concerns continue to be considered as part of the provincial Climate Change Strategy. 5.2 AMO's Climate Change Task Force., in recognizing the significant role and influence that municipalities have with regards to the provision of key services and critical infrastructure, has outlined specific recommendations to the Province that would 8-238 6 Report #2015-J-52 Page 5 of 7 assist municipalities moving forward, in the form of resources, finance and other essential support3. 5.3 As presented to the AMO Board through the September 2015 meeting, the AMO Climate Change Task Force has put forward recommendations related to climate change adaptation and mitigation efforts, issues of rural and northern concern, in addition to items of municipal importance relating to the proposed cap and trade program. Specific to the latter, the AMO Climate Change Task Force-has outlined the following recommendations: Additional predictable funding is required for municipalities to allow for the continued investment in key infrastructure which can serve to mitigate GHG emissions, including but not limited to, transit and active transportation infrastructure as.well as green buildings. More specifically, dedicated revenues to support municipal infrastructure requirements should come through cap and trade program revenues and; ® The proposed cap and trade program and climate change strategy and plan should provide credit for early action in achieving GHG emissions reductions (Le emission offsets) prior to program implementation which should include municipal projects and initiatives. 5.4 The recommendations put forward by the AMO Climate Change Task Force have been put forward to the MOECC for further consideration in the development of the provincial strategy. Staff will continue to monitor developments and activities undertaken by AMO and update Regional Council accordingly. 6. Financial Implications 6.1 Financial impacts to the Region as a result of the Province's proposed cap and trade system are fully dependent on how the Province ultimately structures the program including how solid waste management, including EFW, and other municipal activities are regulated or are indirectly impacted under the system. 6.2 As noted in staff Report #2015-F-33 and Report #2015-J-20., the Region has considerable interest in better understanding potential financial, accounting and reporting-related impacts from the proposed program. Such areas of interest, aside from potential cost impacts include, but are not limited to, reporting requirements, accounting, and emissions baseline and inventory development, consideration of additional complementary GHG emission reduction programs and policies, recognition of carbon offsets and possible recognition of early-action initiatives. s The AMO Climate Change Task Force's comments and recommendations can be found at:http://*www.amo.on.ca/AMO- PDFs/Reports/2015/Climate-Change-Submission 2015-09-15-RPT.aspx 8-239 7 Report#2015-J-52 Page 6 of 7 6.3 Staffwill'continue to consult with the Province around program design and also work with AMO and the OWMA to ensure municipal interests are appropriately represented. Regional staff are working collaboratively to assess the broader corporate implications as well as detailed technical, operational and financial impacts across program areas. Implications to Regional programs will be reported to Regional Council as information becomes available, including through pending Servicing and Financing Studies, where applicable. 7. Conclusions and Recommendations 7.1 To-date, Regional staff have participated in consultations with the MOECC as part of the.Province's proposed cap and trade program design. Based on information received from the Ministry, program design is proposed to include portions of the solid waste management sector in the program. 7.2 Ontario's proposed cap and trade system; as currently contemplated, would include waste management systems and EFW under the cap while excluding fugitive methane emissions from landfills. 7.3 Regional staff will report back to Regional Council on potential implications related to the proposed cap and trade system as morel information becomes available. As noted, specific program impacts will be evaluated and considered further by department staff through future reporting including annual Servicing and Financing Studies across major program areas.. 8. Attachments Attachment#1: Staff letter to Craig Golding, Manager (Acting), Cap and Trade Attachment#2: Staff letter to Heather Pearson, Director, Air Policy Instruments and Program Design Branch 8-240 8 Report #2015-J-52 Page 7 of 7 Respectfully submitted, R. J. Clapp, CPA, CA Commissioner of Finance C. Veturtis, P.Eng., MBA Commissioner of Works Recommended for Presentation to Committee G. H. C , MSW Chief Administrative Officer i j r I r I 8-241 !' ' 9 Attachment#1 2015-J-52 Sent via standard mail and email (Craig-golding2a@ontado.ca) September 17, 2015 Craig Golding, Manager (Acting), Cap and Trade Air Policy Instruments and Program Design Branch The Regional Ministry of the Environment.and Climate Change Municipailty 77 Wellesley Street West of Durham 10th Floor, Ferguson Block Works Department Toronto, ON M7A 2T5 605 ROSSLAND RD.E. Dear Mr. Golding: P.O.BOX 623 WHITBY ON Li N 6A3 QANADA RE: Ministry of the Environment and Climate Change— 905-668-7711 1-800-372-1102 Development of the Now Ontario Cap and Trade Program Fax:905-668-2061 >=mail'Worksfturham.°a Thank you for including municipal governments in the discussions wwadurham.ca regarding a cap and trade program.for Ontario. For many years, the C.R.Curtis,P-Ene.,MBA . Regional Municipality of Durham (Region) has been working to reduce Commissioner of Works carbon emissions and climate change impacts on our residents. As the majority of the proposed cap and trade program consultation process occurred over the summer period, there has been insufficient time and opportunity to fully understand the implications of the proposed legislation on our Region and adequately-inform our Regional Council. Moreover, there is.a concern that the design of the proposed cap and trade program, as currently envisioned, may result in unintended consequences that Will inadvertently impact waste diversion and limit municipal government's options in reducing green-house gas (GHG) emissions while sustainably providing and improving services to our residents. In particular, we are concerned about the potential impacts of the proposed cap and trade program on our waste management system. We are extremely proud to have one of the most advanced sdlid waste management systems in Ontario with a 2014 diversion rate of 54%. In achieving that rate, we have implemented a fully integrated long-term 'waste management system, dependent on a variety of key programs, including curbside collection, multi-residential building collection, organics diversion, education programs, and energy recovery. This integrated.system has achieved-significant reductions in.GHG emissions by keeping wastes out of landfills and diverting them to recycling, composting, and energy recovery. ace fo Ries" If this information is required in an accessible format, please contact g-24 the Accessibility Co-ordinator at 1-800-372-1102 ext. 2009. 10 i Attachment #1 C. Golding, Manager(Acting), Cap and Trade, MOECC 201 5-J-52 Ministry of the Environment and Climate Change— Developriment of"the New Ontario Cap and Trade Program September 97, 2095 Page 2 of 2 As we currently understand the intended design of the proposed framework, the Ministry of the Environment and Climate Change (MOECC).plans to include some waste management options (i.e. EFW) under the cap, but exclude others such as landfill. We believe that integrated waste systems should be wholly exempted as they are interrelated and should be viewed as such. Ontario should follow the lead of Quebec, the Regional Greenhouse Gas initiative (RGGI), the European Union Emissions Trading System, Kyoto Clean Development Mechanism, and the USEPA's Clean Power Plan by exempting the entire solid waste management sector. California, which initially included the state's three thermal waste-to- energy facilities in the cap, has passed a series of exemptions in order to rectify the inequity introduced by their initial inclusion. Ontario, by excluding the waste management sector at the onset of its Cap and Trade program, can learn from the challenges faced by California. There can be significant carbon emission reductions in the solid waste management sector; but given the nature oft'the'sector, there are more equitable policy mechanisms to address carbon emissions than a cap and trade program..Therefore, at this point we would like to request that the.MOECC consider excluding all waste management systems from the cap and trade program which is consistent with programs established in other jurisdictions. We look forward to working with the MOECC to ensure that.we set the proper policies for the solid waste management sector and avoid any unintended consequences. We would like to request a meeting to discuss the above issues and provide science based facts and policy examples of jurisdictions that Ontario could examine to ensure the province, municipalities can address climate change with environmentally and economically effective policy options. Sincerely, ka Januszkiewicz, P.Eng., MASc., MBA D r ctor, Waste Management Services C. H. E. Pearson, Director, Air Policy Instruments and Programs Design Branch, MOECC P. Veiga, Supervisor, Waste Operations, The Regional Municipality of Durham 8-243 4 Attachment2 2-0157,1752 Sent via standard mail and email (heather.e.pearson @ontario.ca) September 17, 2015 Heather E. Pearson, Director, Air Policy Instruments and Programs Design Branch The Regional Ministry of the Environment and Climate Change Municipality 77 Wellesley Street West of Durham 10th Floor, Ferguson Block Works Department Toronto, ON M7A 2T5 605 ROSS.LAND RD.E. Dear Ms: Pearson: P.O.BOX 623 WHITBY ON Li N 6A3 CANADA RE: Ministry of the Environment and Climate Change— 905-668-7711 1-800-372-1102 Development of the New Ontario Cap and Trade Program Fax:906-668-2051 Etnaii:works@durham.aa We appreciate the chance to participate in the consultation process that www.durham.ca the Minisy of the Environment and Climate Change (MOECC) has c.R.Curtis,P.Eng.,MBA undertaken in developing Ontario's proposed cap and trade program. Commissioner of Works To-date, the Regional Municipality of Durham (Durham) has been a leader in reducing carbon emissions from our solid waste management system through efforts to maximize residential recycling and composting and to divert waste resources from landfill. We are concerned that the proposed cap and trade program, if not structured properly, may impact Durham's efforts to divert our waste and, in turn, reduce carbon emissions. We are extremely proud to have one of the most advanced solid waste management systems in Ontario with 2014 diversion rates of 54%, To achieve these high diversion rates, Durham developed a fully integrated long-term Waste Management Strategy Plan. This plan has effectively managed our residential wastes today, and is planned to do so into the future in an environmentally-and economically sustainable-way. After extensive study, Durham developed a plan to manage residual wastes locally and cease reliance on landfill disposal methods. Durham has invested significantly in state-of-the-art facilities for recycling, composting, and energy--from-waste (EFW). In 2006, Councils from both the Regional Municipality of Durham and the Regional Municipality of York (York) endorsed EFW technology as the best long-term, local, and sustainable option.for final disposal of their residential waste that remains after maximizing waste diversion programs— reducing, ence . !eras° If this information is required in an accessible format, please contact 8-244 the Accessibility Co-ordinator at 1-800-372-1102 ext. 2009. 12 Attachment#2 H. E.Pearson, Director, Air Policy 2015-J-52 and Programs Design Branch 'MOECC-DevelopMerit of the New Ontario Cap and Trade Program September 17, 2015 Page 2 of 4 reusing, recycling, and composting. To address the growing public environmental concerns with landfills, as well as the limited options for new landfill locations in Ontario, Durham developed an environmentally and economically sustainable alternative to landfilling that significantly reduces carbon emissions. For this, Durham and York began an extensive process to construct the Durham York Energy Centre (DYEC), After a very rigorous environmental assessment process, in June 2011, the Ontario Ministry of the Environment issued the Certificate of Approval for the DYEC. project which allowed for construction, and now operation, of the jointly owned EFW facility in the Clarington Business Park, in Durham. The DYEC is a state-of-the-art EFW facility that safely processes 140,000 tonnes per year of residential waste remaining subsequent to maximizing diversion, and generates up to 17.5 megawatts (MW) of clean energy. Benefits of EFW to Mitigate Greenhouse Gas (GHG) EFW is widely recognized intefnationally, including by the United States Environmental Protection Agency (USEPA), European Union (EU), the Intergovernmental Panel on Climate Change (1PCC), the World Economic forum, and the United Nations (UN) as a source of GHG mitigation. According to the USEPA, based on national averages, EFW technology reduces GHG emissions by approximately one tonne of carbon dioxide equivalents (CO2e) for every tonne of waste processed relative to landfilling. In Ontario, the reduction of carbon emissions is 0.8 metric tonnes for every tonne processed because of the lower carbon intensity electricity grid. These reductions result from prevention of uncollected fugitive emissions of landfill methane, a GHG that is 28 to 34 times.as potent as carbon dioxide over 100 years (Source IPCC: http•/Iwww clima'techahge2013.or /aimages/uploadsMGIAR5 WGI" 12Doc2b FinalDraft All.pdf); avoiding fossil fuel combustion associated With.grid electrical production; and, the recovery of ferrous and non- ferrous metals for recycling, which reduces the GHG emissions associated with the production of these metals from raw materials. in fact, just this month, the USEPA released its new Clean Power Plan, and it includes EFW as a mitigation tool of which US states can take advantage to meet the new strict requirements. The Ontario government has also recognized EFW as a mitigating factor in climate change. The Alternative Low-Carbon Fuels regulation (0. Reg. 79/15) was issued earlier this year making it easier for certain 8-245 13 H. E.Pearson, Director,Air Policy_ Attachment#2 and Programs Design Branch 2015-J°52 MOFCC=Development of the New Ontario Cap and Trade Program September 97, 2095 Page 3 of 4 industries to combust post-diversion municipal waste as an alternative fuel to coal or coke. Further, in April 2015, the Minister of Energy issued a directive seeking 75 MW of electricity from new EFW facilities. Cap Issue: Landfill and EFW As we currently understand the intended design of Ontario's proposed cap and trade program, the MOECC may include EFW facilities such as the DYEC under the cap, while excluding fugitive emissions of methane from landfills. This will create an uneven playing field across solid waste management options which are out of step with the goal of reducing GHG emissions.. As it currently stands, the requirement to secure allowances for the DYEC will penalize its use by creating an economic disincentive relative to landfilling. The processing of each tonne of municipal solid waste atthe DYEC will become more expensive as the cap is reduced, creating a perverse incentive to increased landflling, resulting in increased GHG emissions. As it is currently envisioned, the program will result in leakage of GHG emissions from a capped portion of the waste management sector, EFW, to an uncapped portion of the same sector, landfills. Ontario should follow the lead of Quebec, the Regional Greenhouse Gas initiative (RGGi), the EU Emissions Trading System, Kyoto Clean Development Mechanism, and the USEPA's Clean Power Plan by exempting.the entire solid waste management sector. In addition to following the best climate science when it comes to solid waste management, the exemption would also be very limited. EFW represents slightly more than 2% of Ontario's waste management disposal capacity because there are currently only two EFW facilities.in the Province.. This.exemption would also be in line with the Minister of Energy's 2015 directive to the Independent Electricity System Operator to seta procurement of 75 MW's of new EFW, Significant GHG reductions are possible in the waste management sector, but there are more effective policy tools to achieve them.. In fact, it has been the proactive waste policies of the EU, including the Landfill Directive and Packaging Waste Directive, and not the cap and trade program, which have been an overwhelming success in Europe's efforts to reduce GHG emissions. Through these policies, the waste sector has achieved the largest relative reduction (34%) of any sector in the EU. Therefore, at this point in the development of the cap & trade program, we would like to request that the MOECC exclude EFW systems (and 8-246 14 i Attachment#2 H. E.Pearson, Director, Air Policy 2015-J-52 . and Pro�crams_Deslgn.8ranch.. __ _ _ MDECC—Development of the New Ontario Cap and Trade Program September 17, 2015 Page 4 of 4 solid waste management systems) from the program and keep consistent with programs established in other jurisdictions and Ontario's policy direction-for a low carbon economy. We look forward to continuing to work with the government on the best policies to achieve carbon reductions from the waste management sector in environmentally and economically sustainable ways. We would be happy to discuss these policies and options in person. Sincerely, Mir, a'Januszkiewicz, P.Eng., MASc., MBA Director, Waste Management Services C, R. A. Anderson, Regional Chair and CEO, The Regional Municipality of Durham G. H. Cubitt, GAO, The Regional Municipality of Durham C. R. Curtis., Commissioner of Works, The Regional Municipality of Durham R. J. Clapp, Commissioner of Finance, The Regional Municipality of Durham C. Golding, Manager(Acting), Cap and Trade, MOECC P" 'Veiga., Supervisor, Waste Operations, The Regional Municipality of Durham 8-247 15 " Autism Home Base Durham Inc. _q 1188 Church Street - -- , 015 Newcastle, 01\1 L'113 I C5 --- RIC C 1 2 2 416-450-7716 AUTISM HOME MUNICIPALITY OF GLARINGTON Community Services Dept. kp�wk,,,t.liomebasedLli-harn.coi-ii- BASE tvvitler.com/HoiiiaBaseDu.i-liaifl DURHAM facebook.com/HBDautism October 28, 2015 Mayor and'Council c/o Joseph Caruana Director Board of Directors Community Services Department Municipality of Clarington 40 Temperance Street Judy Mead, GFRE Bowmanville, ON Ll C 3A6 President THANK YOU!! Howard Smith, CA Dear Mayor Foster, Council and Community Services Department, Treasurer Thank you for your generous support. Lynne Lyon Secretary We received your cheque yesterday and have already contacted the rec centre about booking space for the art sessions you've given our families. Gordon Humphrey We're excited to be able to bring in an amazing artist instructor who Director understands autism and is able to adapt her art lessons for the unique skills and challenges of our participants. Joe Neal, LL.B. Last year we tried a pilot program. It was amazing. A complete calmness and Regional Councillor Municipality of Clarington warmth fills the room when the parents and the adult with autism they support Director are deeply engrossed in their projects. I wish you could see it and feel it for yourself. I'll post a photo on social media Jessica Vretjgdenhil once we're back underway in November Director In the meantime, we've announced your support on Twitter and FacebooR,REVENE,BY —Todd Willsh,r and your logo is proudly displayed on our website. i Direct r Thanks for caring about our families. All the best to you and yours. ❑ COUNCIL 0 FILE DIRECTION INFORMATION Kind regards, ❑ MAYOR ❑ P-4EMBMS ❑ GAO OF COUNCIL ❑ COINIMUNITY 0 CORPORATE 0 EMERGENCY SERVICES SERVICES SERVICES SERVICES I 0 A V U E I S I �,E 0 SERVICES TY 0 'PO R RVIC E IT�J ATE ES ED BJY_ C] GAO EMERGEPJGY SERVICES ❑ ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS SERVICES CLERK'S U JyyM Mead d ❑ PLANNING ❑ SOLICITOR ❑ TREASURY President SERVICES MQbile4l6.450,771-6. . ❑ OTHER 0 OTHER 11 MppiIGJ?6� IE �d� n Asocial club for Adult's with Autism and the people who love them. A registered Cana iMPPiLCJ?6�,q�EB6POLLEld9RPO()Of 8-248 Fleming, Cindy From: Linda Gasser<gasserlinda @gmail.com> Sent: November-11-15 1:01 PM To: Clerks Department Outside Cc: Fleming, Cindy Subject: Durham incinerator emissions exceedances-delegation to Durham Reg Council Nov. 4, 2015 Attachments: Covanta's PR crisis response Oshawa Express Nov. 4. 15 Editorial Cartoon pdf.pdf; Nov. 4 15 delegation to DRC emissions exceedances and Acceptance Testing.pdf; 20150409 _Minutes (Approved) &Attachments_EFWAC Meeting_12 recvd 29.09.15.pdf Importance: High I Hello Ms. Greentree and Cindy: Please see attached and below Which I ask that you include as correspondence to council. I intended to copy the Clarington Clerk as you can see from body of email but forgot.to include address when message sent below. My apologies and regards. Linda Gasser From: Linda Gasser [mailto:gasserlinda @gmail.com] Sent: Wednesday, November 11, 2015 11:56 AM To: 'regionalclerk @york.ca'; mansoor.mahmood @ ontario.ca; kathleen.hedley @ontario.ca; 'Thomas, Sandra (MOECC)'; 'celeste.dugas @ontario.ca' Cc: 'melodee.smart @durham.ca'; cummingl @total.net; cummingsl2 @sympatico.ca; 'Cliff Curtis'; Mirka Januszkiewicz; 'Laura.McDowell @ York.ca'; 'erin.mahoney @york.ca'; Wendy Bracken; Doug Anderson; Doug Anderson; Kerry Meydam; R &T Ali; 'Susan Cumming'; 'rfritzsche @richmondhill.ca'; 'Sisson, Perry'; 'Ian Roger'; 'Dan Pisani'; 'Brian Anthony'; 'Rob Fortier'; 'Seth Dittman'; 'Mike Saulnier'; 'Ilmar Simanovskis'; 'lauren.schipper @york.ca'; 'Mike Rabeau'; 'George Flint'; 'Derek Bakshi'; 'Dave Meredith'; 'Chris Darling (CLOCA)'; 'Claudia Marsales'; 'ncollu;i - rant nes'; 'Paul Whitehouse'; 'Rob Flindall'; 'Dhaval Pandya'; 'Christopher Kalimootoo'; 'Joe Lai Marc ' Ah t9dQ 'L is Carvalho'; 'Ben Kester'; Luis Carvalho (luis.carvalho @york.ca); Ken Gorman (ken.g,pry , lyrham.ca); 'brooksb @whitby.ca'; 'cjones @cloca.com' oRIGI " TO, Subject: Durham incinerator emissions exceedances -delegation to Durham Reg ounc1 f o 4, 2015 ❑ COUNCIL FILE Importance: High DIRECTION INFORMATION COPY TO: Good Morning: t4EERING OR ❑ MEMBERS cno OF COUNCIL To: MoECC M. Mahmood, K. Hedley, S.Thomas, C. Dugas MUNITY ❑ CORPORATE Cl EMERGENCY ICES SERVICES SERVICES ❑ MUNICIPAL ❑ OPERATIONS Copies to: ICES CLERK'S NING ❑ SOLICITOR ❑ TREASURY York Region Council c/o Clerk iCEs R Clarington Council c%o Clerk L CLERK'S FILE EFW WMAC members c/o Melodee Smart-please add as correspondence to Nov. 17, 2015 EFW WMAC meeting agenda EFW AC members directly where addressee known (most have not showed up to most recent meetings) and copy to S. Cumming,staff appointed EFW AC facilitator 1 8-249 D-Y project team -C. Curtis, M.Januskiewicz, L. McDowell, E. Mahoney 3 Recent reported dioxins emissions exceedances Attached is a copy of my delegation to Durham Region Council on November 4th. The public has very little information, so that delegation is based on the information I had access to by that morning. Also attached is an editorial cartoon that appeared that same day in the Oshawa Express. The cartoon was very timely and captured the complete silence around the emissions exceedances i.e. no official notification or assurances provided to the public by MoECC,the regulator who approved this burner,from the burner owners—Durham and York Region Councils . The public got information by watching the webcasts of staff"verbal updates"to Durham Works Committee on October 2111 and staff"responses"to councillors questions at Clarington Council on Nov. 2nd and at Durham Council November 0, with some of this captured by local media in articles and editorials. In response to recent questions at Works Committee Oct. 211t and at Clarington (Nov 2) and Durham council meetings (Nov 4), Works councillors learned that Ambient Air monitoring for dioxins and heavy metals was TURNED OFF for much if not all of the commissioning period to date. Council and the public learned at Clarington council that a supposed ECA amendment to the AEMP,which Durham staff have not provided to date, which has not yet seen or found on the project website though it's been requested by select Works members)supposedly allowed Long Term Sampling for dioxins to begin sampling only this past September. So much for assurances about robust monitoring and how convenient that this data is not available to confirm or refute recent dioxins exceedances which Covanta, predictably,say might be contaminated. . And, though Commissioner Curtis claimed that 90,000 tonnes of waste were burned since start up, there is almost no CEMS historic data posted to the project website's Emissions Data page since start up to the start of Acceptance testing which started Sept. 28th. So even the minimal monitoring captured in the MoECC approved minimal bare bones monitoring plans was not functioning during this commissioning period. As I have said many times,other than the public, no one else really wants anyone to know what is coming out of those stacks 24/7/365—not the regulator, not the burner"owners" and definitely not the incinerator industry purveyors and their entourages of consultants/salesmen who don't want inconvenient emissions data to interfere with their sales pitches to the those who have bought into.their sales pitch and drunk the kool aid and worse, promote this fantasy to other municipalities. Also posted below is an article in this week's Oshawa Express-Nov. 10.15 online, likely in Nov. 11.15 print edition. As stated at Durham council,the article captures nicely Mr. Curtis's primary concern, which appears to be liability to Durham Region and senior Durham staff. Recall that many senior Durham staff actively promoted and/or facilitated this burner via their various reports and recommendations and verbal exhortations and their empty promises about the best of the best blather. Note there is zero stated concern for the public who stands to be most directly impacted. The article reports on responses by the Durham Medical Officer of health at council. To understand how totally screwed up things are, watch the Nov.4th council meeting webcast and the Durham Medical Officer's response to questions. Rogers unfortunately terminated the broadcast before meeting's end at 4:30 pm so you might not see the all staff/council exchanges. Re the article's statements re EFW AC and other waste meetings??? Who knows where that"information" came from. `Even if such meetings had been held and notification to EFW AC members had been provided,they DO NOT replace the requirement of the EFW AC to meet regularly,this as per two separate Durham Region Council motions which Durham staff have managed to ignore. I have no record of the EFW AC members being notified of or attending any such "other" meetings, and not the three public members. 2 8-250 From the first EFW AC meeting which Cliff Curtis CLOSED TO THE PUBLIC,though this was a public committee, when a security guard also barred a local Clarington councillor from attending, Durham staff have given every indication from the get fo and at all past EFW AC meetings that they would be happiest if they could avoid answering questions of the three public members, all of whom actively monitored this project throughout the EA and ECA approvals processes and continue to do so to date. D-Y project team staff granted themselves voting privileges and voted on advice to themselves—and this bizarre situation has been accepted to date by EFW AC members other than the 3 public representatives. How much crazier do things have to get before MoECC staff start paying attention? Attendance by some Durham lower tier municipal staff and most York lower tier staff is so spotty that the "regrets" column for the April 9.15 meeting no longer lists all member names so who knows who remains as EFW AC member— see attached minutes.Therefore, I send this to EFW AC members listed in the,past as well as to those shown in the April Stn minutes. Though this burner is not spewing in York Region, pollution knows no boundaries, so you never know. Surely York staff and council as well as the municipal staff from York region lower tier municipalities appointed to the EfW AC have some obligation not turn a blind eye and throw Durham residents to the wolves. York Region council and staff must be thanking the heavens that they downsized the partnership with Durham from 50%to 21.4%. But, if Mr. Curtis is worried about the potential personal liability of senior staff, maybe this concern could motivate York staff and Council to pay more attention to this incinerator fiasco and latest exceedances. Durham staff have had a much harder time confusing or blowing off the public than they have their political bosses. Though the questions contained in my attached delegation were, according to Durham Chair Anderson, going to be sent to Works Committee as correspondence by the Clerk for a response, neither my delegation correspondence nor correspondence from Wendy Bracken was on yesterday's Works Committee agenda. Linda Gasser Whitby http•//oshawaexpress.ca/councillors-fume-over-incinerator/ Councillors fume over incinerator f Incinerator operators claim test samples contaminated, operators have paid $1.84 million of $2.6-million penalty Posted on November 10, 2015 in News By Graeme McNaughton/The Oshawa Express The council chambers of regional headquarters were filled with councillors demanding an explanation as to how the region's incinerator exceeded its limits on several pollutants during testing. In a conversation split up during the hours-long session, concerned councillors questioned regional staff on what is going on at the Clarington incinerator site. 3 8-251 The region's works commissioner says if the operators of the region's $280-million incinerator can't explain where the overages for dioxins and furans came from,they won't be given the green light to go into operation. "We're very concerned with the dioxin and furan numbers. Covanta needs to have a very good explanation as to why these numbers were over. We're going to have to look at all the additional testing they did in respect to dioxin and furans and see whether those numbers.are better or worse or consistent," Cliff Curtis,the region's commissioner of works, said during a meeting of regional council. "This is not an election for dioxin and furans, where you get to keep testing until you get a result you like. We're going to have to look at every single test that they did...and the information they sent to the Ministry of the Environment. Covanta cannot operate the plant unless they get the dioxins and furans under the regulatory level. It simply can't happen." According to an interoffice memorandum from Curtis dated Oct. 29, stack testing at the incinerator found levels of ii } Recent test results showing the incinerator in Clarington had exceeded its limits for dioxins and furans had regional councillors talking at regional headquarters. Works commissioner Cliff Curtis says Covanta,the site's operator, won't be given the green light to start commercial operations unless it can explain where those toxins came from. dioxins and furans at 226 and 100 picograms per cubic metre respectively. The provincial limit for dioxins and furans is 60 picograms per cubic metre. Meanwhile, Covanta, the New Jersey-based operator of the Durham York Energy Centre, is blaming the overages on the sample being contaminated with ether, resulting in numbers that are falsely inflated. "There's a thesis advanced verbally by Covanta that there was some interference from another chemical, ether...that contaminated the sample. Both samples actually, as the sample was split tested here in Canada and one down in the States. Their verbal information...was that those samples have been contaminated with ether and that is skewing the*test results," Curtis said, adding that if there were no ether contamination,the test results would be approximately 15 per lower. Even without ether contamination,the stack tests would still be above provincial regulations. Covanta recently concluded its acceptance testing for the incinerator.Now, it must prepare a report detailing testing results to the region,which in turn has 30 days to decide if it the site will go forward with commercial operation. Curtis says the region will not rush the incinerator into commercial operation if it is not meeting the guidelines set out in the contract between Covanta and the region. "Personally, I've got no interest in dealing with air emission exceedances. There's a liability for the region if that happens and there's a personal liability for senior staff if that happens. I have no desire to go there,"he said. "I want to make sure it's operating properly before we give them the acceptance test certificate." 4 8-252 it Health concerns Councillors also heard from Dr. Robert Kyle,the region's chief medical officer, on the health hazards posed by dioxins and furans. Kyle says, however, that he is not concerned so far by what he's seen. "I have no concerns (about human health),but...it is important to do subsequent testing,"he said about the test results, later going on to say that these stack tests represent a snapshot of the plant's operation, and not necessarily what's happening all the time. ."A single exceedance doesn't constitute a health hazard." According to Health Canada, dioxins and furans are a byproduct of incineration processes, and can accumulate in biological tissues. The federal entity also says that while humans and animals are all exposed to the two compounds, exposure in higher concentrations can lead to serious health problems. Kyle said during the meeting he isn't an expert, and has consulted with engineers involved with the project to ensure the toxin levels are safe. This,however, appeared to trouble Oshawa Councillor Nancy Diamond. "I'm having trouble rationalizing the answers here from you,the medical officer of health. You have an overall responsibility in Durham but you're not an expert on this, so you've relied on outside help. But what's concerning me is that the approvals...it's still our responsibility to ensure that it's safe now,"Diamond said to Kyle during the meeting. "We now have extreme exceedances, but if I quote you Dr. Kyle, you said you were `reassured' by the engineering staff that everything was OK and you have no concerns. How could you, as the medical officer of health, first say `I don't have expertise,' which is why we hired from outside,but then have a comfort level at the high level of dioxins and furans when the engineers say it's OK?" Kyle went on to say that while he is concerned about exceedances in general,he is for the moment reassured as more testing is being done, and that his final opinion will come from those results and the continuance of testing. Liquidated damages Curtis says that Covanta laid out several reasons for the incinerator being late to start operations, and has been making its late payments. According to the agreement between Covanta and the region,-the company must pay Durham$10,000 for each day past the Dec. 14, 2014 deadline that the plant is not in commercial operation. Joanna Pacquette, a spokesperson for the region's works department,told The Oshawa Express that as of Nov. 9, Covanta's tab for the late start on getting the plant up and running was $2.61 million, and to date had paid $1.84 million of that. Curtis said that Covanta has laid out a number of reasons for the incinerator now being nearly a year behind schedule. "They had a number of issues with the equipment. That's why it took them so long to get to the point where they could do the acceptance test. The steam temperature wasn't high enough to start, there was too much water that was being consumed during the process and they had to do makeup water...there's a whole litany of things 5" 8-253 they had to get right,"he said. "That's why it took them from February up until the end of September before they could begin the acceptance test. They had to fix all these issues." Makeup water is added to the boiler system of an incinerator when more water than anticipated has turned to steam. At a meeting of regional council in February, councillors were told that the delay in getting the incinerator up and running by the December 2014 deadline would result in extra costs for the region of at least$250,000. Communication breakdown Another concern raised during the day's council session was a lack of communication between those involved with the incinerator on the region's side and councillors and the public. "I am still exceptionally critical on how this was handled fiom a communications point of view,"Adrian Foster, the mayor of Clarington, said during the meeting. Foster had not been notified of the incinerator exceeding its limits of dioxins and furans ahead of the works committee meeting last month where it was initially announced. "It's something that, quite frankly, I think could have been avoided." Linda Gasser, who sits on the advisory committee for the incinerator, says the group has not met nearly as often as was originally mandated. The group, which is supposed to meet four times each year, has only met once in 2015, and likely won't meet again until next year, she said. As well, she said she was only informed of the dioxin and furans*exceedance at the incinerator when she was told it was brought up at the Oct. 21 meeting of the region's works committee. According to the region's website,the Energy from Waste committee has not had a dedicated meeting since April, but has been included in three waste management committee meetings. There were two meetings—one in April and another in December—in 2014 dedicated solely to the committee. Related Incinerator exceeds limits for dioxin, furansOctober 27, 2015In "News" Incinerator undergoing acceptance testingOctober 6, 2015In "News" 6 8-254 I I Nov. 4, 2015— Delegation to Regional Council —Incinerator Acceptance Testing Good Morning Chair Anderson, Ladies &Gentlemen: I sent this document to you before today's meeting because should you allow me to speak, in 5 minutes I won't have time to go through the background and all questions. Please review the introduction for all 9 sections and related questions and recommendations. ALL are important for you to understand but Sections 1, 4, 5 and,9 require your immediate attention. Please ask staff the following questions and to reference relevant documents in their replies, 1. .On October 21St at Works Committee, Mr. Curtis gave Works Committee a verbal "heads up" about emissions exceedances and said he did this he said because this matter was "out in the public". Clarington's Mayor and regional councillors were NOT notified when exceedances became known according to statements at Works Committee. QUESTION—Were ALL Durham councillors informed about the emissions exceedances prior to receiving the Oct. 29th memo in their Regional Council agendas? RECOMMENDATION: A) Please direct staff to notify ALL Regional and all Clarington councillors about EVERY INCIDENT that has the potential to impact public health and/or safety such as emissions exceedances, fires, explosions, spills etc. B) Also direct staff to modify the project website and jumbo Tron so.fhat exceedances for any CEMs parameter are easily identifiable and to make changes that allow the public to sign up to receive exceedance notifications. C) direct that ALL source test results be posted right after results are confirmed. I 2 At the October 21St Works Committee. both Mr. Curtis and Mirka J stated that the dioxin/furan emissions were 250 picograms (pg) per cubic metre (m3)—the ECA limit is 60 pg/m3. In the Oct 29th.memo, it states that stack testing results were 226 and 100 pg/m3. Mr. Curtis said that Covanta may be disputing the lab results for dioxins. On i November 2nd at Clarington council Durham staff mentioned concerns about possible "interference"such that results might be reduced by around15% because of this "interference"which it may have occurred at more than one lab??? Ask for a clear explanation from staff. 8-255 QUESTIONS : A) Ask why the dioxins result number reported to Works 21.10.15 is different in staff memo? B) Ask for the value of each stack test result (the numbers shown could be an average of several samples over a testing period) C)Ask for the test date(s)for each result and at which laboratory samples were tested. 3 Staff advised that a source test for dioxins done by Covanta before the current Acceptance Testing found concentrations were less than the limit of 60, but no numeric value was provided. QUESTION What was the actual value for the pre AT stack test and ask for related documents. 4 The EGA and the Air Emissions Monitoring Plan (AEMP) state that the long term sampling system (LTSS)for dioxins/furans would be operational from date of first discharges, i.e. February 13th. LTSS could have collected around 8 samples (sampling should have been at least monthly since start up Feb 13.15) and results could have confirmed or refuted the stack test results showing exceedances AND provided information to staff, the owners, MoE and to Covanta about dioxins trends. At Clarington Council, Mirka J. responded to a question, saying there had been an ECA amendment changing that??? That was the first the public heard of this (and possibly Clarington given their motion wording). During a meeting break Wendy Bracken asked Mirka, who said this happened last spring. No such amendment had been posted to the project website or advised to the two EFW advisory committees as of yesterday, QUESTIONS A) Who requested this ECA amendment, when and why? Ask for•documentation including approval. If this is not an ECA Amendment, ask for other relevant documents. B) Ask why a MoECC approved ECA amendment was not posted or advised to the two EFW committees and when that will be rectified. C) Is the LTSS the AMESA system? D) Have there been other ECA amendments not yet posted to the project website? 5 Staff reported mechanical problems e.g. steam temperature with one issue resolved as late as September??. The highest dioxins emissions generally occur during start- ups, shutdowns, malfunctions and upset periods. Emissions can be higher by a factor of 30—50 when compared to stack tests which are conducted during steady state operations, or even higher than that. Periodic averaged stack test results are NOT representative of actual emissions over operating periods between stack tests. QUESTIONS: A) Since the February 13, how many and what are the dates of all start ups/shutdowns, unplanned shutdowns and how many periods of upsets and malfunctions of what duration? 2 8-256 i B) Please also ask for a recap of the various mechanical and other problems besides exceedances since-start up e.g. excess ash production and any possible related future costs. 6 Staff advised that all Durham waste and some York waste has been going to the incinerator site since February. Not all waste has been burned on site, staff said some waste has been sent by Covanta to Modern Landfill in NYS (any landfill). QUESTIONS: A) How much waste in tonnes has been burned at the incinerator to date? B) How much waste in tonnes did Covanta ship to Modern Landfill since start up? 7 On October 21St staff also reported exceedances of Carbon Monoxide—this is NOT merely an operational parameter or benign as suggested on Oct. 21 St. The Orono Times reported CO exceedances for Oct. 5th and 19th. On November 2nd a councillor asked about earlier exceedances - it seems there was at least one but no date was provided. QUESTIONS: Besides the dioxins and CO exceedances reported to Works Oct. 21.15 and the memo, have there been ANY OTHER emissions exceedances since start up and if yes, ask what they were AND request a written summary and what action staff took and who they informed and by what method? 8 At the EFW-WMAC meeting on February 17tt', members were advised that Acceptance Testing would follow shortly thereafter. Section 6.2.6.(d) (iv) of the project agreement indicates that three or more Acceptance Tests could be conducted and what would happen if tests fail—if you did not read my June 14, 2015 letter I could read relevant sections to you today. QUESTIONS A) Were there previous acceptance tests (full or partial) prior to the current test period and if yes, when, what were the results and duration of all previous Acceptance Tests? B) Ask how many do-overs would still Covanta get? C) given the emissions exceedances and ash overages-performance guarantee, ask what would it actually take for Covanta to fail an Acceptance Test? RECOMMENDATION: A) If Covanta would fail the current test, on Oct. 21St Mr. Curtis said it would then go to lawyers. Staff would need clear council direction around achieving council objectives and negotiating guidelines. B) Council should engage completely independent legal counsel. You need a fresh set,of eyes. 9 The project agreement states that Durham's incinerator consultants would recommend to the Co-owner's Management Committee, which is made up of Durham and York 3 8-257 senior staff, whether or not to "accept"the Acceptance Test results. HDR don't just consult for municipalities who build incinerators.. HDR staff had been "selling incineration"to Peel Region—burner killed as of Oct. 22.9 5 and in Toronto. If Covanta failed any acceptance test it would be much more difficult for Covanta to bid on future incinerator projects. I suspect there are many careers on the line.. At Clarington Council Mirka J. said that she would bring HDR's recommendation to the Co-Owner's Management Committee to a Durham Committee and then to Council. There is a 28 day or 30 day (contradictory info given) review for owner's after Covanta delivers Acceptance test results. As Owners, you must exercise due diligence and close oversight to ensure that Covanta would meet not just contractual performance guarantees, but you must be completely confident that they could meet ECA emissions limits. Cliff Curtis indicated any fines could be very large as Durham already has convictions arising from your sewage sludge incinerator. QUESTION: Please ask Mirka to confirm her statement to Clarington council re Acceptance Test approval process and her stated intention to bring this to Committee and Council. RECOMMENATION: PLEASE provide direction that the HDR recommendation and Acceptance Test Documentation be brought to a Tri Committee or Committee of the Whole and then to council within the contracted deadline for a decision. Some parts of the meeting might need to go in camera but much is not commercially confidential –it's test results. ANY leverage you MIGHT have as owners is now, before anyone signs off on anything. This must be an evidence based council decision. York Council and staff will do whatever they need to do. IN CLOSING, the health of YOUR residents and millions of public dollars are at stake. You've got some important questions to ask and decisions to make. Please do your due diligence. Thank you for your attention. Linda Gasser Whitby Email: gasserlindap_gmail.com Cc: Clarington council York Region council MoECC Hon. Glenn Murray, Minister of the Environment and Climate Change And M. Mahmood and K. Hedley, MoECC EAB, S. Thomas and C. Dugas D-Y District Office EFW AC and EFW WMAC members 4 8-258 If this information is required in an accessible format, please contact 1-800-372-1102 ext. 3560 Energy from Waste Advisory Committee (EEWAC) Y&k ry Meeting #12 a MINUTES (Approved) SUBJECT: Energy from Waste Advisory Committee Meeting#12 ATTENDEES: Please refer to page 8 of 8. LOCATION: The Regional Municipality of Durham, Meeting Room LL-C 605 Rossland Road East, Whitby DATE AND TIME: Thursday, April 9, 2015 at 6:30 PM ITEM ACTION 1. WELCOME AND INTRODUCTIONS Ms. Sue Cumming, independent Facilitator, welcomed the members of the Committee and the members of the public to the twelfth meeting of the Energy from Waste Advisory Committee (EFWAC) and introduced the Committee members in attendance at the meeting. The Facilitator confirmed quorum was not obtained and thanked members for their attendance. Ms. Cumming advised that the representatives from the Municipality of Clarington sent their regrets due to respective meeting conflicts. 2. ENERGY FROM WASTE PROJECT UPDATE: COMMISSIONING Presentation by Matthew Neild Durham York Energy Centre Facility Manager (Attachment 1) Matthew Neild, Facility Manager of the Durham York Energy Centre (DYEC) introduced himself. Mr. Neild advised he was from British Columbia (BC), graduated from the University of BC as a mechanical engineer, and previously held the position of Facility Manager at Covanta's Burnaby Renewable Energy Energy- from-Waste (WTE)facility, a mature facility built in 1988. Mr. Neild advised that he arrived at the DYEC in February 2015 during the latter part of construction and the first part of commissioning/start-up, and first receipt of waste. He advised his presentation will provide an overview on the status of the project. Mr. Neild advised that the two boilers, which will process 218 metric tonnes of waste per day, have reached approximately 85%full load; the air pollution control (APC) technology, a European based system, is working very well; and, that they are fine tuning controls and reagent usage, lime and carbon are used in this process, to line up with the APC. Mr. Neild identified that an issue was encountered with the soot blowers, which are turning lances used to clean the boilers for better heat transfer, however, the issue has since been rectified. I 8-259 Minutes(Approved) April 9,2095 EFWAC Meeting#92 Page 2 of 8 Mr. Neild stated that from the Control Room, they can monitor all points of the DYEC site including such areas as truck traffic, fence lines, scale house activity, the ash building and portions of the internal parts of the plant. Mr. Neild identified in the presentation pictures of the infrared cameras, which point directly onto the boiler bed from approximately seven stories up; the grates, which are used to control the combustion parameters; and the screens, devoted to continuous emissions monitoring system (CEMS) parameters. Mr. Neild also pointed out the two systems used by the lime silo which quench the gas flow ahead of lime injection, and the recirculating ash system which processes reagents and removes acid gas. Mr. Neild also provided an overview of the tip floor and advised of the hourly requirement for truck inspection. Mr. Neild confirmed that an absolute minimum amount of unacceptable materials has been found to date during inspection, and commended the Regions'transfer stations' pre-sort. Mr. Neild advised that the automated cranes are very sophisticated, and easily direct the grapple to feed a chute at a particular rate to ensure they do not get plugged and cause boiler disruption. Mr. Neild advised that air emissions are being continuously monitored, and that weekly, the results are being shared with the Ministry of the Environment and Climate Change (MOECC). He advised that comprehensive stack testing will be carried out during the Acceptance Period and testing for all project parameters will occur. Mr. Neild discussed the successful completion of the pre-commissioning period which measured the parameters of bottom and fly ash. Mr. Neild confirmed that the test results for bottom ash indicated non-hazardous contents. Mr. Neild discussed the micro-encapsulation process for fly ash and confirmed lab results found no heavy metals in the fly ash. Mr. Neild advised that the next scheduled testing will occur during the-Acceptance Period which is contingent upon Covanta's completion of remaining construction details and seasoning period. Mr. Neild advised that the Acceptance Period includes a rigorous 30-day full boiler operation and completion of various tests. . Mr. Neild advised that the commissioning of the turbine was proceeding this week together with Hydro One Networks Inc (HONI). Mr. Neild explained that during this commissioning, 1200 pounds per square inch of steam is injected into the unit to create approximately 18 megawatts of cold power.This power is then pushed to HONI by the outgoing transformer. Mr. Neild confirmed that adjustments were still required prior to going online to produce power on the grid. Mr. Neild provided an overview of proposed visitor tour routes which will be offered at the DYEC, and confirmed that building occupancy for the Visitor's Centre was the last major start-up piece currently outstanding. Tracey Ali thanked Mr. Neild for the presentation and asked for clarification with regard to what the infrared camera was picking up to assist in a reduction of NO, levels. Mr. Neild explained that the camera picks up combustion on the sloped bed and provides a visual of the various zones of air flow, along with a permanent view from the top of the furnace through the flames, as it is opaque, to the grate to 8-260 Minutes(Approved) April 9,2015 EFWAC Meeting#12 Page 3 of 8 ensure optimization of combustion. Mr. Neild further explained that it is carbon monoxide that the camera picks up and that stable furnace operation reduces NO, and lessens the requirement of ammonia injection for NOX control. In response to questions from Doug Anderson regarding what the current stage was of facility construction/operations, when waste would be burned full time and what the reasons were for the delays in start-up, Mr. Neild confirmed that first fire of Boiler 1 occurred on February 13, 2015, and has reached approximately 85%full load operation, and that on February 21, 2015, first fire occurred for Boiler 2. Mr. Neild confirmed that Covanta has been burning only municipal solid waste (M5W) from the Regions with minimal to no use of gas. Further, Mr. Neild confirmed that commencement of the Acceptance Testing must first be approved by the Regions and relevant construction activities at the site must also be completed prior to entering into the Acceptance Testing. Mr. Neild explained that Covanta anticipates that the Acceptance Test will take place in approximately 30 days. The Acceptance Test itself will then takes 30 days which is then followed by a 30 day review period by the Regions. Upon approval by the Regions, Covanta would only then be in a position to move into commercial operations. Mr. Neild also advised that outstanding punch list items, not required to start commercial operations, would still be required to be completed in order to achieve final project acceptance (issuance of the Acceptance Certificate). Mr. Neild confirmed that standard construction project delays (i.e. pulling electrical wire, commissioning loops, instrumentation, etc.)were the reasons for the delay in start-up. Mr. Neild further confirmed that as it relates to project delays and in accordance with the Project Agreement, per diem liquidated damages were applicable. Ben Kester suggested the temperatures experienced over the past two winters could also be considered as a reason for the delay. Mirka Januszkiewicz confirmed that varying factors effected timelines, and suggested that Covanta did not also fully understand Ontario's regulatory regime. As discussed at the last meeting, Covanta underestimated the time necessary for the various agencies to review and approve all related materials. Ms. Bracken advised that at the last Energy from Waste-Waste Management Advisory Committee (EFW-WMAC) meeting, she requested that a report on the Acceptance Test results be brought back to that Committee. Ms. Bracken asked if a same report would be brought to EFWAC, and if so, when (excerpt from February 17, 2015, EFW WMAC minutes copied below). February 17, 2015 Moved by W. Bracken, "That after the Acceptance Testing results have been completed, staff present the Acceptance Testing results to the EFW-WMAC for their information." CARRIED. Ms. Bracken felt, in accordance with the EFWAC mandate requiring members to Regions to review the operation of the facility and further to members' comment submissions determine the on all relevant plans submitted for this facility, that the Regions should commit to protocol of sharing including this item on the next meeting agenda,following the completion of the results of the DYEC Acceptance Test. Ms. Bracken asked for confirmation if a motion would be required Acceptance Test 8-261 Minutes(Approved) April 9, 2095 EFWAC Meeting#92 Page 4 of 8 for this request, however, Ms. Cumming re-confirmed that quorum was not and following the obtained. Ms. Januszkiewicz confirmed that Ms. Bracken's request would be taken Regions' review of under advisement and that the protocol of sharing this information would be the DYEC discussed as Ms. Januszkiewicz advised that from her understanding, all reports Acceptance Test, would be posted to the project website and made available to members of the once complete, Committee. Ms. Januszkiewicz also confirmed that this information would be present the DYEC shared only upon review by the Regions and clarified that it would include many Acceptance Test reports, still to be determined, related to the Acceptance Testing. Ms. results to the Januszkiewicz reiterated that the Regions have not yet finalized dates for EFWAC for Acceptance Testing, and therefore, could not provide specific timing for Ms. information. Bracken. In response to Ms. Bracken's additional question asking if the results of the CEMS monitoring data for all parameters are within the emissions limits, Mr. Neild advised that prior to entering the Acceptance Testing phase, they are completing RATA (Relative Accuracy Test Audit) to ensure data is accurate, and confirmed that all results are being shared with the MOECC. In response to Ms. Bracken's request for an explanation as to how the opacity monitor works on the APC equipment, Mr. Neild confirmed that a technical expert opinion can be requested from Covanta to provide a detailed technical overview of the mechanisms, and related workings, of the unit as he works on the operational side. Discussion ensued with regard to the method by which leaks are detected in bags in the baghouse. Mr. Neild advised that the process is fundamental to operations and emissions, and confirmed that leaks are easily detected as when the bags are pulsed, the opacity meters monitor differential pressure across the baghouse to ensure that it is optimized as part of the treatment cycle. Ms. Bracken questioned the frequency of testing of the fly and bottom ash. Ms. Bracken compared the difference in frequency between the DYEC (tri-annually) and Covanta's facility in Burnaby, BC (per truckload), and questioned the reference Mr. Neild made at the last EFW-WMAC meeting that the quality of ash at the DYEC was much better than that at the Burnaby facility in response to Ms. Bracken asking the chemical property differences between the two sites, and the alkalinity difference. Mr. Neild acknowledged the technical discussion at the last EFW- WMAC meeting, and advised that the application of the APC equipment is important in terms of the ash it generates and proposed treatment of that ash. Mr. Neild clarified that the 'per truckload'testing in BC was implemented as a short term strategy to address the Burnaby ash issues which occurred in September 2012. Discussion ensued with regard to encapsulation. Ms. Bracken asked if at the point of breakdown, the metal and toxins which are not removed during encapsulation will eventually be released into the environment. Mr. Neild confirmed that encapsulation is a provincially approved management strategy/treatment process for ash. Mr. Neild further confirmed, in response to Ms. Bracken's additional question asking if better APC equipment produces a higher toxic content in the ash, that APC equipment is a 'consistent product in the industry', and the purpose of the equipment is to remove matter from the air, capture it into the fly ash and encapsulate it. 8-262 Minutes(Approved) April 9, 2095 EFWAC Meeting#92 Page 5 of 8 As a follow up to a previous statement regarding turbine issues, and in response to Ms. Bracken questioning the specifics of this statement, Mr. Neild advised that the turbine had an oil leak as well as issues with bearings and seals, and confirmed has since been repaired and is running well. Chris Jones questioned the relationship with the MOECC and if the teleconference meetings with the MOECC were a condition of the ECA air approval, or voluntary, to which Ms. Januszkiewicz confirmed they were not a condition of the ECA, and that throughout the project, staff have maintained contact with the MOECC, met with regulators, and provided continued information to ensure transparency and working facility knowledge to MOECC staff. Ms. Ali asked if it is still planned that facility stack emissions results will be made publicly available. Ms. Januszkiewicz confirmed that following the Commissioning period, when results have been verified, emissions results will be accessible on the DYEC project website, on a workstation computer situated inside the Visitor's Centre, as well as on a large electronic board placed outside the Visitor's Centre. In response to the Facilitator's inquiry as to whether the Visitor's Centre would be open by the fall, Mr. Neild advised that the current plan was to obtain full occupancy by end of April,following completion of fit and finish of remaining items currently being addressed. 3, HEALTH AND SOCIAL SERVICES COMMITTEE REPORT 2014-MOH-02 Regional Mobile Air Quality Monitoring Program Sue Cumming reminded members that, as requested by EFWAC members at the last meeting, Committee members receive for review the comments submitted to date by other Advisory Committees regarding Durham Region's Health and Social Services Committee report`Regional Mobile Air Quality Monitoring Program', and that EFWAC's comments on this report be provided to the Facilitator for compilation and discussion at the next meeting. To date, Ms. Cumming confirmed that comments were circulated to EFWAC members which included comments submitted on behalf of the Durham Environmental Advisory Committee, the EFW- WMAC, and the City of Oshawa's Environmental Advisory Committee. Ms. Cumming further confirmed that she had received no comments from EFWAC members for compilation and discussion at this meeting. Ms. Cumming reminded members that they may still submit their comments directly j to Dr. Kyle and Commissioner Curtis, and asked members if, although there was no quorum, they had comments for inclusion in this meeting's notes. The following comments were received: ® Doug Anderson felt that the report's projected cost($100,000+)was too expensive; Mr. Anderson questioned why`off the shelf' handhelds were not being considered as the preferred option as they are able to measure air quality at less than $1,000 per unit; and, Mr. Anderson advised that an organization, Citizen Science, are also identifying best methods, at a more affordable cost, to monitor air quality. i 8-263 Minutes(Approved) April 9,2095 EFWAC Meeting#92 Page 6 of 8 In response to Mr. Anderson's comments regarding handheld monitoring devices, Ms. Januszkiewicz confirmed that Durham Region is aware of these devices and in question was the reliability of the data collected from such devices, and whether this data was acceptable to the MOECC. • Wendy Bracken felt that due to fact that the DYEC facility does not continuously monitor for particulate matter and mercury, the facility's ambient air plan and related reports would not be able to identify ambient air issues at a specific facility and/or locale(s). Therefore, Ms. Bracken felt that if Durham Region were to invest in such a costly monitoring program, they should first address incinerators at Regional facilities such as the DYEC and water pollution control plants, and ensure that all possible methods of monitoring of pollution are being applied, including continuous monitoring, especially as it relates to particulate r' matter at the stack. • Ben Kester inquired if the mobile testing system could be used by the Durham Emergency Management Office (DEMO) in emergency situations (i.e. recent block fire which occurred in the Town of Whitby). In response to Mr. Kester's inquiry, Ms. Januszkiewicz advised that it could be used in emergency situations. Ms. Januszkiewicz also confirmed, in response to additional discussion, that it is the MOECC who monitors the air quality at fires, not the fire marshal, by use of their TAGA(Trace Atmospheric Gas Analyzer) units ("travelling laboratory"). Ms. Bracken stated her uncertainty as to what parameters, especially as it relates to ultrafine particulate matter, are currently able to be monitored with the existing technology, as well as the technology's existing specifications. Ms. Bracken advised that a MOECC supervisor had previously confirmed for her that a TAGA unit had the ability to monitor ultrafine particulate matter. Therefore, Ms. Bracken mentioned that if this was an available option on a mobile unit, that Durham Region should consider its use in their chosen monitoring system, and also commit to monitoring at the DYEC and other locations for ultrafine particulate matter. Following discussion with regard to the name of the MOECC Supervisor, Ms. Bracken was asked to provide Ms. Januszkiewicz directly, the name of this contact Wendy Bracken to as Ms. Bracken confirmed she could locate where she had it referenced. provide Mirka Januszkiewicz with Ms. Ali confirmed that she also shared concern that particulate matter is not the name of the being monitored continuously, and that where possible, Durham Region's MOECC supervisor program should incorporate continuous monitoring. who advised Ms. Bracken that a Additional information previously provided to the members of the EFW-WMAC TAGA unit can regarding TAGA and related monitoring can be found at and is attached as monitor ultrafine Attachment 2: particulate matter. hftps://www.d urhamyorkwaste.ca/Assets/PublicOutreach/EFW W MAC/M eeti nqs/Me eting 13/WMAC Meeting13 AdditionalMaterial MOECCFollowup.pdf 8-264 Minutes(Approved) April 9, 2015 EFWAC Meeting#12 Page 7 of 8 4. NEXT MEETING &OTHER BUSINESS 2015 Schedule for Next Meetings Further to the discussion regarding the 2015 EFWAC meeting schedule which took place at the last meeting in December,'and the related follow up email distributed to members specifying 2015 possible dates, Ms. Cumming confirmed that limited responses were received. In order to confirm the upcoming meeting dates and contingent upon May reporting requirements, Ms. Cumming advised that an email would be forthcoming to recap current date options and finalize the 2015 EFWAC meeting schedule. Project Team to confirm if Stantec Other Business is available to present on the Wendy Bracken requested that consideration be made to inviting Stantec, Ambient Air consultant who prepares the Ambient Air Monitoring Plan's quarterly reports, to Monitoring present to EFWAC for discussion, as it relates to the results of their findings Reports' Results detailed in their AAMP quarterly reports. The Project Team will advise if this presentation can be arranged. Project Team to continue follow up Brad Brooks questioned the Committee's review process of previous meetings' with Covanta with action items and removal of completed items, noting that two of the three action regard to items had been addressed from the December 2014 meeting; however, the third confirming action item which asked Covanta to confirm if they had available, names of findings of independent studies, including references, or performance data from other additional results, incinerators with regard to the reliability of the encapsulation method used for fly if available, ash to the Committee, had not been addressed, to his knowledge. Gioseph Anello performance data confirmed that he had followed up with Covanta who advised that they were not from other aware of such information, but confirmed they would continue to investigate. Mr. incinerators as it Anello noted he had also completed an internet search which rendered no results. relates to the Mr. Brooks requested that this item be carried over to the next meeting. reliability of ash stabilization Meeting adjourned. method. I I 1 i i 8-265 Minutes(Approved) April 9, 2095 EFWAC Meeting#92 Page 8 of 8 PRESENT Ben Kester, Director of Public Works,Township of Uxbridge(Member) Brad Brooks, Superintendent of Solid Waste Management, Town of Whitby(Alternate) Chris Jones, Director of Development Review and Regulation, Central Lake Ontario Conservation Authority(Member) Doug Anderson, DurhamCLEAR(Member) Laura McDowell, Director, Environmental Promotion and Protection,The Regional Municipality of York(Member) Mirka Januszkiewicz, Director,Waste Management, The Regional Municipality of Durham (Member) Nick Colucci, Director, Public Works,Township of Brock(Alternate) Tracey Ali, Zero Waste 4 Zero Burning (Alternate) Wendy Bracken, Durham Environment Watch (Alternate) Susan Cumming, Cumming}Company, EFWAC Facilitator Melodee Smart,Administrative Assistant(Works) Matthew Neild, Durham York Energy Centre Facility Manager, Covanta Durham York Renewable Energy L.P. Jennifer Baron, Business Manager, Covanta Durham York Renewable Energy L.P. Gioseph Anello, Manager, Waste Planning and Technical Services,The Regional Municipality of Durham (Alternate) Lindsay Milne, Program Manager, Solid Waste and Diversion, The Regional Municipality of York Luis Carvalho, Senior Project Manager, Capital Planning and Delivery,The Regional Municipality of York Greg Borchuk, Project Manager, EFW,The Regional Municipality of Durham Lyndsay Waller, Operations Technician,Waste Management Services,The Regional Municipality of Durham Kristy Brooks,Technical Assistant,Waste Management Services,The Regional Municipality of Durham Phil Dunn, Senior Environmental Officer, Ministry of the Environment and Climate Change(Observer) Kerry Meydam, Durham Environment Watch (Member) REGRETS Faye Langmaid, Manager of Special Projects, Municipality of Clarington (Member) Linda Gasser, Zero Waste 4 Zero Burning (Member) Ken Gorman, Director, Environmental Health,The Regional Municipality of Durham (Observer) 8-266 vli a"Al oY'�Iaf�oG�rlt S I ixi di bl!a x it�.hfi ��� ; I�u i i��ai�{t I:N x t:;: f !.o ?�.,fM! �.a fx^-Y �r;,.• -� �l R I ii�� ��Nt��l�?;�"�, �a r.>.t `h d ,V� :il.. 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What parameters are being measured by the ministry's Trace Atmospheric Gas Analyzer(TAGA) pre-first fire? is PM2.5 being measured? Al. The TAGA does not have the capability to measure PM2,5. Both of the ministry's TAGA units were deployed, which are mass spectrometers and measure volatile organic compounds (VOCs). The following VOCs were measured: Acetone Acetic Acid Benzene Toluene Phenol Styrene Ethylbenzene Chlorobenzene 1,2,4-Trimethylbenzene Naphthalene Trichloroethylene (TCE) Butyl benzene Methyl Naphthalene Biphenyl Tetrachloroethylene (Perchloroethylene, PCE) Ethylene glycol Methyl isobutyl ketone (MIBK) n-Butyl acetate Propylene glycol Propanoi (isopropyl alcohol) Methyl ethyl ketone (MEK) It is important to note that the ambient air monitoring plan includes PM2.5 in the monitoring program. Q2. Is the ministry able to provide the self-monitoring data for the companies located in the Clarington area or does the Freedom of Information and Protection of Privacy Act apply? A2. 1 have reviewed the files for the companies located in the Clarington area. The following companies are required to conduct air monitoring and in some cases the companies post their data: ® Durham York Energy Centre-monitoring results are posted on-line at http://durhamyorkwaste.ca/proiect/proiect doc.htm 0 Ontario Power Generation- monitoring results are posted on-line at http://www.opg.com/news-and- media/News%20and%20Media%20%20Reports/2013 REMP Report.pdf ® St. Mary's Cement-1 would recommend contacting the-company to request their air monitoring reports. The MOECC is bound by the Freedom of Information and Protection of Privacy Act(FOIPPA)therefore we are unable to release reports without a formal FOIPPA request. Additionally, the MOECC has ambient air monitoring stations located throughout the province. The station located in the City of Oshawa is the closest station to the Municipality of Clarington. Results of air monitoring can be found http://www.airgualityontario.com/press/publications.php. If you have any questions, please contact Sandra Thomas at 905 427 5607 or by email at Sand ra.ThomasCa).ontario.ca. 8-274 D10AINS, THERE ; • RIS4 14UMAN FURANS 1 : w-✓ i i ' L 3. � a 0o r;} N cn DUR14AM—YORK INCINERATOR WILL GET A DO—OVER...IF IT FAILS ACCEPTANCE TEST ®°�®� AECOM 90;;5884Drt t01_ �� 30 Leek Cres.,4t'Floor 905-882 `1.9 f_ax"a�'5 P 9__!;if"' : Richmond Hill,ON 1_413 4N4 REVIEWED UY Canada 1 0 R I G 1 N j .l i-!?: www.aecom.com I 1❑ COUNCIL ':ll GOW-MIL ❑ NLE DIREC'NON' INT08lNIATIOiN November 16, 2015 COS=Y To: ❑ MAYOR ❑ MEMBERS ❑ CAO OF WbNCIL Clarington Municipality ❑ COMMUNITY C3 CORPORATE ❑ EMERGENCY Municipal Clerk SERVICES SERVICES SERVICES 50 Temperance St ❑ ENGINEERING ❑.MUNICIPAL ❑ OPERATIONS Bowmanville ON L1 C 3A6 SERVICES CLERK'S ❑ PLANNING ❑ SOLICITOR ❑ TREASURY Dear Sir/Madam: SERVICES Re: Notice of Study Completion and Transportation Environmental Study R0. OTff�ab Highway 401 from Brock Road to Courtice Road MUNICIPAL CLERICS FILE Class Environmental Assessment and Preliminary Design Study, Ministry O ranspo f (G.W.P. 10-20011) AECOM (formerly URS Canada Inc.) was retained by the Ontario Ministry of Transportation (MTO)to undertake a Class Environmental Assessment and Preliminary Design study (G.W.P. 10-20011) along a 25 km stretch of Highway 401 from Brock Road in the City of Pickering to Courtice Road in the Municipality of Clarington. The primary focus of this study was to confirm the rehabilitation needs of the corridor. In parallel, the Study Team confirmed the long-term capacity and operational needs so that rehabilitation investments can be made with an understanding of the long-term vision for the corridor. The long-term vision for the corridor includes the extension'of the 12 lane core-collector system from Brock Road to the Highway 407 West Durham Link, and widening of Highway 401 to 10 lanes easterly from the Highway 407 West Durham Link to Courtice Road. In addition, modifications to each of the interchanges along this section of the highway are required to accommodate the proposed widening and provide adequate traffic operations. The section of Highway 401 between Salem Road and Brock Street was reviewed and approved as part of a separate study (W.O. 09-20009) that considered the capacity, operational, and safety needs of that section of Highway 401. The study also included the integration of the planned improvements for the Highway 407 West Durham Link connection to Highway 401 and a new Lake Ridge Road interchange. The recommended plan for this study(G.W.P. 10-20011) incorporates the recommendations from the Salem Road to Brock Street study. The Recommended Plan for the rehabilitation of existing infrastructure and to address the long-term capacity and operational requirements generally includes: • Widening Highway 401 to a 12-lane core-collector system (extend existing system to the east)from Brock Road to West Durham Link; • Widening Highway 401 to a 10-lane simple freeway(no collectors)from West Durham Link to Courtice Road; • Bridge replacements at Park Road, Cubert Street, Simcoe Street,Albert Street, Ritson Road,Wilson j Road, Bloor Street;and Farewell Creek; • Bridge rehabilitation/widening at Brock Road, Duffins Creek,Westney Road, Salem Road,Thickson Road, Oshawa Creek, and Bloor Street(over Harmony Creek); • New structures over Oshawa Creek, Harmony Road at Highway 401, and Bloor Street over Farewell Creek; • Minor interchange modifications at Brock Road,Westney Road, Salem Road,Thickson Road, and Stevenson Road interchanges to accommodate the recommended widening of Highway 401; • Major interchange reconfigurations at Simcoe Street/Ritson Road and Harmony Road interchanges; • Closure of the existing interchange ramps at Drew Street, west of Ritson Road; t • Conventional pavement rehabilitations; and, • Other improvements including drainage, illumination, overhead signing and traffic signals. E' 8-276 AZ-- QOM This study followed the approved planning process for a Group 'B' project under the MTO Class Environmental Assessment (EA) for Provincial Transportation Facilities (2000). Opportunities for public input were provided throughout the project. Two Public Information Centres (PICs) were held for'this study in March 2013 and November 2014. A Transportation Environmental Study Report (TESR) has been prepared for this study which provides information on the process that has been followed leading to the selection of the Recommended Plan, the environmental effects and proposed mitigation measures, as well as the technical findings of the study. The TESR is available for a 30-day public and agency review period commencing November 20, 2015 and ending December 19,2015 at several locations throughout the study area (refer to the attached Notice of Study Completion and Transportation Environmental Study Report Submission), and can be downloaded from the project website at www.Highway40lBrocktoCourtice.ca, If you have any comments, concerns or questions, please feel free to contact the Study Team representatives listed on the enclosed Notice of Study Completion and Transportation Environmental Study Report Submission prior to the end of the review period. If after consulting with Ministry and Consultant staff, you have serious unresolved concerns, you have the right to request the Minister of the Environment and Climate Change (in writing to: Ferguson Block, 11th Floor, 77 Wellesley Street West, Toronto, ON, M7A 2T5) to make a Part II Order("bump up") for this project. A Part II Order may lead to the preparation of an Individual Environmental Assessment. A copy of the Part II Order request should also be forwarded to Ministry of Transportation and Consultant staff at the addresses listed in the enclosed Notice of Study Completion and Transportation Environmental Study Report Submission. If there are no outstanding concerns at the end of the 30-day.review.period (ending.December 19, 2015) the project will be considered to have met the requirements of the Class EA. Comments are being collected to assist MTO in meeting the requirements of the Ontario Environmental Assessment Act. This material will be maintained on file for use during the study.and may be included in project documentation. Information collected will ..be used in accordance.with_ the Freedom of Information and Protection of Privacy Act. With the exception of:personal information, all comments will become part of the public record. If you would like to provide comments, or if you require further information regarding this project, please feel free to contact me by phone at 905-882-4401 ext. 3540 or email at patrick.puccini @aecom.com. You may also contact the MTO Project Manager, David Fallows, by phone at 416-235-5519 or by email at david.fallows @ontario.ca.' Sincerely, AECOM Patrick Puccini P.Eng.,AVS Senior Project Manager CC. D.Fallows -Ministry of Transportation,Senior Project Engineer A.Di Sabatino -Ministry of Transportation,Senior Environmental Planner M.Weldon -AECOM Deputy Project Manager H.Wright -AECOM Senior Environmental Planner Encl. Notice of Study Completion and Transportation Environmental Study Report Submission 8-277 c NOTICE OF STUDY COMPLETION AND TRANSPORTATION ENVIRONMENTAL STUDY REPORT SUBMISSION HIGHWAY 401 FROM BROCK ROAD TO COURTICE ROAD CLASS ENVIRONMENTAL ASSESSMENT AND PRELIMINARY DESIGN STUDY(G.W.P.10-20011) THE STUDY AECOM was retained by the Ontario Ministry of Transportation MTO to lingih[rn1' _t3rnr[crru/ry> of It[rrl[rrrrr as undertake a Class Environmental Assessment and Preliminary Design study Gtarington t (G.W.P. 10-20011)along a 25 km stretch of Highway 401 from Brock Road in Pick erl ng \ ,Oshawa the City of Pickering to Courtice Road in the Municipality of Clarington. The primary focus of this study was to confirm the rehabilitation needs of the corridor. In parallel, the Study Team confirmed the long-term capacity and operational needs so that rehabilitation investments can be made with an cPawhithy *o�\� * j understanding of the long-term vision for the corridor.. �•. `=� ,a,� .• � 4� .°� ',✓\ \,:,r ` The long-term vision for the corridor-includes the extension of the 12 lane core-collector system from Brock Road to the Highway 407 West Durham Link,and widening of Highway 401 to 10 lanes easterly from the Highway 407 West Durham Link to Courtice Road. in addition,modifications to each of the to E Lake ontano interchanges along this section of the highway are required to accommodate the proposed widening and provide adequate traffic operations. The section of Highway 401 between Salem Road and Brock Street was { STUDY AREA t reviewed and approved as part of a separate study (W.O. 09-20009) that qua ✓ f 1 considered the capacity, operational, and safety needs of that section of atoll tas t Highway 401. The study also included the integration of the planned improvements for the Highway 407 West Durham Link connection to Highway 401 and a new Lake Ridge Road interchange. The recommended plan for this study(G.W.P.10-20011)incorporates the recommendations from the Salem Road to Brock Street study. RECOMMENDED PLAN The Recommended Plan for the rehabilitation of existing infrastructure and to address the long-term capacity and operational requirements generally includes: • Widening Highway 401 to a 12-lane core-collector system(extend existing system to the east)from Brock Road to West Durham Link; • Widening Highway 401 to a 10-lane simple freeway(no collectors)from West Durham Link to Courtice Road; • Bridge replacements at Park Road,Cubert Street,Simcoe Street,Albert Street,Ritson Road,Wilson Road,Bioor Street,and Farewell Creek; • Bridge rehabilitation/widening at Brock Road,Duffins Creek,Westney Road,Salem Road,Thickson Road,Oshawa Creek,and Bioor Street(over Harmony Creek); • New structures over Oshawa Creek,Harmony Road at Highway 401,and Bioor Street over Farewell Creek; • Minor interchange modifications at Brock Road, Westney Road, Salem Road, Thickson Road, and Stevenson Road interchanges to accommodate the recommended widening of Highway 401; • Major interchange reconfigurations at Simcoe Street/Ritson Road and Harmony Road interchanges; • Closure of the existing interchange ramps at Drew Street,west of Ritson Road; • Conventional pavement rehabilitations;and, • Other improvements including drainage,illumination,overhead signing and traffic signals. THE PROCESS This study followed the approved planning process for a Group'B'project under the MTO Class Environmental Assessment(EA)for Provincial Transportation Facilities(2000). Opportunities for public input were provided throughout the project.Two Public Information Centres(PICs)were held for this study in March 2013 and November 2014. A Transportation Environmental Study Report(TESR)has been prepared for this study which provides information on the process that has been followed leading to the selection of the Recommended Plan,the environmental effects and proposed mitigation measures,as well as the technical findings of the study. The TESR is available for a 30-day public and agency review period commencing November 20,2015 and ending December 19,2015. The TESR may be viewed at the following locations and on the project website at www.Hiohwav401BrocktoCourtice.ca: Ontario Ministry of Transportation Oshawa Public Library- Ajax Public Library-Main Branch Municipality of Clarington Central Region,Planning&Environmental Office McLaughlin Branch 55 Harwood Avenue South Administration Centre 159 Sir William Hearst Avenue,3d Floor 65 Begot Street Ajax,ON L1 21-18 40 Temperance Street Toronto,ON M3M OB7 Oshawa,ON L1H 1N2 Bowmanville,ON L1C 3A6 Town of Whitby City of Pickering Clarington Public Library-Courtice Branch Whitby Public Library-Central Branch Town Hall,575 Rossland-Road East City Hall,One The Esplanade 2950 Courtice Road 405 Dundas Street:Nest Whitby,ON LIN 2M8 Pickering,ON L1V 6K7 Courtice,ON LIE 2H8 Whitby,ON L1N 6A1 Pickering Public Library-Central Branch City of Oshawa Town of Ajax AECOM One The Esplanade City Hall,50 Centre Street South Town Hall,65 Harwood Avenue South 30 Leek Crescent,41h Floor,Front Desk Pickering,ON L1V 6K7 Oshawa,ON LIH 3Z7 Ajax,ON LIS 21-19 Richmond Hill,ON L4B 41\14 Interested persons are encouraged to review the TESR and provide written comments to the MTO during the 30-day review period(ending December 19,2015). If after consulting with Ministry and Consultant staff,you have serious unresolved concerns,you have the right to request the Minister of the Environment and Climate Change(in writing to:Ferguson Block,11th Floor,77 Wellesley Street West,Toronto,ON,M7A 2T5)to make a Part 11 Order("bump up")for this project. A Part II Order may lead to the preparation of an Individual Environmental Assessment. A copy of the Part 11 Order request must be forwarded to MTO at the address below. If there are no outstanding concerns at the end of the 30-day review period(ending December 19,2015)the project will be considered to have met the requirements of the Class EA. COMMENTS To provide comments,or if you have any questions or require further information,please contact: David Fallows,P.Eng. Patrick Puccini,P.Eng.,AVS Hotly Wright,M.E.B.,MCIP,RPP Senior Project Engineer Senior Project Manager Senior Environmental Planner Highway Engineering-Toronto and Durham AECOM AECOM Ministry of Transportation,Central Region 4th Floor,30 Leek Crescent 4th Floor,30 Leek Crescent 159 Sir William Hearst Avenue,5th Floor Richmond Hill,ON L4B 4N4 Richmond Hill,ON L4B 4N4 Toronto,ON M3M 0137 Tel: 905-882-4401 1 Fax: 905-8824399 Tel: 905-882-4401 /Fax: 905-882-4399 Tel:416-235-5519 /Fax:416-235-3576 project team @401 brocktocourtice.ca project-team @401 brocktocourtice.ca project_team @401 brocktocourtice.ca Comments are being collected to assist MTO in meeting the requirements of the Ontario Environmental Assessment Act. This material will be maintained on file for use during the study and may be included in project documentation. Information collected will be used in accordance with the Freedom of Information and Protection of Privacy Act. With the exception of personal information,all comments will become part of the public record. If you have any accessibility requirements in order to part+Cipateteis project,please contact one of the Study Team members listed above. r�7 L II o b� Ontario Blackbird Constructors 407 General Partnership 78 Richmond St.W.,Suite 200 R ,aic k b e rd L01G 1E1 Ontario constructors 407 GP Doc.Ref:EC8 13.3.4 00001 November 23,2015 To: Community and Stakeholders Re: Notice of Submission Highway 407 East Phase 2 Design and Construction Report#2 As per the attached Notice of Submission — Design and Construction Report #2, Blackbird has prepared Design and Construction Report (DCR) #2 which documents the Detailed Design for a portion of the Highway 407 East Phase 2 project. The DCR includes a summary of the consultation process followed during Detailed Design, a description of the proposed design features, a summary of environmental investigations conducted during Detailed Design, specific environmental issues, mitigation measures and commitments, and commits to monitoring procedures associated with the implementation of the project. This DCR will be available for review for a 30 day period from November 23, 2015 to December 22, 2015.The DCR including supporting documentation, can be accessed electronically from the project website at:www.407eastphase2.ca. We are interested in hearing your comments regarding the project. Comments on this DCR can be provided by mail, e-mail, online, or fax to the contact information provided in the attached Notice of Submission. Sincerely, REVIEWED BY_.y. CIRIGR.W.TO: C) COUNCIL Gft ❑ FILE DIRECTION INFORMATION Rodney Fry, P.Eng., DCR anager COPY TO: Blackbird Constructors 407 General Partnership ❑ MAYOR ❑ OF COUNCIL p Cao ❑ COMMUNITY ❑ CORPORATE ❑ EMERGENCY SERVICES I SERVICES SERVICES ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS SERVICES CLERKS PLANNING ❑ SOLICITOR ❑ TREASURY SERVIGES OTHER� �� y � ���,` MUNICIPAL CLERK'S FILE ` Highway 407 East Page 1 of 1 8-279 NOTICE OF SUBMISSION Design and Construction Report #2 Highway 407 East Phase 2 PROJECT OVERVIEW The Blackbird Infrastructure 407 General Partnership(BBI)has been selected by the Ontario Ministry of Transportation(MTO) and Infrastructure Ontario(10)to design,build,finance and maintain Highway 407 from Harmony Road in Oshawa to the Highway 35/115 Interchange Eastern Limit in Clarington(approximately 22 km)as well as the Highway 418 serving as a north-south freeway Connector to Highway 401 (approximately 10 km). PROJECT HISTORY/APPROVALS The 407 East Transportation Corridor Environmental `R Assessment(EA)Study was conducted as an Individual EA, `cr C2b, in accordance with the Ontario Environmental Assessment , Act and was approved by the Minister of the Environment C1 C2a on June 3, 2010, allowing the project to proceed, subject D1a \ 'l to certain conditions. The project also underwent a review under the Canadian Environmental Assessment Act (CEAA) i and a decision statement was issued by the federal Minister �. of the Environment on July 7,2011 that allowed the project to proceed. ,\ PROPOSED WORKS } a The purpose of this DCR is to obtain comments on selected PHASE 2A D1b 3 construction activities scheduled to start in 2015, which - include the following: •Construction of Segments C2a and D1 Earthworks, Drainage and Grading, Paving and Structures, Stream D2 Realignments, Construction Staging, Traffic Management and the Maintenance Facility. •Carry-over portions from C1/D1a including certain Structures, Construction Staging, Traffic Management and Stream Realignments. THE PROCESS The above listed construction activities are being carried out under MTO's Class Environmental Assessment for Provincial Transportation Facilities(2000)(Class EA),an approved planning process with the opportunity for public input. In accordance with the MTO's Class EA,a Design and Construction Report(DCR)documenting the design and construction proposals and the results of the consultation process has been prepared and is being made available for public review.The DCR is not subject to a Part II Order('bump-up')request under the provisions of MTO's Class EA. HOW TO COMMENT This Design and Construction Report will be available for review for a 30-day period from November 23,2015 to December 22,2015. The DCR including supporting documentation,can be accessed electronically from the Project website at:www.407eastphase2.ca and at the following locations during their normal hours of operation: Regional Municipality of Durham City of Oshawa Municipality of Clarington MTO,Major Projects Office Clerk's Office Clerk's Office Clerk's Office Central Region 605 Rossland Road East 50 Centre Street South 40 Temperance Street 159 Sir William Hearst Avenue Whitby,Ontario Oshawa,Ontario Bowmanville,Ontario (formerly 1201 Wilson Avenue) tel:905-668-7711 tel:905-725-7351 tel:905-623-3379 Building D,7th Floor Toronto,Ontario tel:416-235-3749 MOECC Oshawa Public Library, Clarington Public Library, Environmental Approvals Branch Main Branch Newcastle Branch 135 St.Clair Avenue West,1st Floor 65 Bagot Street 150 King Avenue East Toronto,Ontario Oshawa,Ontario Newcastle,Ontario tel:416-314-8001 tel:905-579-6111 tel:905-987-4844 Clarington Public Library,Orono Branch BBI Project Office 127 Church Street 400 Dundas Street East,Unit 2 Orono,Ontario Whitby,Ontario tel:905-983-5507 tel:905-665-6810 We are interested in hearing your comments regarding the project.Comments and information regarding this project are being collected to assist the Blackbird team in meeting the requirements of the Environmental Assessment Act.This Information will be maintained on file for use during the project and may be included in project documentation.With the exception of personal information,all comments will become part of the public record in accordance with the Freedom of Information and Protection of Privacy Act,R.S.O.,1990,c.F.31. Comments on this DCR can be provided by mail,e-mail,online or fax to: Mr.Brian Fox Mr.Kam Chan,P.Eng. Communications Director Environmental Specialist Blackbird Infrastructure 407 GP Blackbird Constructors 595 Bay Street 400 Dundas Street East,Unit 2 Suite 1202 Whitby, Li N OKi Mackbird Toronto,ON M5G 2C2 tel:905-4444 3-3390 tel:416-586-1474 ext.8337 fax:905-443-3397 fax:416-586-1480 e-mail:kchan @b6c407.ca infrastructure group 8-2 Qe-mail:brian.fox @enterprisecanada.com If this information is required in an accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 extension 3560. REVIEVIED BY 7RC b®Y^C ZO cat,tins, �:❑ COUNCIL DIRECTION INCOPY TO: ❑ MAYOR ❑ Mt OE❑ COMIAUNITY ❑ CORPORATE ❑ EMER SERVICES SERVICES SERVICES A. Greentree, Municipal Clerk ❑ ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS Municipality of Clarington SERVICES CLERRK'S 40.Temperance Street S VI Es ❑ SOLICITOR ❑ TREASURY Bowmanville, ON L1 C 3A6 ❑ OTHER Dear Ms. Greentree: MUNICIPAL CLERK'S PILE RE: Durham/York Energy from Waste Project (MOE File No.: EA-08-02) In accordance with the Notice of Approval to Proceed with the Undertaking regarding The Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record, enclosed please find a hard copy of the following documents: O Letter to the Ministry of the Environment and Climate Change dated November 19, 2015, regarding Submission of October 2015 Complaint and Inquiry Logs ® October 2015 Project Team Direct Contact Log Letter to the Ministry of the Environment and Climate Change dated November 19, 2015, regarding Submission of September 2015 Complaint and Inquiry Logs ® September 2015 Project Team Direct Contact Log The enclosed documents are available on the EFW project website at: https•//www.durhamyorkwas*te.ca/Documents/FacilityManagementPlans/ComplaindnguiryLogs.aspx Thank you, Melodee Smart, Administrative Assistant Works Department, The Regional Municipality of Durham 605 Rossland Road East, Level 5 Whitby, ON L1 N 6A3 905-668-4113 or 1-800-372-1102 extension 3560 Melodee.SmartC@_durham.ca Encl. 8-281 If this information is required in accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 ext_ 3560. 9 s o ` C O November 19, 2015 Celeste Dugas, Manager, York Durham District Office Ministry of the Environment and Climate Change 230 Westney Road South, 5th Floor Ajax, ON L1 S 7J5 Dear Ms. Dugas: RE: DurhamNork Energy from Waste Project Submission of October 2015 Complaint and Inquiry Log MOE File#: EA-08-02 The Regional Municipality of Durham, the Regional Municipality of York, and Covanta continue to monitor complaints and inquiries, and provide monthly reports to the Ministry of the Environment and Climate Change's (MOECC)York Durham District Office. Please find the Complaint and Inquiry Logs for the month of October 2015 attached. The next reporting period will cover the month of November. We trust that this meets the MOECC's expectation. If you require additional information, please contact the undersigned. Sincerely, �b4 Mirka Januszkiewicz, P.Eng. Laura McDowell, P.Eng. Director, Waste Management Services Director, Environmental Promotion and Protection The Regional Municipality of Durham The Regional Municipality of York 905.668.7711 ext. 3464 905.830.4444 ext. 75077 Mirka.Januszkiewicz @durham.ca Laura.McDowell @york.ca LW/ms c. S. Thomas, Issues Project Coordinator, MOECC P. Dunn, Senior Environmental Officer, MOECC G. Battarino, Project Officer, Project Coordination, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D. Kelly, Regional Clerk, The Regional Municipality of York D. Wilcox, Regional Clerk, The Regional Municipality of Durham Encl. 8-282 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG OCTOBER 2015 Inquiries Date 'Method Comment Details/Description: Response # Response/ Remedial Action Staff Received Received Date 1 October 1, Project web email Hello,When will the EFW facility be operational?I know the facility was supposed to Thank you for your interest in the Durham York Energy Centre. October 2&7, DL 2015 be operational in Dec'14 but additional testing and construction was still needed.I Your inquiry has been logged. A response will follow shortly. 2015 believe there was a$10,000/day penalty levied on Covanta for every day the facility is delayed.Has Covanta paid any of this penalty yet?If not,what is being done to Regards, recover this?Thanks! Project Team Good Morning, This is in response to your email sent October 1,2015 regarding the Durham-York Energy Centre(DYEC), The DYEC has been processing waste since February 2015, and is currently in the commissioning and acceptance phase of the project. It is expected that we will reach Service Commencement by the end of the year. In accordance with the Design Build Operate contract,Covanta is subject to liquidated damages(LD)totaling$10,000 per day, 30 days after the Target Commencement Date and ends when Service Commencement is achieved.The Regions have invoiced Covanta for liquidated damages.The first invoice for liquidated damages was sent to Covanta on May 7,2015 and payment of$1.14 million has been received by the Regions. A second invoice was recently issued for LD's up to the end the end of September 30th,bringing the total billed to$2.61 million for LD to Covanta. Please let us know if you have any additional questions or concerns. Regards, Project Team 2 Social Media Twitter conversation so far follows: "We sent your question to project staff and will get back to you (Twitter) 10k a day since january 6,2015.Roughly 2.8 mil in penalties. Ummm where is this when we have info. t N 0 W 00 I N 00 -P DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG OCTOBER 2015 Inquiries Date Method Comment Details/Description: Response Received,. Received Response/Remedial Action Dafie Staff money going? The 10k/day overs lost revenues from energy gy production& Reinvested? costs resulting from delay, would love money reinvested into a courtice waterfront or planted trees(air,02) No,it's not online.Please contact project staff at 905-404-0888 to discuss." is there a better breakdown of costs/revenues lost etc..online? 3 Total Project Team Inquiries this month (project web email/telephone): 2 Total Covanta Inquiries this month: o Total Council/Committee In uirie q s this month:. o ,Total Durham Call'Centre,Inquiries this month (separate attachment): o Total Inquiries from York this month: - o Total Inquiries from previous months: 57 Total Inquiries 'in 2015: 59 2 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG OCTOBER 20]5 Complaints "Date Method Comment Details/Description:, Response Received Received Response/ Remedial Action Date Staff 1 2 3 Total.projedt Team Complaints this innonth(project web emOftelephone): ° Total..Covanta Complaints.this month. 0 Total Council/.Committee Complaints this month: ° Total Durham Call Centre.Complaints this month (separate attachment); ° TotaFCom Iamts from York this month: ° Total Complaints from previousnonths: - 4 Totsl. Complaints'in' 2015 4• 3 00 1 N 00 01 If this information is required in accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 ext. 3560. Irbil, e ' November 19, 2015 Celeste Dugas, Manager, York Durham District Office Ministry of the Environment and Climate Change 230 Westney Road South, 5th Floor Ajax, ON L1 S 7J5 Dear Ms. Dugas: RE: Durham/York Energy from Waste Project Submission of September 2015 Complaint and Inquiry Log MOE File#: EA-08-02 The Regional Municipality of Durham, the Regional Municipality of York, and Covanta continue to monitor complaints and inquiries, and provide monthly reports to the Ministry of the Environment and Climate Change's (MOECC)York Durham District Office. Please find the Complaint and Inquiry Logs for the month of September 2015 attached. The next reporting period will cover the month of October. We trust that this meets the MOECC's expectation. If you require additional information, please contact the undersigned. Sincerely, Mirka Januszkiewicz, P.Eng. Laura McDowell,.P.Eng. Director, Waste Management Services Director, Environmental Promotion and Protection The Regional Municipality of Durham The Regional Municipality of York 905.668.7711 ext. 3464 905.830.4444 ext. 75077 Mirka.Januszkiewicz @durham.ca Laura.McDowell @york.ca LW/ms C. S:Thomas, Issues Project Coordinator, MOECC P. Dunn, Senior Environmental Officer, MOECC G. Battarino, Project Officer, Project Coordination, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D. Kelly, Regional Clerk, The Regional Municipality of York D.Wilcox, Regional Clerk, The Regional Municipality of Durham Encl. 8-286 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG SEPTEMBER 2015 Ing6i les . Date :.. ...Method. Comment Details/Description. Response Staff Received, :Received Respoinse/ Remedial Action Date 1 Sept 7,2015 Project web email When will the emissions data be available? Good Morning, Sept 9,2015 DL This is in response to your email,dated September 7,2015,which inquired about the date when emissions from the Durham-York Energy Centre(DYEC)will be available. The DYEC is currently in the construction and commissioning phase of the project which includes independent third party testing and certification of the Continuous Emissions Monitoring System equipment prior to public posting. We anticipate that the required testing will be completed within the September-October time period. Please note,data will be posted at https:/Iwww,durhamyorkwaste.ca/EmissionsData/Emissions Data.asp x upon certification. Please let us know if you have any addition questions or concerns. Regards, Project Team 2 Sept 17, Project web email Are the CEMS reports available in another format? There is a message saying they Good morning, Sept 17,2015 MS 2015 are not available on the website. The DYEC is currently in the construction and commissioning Also would you have the minutes for the Energy from Waste-Waste Management phase of the project which includes independent third party Advisory Committee meeting Sept 15? testing and certification of the Continuous Emissions Please and thank you. Monitoring System(CEMs)equipment prior to public posting of data. We anticipate that the required testing will be completed within the September-October time period. Please note,data will be posted at https://www.durhamyorkwaste.ca/EmissionsData/EmissionsD at a.aspx upon certification. I have copied Deborah James,the EFW-WMAC committee clerk,on this email response. Please feel free to follow up with Deborah on the process and timelines for posting committee minutes. Please let us know if you have any addition questions or concerns. Regards, 1 DD 1 N 00 J 0 I N 00 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG SEPTEMBER 2015 Inquiries ..:. _. # Date Method Comment Details/Description: Response Staff Received Received Response/ Remedial�a 1 Actio n Date Project Team 3 Sept 28, Project web email Hi, Good afternoon, Sept 28,2015 LW 2015 If you recall,in June I have sent you a few questions regarding waste receiving at Thank you for your interest in the Durham York Energy Centre, your facility,your help is needed for a short follow up. Any waste that comes to our facility must come from residential waste collected in Durham and York Regions which is collected The response suggests that you may have misinterpreted the following question: at the curb and within Durham and York transfer stations. "What is your willingness to accept waste material that may contain small quantities Should any waste collected by this method and delivered to our of man-made radioactivity?This will be strictly within the allowable limits set by the site be within our passing radiation detection limits we will regulations and all approvals/notifications as required by the regulations will be accept it. We cannot process any waste collected/generated observed". by any other method. Given that you are asking for=,the assumption is your waste would be considered non-rest ential, I would like to make the follow clarifications: non-curbside and therefore not accepted at ourfacility. It really • The receipt and further handling of waste material would be such that CNSC has nothing to do with our willingness to accept it and more to license is not required. do with we must accept the restrictions of our ECA. The waste material will not be Class 7 classified material. Regards, Can you please let me know if the clarifications changed your response below? Project Team Thank you for.help, 2 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG SEPTEMBER 2015 Inquiries Date Method Comment Details/Description: Response #. Response/Remedial Action staff Received .: .Rece,ived Date Total Project Team Inquiries.this month (project web emailltelephone):. 3 Total Covanta ln,,quiries this month:. , _ 0 Total CounciN/Committee.Ihouiries..this month: Total'Durham'Cal1 Centre Inquiries this month (separate.attachment): . 0 Total Inquiries from York this month: Total inquiries.'from previous months: 54 Tatal Inqujrles in;.2015: 57 s OD N Co c 00 I N CO O DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG SEPTEMBER 2015 s .. Complaints . # Date Method Comment Details/Description; Response/ Rem edial A ct�on Response Receved Received Date Staff 1 Sept 7,2015 Project web email The building of this facility is a travesty.I don't know how it got passed when so Good Afternoon, Sept 9,2015 DL many people are opposed to incinerating garbage:Incineration does nothing to encourage the three R's but instead promotes excess packaging and lazy disposal Thank you for your email,dated September 7,2015,which outlines habits.If San Francisco can aim for zero garbage why can't we try that too? some of your concerns regarding the Durham-York Energy Centre Probably because someone makes big money off this garbage.The day they finally (DYEC). work out the kinks in this ill-conceived incinerator and put it in operation will be the The Region of Durham is proud of the successes that we have day I move.Completed incinerators have been shut down before they even open in achieved through our current waste management programs. The other areas and I hope and pray that that is what happens here. Region continues to work at increasing our waste diversion rate by promoting and enforcing our current programs,introducing new programs,and educating the public on ways to reduce their overall household waste. The DYEC is designed to work hand-in-hand with the Region's existing waste management programs and to recover materials(after our organics and recycling programs)that remain in the waste stream,such as energy and any remaining ferrous(i.e. steel)and non-ferrous(i.e.aluminum)metals. The siting and construction of the DYEC underwent a number of stringent environmental approval processes,which included public consultation,to ensure the safety of both environmental and human health. In addition,the operation of the facility is bound by the Environmental Compliance Approval issued by the Ministry of the Environment and Climate Change,ensuring that the DYEC meets the most stringent environmental standards. Emissions from the stack are continuously monitored to ensure compliance. By using_, state-of-the-art pollution control systems and proven,reliable Energy-From-Waste technology,the DYEC will reduce greenhouse gas emissions compared to the existing landfill option,and reduces the overall volume of garbage being sent to landfill by up to 90 per cent. Eliminating,reducing and recycling waste is a priority for the Region. The DYEC is a tool in the Region's overall waste management strategy to help us manage our existing waste,within our own boundaries,while we work towards achieving greater waste diversion. 4 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG SEPTEMBER 2015 Complaints ommentDetails/Descri tion: Date Method C p . Response/ Remedial Action Response onse Staff ..Received Received . . Date Please note,environmental reports,including current emissions data,are available online atwww.durhamyorkwaste,ca,as well as a comprehensive overview of the facility and answers to frequently asked questions. Please contact us if you have any additional comments or concerns. Regards, Project Team 2 3 Total Project Team.Complaints this month (project:web emailltelephone):. 1 Total.Covanta.Complaints this month:: Total Councilf,Committee Complaints. nts fihis month: 'Total Durham CaIM Centre Comlplaihts this month (separate attachment): Total Coirnpl.aints from York this.month: . ro.m Total Comp lairits f previous months:` 3 Total Complaints in 2015; 4 5 00 I N CO . r If this information is required in an accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 extension 3560. DOS il®m REVIEWED BY o ORIGINI?A!TO: 1� n - j❑ COUNCIL ❑ W-L ❑ FILE j e DIRECTION INFORMATION COPY TO: ❑ MAYOR ❑ MEMBERS ❑ GAO OF COUNCIL ! ❑ COMMUNITY ❑ CORPORATE ❑ EMERGENCY SERVICES SERVICES SERVICES A. Greentree, Municipal Clerk ❑ EN NEERING ❑.MUNICIPAL C3 OPERATIONS - /',SERVICES CLERK'S I . Municipality of Clarington U PLANNING ❑ SOLICITOR ❑ TREASURY 40 Temperance Street SERVICES Bowmanville, ON L1 C 3A6 o OTHER Dear Ms. Greentree: MUNICIPAL CLERK'S FILE - RE: Durham/York Energy from Waste.Project (MME File No.: Eta-08-02) In accordance with the Notice of Approval to Proceed with the Undertaking regarding The Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record, enclosed please find a hard copy of the following documents: ® Letter to the Ministry of the Environment and Climate Change dated November 13, 2015; regarding Ambient Air Monitoring 2015, 3rd Quarterly Report ® Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre July to September 2015 (Stantec— November 11, 2015) The enclosed documents are available on the EFW project website at: https://www durham ryorkwaste.ca/Documents/MonitoringPlansReports/AmbientAir.aspx Thank you, Melodee Smart, Administrative Assistant Works Department, The Regional Municipality of Durham . 605 Rossland Road East, Level 5 Whitby, ON L1 N 6A3 905-668-4113 or 1-800-372-1102 extension 3560 Melodee.Smart@a durham.ca Encl. 8-292 I If this information is required in accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 ext. 3560. RA Region • I November 13, 2015 Dolly Goyette, Director, Central Region Ministry of the Environment and Climate Change Place Nouveau 5775 Yonge Street, Floor 8 North York, ON M2M 4J1 Dear Ms. Goyette: I RE: Durham/York Energy,from Waste Project Ambient Air Monitoring 2015, 3rd Quarterly Report (Environmental Assessment Condition 11) MOECC File: EA-08-02 In accordance with the approved Ambient Air Monitoring and Reporting Plan and the Ministry of the Environment and Climate Change (MOECC)Ambient Air Monitoring Guideline, the Regional Municipalities of Durham and York (Regions) are pleased to submit the 3rd Quarterly Ambient Air Monitoring Report for calendar year 2015, covering the period from July to September 2015. The report has been prepared by Stantec Consulting Ltd. who was awarded the ambient air monitoring and reporting contract for the Regions. We trust that the report meets the MOECC's expectation and is consistent with Condition 7(4) of the Environmental Compliance Approval. The next quarterly report will cover the period from September to December 2015. 8-293 a D. Goyette,Director, Central Region, MOECC Ambient Air Monitoring 2015, 3rd Quarterly Report MOE File:EA-08-02 November 13, 2015 Page 2 of 2 The Regions are available to discuss the report at your convenience. i Sincerely, i I Mirka Januszkiewicz, P.Eng. Laura McDowell, P.Eng. Director, Waste Management Director, Environmental Promotion and Protection The Regional Municipality of Durham The Regional Municipality of York 905.668.7711 ext. 3464 905.830.4444 ext. 75077 Mirka.Januszkiewicz @durham.ca Laura.McDowell @york.ca LW/ms c. K. Hedley, Director, Environmental Approvals Branch, MOECC C. Dugas, Manager, York Durham District Office, MOECC S. Thomas, Issues Project Coordinator, York Durham District Office, MOECC P. Dunn, Senior Environmental Officer, York Durham District Office, MOECC G. Battarino, Project Officer, Project Coordination, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D. Kelly, Regional Clerk, The Regional Municipality of York D. Wilcox, Regional Clerk, The Regional Municipality of Durham I Encl. II I • I 8-294 Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre-July to September 2015 Durham York Energy Centre Prepared for: The Regional Municipality of Durham 605 Rossland Rd Whitby, ON Ll N 6A3 Prepared by: Stantec Consulting Ltd. 300W-675 Cochrane Dr., Markham, ON L3R O138 Project No.: 160950528 November 11,2015 8-295 Sign-off Sheet This document entitled Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre-July to September 2015 was prepared by Stantec Consulting Ltd.for the account of The Region of Durham.The material in it reflects Stantec's best judgment in light of the information available to it at the time of preparation.Any use which a third party makes of this report,or any reliance on or decisions made based on it,are the responsibilities of such third parties,Stantec Consulting Ltd.accepts no responsibility for damages,if any,suffered by any third party as a result of decisions made or actions based on this report. ORIGINAL SIGNATURE ON FILE Prepared by (signature) Connie Lim, E.A.Sc. ORIGINAL SIGNATURE ON FILE - Reviewed by (signature) Gregory Crooks M.Eng., P.Eng. V:\01609\Active\160950528\planning\report\final\2015\2015 Q3 report\160950528_rpt_2015 Q3_Novl1_415 final.docx Project No.: 160950528 8-296 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE s JULY TO SEPTEMBER 2015 Table of Contents ExecutiveSummary...............................................................................................................:.....I Abbreviations.......................................................................................................I.....................w 1.0 Introduction..................................................................................................................1.1 1.1 BACKGROUND AND OBJECTIVES..................................................................................1.1 1.2 LOCATIONS OF AMBIENT AIR QUALITY MONITORING STATIONS...............................1.2 2.0 Key Components Assessed........................................................................................2.1 2.1 METEOROLOGY ................................................................................................. ..........2.1 2.2 AIR QUALITY CONTAMINANTS OF CONCERN..............................................................2.1 2.3 AIR QUALITY CRITERIA................................................................................................:.....2.2 3.0 Instrumentation Summary...........................................................................................3.1 3.1 INSTRUMENTATION............................................................................................................3.1 3.2 INSTRUMENTATION ISSUES................................................................................................3.2 3.3 DATA RECOVERY RATES...................................................................... .........................3.3 4.0 Summary of Ambient Measurements........................................................................44.1 4.1 METEOROLOGICAL DATA ................................................................................................4.1 4.2 CAC AMBIENT AIR QUALITY MEASUREMENTS...............................................................4.3 4.2.1 Sulphur Dioxide (SO2) ..........................................................................:.........4.9 . 4.2.2 Nitrogen Dioxide (NO2) ...............................................................................4.10 4.2.3 Nitrogen Oxides (NOx) ................................................................................4.12 4.2.4 Particulate Matter Smaller than 2.5 Microns (PM2.$) ..............................4.13 S.0 Conclusions..................................................................................................................5.1 6.0 References....................................................................................................................6.1 I I I i Project No.: 160950528 i 8-297 i QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 LIST OF TABLES Table 2-1 Summary of Meteorological Parameters Measured at Each Station.........2.1 Table 2-2 Summary of Air Quality Criteria for CACs........................................................2.2 Table 3-1 Summary of Continuous Ambient Air Quality Monitors.................................3.1 Table 3-2 Summary of Meteorological Equipment..........................................................3.2 Table 3-3 Summary of Instrument Issues at Courtice WPCP Station (Predominately Upwind).....................................................................................3.3 Table 3-4 Summary of Instrument Issues at Rundle Road Station (Predominately Downwind)...........................................................:...................3.3 Table 3-5 Summary of Data Recovery Rates for the Courtice WPCP Station (Predominately Upwind) -July to September 2015.......................................3.4 Table 3-6 Summary of Data Recovery Rates for the Rundle Road Station (Predominately Downwind)-July to September 2015.................................3.4 Table 4-1 Summary of Hourly Meteorological Measurements-July to September2015...................................................................................................4.1 Table 4-2 Summary of Ambient CAC Monitoring Data-July to September 2015........................................................................................................................4.5. . LIST OF FIGURES Figure 1-1 Durham York Energy Centre Site Location Plan.............................................1.3 Figure 1-2 Locations of Ambient Air Quality Monitoring Stations...................................1.5 Figure 1-3 View of Rundle Road Ambient Air Quality Monitoring Station 1.7 Figure 1-4 View of Courtice WPCP Ambient Air Quality Monitoring Station................1.7 Figure 4-1 Wind Roses for July to September 2015...........................................................4.3 Figure 4-2 Comparison.of NO2/NOx and S02 Ambient Air Quality Monitoring Data to Applicable Criteria ...............................................................................4.9 Figure 4-3 Pollution Roses of Measured Hourly Average S02 Concentrations- Julyto September 2015 ....................................................................................4.10 Figure 4-4 Pollution Roses of Measured Hourly Average NO2 Concentrations- Julyto September 2015 ....................................................................................4.11 Figure 4-5 Pollution Roses of Measured Hourly Average NOx Concentrations- Julyto September 2015 ....................................................................................4.13 Figure 4-6 Pollution Roses of Measured 24-Hour Average PM2.5 Concentrations -July to September 2015..................................................................................4.14 ii Project No.: 160950528 ' 8-298 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE o JULY TO SEPTEMBER 2 015 LIST OF APPENDICES APPENDIX A SO2 DATA SUMMARIES AND TIME HISTORY PLOTS.........................................A.1 APPENDIX B NO2 DATA SUMMARIES AND TIME HISTORY PLOTS.........................................E.1 APPENDIX C NOX DATA SUMMARIES AND TIME HISTORY PLOTS....:..................................C.1 APPENDIX D PM2.5 DATA SUMMARIES AND TIME HISTORY PLOTS.....................................D.1 APPENDIX E CONTINUOUS PARAMETER EDIT LOOS.............................................................E.1 Project No.: 160950528 III 8-299 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—JULY TO SEPTEMBER 2015 Executive Summary The Regional Municipalities of Durham and York are constructing the Durham York Energy Centre (DYEC)which is an Energy-from-Waste (EFW) Facility intended to provide a long-term, sustainable solution to manage municipal solid waste remaining after diversion from the Regions. The facility commenced processing waste on February 13,2015 and is currently in the commissioning phase of the project. The Ambient Air Quality Monitoring Plan-Durham York Residual Waste Study (Stantec,2012), was developed based on the Regional Council's mandate to provide ambient air quality monitoring in the area of the DYEC for a three year period.An ambient air quality monitoring and reporting program was also a requirement laid out in the Provincial Minister's Notice of Approval to Proceed with the Undertaking,detailed in Condition 11 of the Notice of Approval (MOECC, 2010).The air monitoring plan was also developed to satisfy the conditions of the Environmental Compliance Approval and the environmental mitigation and commitments set out in the Environmental Assessment (Jacques Whitford,2009). The predominantly downwind station is located along Rundle Road,south of Baseline Road. The predominantly upwind station is sited at the Courtice Water Pollution Control Plant (WPCP).Since May 2013,measurements of the following air contaminants have been made at the two stations: • Sulphur Dioxide (S02); • Nitrogen Oxides (NOx); • Particulate Matter smaller than 2.5 microns (PM2.5),. • Metals in total suspended particulate matter(TSP); Polycyclic Aromatic Hydrocarbons (PAHs);and, ® Dioxins and Furans. Operation of the non-continuous monitors was temporarily discontinued on June 28,2014 as per Section 1.2 of the Ambient Monitoring Plan (Stantec,2012). When the EFW facility is fully operational, monitoring of non-continuous monitors will resume (as specified in the Ambient Monitoring Plan). Meteorological data is also measured at the two stations. The predominantly downwind Rundle Road station measures horizontal wind speed,wind direction,atmospheric temperature,relative humidity and rainfall. The predominantly upwind Courtice WPCP Station measures atmospheric temperature,relative humidity,rainfall and barometric pressure. Wind speed and wind direction data at the predominantly upwind location are measured and provided by the Courtice Water Pollution Control Plant. Project No.: 160950528 I 8-300 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE a JULY TO SEPTEMBER 2015 This quarterly report provides a summary of the ambient air quality data collected at these two stations for the period July to September(Calendar Quarter 3).During this quarter,a few instrumentation issues were encountered with above acceptable data recovery rates for all measured air quality parameters. Additional details on instrumentation issues are presented in Section 3.2 of this report. The following observations and conclusions were made from a review of the measured ambient air quality monitoring data: 1. Measured levels of NO2,S02 and PM2,5 were below the applicable O. Reg.419/05 criteria or human health risk assessment (HHRA) health-based standards presented in Table 2-2 of this report; 2. Since the Canadian Ambient Air Quality Standard (CAAQS) for PM2.5 is based on a 24-hour, 98th percentile level over 3 years whereas the PM2.5 measurement period at both stations for this quarterly report was three months,there is insufficient data collected to determine with any certainty if exceedances of the CAAQS would occur.Therefore no comparison of the measured PM2.5 data during this quarter to the CAAQS was conducted for this report,as it would not be scientifically accurate or representative; 3. In summary,all monitored contaminants were below their applicable MOECC criteria-for the monitoring data presented in this report. All measured levels of all monitored contaminants were below their applicable HHRA health-based standards. j II Project No.: 160950528 8-301 i QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE v JULY TO SEPTEMBER 2015 j Abbreviations AAQC Ambient Air Quality Criteria CAAQS Canadian Ambient Air Quality Standards CAC Criteria Air Contaminants D/Fs Dioxins and Furans DYEC Durham York Energy Centre EFW Energy from Waste MOECC Ontario Ministry of fhe Environment and Climate Change S02 Sulphur Dioxide NOx Nitrogen Oxides PAH Polycyclic aromatic hydrocarbons Particulate A particle of a solid or liquid that is suspended in air. PCB Polychlorinated biphenyl PCDD/PCDF Polychlorinated dibenzo-p-dioxins and dibenzofurans PM Particulate Matter PM2.5 Particulate Matter smaller than 2.5 microns TEQ Toxic equivalent quotient TEQs Toxic Equivalents TSP Total Suspended Particulate WPCP Water Pollution Control Plant Elements Cd Cadmium Hg Mercury Pb Lead Al Aluminum As Arsenic Be Beryllium Cr Chromium Cu Copper Mn Manganese Ni Nickel i Ag Silver Project No.: 160950528 III 8-302 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE d JULY TO SEPTEMBER 2015 TI Thallium Sn Tin V Vanadium Zn Zinc Miscellaneous °C temperature in degrees Celsius N/A not available % percent ppm part per million ppb part per billion ppt part per trillion min minimum max maximum Ng/m3 microgram per cubic metre iv Project No.: 150950528 8-303 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE v JULY TO SEPTEMBER 2015 Introduction November 11,2015 1.1 BACKGROUND AND OBJECTIVES The Regional Municipalities of Durham and York are constructing the Durham York Energy Centre (DYEC)which is an Energy-from-Waste (EFW) Facility intended to provide a long-term, sustainable solution to manage municipal solid waste remaining after diversion from the Regions. The site location of the DYEC is shown in Figure 1-1. The facility commenced processing waste on February 13,2015 and is currently in the commissioning phase of the project. A monitoring plan,Ambient Air Quality Monitoring Plan-Durham'York Residual Waste Study (Stantec,2012),was developed based on the Regional Council's mandate to provide ambient air quality monitoring in the area of the DYEC for a three year period. The purposes of the ambient air quality monitoring program are to: 1. Quantify any measureable ground level concentrations resulting from emissions from the DYEC cumulative to local air quality,including validating the predicted concentrations from the dispersion modelling conducted in the Environmental Assessment(Jacques Whitford, 2009); 2. Monitor concentration levels of EFW-related air contaminants in nearby residential areas; and, 3. Quantify background ambient levels of air contaminants in the area. Two monitoring stations in the vicinity of the DYEC were set up in April 2013. Since May 2013,the two stations have measured the following air contaminants: Sulphur Dioxide (S02); s Nitrogen Oxides (NOx); Particulate Matter smaller than 2.5 microns (PM2.5); o Metals in Total Suspended Particulate matter(TSP); Y Polycyclic Aromatic Hydrocarbons (PAHs);and, S Dioxins and Furans. This quarterly report provides a summary of the ambient air quality data collected at these two stations for the period July to September 2015. Project No.: 160950528 1.1 8-304 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE m JULY TO SEPTEMBER 2015 Introduction November 11,2015 Operation of the non-continuous monitors was temporarily discontinued on June 28, 2014 as per Section 1.2 of the Ambient Monitoring Plan (Stantec,2012).When the EFW facility is fully operational, monitoring of non-continuous monitors will resume as specified in the Ambient Monitoring Plan (Stantec, 2012). 1.2 LOCATIONS OF AMBIENT AIR QUALITY MONITORING STATIONS The selection of sites for the monitoring stations was done in consultation with the Ontario Ministry of Environment and Climate Change (MOECC) and Durham/York representatives based on the results of air quality modelling done in support of the environmental assessment for the project, the locations of nearby sensitive receptors,and general MOECC siting criteria. Two monitoring stations (one predominantly downwind and one predominantly upwind) were.chosen for the ambient air quality program. The final locations of the monitoring stations were influenced by the availability of electrical power, accessibility of each location,and security. Details of the siting requirements are detailed in the Monitoring Plan. The selected downwind location is sited northeast of the DYEC in the vicinity of residential receptors predominantly downwind of the DYEC in this direction,and falls in the area where maximum annual concentrations are predicted to occur. The predominantly downwind Rundle Road Station,is located along Rundle Road,south of Baseline Road. Its location is shown in Figure 1-2. The monitoring station measures all the air contamind.nts listed in Section 1.1 and meteorological data.This station is referred to as the Rundle Road Station. The predominately upwind Courtice WPCP Station,is sited at the Courtice Water Pollution Control Plant (WPCP), located to the southwest of the DYEC in order to measure background air quality in the predominantly upwind direction.The location is presented in Figure 1-2.This monitoring station measures-the air contaminants presented in Section 1.1, as well as meteorological data,with the exception of wind speed and wind direction,which are measured and provided by the Courtice Water Pollution Control Plant. A third Fence Line Station,which will measure non-continuous parameters (metals and total particulate matter) will be installed prior to full operation of the DYEC. As per Section 1.2 of the Ambient Monitoring Plan (Stantec,2012), the Fence Line station will collect non-continuous parameters beginning after the Facility's commissioning period is complete,and will run for a one year period. Photographs of the Rundle Road and Courtice WPCP ambient air quality monitoring stations are shown in Figure 1-3 and Figure 1-4,respectively. 1.2 Project No.: 160950528 8-305 678000 679000 680000 6810C3 682000 683000 684000 2. ILI z 2•� J ~ 3 I �� m o• �_ ase4nc o tl m r RcGIONAL J. MUNlCIPALIT",Y h'Nay4D1—.� - ma Y-f OP DURHAM $eryloi.xt d- w pa�K.Raad'. � • ° I mil.� a9tOn � � �_ � � o ooRoad I a. 1 \ arcc Ontario (lac Ontario! 0 375 750 a 1:30,00D m ts 678000 679000 680DOO 6810^3 682000 683000 6840DO October 2013 - 160950528 Logond _-- ._ - -_ .._. Client/Project (, Durham York Energy Contra Site The Region of Durham tC � -1, +Railway ' Durham York Energy Centre Road Highway - u., Figure No. No tos Watercourse !-Toro t -� L Coordinate Systom:NAD 1983 UTM Zone 17N Toro .�.._, Titles Site 2 8°1060 lecltuTOS Minbiproduc0ml,,cs uice$GQuc n Wooded Area .iSiteLocation Site Locatio a N(con OMgflo Mlnislry of Naturgi Sesowces©Queen's , Printer to;On larlo,2013. 1 .. Lan:urc KEY MAP W eT i QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE a JULY TO SEPTEMBER 2015 Introduction November 11,2015 [back of Figure 1-1] 1.4 Project No.: 160950528 8-307 678003 679000 680000 681000 682000 683000 04000 J NI o4 o 'a. `�Rundle Road w (Downwind)' S REGIONAL% MUNICIPALI'T'Y' OF DURHAM Sery ��1 �: ___ 40 o. 0 ot courtice WPCP mReacl `,(Upwind) & Lake Onteuo Ilac""a,a, pp 0 375 750 1:30,000 678000 6790CD 680030 —5-1 ODD 682000 4830W 684000 October 2013 1 1609,50528 Legend Client/Project A- Station Location Watercourse The Region of Durham to Waterbody Durham York Energy Centre Durham York Energy Contra Site Railway Wooded Area Road Figure No. Notes Highway 1-2 I.Coordinate System:NAD 1783 UtMZonc 17N Title 2 Produced under Ontat!o Mini�iryofNatUral.R�soU:co$(DQuoon's Locations of Ambient Printer for Ontario.2013. Monitoring Stations 00 C:) 00 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE--JULY TO SEPTEMBER 2015 Introduction November 11,2015 [back of Figure 1-2] 1.6 Project No.: 160450528 8-309 i QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE a JULY TO SEPTEMBER 2015 Introduction November 11,2015 Figure 1-3 View of Rundle Rood Ambient Air Quality Monitoring Station Figure 1-4 View of Courtice WPCP Ambient Air Quality Monitoring Station } r =i R k i f Projed No.: I M950528 1.7 8-310 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Key Components Assessed November 11,2015 2.1 METEOROLOGY The following meteorological parameters are measured at the Rundle Road and Courtice WPCP monitoring stations. Table 2-1 Summary of Meteorological Parameters Measured at Each Station Courtice WPCP(Predominately Upwind) Rundle Road(Predominately Downwind) Ambient Air Quality Monitoring Station Ambient Air Quality Monitoring Station j Wind Speed and Direction @ 20-m Wind Speed and Direction @10-m Ambient Temperature @ 2-m Ambient Temperature @ 2-m Relative Humidity Relative Humidity f Rainfall ! Rainfall Barometric Pressure 2.2 AIR QUALITY CONTAMINANTS OF CONCERN The ambient air quality monitoring program for the DYEC includes the following contaminants specified in the Ambient Air Quality Monitoring Plan: • Nitrogen Oxides-(NOx); • Sulphur Dioxide (S02); • Particulate Matter smaller than 2.5 microns (PM2.5); • Total Suspended Particulate (TSP) matter and metals; • Polycyclic Aromatic Hydrocarbons (PAHs);and, • Dioxins and Furans (D/Fs). Operation of the non-continuous monitors was temporarily discontinued on June 28,2014 as per Section 1.2 of the Ambient Monitoring Plan (Stantec,2012). When the EFW facility is fully operational, monitoring of non-continuous monitors will resume (as specified in the Ambient Monitoring Plan).Therefore,the following contaminants were not measured this quarter: • Total Suspended Particulate (TSP) matter and metals, • Polycyclic Aromatic Hydrocarbons (PAHs),and • Dioxins and Furans (D/Fs). Project No.: 160950528 2,1 8-311 i QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE m JULY TO SEPTEMBER 2015 Key Components Assessed j November 11,2015 j I 2.3 AIR QUALITY CRITERIA Two sets of standards were used for comparison to the air quality data as specified in the Ambient Air Monitoring Plan.The first set of standards is the limits reported in O.Reg.419/05 (Schedules 3 and 6).These are compliance based standards used throughout the province of Ontario. However,not all chemicals have O.Reg.419/05 criteria,or in some instances updated health-based standards were used in the human health risk assessment (HHRA) conducted in support of the Environmental Assessment (July 31,2009)-December 10,2009).These health- based values,which were reported in Table 7-2 (Summary of Inhalation TRVs and Inhalation Benchmarks Selected for CACs) and Table 7-3 (Inhalation TRVs and Inhalation Benchmarks for Selected COPCs) of the HHRA (Stantec,2009)were used as the second set of standards. The previously applicable 24-hour Canada-Wide Standard (CWS) for PM2.5 of 30 ),Ig/m3 (98th percentile averaged over 3 consecutive years) has been superseded by the new Canadian Ambient Air Quality Standard (CAAQS) of 28 fig/m3(98th percentile averaged over 3 consecutive years).as noted in Table 2-2.The proposed CAAQS 24-hour objective for 2020 is 27 jig/m3. A summary of the relevant air quality criteria for the contaminants monitored in Q2 2015 is presented in Table 2-2. Table 2-2 Summary of Air Quality Criteria for CACs 0. Reg 419/05-Schedule 3/AAQC HHRA Health-Based Standards Contaminant CAS Other time 1-Hour 24-Hour 1-Hour 24-Hour Annual (pg/rn3) (pg/m3) Period (pg/rM) (pg/M3) (pg/m3) (pg/rrt3) I Sulphur dioxide 7446095 690 275 690 275 29 Nitrogen oxides A 1 10102-44-0 400 200 400 j 200 I 60 j Canadian Ambient Air Quality HHRA Health-Based Standards Standards(CAAQS) Contaminant CAS Other time Other time 1-Hour 24-Hour 1-Hour 24-Hour (pg/m3) (pg/m3) Period m3) 3 Period (pg/m3) (p9/ (pg/m ) (pg/m3) PM2s N/A ' 28.;1 10C 30D I Notes: A. The Schedule 3 standards for NOxare based on health effects of NO;,as NO;has adverse health effects at much lower concentrations than NO. Therefore the standard was compared to NO:in this report.However,as per the current April 2012 version of O.Reg.419 Summary of Standards and Guidelines,the standard was also compared to the monitored Nov. B. Canadian Ambient Air Quality Standard for Respirable Particulate Matter,effective by 2015.The Respirable Particulate Matter Objective is referenced to the 981h percentile over 3 consecutive years. C. Annual Canadian Ambient Air Quality Standard for Respirable Particulate Matter,effective by 2015.The Respirable Particulate Matter Objective is referenced to the 3-year average of the annual average concentrations. D. HHRA Health-Based Standard for PMzswas selected referencing CCME(2006). t aC at"eC 2.2 _ Project No.: 160950528 8-312 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2016 Instrumentation Summary November 11,2015 SWAjMV 3.1 INSTRUMENTATION The measurement program at the monitoring sites includes both continuous and non-continuous monitors to sample air contaminant concentrations.The monitors were set up in April 2013,and monitoring started in May 2013. Monitoring for respirable particulate matter(PM2.5),nitrogen oxides (NOx) and sulphur dioxide (S02) are conducted on a continuous basis. A summary of the continuous monitors and a brief description of their principle of operation are provided in Table 3-1 below. Table 3-1 Summary of Continuous Ambient Air Quality Monitors Contaminant Monitor Principle of Operation Range Time Interval Light Scattering Photometry/Beta Attenuation-Consists of a carbon 14 source,detector and light scattering Nephelometer in a rack-mountable Thermo Sharp 5030 enclosure. The Thermo Sharp utilizes a Synchronized Hybrid .continuous(non-step wise) hybrid mass; ! PM2s Ambient Real-time measurement and a combination of 0-10 mg/m s 1 minute Particulate Monitor beta attenuation and light scattering technology. The unit's filter tape is i automatically advanced based upon I a user defined frequency or i particulate loading. I Chemiluminescence-Uses a ichemiluminescence detection i API Model 200E i principle and microprocessor technology for ambient continuous NO,NO2,NOx Chemiluminescence emissions monitoring(CEM). 0-1000 ppb ] second Analyzer i Measurements are automatically I compensated for temperature and i pressure changes. Pulsed Florescence-S02 levels are measured based on the principle that S02has a strong ultraviolet(UV) { absorption at a wavelength between I Teledyne Monitor 200 and 240 nanometres(nm).The S02 Labs Sulphur Dioxide . absorption of photons at these 0—1000 ppb; 1 second Analyzer Model T100 wavelengths results in the emission of y fluorescence photons at a higher wavelength. The amount of fluorescence measured is directly proportional to the concentration of S02. Projed No.: 160950528 3.1 8-313 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE--JULY TO SEPTEMBER 2015 Instrumentation Summary November 11,2015 Horizontal wind speed,wind direction,atmospheric temperature,relative humidity and rainfall are measured at the predominantly downwind Rundle Road Station.Atmospheric temperature, relative humidity,rainfall and barometric pressure are measured at the predominantly upwind Courtice WPCP Station. Wind speed and wind direction data at the predominantly upwind location are measured and provided by the Courtice Water Pollution Control Plant. The meteorological sensors at the Rundle Road Station are mounted on an external 10-m aluminum tower and are logged using a digital data acquisition system (DAS).The meteorological equipment includes the following: Table 3-2 Summary of Meteorological Equipment Parameter Equipment Wind Speed/Wind Direction Met One Instruments Inc.Model 034B Temperature Campbell Scientific Model HMP60 fRelative Humidity Campbell Scientific Model HMP60 Atmospheric Pressure Campbell Scientific Model CS106 Rainfall Texas Electronic TE525M A Campbell Scientific CRX1000 station data acquisition system is used to collect continuous instrument monitoring data and status codes from the ambient air quality monitors.Continuous station data is maintained in the data loggers,and data is viewed locally using a laptop and the relevant DAS software applications. Remote data transmission is accomplished by the periodic transmission of collected station air quality data via cellular phone. 3.2 INSTRUMENTATION ISSUES A few minor instrumentation issues were encountered during this quarter. A summary of operational issues for each measurement parameter during the monitoring period is presented in Table 3-3 and Table 3-4. Unusually elevated PM2.5 measurements were recorded at the Courtice station during night-time and early morning hours on several nights between July 25 and September 9.These episodes correlated with high ambient relative humidity (RH) and ambient temperatures,and warning messages with respect to the instrument's internal RH exceeding the instrument's set point were occasionally noted.In addition,during a quarterly performance audit by the MOECC on August 31,2.015,it was noted that the unit's relative humidity sensor required adjustment.During these episodes, elevated PM2.5 measurements were not noted at the other nearby monitoring stations nor the MOECC Oshawa station and for most of these episodes the Courtice station was upwind of the DYEC. These elevated PM2.5 episodes at the Courtice station were invalidated due to the high humidity and high temperatures during these timeframes,which suggested accretion of water on the filter tape. 3.2 Protect No.: 160950528 8-314 i QUARTERLY AMBIENT AIR QUALITY MONITORING DEPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Instrumentation Summary November 11,2015 Table 3-3 Summary of Instrument Issues at Courtice WPCP Station (Predominately Upwind) Parameter Issues Time Frame Remedial Action l IS02 None NOx None Water leak through hole July 31 -August 10,2015 Replaced o-ring seal.Issue did not I in roof for inlet sample I (estimated). affect sampler or data collection. ' tube. 1. Unusually elevated I July 25,26,August 2-5, Invalidated data during high PM2.5 measurements recorded I August 16-20,August 29— RH/high temperature periods that i at night time and early September 9,2015 suggested accretion of water on morning correlating with the filter tape. high RH warning messages. Other N/A i Table 3-4 Summary of Instrument Issues at Rundle Road Station (Predominately Downwind) Parameter Issues Time Frame Remedial Action S02 UV Lamp warning Noted on July 2,2015 Adjusted lamp to within specified operating range. I NOx None PM2 Warning message- Noted on September 2, Reset system Plateau check error ` 2015 during filter change. + Other N/A 3.3 DATA RECOVERY RATES Data recovery rates for each continuous monitor at the two monitoring stations during Quarter 3 (July to September 2015) are presented in Table 3-5 and Table 3-6. The data recovery rates for the continuous monitors in this quarter reflect instrument down times for routine annual maintenance occurring for: • Courtice-September 23-30th,2015. • Rundle-September 30 to October 2,2015. i Project No.: 160950528 3.3 i I 8-315 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Instrumentation Summary November 11,2015 Table 3-5 Summary of Data Recovery Rates for the Courtice WPCP Station (Predominately Upwind)-July to September 2015 Parameter Valid Measurement Hours Data Recovery Rate(%) S02 2020 B 91.5%B NOx 2018 B 91.4%B P102-5 1892 8 851V I Temperature 2208 100.0% Rainfall 2208 100.0% Relative Humidity 2208 100.0% lPressure 2208 100.0% Wind Speed/Direction 2206 99.9% i TSP/Metals N/A A N/A A PAHs N/A A N/A A Dioxins and Furans N/A A N/A A Note: A. Monitoring of these parameters was temporarily discontinued after June 28,2014. Monitoring will resume when the Facility is fully operational. B. Includes instrumentation issues summarized in Table 3-3,quarterly MOECC audit,monthly calibrations and instrument downtime for annual maintenance September 23-September 30,2015. Table 3-6 Summary of Data Recovery Rates for the Rundle Road Station (Predominately Downwind)-July to September 2015 f� Parameter Valid Measurement Hours Data Recovery Rate(%) I S02 2199 99.6%B i i NOx i 2194 99.4%B j PM25 2199 99.6%B Temperature �j 2208 100.0% Rainfall r 2208 100.0% Relative Humidity 2208 100.0% Wind Speed/Direction 2208 100.0% I TSP/Metals N/A A N/A A I PA Hs I N/A A N/A A I Dioxins and Furans N/A A N/A A Note: A. Monitoring of these parameters was temporarily discontinued after June 28,2014. Monitoring will resume when the EFW Facility is fully operational. B. Includes instrumentation issues summarized in Table 3-4,quarterly MOECC audit,monthly calibrations and Instrument down time for annual maintenance(on Sept 30,2015).Additional annual maintenance performed on October I and 2 will be included in Q4 data recovery rates. 3.4 Project No.: 160950528 8-316 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 -4.0 SUMMARY OF AMBILF 1f ,IAF-ASUREiVlEi\ll�4' The following sections provide summaries of the validated data and the validation done on each parameter.. 4.1 METEOROLOGICAL DATA A summary of the maximum, minimum, arithmetic mean, and standard deviation of the hourly average meteorological parameters measured at the two monitoring stations for the July to September 2015 period are presented in Table 4-1. Table 4-1 Summary of Hourly Meteorological Measurements-July to September 2015 Courtice WPCP Station Rundle Road Station Parameter (Predominately (Predominately Units j Upwind) Downwind) Temperature i Max 29.1 29.4 I C Min 8.8 7.6 C Mean (July) 19.6 i 19.8 I C Mean (August) 19.1 I 19.0 i C i Mean (September) 18.5- 17.9 C Mean (Period) 19.1 i 18.9 ! C Standard Deviation 3.6 4.2 ( C Rainfall ! Max 16.7 I 16.8 i mm Min 0.0 j 0.0 mm Mean (July) 0.01 0.04 mm i I Mean (August) 0.09 0.10 mm Mean (September) 0.12 0.12 i mm Mean (Period) 0.07 0.08 mm Standard Deviation 0.62 0.68 mm Relative Humidity Max 96.8 98.8 7 Min 34.4 35.8 Mean (July) 72.3 74.0 i Mean (August) 77.1 80.0 Mean (September) 76.5 80.7 Mean (Period) 75.3 78.2 Standard Deviation 12.1 14.2 Project No.: 160950528 4.1 8-317 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 Table 4-1 Summary of Hourly Meteorological Measurements--July to September 2015 Courtice WPCP station Rundle Road Station Parameter (Predominately (Predominately Units Upwind) Downwind) Pressure A Max 30.2 = in Hg Min 29.2 in Hg Mean (July) 29.6 - in Hg Mean (August) i 29.7 - in Hg fMean (September) 29.8 I - in Hg j Mean (Period) 29.7 I - in Hg Standard Deviation 0.2 - in Hg Wind Speed a 1 Max 32.5 26.6 km/hr f Min I 0.3 0.0 i km/hr I Mean (July) 8.0 8.2 km/hr Mean (August) 8.3 8.0 km/hr Mean (September) i 9.6 F 7.6 km/hr ( Mean (Period) 8.6 i 7.9 km/hr l i Standard Deviation 5.1 4.8 km/hr Notes: A. Pressure is not measured at the Rundle Road Station. B. Wind speed at Courtice WPCP Station measured at 20-m and at Rundle Road Station at 10-m. At the Courtice WPCP Station (located near Lake Ontario),wind data were measured and provided by the Courtice Water Pollution Control Plant on a 20-m tower,while at the Rundle Road Station they are measured on a 10-m tower. Wind roses showing the directionality and speed at each location are presented in Figure 4-1. The length of the radial barbs gives the total percent frequency of winds from the indicated direction,while portions of the barbs of different widths indicate the frequency associated with each wind speed category. Winds over the three-month period at the Courtice WPCP Station occurred predominantly from west-southwesterly directions.Wind contribution from the south was low. Higher wind speeds occurred from easterly directions,and lower wind speeds from the westerly directions. At the Rundle Road Station, the wind rose over the three-month period showed predominant winds occurring from west-southwesterly directions.Higher wind speeds are noted occurring from the west-southwest. 4.2 ftlect No.: M950528 8-318 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 Figure 4-1 Wind Roses for July to September 2015 Courtice WPCP Station (Predominately Upwind) Rundle Road Station (Predominately Downwind) at 20-m Above Ground at 10-m Above Ground ;NORTH' iNORTH 15% 20% 12% 16% 9% 12% 6% :WEST p` EAST 8° T4'% . .WEST ® EAST; i WIND SPEED WIND SPEED (MIS) (m/s) ® ­10.0 0 7.5-10.0 7.5-10.0 5.0-7.5 5.0-7.5 SOUTH' 4.0-5.0 - .;SOUTH 0 4.0-5.0 3.0-4.0 ® 3.0.4.0 2.0-3.0 2.0.3.0 E] 1.0-2.0 1.0-2.0 Calms:11.10% Calms:20.15% 4.2 CAC AMBIENT AIR QUALITY MEASUREMENTS A summary of the maximum, minimum,arithmetic mean and standard deviation of the CAC pollutant concentrations measured at each station are presented in Table 4-2.Also presented in this table are the number of exceedances (if any occurred), of the relevant Ontario ambient air quality criteria (AAQC) or health-based standard for each contaminant. All monitored contaminants were below their applicable criteria during the period between July to September 2015. Protect No.: 160950528 4.3 8-319 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE a JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 Nitric oxide (NO) has no regulatory criteria as discussed in Section 4.2.2 below. There are both hourly and daily AAQCs as well as Reg.419 Schedule 3 criteria for NOx which are based on health effects of NO2.As specified in the MOECC's listing of AAQCs (MOECC,2012a) the AAQC were compared to measured NO2 concentrations in this report. However, as per the current April 2012 version of O. Reg.419 Summary of Standards and Guidelines,the Schedule 3 criterion for 'NOx(MOECC,2012b) was compared to the monitored NOx levels. A comparison of the maximum measured data to their respective air quality criteria is presented graphically in Figure 4-2. 4.4 - Project No.: 160950528 8-320 ao I w QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 Table 4-2 Summary of Ambient CAC Monitoring Data-.luly to September 2015 AAQC/Schedule 3/HHRA Courtice WPCP Station Rundle Road Station Averaging Health-Based Standards (Predominately Upwind) (Predominately Y Downwind) Period ppb Pg/m3 Concentration Concentration Concentration Concentration - - - (ppbv) (Ng/m3) (ppbv) (Ijg/m3) Maximum 6.6 17.3 8.4 22.6 Minimum 0.1 0.3 0.0 0.0 Mean (July) 0.6 1.7 0.5 1.3 Mean (August) 0.7 1.8 0.2 0.6 1 250 690 -_._,._--- -------- ---_---- _ - - ---_- Mean (September) 0.8 2.1 0.9 2.4 Mean (Period) 0.7 1.9 0.5 1.4 Standard Deviation_ 0.5 1.3 0.6 1.6 #of Exceedances 0 0 0 0 J Maximum 2.4 6.4 2.4 6.3 Minimum 0.2 0.6 0.0 Mean (July)i 0.7 - 1.7 -- - 0.5 1.3 24 100 275 Mean (August) 0.7 1.9 0.2 0.6 Mean (September) 0.8 2.1 0.9 2.4 Mean (Period) y 0.7 1.9 _-- -------- 0.5--_�- 1.4------_� Standard Deviation ' 0.3 0.8 0.5 1.3 #of Exceedances 0 0 0 0 Project No.: 160950528 4.5 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 Table 4-2 Summary of Ambient CAC Monitoring Data-July to September 2015 AAQC/Schedule 3/HHRA Courtice WPCP Station Rundle Road Station Averaging Health-Based Standards (Predominately Upwind) (Predominately Downwind) Pollutant period ppb Ng/ms. Concentration Concentration Concentration Concentration (ppbv) (pg/m3) (ppbv) (Ng/m3) Maximum - 59.6 - 42.7 Minimum - 0.2 - 0.2 Mean (July) - 10.4 - 10.2 Mean (August) - 8.5 -- ^7.1 - PM2.5 24 N/A 28 A Mean (September) - 14.2 - 10.9 Mean (Period) - 10.7 - 9.4 Standard Deviation - 9.5 - 6.7 #of Exceedances - N/A - N/A Maximum 31.3 58.8 40.5 77.4 Minimum - - 0.0 0.0 i 0.0 -----�-..0=0._,_____. Mean (July) 5.6 10.6 - 5.0 - 9.5 1 200 s 400 8 Mean (August) 3.0 5.9 8.0 15.3 -----------_- ----- - - -- ---- --- ------ Mean (September) 5.2 10.1 5.0 9.7 i Mean (Period) 4.5 8.7 6.0 11.5 NO2 - -- -- -- ..... ...-- Standard Deviation 5.2 9.9 3.9 7.4 #of Exceedances 0 0 0 0 -- -- Maximum 12.7 24.0 _ 14.7 27.8 Minimum 0.0 0.0 0.4 0.7 24 1008 2006 -- -- ---- Mean (July) 5.6 10.6 5.0 9.4 Mean (August) 3.0 5.7 8.1 15.3 4. OD 6 Pro;eci No.: 160950528 I W rQ N w I w N w QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 1 l.,2015 Table 4-2 Summary of Ambient CAC Monitoring Data-July to September 2015 AAQC/Schedule 3/HHRA Courtice WPCP Station Rundle Road Station Averaging Health-Based Standards (Predominately Upwind) (Predominately Downwind) Pollutant Period PPb Ng/ma Concentration Concentration Concentration Concentration A- 6mm (PPbv) (Ng/m3) (PPbv) (Ng/m3) Mean (September) 5.2 10.1 5.2 9.9 Mean (Period) -- 4.5 SJ ---` 6.1 ---------- 11.6 --- Standard Deviation 2.7 5.1 2.7 5.1 #of Exceedances 0. 0 0 0 Maximum 60:6 _ 78.0 90.9 117.7 Minimum 0.0 0.0 0.0 -- 0.0 Mean{July) 1.9 2.4 2.5 3.2 Mean (August) 2.1 2.7 3.9 4.9 1 NA NA Mean (September) 3.3 4.2 3.4 4.3 Mean (Period) 2.4 3.0 3.34.1 Standard Deviation 5.2 +� 6.6 + 4.4 5.6 #of Exceedances N/A N/A N/A N/A NOc - -- - - -- -- -- Maximum 18.1 23.2 9.2 11.6-` Minimum 0.0 0.0 - 1.1 1.4 - Mean (July) 1.9 2.4 2.5 3.1 .24 NA NA _Mean (August) - 2.1 2.7 4.0 4.9 Mean (September) 3.3 4.1 3.5 4.4 Mean (Period)_ 2.3 2•.9 3.3 4.1 Standard Deviation 2.6 3.3 1.5 1.9 #of Exceedances N/A N/A N/A N/A 1 &'taC"li7tec Project No.: 160950528 4.7 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 Table 4-2 Summary of Ambient CAC Monitoring Data-July to September 20115 AAQC/Schedule 3/HHRA Courtice WPCP Station Rundle Road Station Averaging Health-Based Standards (Predominately Upwind) (Predominately Downwind) Pollutant period ppb pg/m3 Concentration Concentration Concentration Concentration (Ppbv) (pg/m3) (ppbv) (pg/m3) Maximum ��-64.9 128.0 102.0 202.6 Minimum --- --- 0.0 ------- 0.0 -.__------- 0.0 ---- 0.0 - - -; Mean (July) 6.9 13.2 6.3 12.0 Mean (August) 5.1 9.9 10.7 20.3 200 B 400 B --- ---- ----____ Mean (September) 8.5 16.4 7.1 13.6 Mean (Period) 6.7 12.8 8.0 15.3 Standard Deviation 9.0 17.4 6.8 13.1 #of Exceedances 0 0 0 -- 0 - NOx ; Maximum 25.3 49.4 18.0 34.7 Minimum -- 0.0 0.0 0.7 1.3 Mean (July_) - 6.9 13.3 6.2 11.8 24 100 e 200 B Mean (August) 5.0 9.7 10.7-_- 20.4- - --.-.-__- .--- --- -- � �--- --- Mean (September) 8.4 16.3 7.2 -13.9 Mean (Period) 6.6 12.8 8.0 15.3 Standard Deviation 4.6 8.9 3.7 7.1 #of Exceedances 0 0 0 0 Note_ --------- ---- -- ---- - -_ A. Canadian Ambient Air Quality Standard for Respirable Particulate Matter.The Respirable Particulate Matter Objective is referenced to the 98th percentile over 3 consecutive years. B. As per current version(April 2012)of Reg 419 Summary of Standards and Guidelines,the air standard for NOx is compared to a monitored NOx concentration, although the Reg419 Schedule 3 standard for NOx is based on health effects of NO2. C. NO has no regulatory criteria. 00 4.8 Project No.: 160950528 I W N QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 Figure 4-2 Comparison of NO2/ NOx and S02 Ambient Air Quality Monitoring Data to Applicable Criteria Soo , i 700 600 j AAQC/HHRA Health- Based Standards 500 ; 0 400 Maximum Measured Concentration at Courtice WPCP Station v 300 0 CJ 200 Maximum Measured Concentration at Rundle Station too j ? I 0 Hourly S02 24-Hour SO2 Hourly NO2 24-Hour NO2 Hourly NOx 24-Hour NOx Detailed discussion for each measured contaminant is presented in the following sections. 4.2.1 Sulphor Dioxide (SO2) Data summaries are presented in Appendix A for sulphur dioxide for each station and month as well as time history plots of the hourly and 24-hour average S02 concentrations.For the hourly and 24-hour averages,the Ontario AAQCs of 690 tlg/m3 and 275 pg/m3 are shown as blue lines on each plot.As shown in these figures,measured ambient S02 concentrations at both stations were well below the criteria. The maximum hourly and 24-hour average concentrations measured at the Courtice WPCP Station during July to September 2015 were 17.3 and 6.4 pg/m3 respectively,which are 2.6%and 2.4%of the applicable 1-hour and 24-hour ambient air quality criteria. The maximum hourly and 24-hour average concentrations measured at the Rundle Road Station during this quarter were 22.6 and 6.3 pg/m3 respectively,which are 3.4%and 2.4%of the applicable 1-hour and 24-hour ambient air quality criteria. Pollution roses of hourly average S02 concentrations measured at the Courtice.WPCP Station and Rundle Road Station are presented in Figure 4-3.The pollution rose plots present measured hourly average contaminant concentrations versus measured wind direction (over 10°wind sectors). n'j st art t ec Project No.: 160950528 4.9 8-325 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE e JULY TO SEPTEMBER 2015 I Summary of Ambient Measurements November 11,2015 For the Courtice WPCP Station,higher hourly concentrations were measured when winds were blowing from the northeasterly direction. For the Rundle Road Station,higher hourly concentrations occurred for southeasterly and southwesterly winds. Figure 4-3 Pollution Roses of Measured Hourly Average'S02 Concentrations—July to September 2015 Courtice WPCP Station (Predominately Upwind) Rundle Road Station (Predominately Downwind) 0 0 10%- 330 .9% 30 330 .9% 30 7% 7% 6% 5% 60 300 5% - 60 300 $� 11 41 4% if 270 90 270 r i 90 i 240 120 240 120 210 '150 210 150 3so Concentration Concentration iao (ug/m3) ®10-20 g35-10 02-5 01-2 ❑0-1 (ug/m3) 015-25 135-15 92-5 01-2 00-1 Miroge-n Dioxide (NO2) Nitrogen oxides (NOx) are almost entirely made up of nitric oxide (NO) and nitrogen dioxide (NO2). Together,they are often referred to as NOx. Most NO2 in the atmosphere is formed by the oxidation of NO,which is emitted directly by combustion processes, particularly those at high temperature and pressure. Exposure to both NO and NO2 can result in adverse health effects to an exposed population. NO2 is the regulated form of NOx. Similar to other jurisdictions (e.g., Alberta Environment,World Health Organization),the O.Reg.419/05 Schedule 3 standards for NOx are based on health effects of NO2,as health effects are seen at much lower concentrations of NO2 than NO. In this report,because NO2 is the regulated form of NOx,the AAQC were compared to measured NO2 concentrations (as per MOECC 2012a). However,as per the current April 2012 version of O.Reg.419 Summary of Standards and Guidelines,the Schedule 3 NOx criteria were also compared to the monitored NOx concentrations (see Section 4.2.3 below). 4.10 Project No.: 160950528 8-326 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 Data summaries are presented in Appendix B for nitrogen dioxide for each station and month as well as time history plots of the hourly and 24-hour average NO2 concentrations. For the hourly and 24-hour averages,the Ontario AAQCs of 400 pg/m3 and 200 pg/m3 are shown as blue lines on each plot. Ass*hown in these figures, measured ambient NO2 concentrations at both stations were well below the criteria. The maximum hourly and 24-hour average NO2 concentrations measured at the Courtice WPCP Station during this quarter were 58.8 and 24 ug/m3 respectively,which are 16%and 13%of the applicable 1-hour and 24-hour ambient air quality criteria. At the Rundle Road Station, the maximum measured hourly and 24-hour average concentrations were 77.4 and 27.8 Ng/m3, which are 2.0%and 15%of the applicable 1-hour and 24-hour ambient air quality criteria. Pollution roses of measured hourly average NO2concentrations are presented in Figure 4-4.The measured hourly average concentrations at the Courtice WPCP Station were higher for winds from northwesterly to northeasterly directions. For the Rundle Road Station, higher measured hourly average concentrations occurred for winds blowing from the west-southwest. Figure 4-4 Pollution Roses of Measured Hourly Average NO2 Concentrations—July to September 2015 Courtice WPCP Station (Predominately Upwind) Rundle Road Station (Predominately Downwind) 0 0 330 : 30 g. 330,---' 30/- �9�- `�.30 � � Ste- - � � i /' X46---...�` •�,,�\ 300 \60 i •.\ \ 300 j/' � - \60 270 I 90 \ 1 1 1 270 ( ( I f 90 240`. /j /120 \ \t. 2.40 ------- / 120 210 '150 _ 210 -' 150 Concentration 180 180 (ug/m3) 030-60 010-30 05-'10 02-5 ❑0-2 Concentration (ug/m3) 030-80 020-30 ®10-20 05-10 [10-5 Project No.: 160950528 4.11 8-327 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 4.2.3 1litrogen Oxides (NOx) Data summaries are presented in Appendix C for nitrogen oxides for each station and month as well as time history plots of the hourly and 24-hour average NOx concentrations.For the hourly and 24-hour averages,the Ontario Schedule 3 criteria of 400 pg/m3 and 200 pg/m3 are shown as blue lines on each plot.As shown in these figures,the maximum measured ambient hourly and 24-hour average NOx concentrations at the Courtice WPCP Station were below the criteria during this-quarter. The measured concentrations at the Rundle Road Station were also well' below the criteria. As shown in Table 4-2,the maximum hourly average NOx concentration measured at the Courtice WPCP Station was 128 pg/m3,which is 32%of the 1-hour ambient criteria. The 24-hour average NOx concentration measured at this station was 49.4 pg/m3,which is 25%of the applicable 24-hour air quality criteria. At the Rundle Road Station,the maximum hourly and 24-hour average concentrations measured during this quarter were 202.6 and 34.7 pg/m3,which are 51%.and 18%of the applicable air quality criteria. Pollution roses of measured hourly average NOx concentrations for the Courtice WPCP Station and the.Rundle Road Station are presented in Figure 4-5. In Figure 4-5, higher.measured hourly average NOx concentrations at the Courtice WPCP Station occurred for winds blowing from the northwesterly direction. At the Rundle Road Station, higher measured hourly average concentrations occurred for northeasterly and westerly winds. 4.12 Project No.: 160950528 8-328 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 Figure 4-5 Pollution Roses of Measured Hourly Average NOx Concentrations-July to September 2015 Courtice WPCP Station (Predominately Upwind) Rundle Road Station(Predominately Downwind) 0 0 330 /� �� 30 ��% —"-�•� /j 30 330 /330 300 % / `• \\ \ \0 300 / / '—� \��" 60 270 9C 270 90 240\1\ — 120 240\ �.� / i/ 120 210 '.•..- %150 2\�..` i'150 180 Concentration 180! Concentration (ug/m3) 0100-130 850-100 820-50 010-20 00-10 (ug/m3) 9100-210950-1001320-501310-20❑0-30 4.2.4 Particulate platter Smaller than 2.5 Microns (PAA2.$) Data summaries and time history plots of measured 24-hour average concentrations are presented in Appendix D for PM2.5 for the Courtice WPCP and Rundle Road Stations. The maximum measured 24-hour average PM2.5 concentrations at the Courtice WPCP and the Rundle Road Stations were 59.6 ug/m3 and 42.7 Ng/m3 during this quarter. It should be noted that since an exceedance of the criteria for PM2.5 requires the average of the 981h percentile levels in each of three consecutive years to be greater than 28 lag/m3 (CAAQS) or 30 lag/m3 (HHRA standard)whereas the PM2.5 measurement period at both stations in the report was three months,there is insufficient data in a quarter to determine with any certainty if exceedances of the CAAQS/HHRA criteria would occur. Discussion of PM2.5 measurements with respect to the CAAQS/HHRA criteria will be provided in the 2015 annual report,at which time sufficient data will have been collected to make preliminary comparisons. Project No.: 160950528 4.13 8-329 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-.JULY TO SEPTEMBER 2015 Summary of Ambient Measurements November 11,2015 Pollution roses showing the measured 24-hour average ambient PM2.5 concentrations versus direction are shown in Figure 4-6 for both monitoring stations. The maximum measured concentrations occurred for northerly winds for the Courtice WPCP Station. For the Rundle Road Station,higher measured 24-hour average concentrations occurred for northwesterly winds. Figure 4-6 Pollution Roses of Measured 24-Hour Average PM2.5 Concentrations—July to September 2015 Courtice WPCP Station(Predominately Upwind) Rundle Road Station(Predominately Downwind) j D 330 / �r —�_ 30 330 300 % -� �'�' x`60 300 / //�: 60 � I270� � 90 270 ( 90 240`` `.�\'.` 120 240�� ,. '\� / / 120 210 _•_---.� so 210 �i''150 �---- 180J - 18D Concentration Concentration (ug/m3) 930-60 020-30 010-20 05-10 [10-5 (ug/m3) 030-45 910-30 05-10 02-5 00-2 4.14 Project No.: 160950528 3-330 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—JULY TO SEPTEMBER 2015 Conclusions November 11,2015 This quarterly report provides a summary of the ambient air quality data collected at the two monitoring stations located predominantly upwind and downwind in the vicinity of the DYEC for the period July to September 2015. The following observations and conclusions were made from a review of the measured ambient air quality monitoring data: 1. Measured levels of NO2,S02 and PM2.5 were below the applicable O. Reg.419/05 criteria or human health risk assessment (HHRA) health-based standards presented in Table 2-2 of this report; 2. Since the Canadian Ambient Air Quality Standard (CAAQS)for PM2.5 is based on a 98th percentile level over 3 years,whereas the PM2.5 measurement period at both stations for this quarterly report was three months,there is insufficient data collected to determine with any certainty if exceedances of the CAAQS would occur.Therefore no comparison of the measured PM2.5 data during this quarter to the CAAQS was conducted for this report,as it would not be scientifically accurate or representative; 3. In summary,all monitored contaminants were below their applicable MOECC criteria for the monitoring data presented in this report. All measured levels of all monitored contaminants were below their applicable HHRA health-based standards. Project No.; 160950528 5.1 8-331 i QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-JULY TO SEPTEMBER 2015 References 1 November 11,2015 Canadian Council of Ministers of the Environment (C.CME), (2007).Guidance Document on Achievement Determination. Canada-Wide Standards for Particulate Matter and Ozone. Revised (PN 1391)(978-1-896997-74-2 PDF) Canadian Council of Ministers.of the Environment (CCME), (2012). Guidance Document on Achievement Determination. Canadian Ambient Air Quality Standards for Fine Particulate Matter and Ozone (PN 1483)(978-1-896997=91-9 PDF) Jacques Whitford, (2009). Final Environmental Assessment,December 4,2009 Ontario Minister of the Environment (MOECC), (2010).Environmental Assessment Act,Section 9. Notice of Approval to Proceed With We Undertaking. Re:The Amended Environmental Assessment for Durham and York Residual Waste Study(EA File No:04-EA-02-08) Ontario Ministry of the Environment (MOECC), (2012a).Standards Development Branch, Ontario's Ambient Air Quality Criteria,April 2012. (PIBs 6570eOl) Ontario Ministry of the Environment (MOECC), (2012b).Standards Development Branch, Summary of Standards and Guidelines to support Ontario Regulation 419/05-Air Pollution-Local Air Quality (including Schedule 6 of O.Reg 419/05 on Upper Risk Thresholds),April 2012 (PIBs 6569e01) Stantec Consulting Limited, (2009).Final Environmental Assessment,Appendix C12:Site Specific Human Health and Ecological Risk Assessment Technical Study Report, December 4,2009. Stantec Consulting Limited, (2012).Ambient Air Quality Monitoring Plan-Durham York Residual Waste Study,May 8,2012 Ra tec Project No.: 160950528 6.1 8-332 APPENDIX A DATA SUMMARIES TIME HISTORY i 8-333 - o 0 0 o v o 0 0........ o o v o 0 0 0 0 o v E m ry n Em 2 ....n w n nm7 ti ry ti w.mi.¢'..�i n•+.mi.. ^e o ry y o mmmmm.+a�' ¢7 -4.24 Al i no w�rmii nm m..r.ryiry P.,A.Ri i.n+44 n.7 w..n...,.m7.3,n.9 7.. m v.. 4 0 0 o n~ry m.. o.a Y. ...y.. E C �i I-gnIooy" rvma:lgn • .. ..moo m e wiN�rv�ti o a o'7mi n¢ry.. i ., °wry Nn7ry m mo m n E F ..w.. 4 A..v �ri.¢i .°l n r....,m3.�i...i r w m o.�i .. ..o..o.:.�.o v1 n.r....m.y.... .....r ry 2....n w n n no.. E m o.r 0 f 52 tin.aa.m7.7 r ¢o.r w.-i F ..¢4 m w.. �a m .,m u...y.,o o.n7 n nm.+., .,.,..•. rvn n.A.¢. n o n .r m n.......y .1.n....,..m n r.. .,...,r.,n ry ti m., Al E p 9t u E$ 8-334 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0° E a g m f 0 0 0 0 0°o o°o inn mn rlrvmvrvim ..«Q.3 rv:rnrvi u°S rin wrn ni fid< n,y moH m rvi rg r rg r n ry ry n rg n rg n ry ry rg°n N r r rv°�rvi°ry r n°n r�`rj°v°ry r7,°+ n rS.mi r««m ry w ti."+�.vi."i.«i«ti.i n cin r�rl.rvi riw rin.Pi mm.°:.i m m n,J.mi n n e ry e �ma."+A««°a.".m A., mnr«N m mry v n« ry««««.rvi e m i i ii�.�,10.","i 111 nwnm mm u .,��annnnn��a�an�a�aaan�,nnnn�naaao.� 0 n 24 i 2 .ti, irvn ryry G 1:1 n 1,.ma .vi v.rvin.a« .ma. 5.ma.vin rv,i o d o n — n,��.'n.",nnm °'nrym««��n`�"nn•O�r°1°:«Nry m«« � ., —E° :nnnn�nmm�°a a a a« •a:a� an12 1 n v`°man a 0 f a -Nri.inaav,m .,...mi.i.«awns o„nn.iti«w,Jnmr7 mm., v n r f m««N m n n"q n.1«««ry o«rv««n n m 2 2 m o ry m n Q' =n,an e« ���� °n"° ««gin von ry ,±4r nnA n�l q 1nn1 2 n-1 q 8 ,,inna�n�Nn«�n�ti.3n::«�:a�n,�nn:an;aa�«mma,i E E e 3 F a s 8-335 i o a o v o v v v o v v o v o 0 0 0 0 0 o a v o v o E 11 N 5 0 o v o v o v 0 v n 0 0 0 0 0 0 0 0 0 o v o o i n o mom.o o., A.,v n.Y+n rml r .mi m vmi m I ry n n ry ry n n ry n ry ry n n n n n ry.a v a v o 0 0 �n v.. . 22222522 „'iq orym m22522225_ 1O-� �o rv�o r ry .niti.:r..rry°?H 822522222 �OVi v., m m '. ri.rv:o ry o o�ti :%n.::'i.ry..:.m.•, .rvi 022222222 Iryno., E - " G Y v nt-:m•.�i o a.vi..ry ry.�.m.ni.v:r{n n.r.m:`.�.m..^'55222225 '��v a E 1- v'40 n n 22222522 3 ...,no o.,I yyna.,..e m n.ryvm�'.�,y52522222 ',.ye o ti ^ n 5 2 m.ry+o,nii,m+a o., m'i vi.mi.%v m.r rv,°-i rvS v ry u 2222222 o ry ' w 2 ..o.i.:m rv.... m°ti5225222 .Jorn7 10.2'22.22 22 ^•n . E= F • ry r7o r1.m:.mi n,r .,m.+..m vi ry ro ..mn2222222 m v n ,i n mya m or a y v,522--5522 ^-r m ,r .r.,0 .w�ry,y miv rv.,m m�m Ym 4 r°,.r2522522 w n n ,r o:,ty.rvi 1 rv,+.r n.l n m °12222222 'r.j n .i.i mo^:0 0.. .r.,ry tip.m.,m .+n.�32 22 2222 $n o.. •• v _ 3 8-336 0 0 0 0 o p p p p p o p o p p o 0 o p p 0 0 0 o p E Em S 4 n 0 0 0 0 0 m a a o 0 0 0 0 m 9 0 g n o o r o w c o m o �nn0�titiom .+..."is.r:m.n.w r'�.'iis.�ims�+s r7.07r m0ry rvrvn5n°rnni°rvn°n°;4 x;4xry°nn3rvr°+nnn°n°nnvA0 mppoo°d04°p.°: .".ao .ti+o�a�.ia:t:°�nmho.". 8 It �r .,00�000" p���o�o�t°"•o°ti��a�"a��`"meo:7 : M�a000044np°�aoorr rrrr°����s"'mmo� - <prvrppp po:to.�a�p°"'�o�7°:��ttirrr aoti mp0000"•"rprrr���� ��.::m�r°�a�"M�or � s 0 E rvo a 0000 m eo v.y+.ni o ri 00.07.7.p7r rrv.rv7.7 15 1 n q.-1 D f : N m non 400 m t 400 00000' 0 o r r r r 0 n e o 00 po 040 0 r7.+,r: a 3 nn0oo00�400 r..wn o..pi 1 ti 12. e0s a c m o 00 00 m o o.. 9 a cp d00o 9 4o d.07.7.7nrr rrrr~n.rvi.7.�i.7.7raor mn000 0am10 0.7.7.7 60a .1 q oo0do oan mp o.07.7:.nop .n+ro.asrr Nas QO.ni E E u c 8-337 n o o a 0 0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 E I,j o E 5 on o o n o n o000 0 on ryy.o.o....+o o....o mn nnnnnnn'��o�ao..o�O1"'r�nrv�o�m���^e°or nrrrnnn nnnnnnnr rnnnnnnnnnprrAn nnnnnnn°`�00000000 ..na�oa�ono�mnnn 8 e nnnnnnn'° eoo"annnn nom°ao°a��on nnnnnnn n000000noaoo0..nnn nnnoo�o "•oonnnnnn 000nnaoo�a���oo i onoaono �00000n000ftooa0000°'a.�+o^ roo °� .. nnnnnnn 00000000 n�o.n.000�;�t�r^son � oo n o o a 0 0 o a...0 0 0 0.0.Q w o o.ni m ti m m o o nannnno'n000nnnnn C56 oo oo o oo ono por nn..e.. enn no . on ...+ i s` o n 000n o n o......D oom., moo o i nanonoo o � I 0 0 0 0 00 D o n o 0 o a o 0 0 o n'R r.4.a o o n 2 r m n o 0 F oov00oo Roo n0000 oo .+o......a 06 o cs E d d 6 d oon000 00 0 o a 0 0.0 0 0 0 0 0 0 0 0 0 .ri a o 0 0 0 o r o a'0^a o a I. o � S a 0000000 ao nano 0.+ ..000000 000.i�.�ioo � i 000 o a 0 .............-....... 00 r- a 0 n a o 0 n 0 0 0.yi o.4. m om.m o..0 0 0 o m o 0 m o o nhm mo�..o..gynne m — 0000000 nn nnnn nnnn n n a' I 1 nnnnnnn q R n000n�oo o no��o no o.n oo .nnnnnnn nnnnnnn .nnnnnnn n....n..nn...,., meson E E o 8-338 ................. ....... E ............... ............. ;2;; 1�R R q q q q 9 9 :q „;:;»;::::„R .1 q R 4 . ... 2 A n n 2 2 IR It:I N q c!Q q q q q n 0 „ ;_;>;»;;_u:;]_:;® n):= A Tn-1; .1 q q q q q 2 'I q'I rli n 2;I!:n n ;_:::;:::::K -6 6 6 6 13 6 6 6�q q 2 n q q 9 q IR Iq Ct C!C?q q cR R go 2 C!'I A vo IR�N IR 2 q 'I q q q q q q q q q q 14 14 14 N q q q q q q q R c; q q 8-339 Figure.A-1 Time History Plots of Measured Hourly Average and 24-Hour Average SO2 Concentrations-Courtice (WPCP) Station S02- Measured Hourly Average Concentrations-July to September 2015- soo Courtice AAQC M 700 � E 600 - - ------ - �� -�-_--- i 500 - � c °- 400 ,2 300 c L) 200 c i U 100 0 - Iti°tih ti°tih ti°tih ti°tiy ti°tip ti°tih ti°tip ti°tih tiQ) ti°tip Ib Date S02- Measured 24-Hour Average Concentrations July to September 2015 Sao -Courtice i 250 200 0 150 `r 100 v U 50 0 v 0 °yh °tih °ti5 °yh °yh °y5 °yh °yh °y� °yh 1\�\ti ^\yti\ti 1\may\ti �\�ti\ti q1\y ° �\�9\ti Date 8-340 Figure A-2 Time History Plots of Measured Hourly Average and 24-dour Average S02 Concentrations-Rundle Road Station SOZ- Measured Hourly Average Concentration-July to September 2015- Rundle Road 800 a- 700 AAQC nn 600 I 500 ° 400 ro , i a`+ 300 v 200 U 100 f 0 i ti°ti� ti°tip ti°y� ti°y� ti°tih ti°tip ti°tip ti°y� ti°�� ti°tih I �\�\ "Date S02-Measured 24-Hour Average Concentration -July to September 2015 ; 300 -Rundle Road M 250 I E u�o 200 °0 150 rroo e 100 ' m r 50 0 U 0 C C\O, Date 8-341 APPENDIX B DATA SUMMARIES AND TIME HISTORY T 8-342 ............................... ............................... l 9 q 9 9- X A g n q q 4 d o 4 y.n,mmrlo 2 m 2:1 2'2'�l 9ry'2 MI�N q 9 Q q ri Vl T'.1 R't q M Iq n N Iq q w ........... .6'd al 8-343 °°°°°°°n °°°°°°°°°° En¢m f , ...................0.......... o a m.,ua mamod,mdm nm umom 'a"64, m n vntmm�n�N 0 0 0 o a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o n o n n^i m n m m NnrvNNrvry rvNNr�nnnn°fd' r5,Sr5n°rvnnrvNN�^or°,pr ry rv 'Nr�° mry my°°N n 12m.. 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E m a f 0 0 0 0 0 0 o a o 0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 o a o o a e vm m.n ti m m n n tiNti.. rvrvrvrvrvrvry rvrvrvnrvrvrvry nr5rrvrvrvrvrvrvrvry ry - `4°•o moAnums ����m u „vm em m.m prim Iz.. .;fin.. n .. .. .iw r7a o�m���r m�qae m n ..m e5 m mn:3 n m �rvg mi 0.'�. �m emtirma--u�a r nm mmu mvirmmre m „ '�^�Nd 8` � mm mmy � vnd w Harm eaieunma�n � ry n - n m a u n n m v n v vnl m v e N u u<e 16 d 3' ti nhy.+mm ynn nn mu.m i f a yry oamamry may mNymm� '� It r L ry N 16 E 8°346 .......... En Rmi mom �9-1 q 21 r7 r1Oimmrvnr"�rv'�°j A.R.A 9 mom ;I:I n. n A n.. 4 A 1 n R Al q,2'pi;9A q 1 menu r 2 q ry q R R R R R!N q 4 4 4 a w d A z q N-1 Q 9 n-1 Q N Q Iq q 8-347 ...........0 0 o v o .......... ............................... R A P A 9 A 74 A A A I A I A� r2—.—2 f"n P A A n 29 2 q u '1 2 -9 q 2 'R-1 6-i 0 z.6 �2 5 2 g 'a'I z z z I A N 1 R 3 10 N 79 .1 N q-1 N q y m'1 i le, 4 z A 4 m 6 4 1 8-348 Figure B-1 Time History Plots of Measured Hourly Average and 24-Hour Average NO2 Concentrations—Courtice (WPCP) Station NO2-Measured Hourly Average Concentrations-July to September 2015 450 -Courtice j 400 _ ---�_�. E 350 i _ _ AAQI -- °p 300 ! V ! c 250 200 c 150 u 100 0 50 yh yh yh yh tih yh ,yh tih yh yh \ti\�o \titi\�o \yti\�o ^\ry;ti\�o \tio\�o \yo\�o \30\�0 o \tip\tio ! 10 i Date NO2-Measured 24-Hour Average Concentrations-July to September ! 2015-Courtice 250 , 200 - - A,4(lC 150 c C 100 e+ U 50 r- 0 v ti 0 N A<."6R otih oyh oyh oyh oyh otih otih oyh otih oyh \ti\ti 1\yti\ti ^\�ti\ti \�ti\ti \yo\ti \moo\ti \�o\ti \�\ti \yo\ti \�o\ti Date 8-349 Figure B-2 Time History Plots of Measured Hourly Average and 24-Hour Average NO2 Concentrations—Rundle Road Station NO2-Measured Hourly Average Concentration-July to September 2015- I 450 Rundle Road i 400 350 AAQC.- 2 300 ' f 1 250 200 41` 150 i I 100 i 0 50 0 1 Oyu O,� 05� Oyh Q) O Oyu Oyu Q, Ooh I �\ti�ti 1\yy�ti �\�y�ti ^\3y�ti �\yo�ti Date I 1 . I NO2-Measured 24-Hour Average Concentration-July to September 2015 f' 250 -Rundle Road E zoo AAQC 150 0 f 100 v 50 c 0 .. :•r'isr., a=. j OYh Otis Otis Otis Oyh oye oy� oy� Oyh oy`� �\ti�ti 1\yti�ti A\ � �ti�ti \3y�ti �\�o�ti �\�o�ti � oCI\ Date 8-350 APPENDIX C NOX DATA SUMMARIES TIME HISTORY -PLOTS 8-351 .............0............. 4 f •o v o o v o v o 0 0 0 0 0 0 o v o 0 0 0 0 o v o 0 0 0 0 o v o n ry ry n n n n ry w r°ry n ry ry ry n n ry n ry n n AJ3 A n Id mQ mr�m.m+m'.q cY.+m .,nm m n min me., mq� rlromneuryiry �nry rv. nrim m .+ n rvm mo 3 �'' ° - .,o rrvi rl�ryoq .,mm monc.n mmo.,norvv.+v � m E .,o or nnoomno.+vn n t n o 4 .� ., F vr namna oro.�+ry nov-+n.vi r�rl 1°o c non rio um4on ao .+mmn°naa r ti mm�mm.+ ti m .ary n° m 41 Id 16 e 9.4�1.+mmam r m F vmm nmmo iem ry „ .,v `"�n.+em v °i veev.+ mr�tiumm �v�'ry�'yry m 'u u�'�r�v m m14d CR 0 5 mR,1m„^• i n q..hq n„emm6e.m.°�mG = gamma q q m•�rm�e<m f °'n"'� rv���rN� a.,m omrnm ���omn��mn m r m m a '^ ,., ...... ,.nn 2.1 N nn n,i ry vain mw 3 •ym�NO m �.srr�'��m �� E E u _ 3-352 0................ 0 0 0 0 0 0 0 0°. 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A A 6t g Ann Q A A A A A A A A9AnrvrvnrvAAA9AI i q 4 C 2 g n �; N" 2 4.4 9 4 4 �i 6. �'4 6q A7 tl Ai ti o u I., IN, 1':10, .1 li c�41 q-11 en 21 U 2 v cl ci i 6 w n6 Iq I.,i q onti li q�tilt 16 1':Iq Nd°1i 1'A 4 cl'I z z ti 4 .......... 4 4 MO q q 4 4 rz 'a 'I 4 A .19 li i 1%9 2 m 8-357 Figure C-1 Time History Plots of Measured Hourly Average and 24-Hour Average NOx Concentrations m Courtice (WPCP) Station !� I i ! NOx- Measured Hourly Average Concentrations-July to September 2015- 450 Courtice ! 400 E 350 MQE-Criteria 300 250 i 7.00 cc i 150 r 100 1 i ° 50 0 \ti°tih \ti°�� \ti°tip ti\ti°ti� °\ti°tip o\ti°tip °\ti o\ti°tip o\ti°tih o\ti°tip I { Date NOx- Measured 24-Hour Average Concentrations-July to September j zso 2015-Courtice -200 E MOE Criteria 150 c R100 c - 50 � c ppy Date 8-358 Figure C-2 Time History Plots of Measured Hourly Average and 24-Hour Average NOx Concentrations-Rundle Road Station i NOx-Measured Hourly Average Concentration-July to September 2015- 450 Rundle Road I400 '--__— - - -- ----- --------------- ----------T----�- E 350 ! AAQC I 2 300 c 250 i 200 i- I � 150 U 100 1 p 50 ! 1 , U O oti� otih otih oy�; otih oy� Date I i NOx-Measured 24-Hour Average Concentration-July to September 2015 250 -Rundle Road i 200 —— - — I 150' 0.AQC 1 = a 'ia 100 UO so i 0 t oyh otih otih oyh oti5 oyh pYh pY� 6y (S' I \ti\ti \yti\ti \��\ti 1\�ti\y \yo\y \moo\ti \�o\ti \�\y \y�\y \��\y I Date 8-359 APPENDIX PM2.5 DATA SUMMARIES AND TIME HISTORY 8-360 E 2 2 A 3 0 n 3 A m 2 R q m v -1 q-1 ,noo "n 6.4 m u IN q 1 IR I., 'Z a R 8-361 i I E C n £ I �.mi..nry •gym vm rvr o n mom n....rvnnn rvrvnnn„�:r��N�n�N�npr�6r�N -!f o m oa n mmm�p�mm�nmm-moo°!2^! ion , Y m ry o 0 o em'm o a o ti m H ti m m ry o 0 o m m e ai n r n~ tl rtw..o 0 om ommyo ti rvti.. 00 ortmi.dim° ...ni��.a~v4i �'N cm rm7.700 o r7 oni m o Ha„�fnrv<a ov v m..o o n m 3 ano ..o 000w ��N °°°n...n,-o�.... rKm y li 16..00a°° 000m`•e���u000ro°° �°+�1m F mho 0 ooanmoo n „mNr�iuomo. .4io o tiH�"�ryyumi 'Q d E 2 rZO a oo a n�000v��•o�h�n••�.a7�o 060.mio 0 oum�•rn�N m vmtf m ry o 0 o y o o n y o g y o o 0 o m o o y m e�• d a V m m ¢ m O f Q •�d5,� o0 0�'�000m�ti ��$000mmrvo .,n a m v ti $o F r m ry q„R`'lw..mm�°$mm•n v..m<o +m5 ry m q m '19 N IR lz a NS_E m n v .. ....mmZo�nemmv v o .4 pi i n..i'v�Om .. �rvm55f Fr7 aatinv v of�r5m o E E e 8-362 E 1 .......... n n g mNnm 9 d Is 16 .4 d tl °inn-n 4 cl E q '1 1 q R 14 6 a 14 16 �u C5 's A i 6 d 6 6 Mm 0 W-a 27 7 2 2 2 2222 2 ci 2522222-i 4 6 d c;6'i o 6 8-363 n 22— �l cl mm C!ry cs d.6 a.4 A a 4 4 i 4 A.. ..... .. 4's......... ""'0!cl e a q -1 ti-1auma -4t on m q g R-4L IR�"I m'o q 1 q '1-1 cl�l R��i�l IR q -1N q'R A.6 d IR -1 q .04 q-1'1'1 -1 6 2-1 -1...:,9 2 3'A 8-364 E -4 4rv'n=igl ri I nAM3 All Iz m e ... 'R p q n q g q'I'I q N n q 2 2 q.1 q q --i —6-3nmq- g N q q-q q N q N q 4 C5 4 4 8-365 E g g n 6 1-4-I 1 1. 1 1 4 A 64 66 z -6 'q-1 p'R'R R 'I q -6 ry 4 C5 0 1 Z-4 2 nQ 44 q q N ca q q q N'I ci d n 6 Smn iq.1 a R q q q IR N Qq'i -4c 4 Mq 14 li Ill 111 Ili I;a 16 10 nrvr 8-366 Figure ®-1 Time History Plot of Measured 24-Hour Average PM2.5 Concentrations Courtice (WPCP)Station PMz.5-Measured 24-Hour Average Concentrations-July to September l I 2015-Courtice 70 m 60 II 50 j I d � 40 � 30 III c 20 C 10 L 0 oyh oti� otih oti� oti� otih otih Qti� otih oti� ti I \ti\� \� \ti \ti \� \tip\� tip\� \��\� \�'\� \tip\� \tip\� I j ®ate\ { 3-367 Figure D-2 Time History Plot of Measured 24-Hour Average PM2.5 Concentrations Rundle Road Station PMZ 5-Measured 24-Hour Average Concentration July to September 2015-Rundle Road 60 I 50 40 ® 30 20 C 10 1 U O - I oti�' oti�' oti�' otih oti�' y\V \�y\� w\tio\� Data\moo\� \"o\� \�\� \yo\� I� i I 8-368 APPENDIX CONTINUOUS PARAMETER I LOGS 8-369 EDIT L00 TADLE �Mo"No.. Dum-m York E"lly Contra Ambient OUCK-Rom,c",am 1 7•A-15 Timothy Hun, Irwlldate 23-jar-25 1 :2:00 1 23-Jan-I5 1 1290 777lyca6br,tlon 2 74 -15 Timothy Hun, Invalldalc 27-Fa1b•15 I :1:00 27-Fab15 31:00 M,n:F.:calibratbn 3 7-A-15 T:mo[hy HUn Invalldot, 2g-M,rv15 07:00 26-M-15 0890 M,nthly c ilbra[an 4 13-Apr-]5 Tlmolhy Hung Invollealo 31401-15 13:00 31-Mar-15 16:00 Invalidate the time when there was a to power outage as pfovldad by treatment pWnt n,l 5 1 17-Apr-15 mc!hy Hun Invalidate 4•14arv15 10:00 4•M4F15 1290 IMOE Audit 6 1 2-Jun-.5 Tlmo:l,Hun Invalidato 23-A rv:5 13:00 23-A r•15 1490 Month calibmtlm 7 Z-lun-:5 Timclhy Hun vaildace 11-Me 30:00 11-M.Y.15 129'0 Monthly wllbration 8 134u1-15 Timothy 4.25 Invall in, .3,M' :5 08:00 33•May-15 14:00 poweraut.ge 9 13-:u1-15 T:moth Hunp Imalld,to 29-Jun-15 11:00 29-Jun-15. 13:00 Monthly oilbratkn 10 13-;u1-15 r—try Hung va:hot, 30.;un-IS 08:00 1 30,J-25 1'O0 MOEAudlt s 30-Sap-15 C—;.Lim ,Replete 17•JUI-15 10:00 17Jul-15 15:00 Misaing data from 10:00.12:51 an Jul 37 minute file.Replan with hourly data. ]I 30-SCO-15 Conn le aim no,fl— 9-:u1-15 09:00 9•Jul-35 10:00 ML^.irK data from SAS-10;30 on Jul 9 minute file.Ra lam with hourly data. 12 30-Sap-15 Connie Urn vu;id,:o 31-:u1-15 10:00 31-Jul-15 32:00 N.on:h:y mllhra!)an 13 30-S-15 Connl,Urn nvalldata 20•AU-15 10:00 I 20.AU-]5 11:00 M.onthl e,Ilb.t;.n 14 30•Sep.15 Connie Llm I—Ilda:a 31-Aug-15 0890 E.2-IS 0990 MOEAUdIt 15 30Sep45 Connie llm InvalL•alc 73-SOp•'S 10:00 23-5, 15 1290 Manthlycollbra'bn 16 30.5ep•15 Connie Lim Invalids 13-1ea-11 13:00 30-5-15 2390 Monitor-removed far annual ma(ntonanca Fxomp:aa of Ameptabio Edit Arlons: Add.([.at of Dole!,hours Zero Correction Slope Correction M.—I dote entry for missing,but c,I:,,t,d data Invalidating span&aer,chock data Inval;dating data duo to oqulpm,nt mollunct:ons and power f,llures. vallda[:n0 data wham Instru ourwllon off-Ilra M,A;ng data as out-of-rang, W W C) /f/\$ \\)}E UT S-S7] � . � . i )\ . } \\\ - . \\\\(}(\\} §4§§ 6.....;aa888 - r;.,=!lw�;;aw:;.:,�� � !§;/ §\!!l;m;;;;!l;;;4&■;:;7;a�a \/\\ \/\)\E\... } .@:;a� 5-372 Pm1M Name Durham Yarn Energy Centre Ambient Alr MVnllprin�PnEram Cpnurl GreC Gpo4c/ 'Phone 90S9aA-]T]] Em+ll Erej.cmaWP•unleerp m.cvnNle.llm @aunlecevm,llmhunp @cr+nleemm Cannb Lim/Pm Hung ;align number N/A SuHVn Name 'CwrHCe WPCP SI+Iwn Slallpn addmr: [vurlla Weler Pollullvn CPMrvI Planl Emlilrr Address: The Pe Elpn pl Durhsm,605 Porr4nd Rd,Whllby.ON Pallulenl pr penmvlrr. Tempera Wre Imlrvmrnt maMe&mpdel,. GmpbNl Snenhl,c MpdvIHMPGO � Sorinldumber_ D•re will period Sun dale I•Ian3S End d+u r65ep-IS . Timr]vrwEST Edd■ Fdil date Ednpr's Namv Fdll Acllpn SurtlnE Endln� M+svn Damlaa/mm/vrrl Hour1••+•1 D.1•Idd/mm/rrrrl� HppN•ae•I EDIT LEG TABLE rDrplea N+me - fNrham YvrM Enarry Cenln Amblenl Alr MvnHprinl - rCpm•cr Gre(Gveke/ Phone. 905.9A0.T"/T/ 'E•med' Ere�.crvv4psunlrcmm,wnnle.Ilm @sunletrpm,llm.hunll @sunlecmm E+nma um/nm Nana vaupn number N/A Sl+dpdNamer [_punka WPCP Slalbn 5 I dd en [ounl v Walvr Pollullvn Gmml Pun Em Iler Address _ _th p EI _I puAU 6U5 RpcalaM_R_d,Whllby,ON _ - _ Pe1luuM Vr p+r+melvr P+rnl II Inalmmenl m+Se9 d I. Te peer nIC TES]SM - - Seder NUm Wr Dal+edllpenpd Suddal+: 1•l+n•15 End WU. _ _ _ _ 345_p_IS_ - _ Tlme lcna:EST Edna Edd dale Edilvla N+me Edll prllpn __ ShnlnC_ ___ _EndlnE goarvn p+le(dd/mm/yyyy( Nvur(..•e( D+m(m/mm/YYYYI Hpur(••+el __ _ � - - - - - ®_®®®®®®® r r .. SlopaCorraction —1; tin date due to equipment malfunctIcnsand power failures. I�Jldatfnc dU when Instrumentation off-line Eel'Meme --_;OUfhem York EnerCy Centre Amhl IPI hbnllorinE ProCrtrn �glael Graf Crook./ IPhane. 905-9aa7]TI i Em+lr, ErthcrovMeQa[+nlocrnm,mnnle.hmQat+ntpc rom,tlm hunEQa[anteuom conme um/nm ' NunE �Slallvn number. N/A Stalan N+m e. Cwrllce WPCP St+[lon f $lanen+tldrt•u: [ounite W+ter pvllutim Control Pl+nt Emitter Addrtac. 'ThepeElan of Wrh+m,6GS poral+M Pd,Whnby.ON f Pollulanl or par+meler, pelallvo Humidity InaVUmenl m+eo&model: 'C+mpbell SUenVIK MetleINMP60 Senal N({inper / ' Oal+sd�t pvrlod St+n dale IIan15 End data ]PSep15, � nme ivne�FST Fdila Edil date Edllpr'a Namc Edit pcllon 9taninE EndlnC., pe+ten , EDIT LOG TABLE EDIT LOG TABLE f pJRlw ______. Ourhim YPrw EnirEY Cbntra Amhl fill,.. ... mt-- - - - -- - �Con[+c1 .GreE Gvvlu/ Rtvne. 9115-9gL]1T7 Em+ll: EreGapv FSPst+nteetnm,cnnnle llmQet+ntersom,tlm.hun Ct?+t+n I$Lllon addrtu. Ceurtlre W+Ier Pallu_flon Control%ntt�.Emlller Addrtu.� �-_The peElvnel GUrhem,6ES po+tland pd.WhIWE,ON __ �I 'F011udnl pr p+r+meter. A[mv.pherlc 1 u menl m+ie&eadal, Campbell Stlennls Mptle16106 Seri+l NUmbcr• prntun p+l+edll perlpd Sl+rt Gle: al+n•LS .End d+le, 30Sepl6 nme inns.[ST h Edlle Edll dale Eddofl Namu Etlil Ac[len SI+r11nE EndlnE pe+con _ _ wle(dd/mm/mrl noer(a,�yL..on�{dd�mm/Yml�. Maurp,.a( _ --- W I W v cn EDIT LOG TADLE "Flailed 0.16.Yolk Energy C11i"k1billf All S1.111.add,,,, C1.Ml1aW.-P1H1tI11�M11IPI.11 Emil-Add- Data ed.1 p,,i.d Uart date 1.1-15 End d.W 30 Sell,11 Tlol,Zoo. EST 77771 77 Examples of Acceptable Edlt Actlens: Add offset of Doiete hours Zero Corracdcn Slope�rmction Manual date entry fa:mlzsin&but callectad data Invalldatlng span&zero check data . �nwlldatlng data duo m oquipmant melfunct:ont and power(allures. In ling data when Instrumentation cfbpne Mptking data as cut-W-range EDIT LOG TABLE - �Project Name Durham York Energy Cen ientAlrMonitorin Program r zwrit-it Greg Crooks I Connie Um/Tim Hung Phone: 96s.944-7777 E-mail: Creg.croo"stantec.com,connle.limLOstantec.com.tim.hungLOstantec.com Station number:! 4S200 Station Name: Rundle Road Station Station address:Rundle Road/Baseline Road Ennitt.,Address: IThe Region of Durham,605 Rossi.ind Rd,Whitby,ON Pollutant or SOZ Instrument make&model: 'Teledyne Monitor Labs Sulphur Dioxide Semi Numbi 56S :parameter: Analyzer Model T100 Data edit penod Start date: I.J.n45 End date: 30�sep-ls Time Zen.:EST Edit 9 Edit date Editoes Name Edit Action Starting Ending Reason Date Hour(x—) Date He.,I.­.) 1 7-Apr-15 rmotr..y Hung Invalidate data I 23-Jan-15 1 14:00 1 23-Jan-15 14:00 Mont hlyea libration 2 7-Apr-15 Timothy Yung Invalidate data 27-Feb-15 14:00 27-Feb-15 14:00 Monthly calibration 3 7-Apr-15 Timothy Hung Invalidate data 25-Mar-15 15:00 26-Mar-15 15:00 Monthly calibration 4 7-Apr-15 Timothy HunF, Invalidate data 4.^Aar-15 13:00 4-Mar-15 13:00 MOE Audit 5 2-iun-15 Timothy Hung Invalidate data 24-Apr-15 09:00 24-Apr-15 10:00 Monthly calibration 6 2-Jun-15 Timothy Hung. Invalidate data ii-May-15 13:00 11-May-15 14:00 Monthly callbmtion 7 13-Jul-15 Timothy Hung, Invalidate data 29-Jun-15 14:00 29-Jun-15 15:00 Monthly calibration 8 13-Jul-15 Timothy Hung Invalidate data 30-Jun-15 11:00 30-Jun-15 13:00 MOE Audit 9 bOCt-15 Connie lim Invalidate data 31-Jul-:5 12:00 31-Jul-15 13:00 Monthly calibration 10 2-Oct-'_5 Connie Lim invalidate data 20-Aug-15 15:c0 20-Aug-15 16:00 lonitcr onthl calibration 11 7--Oct-15 Connie Urn Invalidate data 31-Aug-15 09:00 31-AUg15 10:00 OE Audit 12 2-Oct-i5 Connie Lim Invalidate data 23-Sep-15 12:00 ! 23-Sep-15 14:00 onthly calibration 13 2-0ct-15 Connie Lim Invalidate data 30-Sep-15 11:00 2-Oct-i5 05:30 removed for innual maintenance ' I Examples of Acceptable Edit Actions: Add offset of Delcte nours Zero Correction _ 51ope Correction Manual data entry for missing,but goi:ected data ' Invalidating span&zero check data Invalidating data due to egeipment m2:functions and power fai;ures. Invalidating data when instrumentation off-line Marking data as out-of-ranee W J 00 w J EDrT LOG TABLE Project Name I Durham York Energy Centre Amblen-t Air Monitoring Program Contact Greg Crooks Connie Lim/TIM Hung Phone: ;905-9447777 E-Mail. Crel;crooks@stantec.com,connie.11m@sta,tec.com,tJm.hung&st-t,,c.com Stati..number: 45200 Station Name: Rundle Road Station Station address:Rundle Road Baseline Road Emitter Address: The Region of Durham,605 Rossland Rd,Whitby,ON Pollutant or Para NOx Instrument make&model: !API Model 2GDE Chemiluminescence Analyzer SerialNumbi 575 Data edit period Start clatet I.Jan-25 End date: 30-Sep-15 Time Zone EST Edit 0 Edit date Editor's Name Edit Action Starting Ending I Reason Date Hour(xx:xxl Date I Hour 1 7-Apr-15 Timothy Hung Invalidate data 23-Jan-15 14:00 23-Jan-15 14:00. Monthly calibration 2 7-Apr-15 Timothy Hung Invalidate data 27-Feb-15 14:00 27-Feb-15• •14:00, _ Monthly calibration 3 7-Apr-15 Timothy Hung Invalidate data 26-Mar-:S 15:00 26-Mar-15 15:00 Monthlycalibration 4 7-Apr-:15 Timothy Hung Invalidate data 4-Mar-15 13:00 4-Mar-15 13:00 MOE Audit 5 2-Jun-15 Timothy Hung Invalidate data 24-Apr-15 09:00 24-Apr-15 10:00 Monthly calibration 6 2-Jun-15 Timothy Hung Invalidate data 11-May-15 13:00 11-May-15 14:00 Monthly calibration 7 13-Jul-15 Timothy Hung Invalidate data 29-Jun-15 14:00 29-Jun-15 15:00 Monthly calibration a 13-Jul-15 Timothy Hung Invalidate data 30-Jun-15 11:00' 30-Jun-15 13:00 MOEAUdit 9 15-Jul-15 Timothy H-jnR Invalidate data 3JU1-15 06:00 3-JUI-15 07:00 Calibration for Nox onl with new cal bottle 10 17-Jui-15 Timothy Hung Applyspan correction 29Jun-15 16:00 3-Jul-15 05:00 July3,201.5 calibration had>10%span correction required.Apply span correction from time of last calibration toluly3,2015 11 2-Oct-15 Connie Lim Invalidate data 31-Jul-15 13:00 31-Jul-15 14:00 Monthly calibration 12 2-Oct-15 Connie Lim Invalidate data 20-Aug-15 14:00 20-Aug-15 16:00 MonthIvcalibration 13 2-Oct-15 Connie Lim Invalidate data 31-Aug-15 09:00 31-Aug-15 10:00 MOEAudlt 14 2-Oct-15 Connie Lim Invalidate data 23-Sep-15 12:00 23-Sep-15 15:00 Monthly calibration 15 2-Oct-15 Connie.Lim Invalidate data 30-Se-15 11:00 2-Oct-15 06:30 Monitor removed for annual maintenance Examples of Acceptable Edit Actions: ' Add offset of Invalidating span&zero check data Delete hours Invalidating data due to equipment malfunctions and power failures. Zero Correction Invalidating data when Instrumentation off-line Slope Correction Marking data as out-of-range Manual data entry for missing,but collected data EDIT LOG TABLE 'Contact G,e Phone: Connie Lim/Tim Hung ,Station number: 4520D Station Name; Rundle Road Station siation address:Rundle-Road I Basellm,Road EmItterAddross: The Region of Durham,605 RoSsland Rd,Whitby,ON Oolliitant or 'PM2.5 Instrument make&model: Thermo Sharp 5030 Synchronized Hybrid Serl.1 E-1569 P—etc': Amblerit Real-time Number: Data edit period Start date: Wari-Is End date: 3D-5cp-IS Time Zone:EST Edit 4 Edit date Editor's Name Edit Action StartInC Ending R'... Date I Hour(K%:XlI Date I Hour(—K) 1 I 7-Apr-15 I Timothy Hung I Invalidate data 23-Jan-15 14:00 234an-15 14:00 Mont hl calibration 7-Apr-15 Timothy Hun Invalidate data 27-Feb-15 14:00 27-Feb-15 14:00 Monthly calibration E�2 7-Apr-15 7mothy Hung Invalidate data 26-Mai-15 15:00 26-Mar-15 15:00 Monthly calibration 4 7-Apr-15 Timothy Hun Invalidate data 4-Mar-15 13:00 4-Mar-15 13:00 MOE Audit 5 28-Apr-15 Timothy Hung Invalidate data 23-Jan-15 11:00 23-Jan-I5 11:00 Rate of change 6 2-;un-15 Timothy Hung Invalidate data 24-Apr-15 09:00 24-A a-15 10:00 Monthly calibration I 7 2-Jun-15 Timoty Hung. Invalidate data 11-May-15 13:00 11.May-15 14:00 Monthly calibration 8 13-Jul-15 Timothy Hun Invalidate data 29-1un-15 14:00 29-Jun-15 15:00 Monthly calibration 9 13-Jul-15 Timothy Hun Invalidate data 30-Jun-15 11:00 30-Jun-15 1 13:00 MOEAudit 10 —2-Oct-2-5 Connie Lim Invalidate data 31-Jul-15 13:00 31-Jul-15 14:00 Monthly calibration 11 2-Oct-15 Connie Lim Invalidate data 207Aug-15 15:00 20-Aug-15 16:00 Monthly calibration 12 2-Oct-15 Connie Um Invalidate data 31-AU-15 09:00 31-Aug-15 10:00 MOE Audit 13 2.oct s Connie Lim Invalidate data 23-Sep-15 12:00 233e M p-15 14:00 onthl wlibration 14 2-Oct-15 Connie Lim Invalidate data 30-Sep-15 11:00 2-Oct-15 06:30 Monitor removed for annual maintenance Examples of Acceptable Edit Actlons: Add offset of Delete hours Zero Correction Slope Correction Manual data entry for missirg,but collected data . Invalidating span&zero check data Invalidating data due to equipment malfunctlons and power failures. Invalidating data when instrumentation off-line - Marking data as out-of-range c CID W .. CID EDT LOG TABLE EDITLOGTABLE Contact Greg Crooks/ Phone: ',905.944-7777 �E•mall: y rgreg croaks�stanleccom.connle.11m�stanteccom,tlm.hung@sWnteacom Cannle Llm/Tim Hung SWtlon number: 45200 Station Namc: Rundle Rwd Station Station address:Rundle Road/Baseline Road Emitter Address: The Prglon of Durham,fi05 Rossland Rd,Whitby,ON Pollutant or Temperature Instrument make&madeh Campbc115dentllic Model HMP60 Serial p4ramcler: Number: �Da[a edit period Start date: IJan-15 End date: 30-Sep-15 Tlme Zone:EST Edlta Edlt date Editor's Name Edlt Action Sta_rtinC Ending Reason Date Nour(Raaal Date Hourlr.aal, Prolen Namc �DUrham York Energy Centre Amhlent Alr Monitoring Program - - - - - - --- - - -. — -_ .. - COn[act 'GreC Crooks/ Phone 9115944-7777 E-mail: 6reg,crooks�DStanlec.com,connle.lim @stantec.com,tlm.hungNtstantec.com Connlc Llm/Tlm Hung Station number, 45200 Station Name: Rundle Road Station - Stallon address:Rundle Road/Baseline Road Emrt[er Address: ',The Region of Durham,605 Rossland Rd,Whitby,ON Pollutant or Ralnhll Insvumcnt make&model; IiTeaas Electronic TF525M Scnal patamcter: i Numbrc � Daw edit period Start date: 1-tan-15 End dale: 30.5ap-15i Timn Zone:EST - - Edlt4 Edlt dale EdltoYs Name Edlt Actlan SWr[In6 � Ending fleasan i Date .Hour(..:a.l Date Hour lacuul ®®®®(dtl/10-jun-IS (1000/YriYI (dd/mm/YVri) likelvbIdErred from June 10,2015 — —�--® 14-.00q 7� 2015.Based on rainfall at Courtice,was EXaMples,of Acceptable Edit Actions: Add offset of Delete hours 2ero Correction Slope Correction Manual dzta entryfor missing,but collected data Invalidating span&zero check data Invalidating data due to equipment malfunctions and power fallure& Invalidating data when Instrumentation off-line Marking data as out-of-range PmJeuY Name DurhamNOrk Energy Centro AmblentAlr MOnl{aring Pmgmm � - - - - Contact Greg Crooks/ phone: '905-944-7777 'E•mall: t! greg.aooks @sWntec.cam,connie.Rm @sWntec.cttm,tiro,hung @s[antvecom j Hung 9Wlion number. 45200 SWtlon Name: Rundle Road SWtlon i 1 Stallon address;Rundle Road/Baseline Raad Emitter Address: The Reglvn of Durham,605 Rossland Rd,Whllhy,ON - � �Pollu[ant of Relative Humldlty Instrument make B model: Campbell SUentlllc Model HMP60 , Seral '�,' r � -y ,parameter. _ Number. I,Data edit perlvd Start date: 1-tan-19 End date: 30-Sep•15 Time Zonc:EST - � I Edit4 Edit date Editors Name Edlt Action Starting_ - Ending ._ R_cason Oatc Haur(..aa( Datc Hvur(musnJ I (dd/mm/vyyy)- lad/mm/yyyy(' preJectName �DurFamYorkEnergyCentrepmhientAlrlVl4nitodngprogram - - - _ - - - ---- -- - -- - CohWCt Greg Croaks/ Phone: !905.9447777 'E-mall _ ,�.. -- � --� Cvnnle Llm/71m' Ercg.crooks @stanteacam,connle.lim @stantec,cvm,tim.hung @stantec.com Hung Stativn number: 4520D SWtlon Name: Rundle RwdSWtlan �SWtlan address:Rundle Road/Baseline Road Emitter Address: The Rcglvn of Durham,605 Rossland Rd,Whlthy,ON Pollutant or Wlnd Instrument make&model: Met One Instruments Inc.Made1034B 'Serial .parameter. Speed/Wind Number: I Dimctlon � Data edit period Start date: 1•1an45 Entl date: 30-Sep-15 Tlme ZOnc:E57 Etllt M Etllt date Edltvr's Name Edlt Activn Starting Ending 'Reason Date Mour(sv:.e( Datr Haur(.a:xu(' - EDIT LOG TABLE (dd/mm/yyyyJ '(dd/mm/yyJJyJ- Examples of Acceptable Edit Actions: A d offset of Delete houn Zero Corrccllon Slope Correction Manual data entry for miss:.qg,but collected data �n,-�idla'ing span&zero check data n a Wating data due to equ:pmcr.t malfunctions and power failures. I nval Id ating tire when instrument ation off-line rv',arklng data as out-of�rangc 00 Co 100 Whiting Avenue Central ' Oshawa, Ontario L1 H 3T3 r; kC OT1i"c rio Phone(905) 579-0411 Fax(905) 579-0994 Conservation Web: www.cloca.com Email: mail @cloca.com Member of Conservation Ontario . November 20,2015 agreentree(a,clarinQton.net Ms.Anne Greentree Clerk Municipality of Clarington 40 Temperance Street Bowmanville ON L1C 3A6 Dear Ms. Greentree: Subject: Central Lake Ontario Conservation Authority Board of Directors' Staff Report#5326-15 and Resolution#119/15: Highway 418—Resolution to the Change in Design of the Crossing of the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and Lake Iroquois Beach, CLOCA IMS File: PDGD13: NWTP12 This is to advise that the above noted staff report(attached) was considered by the CLOCA Board of Directors on Tuesday,November 17,2015 and the following resolution was adopted: Auth.Res.#119115 "THAT Staff Report#5326-I5 be received; THAT in light of changes in the landscape and expansion of wetland vegetation and function northward,the southerly and northerly abutment locations as approved in the EA are no longer optimal; THAT Blackbird Infrastructure Group is requested to adjust the location of the south and north abutments to maximize coverage of well-established wetland vegetation as illustrated in Exhibit 2 to this report; THAT Blackbird Infrastructure Group is requested to ensure the well-established wetland vegetation is spanned by a minimum 234m long span as illustrated in Exhibit 2 to this report, THAT the Ministry of Transportation,Ministry of Natural Resources&Forests,Ministry of the Environment and Climate Change,Ministry oflnftastructure Ontario,Blackbird Infrastructure Group, the Region of Durham,and the Municipality of Clarington be so advised,and, THAT the appropriate Ministers,Deputy Ministers,MPPs and Chair of Cabinet be advised." CARRIED i DISTRIB I I Sincerely, REVIEWED BY i ORIGINAL TO: ❑ COUNCIL ❑ FILE DIRECTION INFORMATION Heather Brooks MCIP RPP copy o. Director Natural Heritage&Watershed Planning ❑ MAYOR ❑ OF MEMBERS COUNCIL ❑ CAO HBlms ❑ COMMUNITY ❑ CORPORATE ❑ EMERGENCY Attach. SERVICES SERVICES SERVICES j= • ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS SERVICES CLERK'S • PLANNING ❑ SOLICITOR-..-63 TREASURY S:\Highivay__407\Phase2\October262015_LeUertoProvince.docx SERVICES r • OTHER What ive do on the land is mirrored in the iva er MUNICIPAL CLERK'S FILE 8-381' REPORT CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY DATE: November 16, 2015 FILE: PDGD13;NWTP12 APPROVED BY C.A.O.� - S.R.: 5326-15 MEMO TO: Chair and Members, CLOCA Board of Directors FROM: Heather Brooks, Director,Watershed Planning&Natural Heritage Perry Sisson,Director, Engineering &Field Operations SUBJECT: Highway 418—Resolution to the Change in Design of the Crossing of the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and Lake Iroquois Beach At the October 20th, 2015 CLOCA Board of Directors Meeting Staff Report# 5317-15 (Attachment 1) was received and the recommendations approved as amended, requesting that Blackbird Infrastructure Group increase the length of the low span crossing the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex from 180m to 300m. Exhibit 1 identifies the size and span location as approved by the EA, with the north abutment located at the well-established edge of the wetland. Since the approval of the EA, the wetland vegetation has continued to colonize northward, supported by the farmer relinquishing planting of these lands. Since the October Board of Directors meeting, CLOCA staff and representatives of Blackbird Infrastructure Group have met three times, including a visit to the site where the span will be located. The .site visit helped convey the importance of this ecological feature, the need for the low level span, and exhibiting changes in the local landscape since the EA documents were first prepared.. The site visit also put into perspective the relationship of the required wetland compensation immediately adjacent to the north portion of the span. A week later, we met again and Blackbird proposed to increase the span length to a maximum of 220 m. This proposal would span more of the wetland to the north, however, the south abutment was located about 20m south of the wetland. CLOCA staff advised that this span length was not acceptable and recommended shifting the south abutment north closer to the existing limit of the wetland. On November 13th, we met again and Blackbird presented a revised span length and location(Exhibit 2). This span length is 54m longer than their original proposal, for a total span length of 234m. The span location has also been shifted to maximize spanning of the existing wetland feature, including an additional 75m of wetland. Shifting the south abutment and adding the extra span length to the north takes_advantage of having more span situated beside the required adjacent wetland restoration area directly to the east. Blackbird has expressed that time is of the essence and that the proposal presented on November 13th can be achieved without significant delay. If this proposal is not found to be acceptable, there is a very real possibility that Blackbird will resort to building the span in accordance with the approved EA (Exhibit 1). Due to changes in the landscape since the EA was approved, the original span location is no longer optimal as it does not account for the northerly expansion of the wetland and doesn't take -advantage of the ecological gains to be achieved by improved connectivity with the large wetland restoration area to the east. Cont'd.....2 8-382 FILE:PDGD13;NWTP12 Page 2 S.R.: 5326-15 November 16, 2015 Auth.Res.#119/15 of November 17,2015 "THAT Staff Report#5326-15 be received; THAT in light of changes in the landscape and expansion of wetland vegetation and function northward, the southerly and northerly abutment locations as approved in the EA are no longer optimal; THAT Blackbird Infrastructure Group is requested to adjzsst the location of the south and north abutments to maximize coverage of well-established wetland vegetation as illustrated in Exhibit 2 to this report; THAT Blackbird Infrastructure Group is requested to ensure the well-established wetland vegetation is spanned by a minimum 234m long span as illustrated in Exhibit 2 to this report; THAT the Ministry of Transportation,Ministry of Natural Resources&Forests,Ministry of the Environment and Climate Change,Ministry of Infrastructure Ontario;Blackbird Infrastructure Group, the Region of Durham, and the Municipality of Clarington be so advised;and, THAT the appropriate Ministers,Deputy Ministers,MPPs and Chair of Cabinet be advised" CARRIED HB/PS/bb Attach. 8-383 Attachment 1 REPORT CENTRAL LADE ONTARIO CONSERVATION AUTHORITY DATE: October 20, 2015 FILE: PDGD 13;NWTP 12 APPROVED RV C.A.0. S.R.: 5317-15 MEMO TO: Chair and Members, CLOCA Board of Directors FROM: Heather Brooks,Director,Watershed Planning&Natural Heritage SUBJECT: Highway 418—Change in Design in Crossing of the Provincially Significant Harmony- Farewell Iroquois Beach Wetland Complex and Lake Iroquois Beach CLOCA Staff learned at the Highway 407 Phase 2 PIC held on October 14 that there is a sizeable change proposed for the length of the low bridge spanning the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex along Highway 418. Highway 418 links Highway 401 to Highway 407 between Courtice and Bowmanville, cutting through the Lake Iroquois Beach and portions of the Harmony-Farewell Iroquois Beach PSW. Highway 418 is within the Greenbelt Planning area and the vast majority of those lands between Highway 2 and Taunton Road are identified as Natural Heritage System in the Greenbelt Plan. During the Highway EA process,there was significant consultation and discussion on the alignment of the East Durham Link (now Highway 418) including a wetland workshop and tour -involving a range of wetland, biology, groundwater, transportation, and constriction experts, federal and provincial ministries, regulatory agencies, CLOCA and other stakeholders. The outcome of this workshop and tour identified a number of mitigation measures which included a 300m low span in order to reduce impact to the PSW, maintain hydraulic connectivity (groundwater, swallow aquifers and surface water) important in preserving wetland function, and support amphibian, reptile and small mammal wildlife movement through the area. Until this PIC, all background information continued to reference a 300m span in this location. The sensitivity of lands within the Greenbelt and the Greenbelt's Natural Heritage System was acknowledged in the EA approval. Section 17 of the Notice of Approval to Proceed with the Undertaking is dedicated to reducing impacts of construction on the Greenbelt and the Natural Heritage System requiring that negative impacts and disturbance of the features and functions shall be minimized and connectivity maintained or improved. As learned at the recent PIC, the current design for Highway 418 has the agreed-to 300m span length reduced to 180m. The Lake Iroquois Beach between Courtice and Bowmanville includes 2,200 acres of wetland (1,600 acres of which is PSW), large forested blocks providing core habitat for many species including sensitive species, sustains the groundwater and shallow aquifers which recharge our creeks and maintains baseflow and thermal regimes necessary for the sensitive cold-water fishery, provides groundwater discharge to McLaughlin Bay and Oshawa Second Marsh, and represents the headwaters to the Tooley and Darlington Creeks. The Lake Iroquois Beach is identified as a regional wildlife movement corridor important in maintaining biodiversity in our watersheds. CLOCA is extremely.concerned about the impacts that will result from a reduced span length and recommends that any reduction in the length of this span not be supported. cont'd.....2 8-384 Attachment 1 FILE:PDGD13;NWTP12 Page 2 S.R.: 5317-15 October 20,2015 Auth.Res. #105115 of October 20,2015 "THAT Staff Report#5317-15 be received and the attached correspondence be endorsed; THAT CLOCA does not support reducing the length of the low span crossing the Harinony-Farewell Iroquois Beach PSW and Lake Iroquois Beach on Highway 418; THAT Blackbird Infrastructure Group is requested to increase the length of the low span to 300in as identified in the documents leading up to the approval of the Highway 407 EA; THAT CLOCA request the Province to ensure that Section 17 of the Notice of Approval to Proceed with the Undertaking is adhered to; THAT the Ministry of Transportation, Ministry of the Environment and Climate Change, Ministry of Infrastructure Ontario, Blackbird Infrastructure Group, the Region of Durham, and the Municipality of Clarington be so advised; and, THAT the appropriate Ministers,Deputy Ministers,MPPs and Chair of Cabinet be advised " CARRIED,AS AMENDED HB/ms Attach. i I I f Docmnent2 I 8-385 i Attachment 1 100 Whiting Avenue ' PTI �` � Oshawa, Ontario - L1 H 3T3 Lake Ontario Phone(905)579-0411 Fax(905)579-0994 Conservation Web: www.cloca.com Email: mail@cloca.com Member of Conservation Ontario October 16,2015 IMS: PDGD13;NWTP12 Mr. Kam Chan Blackbird Infrastructure Group/ 78 Richmond Street West,2nd Floor Oshawa, ON L1G 1El Dear Mr. Chan: Re: Proposed Reduction in Length of Highway 418 Span of the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and the Lake Iroquois Beach Between Courtice and Bowmanville the proposed development of Highway 418 will link Highway 407 to Highway 401, crossing the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and the Lake Iroquois Beach, dividing this largely un-fragmented area. The shallow aquifers of the beach support vast wetland areas and provide important baseflow to the creeks sustaining cold water fisheries. Seeps, springs and vernal pools are located on the beach, providing habitat important to many sensitive and threatened plant and wildlife species including amphibians and reptiles. Over 1,600 acres of PSWs and an additional 540 acres of ELC wetlands are located on the beach between Courtice and Bowmanville. The Lake Iroquois Beach is a complex area of groundwater recharge and discharge which plays a critical role in water storage, sustaining wetlands, maintaining stream baseflow and thermal regime, water quality, flood attenuation and downstream ecological health, components so very important in light of climate change predictions. Large tracts of forested swamps and associated upland habitat exist on the beach and these areas are important for sensitive bird and mammal species. The natural heritage features and core areas provide regionally important west-east movement corridors and bond the north-south corridors connecting the Lake Ontario Shoreline_to the Oak Ridges Moraine. The importance of the Lake Iroquois Beach is recognized in provincial, regional and local planning policy with reference to the need to sustain and protect the features and function of this landscape in the Greenbelt Plan, the Durham Region Official Plan, and the Municipality of Clarington Official Plan. It is important to note that Highway 418 between Highway 2 and Taunton Road lies completely within the Greenbelt, and mostly within the Greenbelt Natural Heritage System. cont'd.....2 'hut we do on the land is mirrored in the writer 8-386 Attachment 1 Ventral Lake Ontario Conservation Mr. Kam Chan Page 2 Blackbird Infrastructure Group October 16, 2015 Groundwater contributions of the beach in the area of Hwy 418 support and sustain the Harmony-Farewell Iroquois Beach Wetland Complex, provide baseflow and maintain the thermal regime of Black Creek, and are the headwaters to Tooley Creek. From the first time a transportation link between Highway 401 and 407 was identified as being required in this area (East Durham Link, now Hwy 418), the significance of the beach and its features and functions, including PSWs, was identified and concern regarding the impact of a highway cutting through this area was expressed. There has been significant consultation and discussion regarding the location of this highway link and its impact on the shallow aquifers, groundwater recharge and discharge, the PSWs, wildlife connectivity and natural heritage features. A range of experts, interested parties, representatives from federal and provincial ministries and regulatory agencies, attended a three-day wetland workshop and tour of the area sharing with MTO the issues and impacts a highway crossing would have on the features and functions of the beach and the PSWs. A number of mitigation measures were identified through this consultation process, including a long, low, span bridge (300m in length) as a means to limit disruption to shallow aquifers, groundwater flow, recharge and discharge, maintain hydraulic connectivity to the provincially significant wetlands and facilitate movement of wildlife (amphibians,reptiles and small mammals). At the Highway 407 East Phase 2 PIC held on October 14 in Bowmanville, CLOCA staff were advised that the 300m span through the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and Lake Iroquois Beach has been reduced from 300m to 180m. This is contrary to commitments made throughout the approval process. The span length was identified as a means of reducing impact of the Highway on the features and function of the PSW and the Lake Iroquois Beach. Section 17 of the Notice of Approval to Proceed with the Undertaking (approved EA) re-iterates Section 4.2.1 of the Greenbelt Plan; noting that detail design and construction practices: • shall minimize the amount of Greenbelt lands and Natural Heritage System traversed and/or occupied by infrastructure; • shall minimize negative impacts and disturbances to existing landscape; and, • that if the Natural Heritage System is crossed or intruded upon, or if there is a loss of a key natural heritage feature or key hydrogeologic feature, including related landform features, the negative impacts and disturbance of the features and function shall be minimized and connectivity shall be maintained or improved. G It is unclear as to how the reduction in the span length can fulfill the requirements of Section 17 of the EA approval. cont'd.....3 j S:lI3iglnvay_407\Phase2lOctober 16 2015—Blackbird Infrastructure_Chan_Mvy 481 Span.doex 8-387 Attachment 1 Central Lake Ontario Conservation Mr. Kam Chan Page 3 Blackbird Infrastructure Group October 16, 2015 Many consulted expressed that.building a highway link between Courtice and Bowmanville would fragment the beach, having a devastating impact on Provincially Significant Wetlands, wildlife movement, hydraulic connectivity, and the shallow aquifers sustaining our creeks and other ecological features. The 300m span was identified as a means to maintain connectivity. Recent plans to reduce the-length of this span to 180m are not in keeping with approvals and commitments. CLOCA staff cannot support this reduction in the span length. It is requested that this issue be re-examined and that the length of the span be designed and constructed in keeping with approvals and commitments made. Sincerely, Heather Brooks MCIP RPP Director Natural Heritage&Watershed Planning HB/ms cc: Chris Darling, Chief Administrative Officer Perry Sisson,Director of Engineering&Field Operations Kathy Luttrell, Terrestrial Resource Analyst Ian Kelsey, Aquatic Biologist Dave Keys,Blackbird Infrastructure Group Chris Brown,Ministry of Transportation Dawnette Allen,Ministry of Transportation Kyra Chisholm,Environmental Assessment Services Ontario Ministry of the Enviromnent and Climate Change Denise Fell,Environment,Canada Adam Challice,Ministry of Natural Resources &Forestry S:1Highway_4071Phase210etober 16 2015 Blackbird Infrastructure Chan Hxvy 431 Span.doex 8-388 ,�.§4��'I .i'�,(`„[�,.�,i Fvr y6,i .x. i� h ♦a '`E ry f�i( 1��'��' �tY �""a'`+.. 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Ew0rIN0RED1oNALxomtwe DAKnmoESUDPaauE _WArERDOURSemr CaJ J >�RC7C10 CONSTRAINTS ANR CROSSy^ECTIONS Cb _ , CAD CD 00 CA) co C> Eyldblt 2: Black Harmony Farewell Wetland Crossing Blackbird Constructors 407 General Partnership Proposal 234 meter Span Bridge Shifted Northerly 0,17n't B� 300 meter spa (EA Pro liminary y Proposed 234 meter span!.Blackbird) L :I w X 4 ............. 147P [T, 4M A , A A /* 7 i EXHIBIT FOR INFORMATION ONLY .......... HIGHWAY 407 EAST EXTENSION bLackbird rENEPAL~GWMT ME 82/STRUCTURE E-26 Doe Ref.EC8 23.8 00057 RI M vM 407EP2 DIB 1-1 1 1 M k E I Ontario MINISTRY OF TRANSPORTATION i ®8STR@ N November 16, 2015 REVIEWED BY--J<b4- 0RIGI L T3: k ❑ COUNCIL ❑ FILE G Municipality of Clarington DIRECTION INFORMATION j Municipal Administrative Centre coPY TO; 40 Temperance Street ❑ MAYOR ❑ MEMBERS ❑ CAD 2nd Floor OF COUNCIL Bowmanville, ON L1C 3A6 ❑ SERVICES ❑ CORPORATE ❑ EMERGES SERVICES SERVICES SERVICES ❑ ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS SERVICES CLERK'S Attention: Clerks Department ❑ PLANNING ❑ SOLICITOR ❑ TREASURY SERVICES ❑ OTHER E i RE: Application for Noise Bylaw 2007-071 Exemption for MTO WP 4117-1 OPAL CLERK'S FILE i r The Ministry of Transportation would like to apply for exemption from Noise Bylaw 2007-071 in order to facilitate the proposed construction activities that will be taking place on Hwy. 401 from 1 Km West of Townline Rd. to Wesleyville Rd. in the spring/summer of 2016. The proposed construction includes resurfacing of Hwy. 401 as well as the rehabilitation of three culverts. The source of the sound or vibration in respect of which the exemption is sought includes but is not limited to the following:Traffic control vehicles; milling & paving equipment; hauling trucks; excavation equipment; truck reversing alerts. I The Contractor will be permitted to work 5 nights a week, starting Sunday at Midnight and going to Noon on Fridays.The construction duration will last approximately three months beginning in the spring of 2016. Feel free to contact me anytime at the below contact information if you have any questions or concerns. I. Sincerely, Sean Derouin, Project Manager Ministry of Transportation, Eastern Region (613) 540-5111 Sean.derouin@ontario.ca i f Government of Ontario ( 1355 John Counter Blvd - Postal Bag 4000 • Kingston,ON • K7L 5A3 • (613) 544-2220 9-1 j z • i' Keyzers, Heather From: Halikowski' Donald J.Justice (00) <Donald.Halikowski @ocj-cjo.ca> Sent: "Novernber=12-15 3:24 PM To: MayorsExternalMailGroup Cc: Halikowski, Donald J.Justice(OCJ) Subject: `.Sam'Sharpe Courthouse- Regional Municipality of Durham Attachments: Proposal for.Name Change (1).docx Good afternoon Mayor Foster; s L 1. The attached document is a.proposal to rename the `Durham Courthouse' (located at 150 Bond Street'East, Oshawa, Ontario) to the `Lieutenant-Colonel Sam Sharpe Memorial Courthouse'. This proposal has been forwarded on to the Attorney General of r. Ontario —the approving authority for the naming of Courthouses in this province. 2. This message bas'been.sentto you as Mayor of Town of Clarington (Bowmanville) to advise you of the-proposal and to seek your support through the use of your good offices for its acceptance'.by:ahe Attorney General. 3. LCol Sam Sharpe was an exceptional Canadian and, as the proposal outlines, his commitment to'h`is-community and to our country continues to resonate in ways that provide focus and meaning.to all Canadians particularly the citizens in this Region. Membersof.your municipality served under his command during World War I - j as soldiers who fought in all of the great battles of that War including the Battle of Vimy I Ridge. 4. Once the Attorney General's,office receives this proposal, a system of wide consultation will begin....Your support during that process would be greatly appreciated. D. J. Halikowski DISTRIBUTION REVIEUJED BY C -- Been (retd) The Honoratale Mi.'J (�� NNali ow ki - HLCol of The Ontario Regiment.(R "� p COUNCIL ❑ FILE �1 4 x R k ,, Ontario Court of Justice DIRECTION INFORMATION C' 150 Bond Street East COPY To'. NOV n 1 Oshawa, Ontario ���� (( � Cl MAYOR' ' ❑ MEMBERS ❑ CAO L1G OA2 OF COUNCIL ,.• , l'�4�6'�?ui� �,l_�'`Ea,�� 905-743-2821 ❑ COMMUNITY'❑ CORPORATE ❑ EMERGENCY ` OFFICE SERVICES SERVICES SERVICES lVlp ,(,zl���O F!CE I' ❑ ENGINEE {NG ❑ MUNICIPAL ❑ OPERATIONS SERVICE1 CLERK'S • PLANNING SOLICITOR ❑ TREASURY SERVICES r • OTHER _ I MUNICIPAL CLERK'S FILE 9-2 .Proposal for the'Renaming of the `Durham Courthouse' to the `Lieutenant-Colonel Samuel Sharpe Memorial Courthouse' In February 2010, a modern and impressive courthouse opened in the City of Oshawa to serve the justice interests of the people of the Regional Municipality of Durham. Since then the courthouse has operated under the generic name`Durham Courthouse'. Its predecessor then' located at 605 Rossland Road.East.in Town of Whitby operated over a span of almost 40 years under the name 'Whitby'Courthouse'. Generically named public buildings unlinked to the heritage of their communities do not engender civic pride or loyalty. Soon after the Durham Courthouse opened, the Whitby Courthouse was demolished leaving in its place an open space surrounded by parking lots for the.new.Regiorial Headquarters and the Whitby Recreational Centre. The community expressed no sense of loss. There had been no emotional attachment to the building —nothing thatwould have drawn the public to mourn the passing of a piece of its history. This documerit:is,in support of a proposal to rename the Durham Courthouse to honour one of Durham Region's-premier historical figures—Lieutenant-Colonel Samuel Sharpe DSO, MP. LCol Sharpe's,life<and:.service to the.Region uniquely represents its diversity and the mutual support its.citizens::offer each.other. Sam Sharpe was born on March 13, 1873 in Zepher—a small rural community located.in the northern part of the Region with a present population of approximately-.360--people.,He received his primary and secondary education in the Town of Uxbridge going on to graduate in Humanities from the University of Toronto and in Law from the Osgoode Hall Law School. He returned to practice law in Uxbridge and was the Town's solicitor for 10 years. From 1909 to 1:917 he was the Conservative Member of Parliament for a riding that encompassed the northern portion of the Region. In 1917 he was re-elected in absentia as part of the new Uniohist:Party-:a coalition party assembled to support Canada's in its final efforts during World Wara..,H.e�was serving overseas during the 1917 election. Sam Sharpe' exernpl.arymilitary service in peace and war forms the main justification for his name gracing:the':Du"rfiam',,courthouse. It is not only what he did but what he represents that is critical to l-at.decision. The Ontario:Rediment (RCAC) is.the"successor to the 34th Ontario Regiment—an infantry regimentthat.drew:volunteer>soldiers from every corner of the Region during the late 19th and early 20th centuries. On.the eve-of war in the mid-summer of 1914, the 34th had infantry companies,each composed.of.approximately 100 soldiers in the following Regional localities: 1 9-3 E i I r a. Oshawa , 2 companies b. Whitby - 1 company c. Beaverton - 1 company d. Uxbridge - 1 company- e. Port Perry - 1 company f. Cannington - 1 company g. Brechin - 1 company These Companies also drew recruits from the Pickering and Bowmanville communities. When Canada declared war on Germany on August 4, 1918, the 341h Ontario Regiment !` 4: was ordered to recruit a battalion of infantry from the Region to serve overseas in the defence of the Commonwealth. Recruits came from each of these communities under the command of C' local officers under the designation—the 116th Battalion of the Canadian Expeditionary Force. The 116th served with great distinction from 1915 to 1918. Such was its reputation for bravery, steadfastness and the high quality of its leadership that it became the only Canadian battalion during the First World War-never to have been broken up to provide reinforcements for other battalions. LCol Sam Sharpe joined the Uxbridge Company of 341h Ontario Regiment in 1893. By September of 1915, he was a successful lawyer, a Member of Parliament, and second-in- I` command of the 34th Regiment. Over the next few months, he recruited the 116th Battalion. Selflessly he gave up his law practice and suspended his membership in Parliament to lead this battalion in battle from July 1916 to December 1917—a battalion that would fight in every major campaign on the Western Front. The Guidon (Battle Honours) of the present Ontario Regiment (RCAC) recalls these battles and the cenotaph in its armoury (The McLaughlin Armoury located at 53 Simcoe Street North in Oshawa) lists the individual names of those who gave their lives f during those campaigns. Sharpe led the 116th through the horrific battles of the Somme, Arras, Vimy Ridge, Hill 70, Ypres and Passchendaele. Over 350 of its soldiers were killed during those actions and thousands more injured. These casualty totals weighed heavily on his mind so much so that he suffered a mental breakdown and was transferred back to Canada for treatment. On May 25, 1918, he committed suicide in.a Montreal hospital. For his valour while in command of the 11611, he received the Distinguished Service Order from King George V. Renaming the.Durham Courthouse in honour of LCol Sharpe would support the best interests of the citizeris;of:the Regional Municipality of Durham in the following ways: i a. First, it would'honour a gallant local Canadian soldier; b. Secondly, would:reco nize a citizen who served his local community with distinction as Y, g � a federal Member::of.Parliament in time of war; r 2 I 9-4 c. Thirdly, it would Temind the people of the Region of the wartime contribution that each of their communities- Cannington, Uxbridge, Port Perry, Whitby, Oshawa, Beaverton, Brechin, Bowmanville and Pickering - made to the 116th Battalion and to their great nation. Soldiers from this Region took part in the Battle of Vimy Ridge—the battle that is the genesis of Canadian national spirit and pride. d. Fourth, the renaming would support the 150th Anniversary celebrations of The Ontario Regiment (RCAC)".the successor and guardian of the history and traditions of 34th Ontario Regiment and the 116th Battalion. Those celebrations will take place on and about September 14, 2016, The Regiment is the living embodiment of a continuing history of serurce to the.'Region and acts as a unifying catalyst drawing its own recruits and those of its sponsored Army Cadet Corps from all parts of the jurisdiction. In 2015, it was awarded the battle honour`South-West Asia' for its service in Afghanistan between the years 2003 and 2014. e. Fifth, it would recognize the compassionate support now provided within the Region and throughout the nation to those local citizens suffering from Post-Traumatic Stress Disorder—a condition that took the life of LCol Sharpe and which continues to impose predictable.suffering-on our returning soldiers, sailors and air personnel; f. Finally, renaming the Durham Courthouse to honour LCol Sharpe would give depth-and character to a magnificent public building that presently lacks human warmth and historical meaning for our citizens. Put succinctly, the life.of LCol Sam Sharpe and the history of the Regiment that he continue as a unifying focus for-our community. His gallantry and his suffering have set a high standard of good citizenship for all in the Region to emulate. His name on one of our most prominent public buildings will remind our citizens of the Region's proud history; its direct contribution to our Canadian identity; and it will establish an emotional link to an exceptional public building that will endure for generations. All of which is respectfully submitted. Been (ret'd) The Honourable.Mr. Justice D. Halikowski Honorary Lieutenant=Colonel of The Ontario Regiment(RCAC) 3 9-5 i i Fleming, Cindy i From: Macdonald, Kim Sent: November-19-15 2:54 PM To: Fleming, Cindy Subject: FW: Please see enclosed Letter to circulate Resolu ion WEX)777 t Consultation Attachments: LT Circulate Resolution for support.pdf REVIEWED BY ORI`HA,TO: ❑ COUNCIL ❑ ALE This email if for your department. DIRECTION INFORMATION COPY TO: i ❑ MAYOR ❑ MEMBERS ❑ GAO Kim Macdonald OF COUNCIL Communications/Information Clerk ❑ COMMUNITY U CORPORATE ❑ EMERGENCY I Corporate Services SERVICES SERVICES SERVICES Municipality of Clarin tOn ❑ ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS p y J SERVICES CLERK'S 40 Temperance Street, Bowmanville ON L1 C 3A6 ❑ PLANNING 73 SOLICITOR ❑ TREASURY 905-623-3379 ext. 2218 11-800-563-1195 SERVICES www.clarington.net OTHER�'c'­cX,�2 MUNICIPAL CLERICS FILE From: Rosalie Evans [mailto:clerk @neebing.org] 4 Sent: November-18-15 1:18 PM To: 'Arran-Elderslie' <areld @bmts.com>; 'Bayham' <bayham @bayham.on.ca>; 'Bluewater' ' <bluewater@ town.bluewater.on.ca>; 'Brighton' <gfrost @brighton.ca>; 'Brockton' <info@ brockto n.ca>; 'Brooke- Alvinston' <info@ brookealvinston..com>; 'Callander' <info @callander.ca>; 'Calvin' <administration @ca lvintownship.ca>; 'Central Elgin' <dleitch @centralelgin.org>; 'Central Huron'<info @centralhuron.com>; 'Central Manitoulin' <centralm @amtelecom.net>; 'Centre Hastings' <clerksoffice @centrehastings.com>; 'Charlton and Dack' <dack @ntl.sympatico.ca>; 'Chatham-Kent' <CKclerk @chatham-kent.ca>; Info External email<Info @claringto.n.net>; 'Durham'<clerks @durham.ca>; 'Dutton-Dunwich'<cao @duttondunwich.on.ca>; 'Dysart et al' <twilbee @dysartetal.ca>; 'East Ferris' <municipality @eastferris.ca>; 'Faraday' <office @faraday.ca>; 'French River' <mbouffard @french river.ca>; 'Gordon/Barrie Island' <adminoffice@ gordonbarrieisland.ca>; 'Greenstone' <administration @greenstone.ca>; 'Grey Highlands' <info @greyhighla nds.ca>; 'Halton'<karyn.bennett @halton.ca>; 'Hastings Highlands' <info@ hastingshighla nds.ca>; 'Highlands East'<info @highlandseast.ca>; 'Huron East'<bknight @huroneast.com>; C 'Huron Shores'<email @huronshores.ca>; 'Killarney' <cbeauvais@ municipalityofkillarney.ca>; 'Kincardine' <clerk @kincardine.net>; Tambton Shores' <administration @la mbtonshores.ca>; 'Leamington' <info @ lea m'ington.ca>; 'Machin'<clerktreasurer@visitmachin.com>; 'Magnetawa n' <info @magnetawa n.com>; 'Markstay-Warren' <info @markstay-warren.ca>; 'Marmora and Lake' <t.graham @marmoraandlake.ca>; 'Mattawan' <mattawan @xplornet.ca>; 'McDougall' <cvankoughnett@mcdougall.ca>; 'Meaford' <info @meaford.ca>; 'Middlesex (! Centre' <boyds @middlesexcentre.on.ca>; 'Morris-Turnberry' <nmichie @morristurnberry.ca>; 'Muskoka' <info @muskoka.on.ca>; 'Neebing' <neebing @neebing.org>; 'Niagara'<clerk@ niaga raregion.ca>; 'North Grenville' <general@ northgrenville.on.ca>; 'North Middlesex' <ad min@ northmidd lesex.on.ca>; 'North Perth' <town @north perth.ca>; 'Northern Bruce Peninsula' <marylynn.nbp @amtelecom.net>; 'Oliver Paipoonge' <peggy.dupuis @oliverpaipoonge.on.ca> Subject: Please see enclosed Letter to circulate Resolution regarding Police Services Act Consultation Dear Municipal Clerk: The Council of The Corporation of the Municipality of Neebing is respectfully requesting that this letter be placed on a council agenda for consideration by your councils. Thanks in advance for your anticipated co-operation. If you have questions or concerns, please let us know. I 1 9-6 i R"44&'4 Solicitor-Clerk Municipality of Neebing 4766 Highway 61 Neebing, Ontario, P7L 065 Phone: 807-474-5331 Fax: 807-474-5332 Website: www.neebing.org . z 9-7 THE CORPORATION OF THE YM nici all of Neebing li�Iu p Of 4766 Highway 61 Councillors Neebing Ontario P71-OB5 Erwin B Curtis Coulson Rosalie Evans, TELEPHONE(807)474-5331 bill l ankinen Mike McCooeye Solicitor-Clerk FAX(807)474-5332 Roger Shott Erika Kromm, Brian Wright Treasurer E mail—neebing @neebing.org j Mayor Ziggy Polkowski October 9,2015 I Open Letter to All Municipal Councils in Ontario Attention: Municipal Clerk (for inclusion in the agenda fora meeting of your Council) Re: Consultation on the Police Services Act Dear Municipal Council of an Ontario Municipality: The Council of The Corporation of the Municipality of Neebing considered and passed the enclosed resolution at its meeting held on September 16th,2015. As you can see,the Council is seeking support for its position from other Ontario Municipalities. Together,we should be able to achieve a positive result for our constituents. Thank you for your consideration. r Yours truly, F Rosalie A.Evans Solicitor-Clerk On behalf of Mayor Ziggy Polkowski t Townships of Blake,Crooks,Pardee,Pearson and Scoble i 9-8 i Moved by: Councillor Coulson; Seconded by: Councillor Lankinen WHEREAS the Province has begun a process of public consultation relating to the Police Services Act; AND WHEREAS The Corporation of the Municipality of Neebing continues to have significant concerns and objections to the amount of money that the Provincial Government expects Municipalities to pay for either having Its own police service,for contracting with the Ontario Provincial Police, or for employing the Ontario Provincial Police through the'default' provisions of the Police Services Act; AND WHEREAS the consultation statement issued by the Province Indicates that the Province is seeking input on (among other matters)how to"clarify police duties, modemize training programs and deliver services using a range of public safety personnel AND WHEREAS Ontario's provincial and municipal police forces are among the highest paid police services in Canada; AND WHEREAS the residents of Canada deserve appropriate and affordable police protection: THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Municipality of Neebing is urging all municipalities in Ontario,whether or not they have municipal police forces,to participate in the consultation process; AND FURTHER THAT the Council of The Corporation of the Municipality of Neebing believes that effective community policing can be undertaken without the use of uniformed police officers through the use of a two-tiered system that would allow municipalities to recruit non-uniformed safety personnel for day to day policing, relying on uniformed officers only for significant high-level criminal investigations and/or matters requiring particular expertise or specialized equipment; AND FURTHER THAT such a system would be delivering"services using a range of public safety personnel"; AND FURTHER THAT such a system should allow Ontario's municipalities to utilize uniformed police services on a fee-for-service basis at the times when the services are required; AND FURTHER THAT this would allow highly trained and specialized police officers to utilize their skills and abilities where required,focusing on higher-order criminal activity; AND FURTHER THAT this would save significant taxpayer dollars at both the municipal and provincial orders of government without causing a deterioration in public safety and protection; AND FURTHER THAT the Police Services Act should be amended to allow such a system to operate in Ontario; AND FURTHER THAT the Council of The Corporation of the Municipality of Neebing seeks support for this position from other Ontario municipalities. Resolution No. 2{}15-09-339 CARRIED September 16,2015 Certified as a true copy: !'c � r`c Gt/CtnS1firZ1r- L`frf 9-9 November 12, 2015 i • The Honourable Kathleen Wynne ..Premier--- . . . a Minister of Intergovernmental Affairs « Room 281 The Regional Main Legislative Building Municipality Queen's Park I of Durham Toronto ON M7A 1A1 Corporate Services- Department- Legislative Services RE: Memorandum from Dr. Robert Kyle, Commissioner & Medical Officer of Health, dated October 15, 2015 re: PO BOOX X 6 623 605 ND RD. E. national pharmacare (Our File No. P00) 23 WHITBY ON L1 N 6A3 CANADA Honourable Premier, please be advised the Health & Social Services 905-668-7711 Committee of Regional Council considered the above matter and at a 1-800-372-1102 meeting held on November 4, 2015 Council adopted the following Fax:905-668-9963 recommendations of the Committee: www.durham.ca "A) That the correspondence from the Town of Ajax urging the Commissioneer r o of Matthew L. l Government of Canada to work with the Provinces and f Corporate Services Territories to develop and implement a national pharmacare program be endorsed; and B) That the Leaders of the Conservative, Liberal and NDP Parties of Canada, Council of the Federation, Premier of Ontario, Minister of Health and Long-Term Care, Durham's MPPs and muhicipalities, aIPHa, AMO and FCM be so advised." i Attached is a copy of the correspondence from the Town of Ajax for your information. DOSS IBUTIO 9 REVIEWED BY ld' OPaPL TO: Debi A. Wilcox MPA CMO CMM III ❑ COUNCIL ❑ FILE !' I; ` Regional Clerk/Director of Legislative Services DIRECTION INFORMATION COPY TO: DW/n ❑ MAYOR ❑ MEMBERS ❑ GAO p OF COUNCIL ❑ COMMUNITY ❑ CORPORATE ❑ EMERGENCY¢ Attach. SERVICES SERVICES SERVICES ❑ ENGINEERING ❑ MUMCIPAL ❑ OPERATIONS SERVICES CLERK'S ❑ PLANNING ❑ SOLICITOR ❑ TREASURY SERVICES C] OTHER "Se fo};dF�� ii7rr�Unities" If this information is required in an accessible for IG F a the Accessibility Co-ordinator at 1-800-372-1102 ext. 2009. 2 c: The Right Honourable Justin Trudeau, Prime Minister, Leader of the Liberal Party on The Hourable Rona Ambrose, Interim Leader of the Conservative Party of Canada The Honourable Tom Mulcair, Leader of the New Democratic Party of Canada The Honourable-Paul Davis-, -Chair,-Council of the-Federation The Honourable Eric Hoskins, Minister of Health and Long- ' Term Care Joe Dickson, MPP (Ajax/Pickering) Whitby/Oshawa Constituency Office- The Honourable Tracy-MacCharles, MPP, (Pickering/ Scarborough East) Granville Anderson, MPP (Durham) Jennifer.French, MPP (Oshawa) Laurie Scott, MPP (Haliburton/Kawartha Lakes/Brock) M. de Rond, Clerk, Town of Ajax T. Gettinby, CAO/Clerk, Township of Brock A. Greentree, Clerk, Municipality of Clarington S. Kranc, Clerk, City of Oshawa D. Shields, Clerk, City of Pickering K. Coates, Interim Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Harris, Clerk, Town of Whitby L. Stewart, Executive Director, Association of Local Public Health Agencies (aIPHa) P. Vanini, Executive Director, Association of Municipalities of Ontario (AMO) B. Carlton, Chief Executive Officer, Federation of Canadian Municipalities (FCM) R.J. Kyle, Commissioner &-Medical Officer of Health 9-11 Appendix A orit Maria Flammia To-, From: Lorraine Billings <Lorraine.Billings @ajax.c >Coloy c Sent: September-17-15 8:57 AM 1`a: r� . � _ To: charris @scugog.ca; clerks@clarington.nel Clerks; clerks Ca�o. hawa.ca; dl.eroux @town.uxbridge.on.ca;dshields@ ipofbrock.ca; ._wilcoxd @wh"'itby.,ca. i� Subject: Pharmacare Policy Please be advised that the following resolution was passed by Ajax '�]��) 'C Cpupn�c•i�me its meeting ield September 14, 2015: WHEREAS the Town of Ajax has recognized and consistently demonstrated over the past years, its commitment to the importance of healthy citizens as the. foundation of a healthy, engaged and economically vibrant.community; and WHEREAS studies indicate that over a million Canadians, including many in our community, don't take medicines prescribed by their.doctors because they can't afford them:; and WHEREAS Canada is currently the only developed country with a publicly funded universal health insurance program that does not include prescription drug coverage; and, WHEREAS. studies show that adding a National Pharmacare Program to our national health care system would lower costs to businesses by over $8 billion per year, providing Canadian companies competitive advantages in international trade:; and WHEREAS recent research confirms that these gains can be achieved with little or no increase in public investment; and - WHEREAS a National Pharmacare Program would support better quality, more. evidence based G prescribing, including reducing dangerous and inappropriate prescribing to Canadian seniors; and r WHEREAS-a National Pharmacare Program is sound policy, both economically and socially; and WHEREAS health and economic studies now show that such a policy would improve health in municipalities and give local.businesses a competitive advantage in the global marketplace; THEREFORE BE IT RESOLVED that Council endorses the creation of a National Pharmacare Program as an extension of Canadian Medicare and urges the Federal Government to work with the. Provinces to impletrment a National Pharmacare Program; .BE iT FURTHER RESOLVED that Council calls on the Province of Ontario to work with other provinces and the Federal Government to develop and implement a National Pharmacare program; and BE IT FURTHER RESOLVED that a copy of this resolution be sent to the Region of Durham, all C municipalities throughout Durham, the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario for endorsement. If you.require further information please contact Nicole Welisbury, Deputy Clerk at 905-619-2529 ext. 3342 or ' nicole.welisburyC,aiax.ca 4 9-12 `ni__ t Clarington ft&r(BearSwz MSTRIBUT�I?N ri i e I q �GiaaAi.T 3T,T Courtice egad;eourti&e,�utano,T4E 2L5 F Thoue: 905-436 208a4& 43P- L ❑ FILE �0 J plFORh�A110N r COPY i'4: ❑ MAYOR ❑ MEMBERS C] CAO OF C "'L November 13, 2015 � MMUNITY ❑ CORPORAT EMERGENCY VICES SERVICES SERVICES ` ❑ ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS Corporation of the Municipality of Clarington SERVICES CLERK'S 45 Temperance Street, ❑ PLANNING ❑ SOLICITOR ❑ TREASURY Bowmanville, Ontario SERVICES L1C 3A6 OTHER�ciitr\1�"�l>7l�r MUNICIPAL CLERK'S FILE Attention; Mayor Adrian lroster and Members of Council Re. Clarington Polar Bear Swim—January 1s`,201i The Clarington Polar Bear Swim is the first such venture in Durham Region and the 16th Swim will F again serve as a fantastic community event. Our efforts this year will be directed towards two worthy causes related to the needs of children. The fundraising will be allocated to the increasing needs within the Autism Society of Ontario and the Sick Kids Foundation. I would like to take this opportunity.to introduce the new.organizers of the Clarington Polar Bear Swim; Hugh. and Nancy Towie of Bowmanville. They have been supporters and dippers for numerous years and will be continue organizing the event in the_years to come. It.is a day of fun at the cool Newcastle Waterfront—with participants.going.for a'swim' in icy Lake Ontario on the first day of the.year. We attract hundreds of spectators and swimmers from areas inside as well as outside the municipality and anticipate another successful event.next year. The ongoing local support and enthusiasm will undoubtedly continue for this.great community event with past participants from Scotland, Australia,-United States as well as Nunavut, New Brunswick, Nava Scotia and many towns throughout the GTA and southern Ontario. • j Once again we would appreciate Council's approval for the event as well as attendance by members of Clarington Fire Hall Station #2 to ensure an Emergency Services .presence at this community affair. The on-going cooperation of both the Works and EMS Departments assists in making this an extremely successful experience for everyone year after year. E' Our local committee invites each of you to come to the Newcastle Beach on Friday, January 1S`, ` 2015 to participate in the Plunge for Life as a dipper or spectator. Our.entire.committee.wishes each of you and your families a Merry Christmas and a successful New Year in Clarington. Thanking you in advance for your consideration. Sincerely, I; �J I ���� t�rLE•� 'r Jo-Anne McFarland R i Cc: Mr. Willie Woo, Regional Councillor Nov 19 Z015 Mr. &Mrs. Hugh Towle ML1�;I'IPa�,rj OF GLARINGTON M���i`Oin`�+�l"FIG�. r r 9-13 f DI>TS0 Hydro One W E REVIE N_D BY NOT FOR SALE! Say NO to privatization OR GIP+.''.1_ O: ❑ L ❑ F?LE DIRECTION WORMAT104! November 19, 2015 i COPY To: c C. Anne Greentree • MAYOR ?REi�BEfiS CAD Municipal Clerk OFCOUNCIL G Municipality of Clarington ❑ COMMUNITY O CORPORATE ❑ EMERGENCY SERVICES SERVICES SERVICES 40 Temperance Street, • ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS Bowmanville ON L1C 3A6 SERVICES CLERK'S • PLANNING SOLICITOR ❑ TREASURY SERVICES Dear C. Anne Greentree, ❑ OTHER On behalf of the Citizen's Coalition Against Priv�t9"jl8hCLEH' drv-O -fist F-c�r ale campaign, I wanted first of all to congratulate your municipality for taking a stand against the provincial government's scheme to privatize Hydro One. We all have much to lose if this privatization is allowed to continue. And it's now painfully clear we have much less to gain than originally promised. For example, the Financial Accountability Officer recently determined that if 60% of Hydro One is privatized, it will cost the provincial treasury half a billion dollars in revenue every year—forever. The first batch of Hydro One shares has now been sold. Fortunately, there is still opportunity for us to stop more shares from being sold, but it will take immediate action from all of us. The Premier has said that she's not going to stop the scheme because of widespread public opposition. But perhaps she will stop if she faces widespread opposition from within her own caucus. I i I urge all of the councilors on your council to call and/or write to your MPP about this issue. Also, please consider holding an emergency public meeting and persuade your MPP to come. If your MPP declines to attend, encourage all who do attend to individually call and/or write to the MPP to register their displeasure. _ c= Thank you for your attention on this matter. And please remember: even if the initial batch of shares is sold, this issue is not closed. Through our active opposition we will be continue to protect our communities and our businesses from profit-driven hydro hikes. i Sincerely, 416-418-7367 I; Rosario Marchese Chairperson, Citizen's Coalitions Against Privatization (CCAP) I hydronotforsale.com facebook.com/hydronotforsale @HydroNot4Sale 9-14 i r c November 20, 2015. Open Letter to Clarington Council, Letter to the Editor of the Orono Weekly Times F Re: Energy from Waste, Waste Management Advisory Committee (EFW WMAC) Over the last four years, I have attended most meetings of the Energy from Waste, Waste Management Advisory Committee (EFW WMAC), including their November 17t" meeting. This is a citizens committee struck in late 2011 as a requirement of the Host Community Agreement between Clarington and Durham Region. j Five of the nine members are appointed by Durham Region, four by Clarington. Their role is to provide advice to Durham Works Committee and Durham Region Council. It is one of two EFW related committees with mandates to provide advice around the Covanta operated, Durham and York Region owned, incinerator in Courtice. I ' C I am a member of the "other' EFW Advisory Committee (EFW AC), a requirement of Condition 8 of Environmental Assessment approval. Though the mandates and member composition of the two EFW committees are different, there is the common challenge of attempting to provide constructive advice via the incinerator project team staff who attend meetings of both committees. G On November 17t", several EFW WMAC members in their second term, including members who also sat on Durham's short lived EFW Site Liaison Committee from 2008- 2009, appeared unfamiliar with incinerator monitoring and the recent emissions exceedances though such matters clearly fall within their mandate. Some of these people indicated they may seek another term. Clarington Council bears some responsibility for the EFW WMAC's dysfunction and for. their committee appointments over the last two terms. Council must ensure that ALL E appointees demonstrate familiarity with key incinerator issues, as well as a commitment to staying informed, and have effective communication skills. timely ALL EFW WMAC members should be committed to developing evidence based advice and to fulfil the committee's intended citizen oversight functions. j Clarington Council should also pass a resolution requesting Durha 1 N ensure that their future appointees possess at least these basic qualifications. REVIEWED BY Linda Gasser ORIGINALt TO: 111 Ferguson St, Whitby, L 1 N 2X7 ❑ COUNCIL ❑ FILE � DIRECTION INFORMATION COPY TO: Email: gasserlindaogmail.com Tel: 905-665-5789 ❑ MAYOR ❑ MEMBERS ❑ GAO OF COUNCIL ❑ COMMUNITY ❑ CORPORATE ❑ EMERGENCY SERVICES SERVICES SERVICES ❑ ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS SERVICES CLERK'S PLANNING ❑ SOLICITOR ❑ TREASURY SERVICES ❑ OTHER MUNICIPAL CLERK'S FILE _ 5 i Clarington l Engineering Services. Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 30, 2015 Report Number: EGD-021-15 i t File Number: 6.02.13.008 By-law Number: i Report Subject: Rosegarden Subdivision Phase 1, Bowmanville, Plan 40M-2337 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works Recommendations: 1. That Report EGD-021-15 be received; 2. That the Director of Engineering Services be authorized to issue a `Certificate of I Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2337; 3. That Council approve the by-law attached to Report EGD-021-15, assuming certain streets within Plan 40M-2337 as public highways; and 4. That all interested parties listed in Report EGD-021-15 be advised of Council's decision. I i r i i i i r 11-1 Municipality of Clarington Report EGD-021-15 Page 2 Deport Overview This report requests Council's permission to issue the required Certificate of Acceptance for the Final Works, as well as approve a by-law to assume certain streets within Plan 40M-2337 as public highways. 1 . Background 1.1. The Subdivision Agreement The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered September 8, 2006, with Halloway Holdings Limited to develop lands by plan of subdivision, located in Bowmanville and described as Plan 40M-2337 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the `Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works b) Final Works c) Street Lighting System; and d) Stormwater Management System (not applicable) 1.3 The Initial Works and Street Lighting System were issued `Certificates of Completion' and subsequent `Certificates of Acceptance' by the Director of Engineering Services. 1.4 The Final Works were issued a 'Certificate of Completion' dated June 1, 2014. This initiated a one (1) year maintenance period, which expired on June 1, 2015. The Works were re-inspected at that time, and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 1.5 It is now appropriate to issue a `Certificate of Acceptance' for the Final Works. The Subdivision Agreement requires Council approval prior to the issuance of the `Certificate of Acceptance' for the Final Works. 1.6 Further to the issuance of a `Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Plan 40M-2337 as public highways (Attachment 2). 11-2 Municipality of Clarington Report EGD-021-15 Page 3 i 2. Concurrence 1 t Not Applicable E 3. Conclusion l It is respectfully recommended that the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works constructed within Plan 40M- 2337, and that Council approve the by-law attached to Report EGD-021-15, assuming certain streets within Plan 40M-2337 as public highways. 4. Strategic Plan Application Not applicable. I i 4 r;7 Submitted by: / r Reviewed: Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer i Staff Contact: Ron Albright, Assistant Director, Engineering Services, 905-623-3379 ext. 2305 or ralbright @clarington.net G Attachments: Attachment 1 - Key Map Attachment 2 - Proposed By-law The following is a list of the interested parties to be notified of Council's decision: Robert Hann, Halloway Holdings Limited ASC/RA/ac/jb/mb 1 f i i' f i 11-3 f CONCESSION ROAD 3 I IT MMT Q w w O w v � z O C� �ENPN LANE HOCKLEYAVENUE W U z w t-co W co w W R LO o` U U) CHILDS CO � Y Q - U O z J a z 0 w oNs p1\1 w � x Rose Garden o Subdivision Phase 1 �G�o Plan 40M-2337 oT BOWMANVILLE Conc. Rd. 3 N 0 F] LO W cn ® E s Bons Ave. _a DRAWN BY: og E.L. DATE: �octr ,4e. November 4, 2015 Sorg REPORT EGD-021-15 ATTACHMENT No. 1 FILE NAME: 11-4 f KEY MAP 40M-2337.mxd Municipality of Clarington Attachment 2 to Report EGD-021-15 i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2015- � Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council of The Corporation of the Municipality of Clarington hereby enacts as follows: 1. That the blocks shown on Plan 40M-2337, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are j hereby established, laid out, and dedicated by The Corporation of the Municipality of Clarington as public highway: Block 141 (0.3 metre reserve) Block 144 (0.3 metre reserve) I 2. That the streets and blocks shown on Plan 40M-2337, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by The Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: I` Goodall Crescent Hockley Avenue 1 Piper Crescent Westover Drive West Scugog Lane Block 139 (street widening) Block 140 (street widening) Block 141 (0.3 metre reserve) Block 144 (0.3 metre reserve) BY-LAW passed in open session this t" day of 2015. 1 Adrian Foster, Mayor i C. Anne Greentree, Municipal Clerk i I' 11-5 i C Clafington Engineering ervices Report If this information is required in an alternate.accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 30, 2015 Report Number: EGD-022-15 File Number: D.02.31.013 By-law Number: i i Report Subject: Springfield Subdivision Phase 1, Courtice, Plan 40M-2426 `Certificate of Acceptance' and `Assumption By-law', i Final Works Including Roads and Other Related Works I i Recommendations: 1. That Report EGD-022-15 be received; 2. That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2426; 3. That Council approve the by-law attached to Report EGD-022-15, assuming certain streets within Plan 40M-2426 and adjacent Plan 40M-1669 as public highways; and i 4. That all interested parties listed in Report EGD-022-15 be advised of Council's decision. i E i k h 11-6 Municipality of Clarington Report EGD-022-15 Page 2 Report Overview This report requests Council's permission to issue the required Certificate of Acceptance for the Final Works, as well as approve a by-law to assume certain streets within Plans 40M- 2426 and 40M-1669 as public highways. 1 . Background 1.1. The Subdivision Agreement The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered October 26, 2010, with Prestonvale Developments Inc. to develop lands by plan of subdivision, located in Courtice and described as Plan 40M- 2426 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the `Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works b) Final Works c) Street Lighting System; and d) Stormwater Management System (not applicable) 1.3 The Initial Works and Street Lighting System were issued `Certificates of Completion' and subsequent `Certificates of Acceptance' by the Director of Engineering Services. 1.4 The Final Works were issued a `Certificate of Completion' dated August 1, 2014. This initiated a one (1) year maintenance period, which expired on August 1, 2015. The Works were re-inspected at that time, and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 1.5 It is now appropriate to issue a `Certificate of Acceptance' for the Final Works. The Subdivision Agreement requires Council approval prior to the issuance of the `Certificate of Acceptance' for the Final Works. 1.6 Further to the issuance of a `Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Plans 40M-2426 and 40M-1669 as public highways (Attachment 2). 2. Concurrence Not Applicable 11-7 I Municipality of Clarington Report EGD-022-15 Page 3 3. Conclusion It is respectfully recommended that the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works constructed within Plan 40M-2426, and that Council approve the by-law attached to Report EGD-022-15, assuming certain streets within Plans 40M-2426 and 40M-1669 as public highways. i 4. Strategic Plan Application Not applicable. i Submitted by: Reviewed Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer j t i Staff Contact: Ron Albright, Assistant Director, Engineering Services, 905-623-3379 ext. 2305 or ralbright @clarington.net Attachments: I' i Attachment 1 - Key Map Attachment 2 - Proposed By-law I. i The following is a list of the interested parties to be notified of Council's decision: Hannu Halminen, Prestonvale Developments Inc. I ASC/RA/ac/jb/mb i I e j 11-8 r JOHN WALTER y w � 0 o Q o z w CR Block 61 on Plan 40M-1669 OKE RD INGLES DR ° GLENABBEY DR Q KATE O O� v o � LLJ BOG z w Oy2 N �Z O� L co O N O O��O POO Springfield Subdivision Phase 1 Plan 40M-2426 rn S �z DRAWN BY: 4 a E.L. r DATE: yr° November 16, 2015 L Meadow glade ~ REPORT EGD-022-15 Rd. COURTICE ATTACHMENT No. 1 FILE NAME: 11-9 Bloor St: KEY MAP 40M-2426.mxd t I I Municipality of Clarington Attachment 2 to Report EGD-022-15 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2015- j I Being a By-law to establish, lay out and dedicate certain lands j as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council of The Corporation of the Municipality of Clarington hereby enacts as follows: 1. That the blocks shown on Plans 40M-2426 and 40M-1669, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby established, laid out, and dedicated by The Corporation of the Municipality of Clarington as public highway: 4 Plan 40M-2426: Block 62 (0.3 metre reserve) Plan 40M-1669: Block 61 (0.3 metre reserve) 2. That the streets and blocks shown on Plans 40M-2426 and 40M-1669, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by The Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Plan 40M-2426: i Glenabbey Drive Block 62 (0.3 metre reserve) r Block 60 (street widening) Plan 40M-1669: Block 61 (0.3 metre reserve) t: BY-LAW passed in open session this to day of 2015. j. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerkl 1-10 ciff-insq'011 k Emergency Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 30, 2015 Report Number: ESD-004-15 Resolution: E File Number: N/A By-law Number: Report Subject: Amendment to Fees By-Law Schedule B Recommendations: 1. That Report ESD-004-15 be received; 2. That the implementation of new service fees and an increase in fees addressed in Report ESD-004-15 be approved; and 3. That the Fee By-Law Amendment, being a by-law to amend Schedule B of By-Law 2010-142 regarding the payment of fees for information and services provided by the Municipality of Clarington (Attachment 1 to Report ESD-004-15) be approved. i I I I i G i i i ' I t 6 I 13-1 Municipality of Clarington Report ESD-004-15 Page 2 Report Overview An update to the current fees charged for information and services is recommended. Fees for information and services were reviewed for the Durham Region lakeshore municipalities. The review concluded that the majority of the fees charged are in line. 1 . Background The last amendment to Schedule B was approved by Council in 2009. Effective November 1, 2015 the Provincial remuneration rate for fire response services on provincial highways has been increased. Municipal By-law 2015-047, a by-law governing the sale, storage and discharge of fireworks allows for additional fire inspection fees. Fees for service are calculated on a cost recovery basis and assist in the reduction of operational costs of Emergency Services. It is important to understand that these fees for services and cost recovery are intended only to offset some or all of the costs in delivering services and do not in any way compromise access by the public to fire protection services. Additionally, these fees do not in any manner jeopardize public fire safety. 2. Discussion Fees are.generally determined by considering the amount of staff time and other costs involved in order to reflect the true value of services.rendered. Currently, a number of services performed by Emergency Services including fire prevention inspections, requests for letters/reports, issuance of permits relative to fire inspections and code compliance, etc. are invoiced based on an established fee schedule. Staff have also examined the rationale for the fees applied for similar services in other lakeshore municipalities in Durham Region (Attachment 2). 3. Fee Revisions Effective November 1, 2015 the Provincial rate increased to $450.00 per hour, or part thereof, for each fire department vehicle to respond to emergencies on provincial highways. Fees for emergency services, preventable fires and alarm services are based on a Provincial remuneration rate. Municipal By-law 2015-047, a by-law governing the sale, storage and discharge of fireworks, permits an additional fire inspection fee of$75.00 for all permits other than a Class A Permit. Fees for information, documents, burn permits and inspections are based on the current First Class Firefighter rate. 13-2 I i f i Municipality of Clarington Report ESD-004-15 Page 3 E i 4. Concurrence Not Applicable 5. Conclusion The last Schedule B fees revision was in 2009. It is respectfully recommended that the proposed fee revisions be adopted as outlined in Attachment 1 By-law to amend Schedule B of the Fee By-law 2010-142. 6. Strategic Plan Application I c 4 Not applicable t f I I I f Submitted by: A� Reviewed Gord Weir, Franklin Wu, Director of Emergency Services Chief Administrative Officer Staff Contact: Mark Berney, Deputy Fire Chief, 905-623-3379 ext. 2803 or mberney@darington.net I Attachments: Attachment 1 - By-law to amend Schedule B of the Fee By-law 2010-142 j Attachment 2 - Current Fee Schedule Comparison There are no interested parties to be notified of Council's decision. GW/mb j G i I t 13-3 Attachment 1 to Municipality of Clarington Report ESD-004-15 Corporation of the Municipality of Clarington By-law 2015- Being a by-law to require payment of fees for services and amend Schedule B of the Fee By-law 2010-142 WHEREAS at its meeting held on December 14, 2015, the Council of the Municipality of Clarington adopted the recommendations contained within Report ESD-004-15. Now Therefore Be It Resolved That, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That By-law 2010-142 be amended; a. By deleting Schedule B and replacing it with the attached Schedule B 2. This By-law shall come into force and take effect on the date of the passing hereof. BY-LAW passed in open session this 141h day of December, 2015. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 13-4 i i Schedule B To By-law 2010-142, as Amended i Information / Documents Fee Copy of Emergency Response Report, Fire Loss Report - within past $ 81.00 2 years Copy of Emergency Response Report, Fire Loss Report - over 2 $ 162.00 years - Archival File Search ❖ $ 81.00 Fire Regulation Compliance Letter including WETT Inspections, $ 81.00 License Renewals, i Permits Fee Schedule "A" Open Air Fire Permit— Residential (12 months) $ 81.00 Schedule-"A" Open Air Fire Permit — Residential (30 day) $40.50 Schedule "B"Agreement for Controlled Burn Permit —farm No charge Fireworks — Class B (permit to Discharge Display Fireworks or $75.00 Special Effect Pyrotechnics) Fireworks — Class C (permit to Sell from a Mobile Sales Location) $100.00 r i Fireworks — Class D (permit to Sell from a Temporary Sales Location) $50.00 Inspections Fee Liquor Licensing for outdoor patios — includes full inspection $ 243.00 i Part 3 Inspection — over 600m2 — initial inspection — upon request $ 486.00 Part 9 Inspection — less than 600m2 — initial inspection — upon $ 243.00 request Part 3 or Part 9 Inspection additional storey— above or below grade $ 40.50 Single Family Residential Inspection No charge Refreshment Vehicle $ 81.00 I` Applicable taxes apply j i' 13-5 f Schedule B To By-law 2010-142, as Amended Public Education and Training Fire Safety Plan Development— single family dwelling No charge Fire Safety Presentations and Lectures No charge Fire Safety House Presentation No charge Fire Drill No charge Fire Extinguisher Training No charge Emergency Services Fee Standby Requests — per vehicle for the first hour or part ❖ Current Provincial thereof Remuneration Rate Motor Vehicle Collisions on 400 Series Highways, Highway Current Provincial 35/115, Highway 35, Highway 115 — (cost recovery through MTO) - per vehicle for the first hour or part thereof Remuneration Rate Services as a result of a Malicious or criminal act as Current Provincial determined by the Fire Chief— per vehicle— per hour Remuneration Rate Additional Expenses — in order to eliminate an emergency ❖ Cost Recovery Preventable Fires and Alarm Services Fee Response to Unapproved Open Air Burning —following Current Provincial one warning — per vehicle — per hour Remuneration Rate Response to fires on or beside rail lines caused by railway Cost Recovery company Response to Malicious and Nuisance Alarms — at the Current Provincial discretion of the Fire Chief— per vehicle — per hour Remuneration Rate ❖ Applicable taxes apply 13-6 f Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington Comparison Information ❖ Copy of Emergency 75.00 75.00 125.00 75.00 78.00 Response Report - within past 2 years Copy of Emergency 150.00 75.00 125.00 150.00 156.00 Response Report - I over 2 years j i I -Archival File Search Up to 4 <4 units- 125.00 75.00 78.00 units- 75.00 75.00 >4 units >4 units 225.00+ f 10.00/unit 20.00/unit Fire Regulation 75.00 75.00 125.00 75.00 78.00 Compliance Letter Inspections Boarding / Lodging / 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Rooming House Min. 2hrs >600m2 - 468.00 upon request E Educational 195.00 75.00/hr 150.00 75. Min. <600m2 - 234.00 Institutions upon 2hrs >600m 2 _ Foster Care - upon 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 request Min. 2hrs >600m2 - 468.00 Group Home - upon 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 request Min. 2hrs >600m2 - 468.00 Institutional - upon 195.00 75.00/hr 125.00 75.00/hr <600m2 - 234.00 request Min. 2hrs >600m2 - 468.00 Licensed Day Care - 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 upon request Min. 2hrs >600m2 - 468.00 Private Home Day 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Care - upon request Min.. 2hrs >600m2 - 468.00 i i f 13-7 1 Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington Comparison ❖ Liquor Licensing for 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 outdoor patios Min. 2hrs >600m2 - 468.00 includes full inspection ❖ Liquor Licensing - 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 upon request - Min. 2hrs >600m2 - 468.00 includes occupant load calculations Non-Residential 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Inspection - 1000m2 Min. 2hrs >600m2 -468.00 or less - upon request ❖ Non-Residential 25.00' N/A N/A N/A 39.00 per storey Inspection - each additional 1000m2 or each additional floor ❖ Non-Residential 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Inspection - multiple Min. 2hrs >600m2 - 468.00 unit occupancy - per tenant (strip mall) ❖ Residential 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Inspection - upon Min. 2hrs >600m2 - 468.00 request - (includes apartment complex/ hotel / motel) Residential Inspection - 25.00 N/A N/A N/A N/A each additional storey - above or below grade ❖ Two Unit Residential 195.00 75.00/hr N/C-, 75.00/hr <600m2 - 234.00 Inspection -Retrofit - 500.00 for Min. 2hrs >600m2 - 468.00 upon request or registratio complaint n Re-inspections N/C 75.00/hr N/C 75.00/hr N/C Min. 2hrs ❖ Wood Burning N/C N/A N/C N/A 78.00 for Appliance upon insurance request companies 13-8 Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington Comparison Requests of SFD N/C N/C N/C N/C N/C inspection by homeowner I •3 Fireworks 200.00 200.00 100.00 75.00 78.00 for sales By-law By-law trailer collects collects Fire Safety N/C N/C N/C N/C N/C Presentations/training Fire Route Applications N/C N/C N/C N/C N/C Inspection initiated by N/C N/C N/C N/C N/C F.D. Security key- box N/C N/C 125.00 Actual N/C cost Fire Safety Plan N/C 75.00/hr N/C 75.00/hr N/C Development Misc. Inspections 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Min. 2hrs >600m2 - 468.00 i Permits Open Air Burning 70.00 75.00 N/C 7500 39.00/mth 78.00/yr Open Air Burning 70.00/20 10-15.00 150.00 150.00/hr N/C /extinguisher training for persons+ per person normal residents, 10.00per working employers/employees over 20 hours within the municipal persons limits Open Air Burning —Farm N/C 75.00 N/C N/C N/C Emergency Services i ❖ Standby Requests - 410.00 410.00 410.00 410.00 350.00 MTO Rates - per vehicle for the first hour or part thereof/ [ per vehicle & crew to standby for filming, social functions etc. 13-9 Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington Comparison ❖ Standby Requests - 205.00 205.00 N/A 205.00 NIA MTO Rates - per vehicle for each additional one-half hour or part thereof Motor Vehicle 410.00 410.00 410.00 410.00 356.50 Collisions on Hwy 401 - (cost recovery through MTO) -per vehicle for the first hour or part thereof ❖ Motor Vehicle 205.00 205.00 N/A 205.00 N/A Collisions on Hwy 401 - cost recovery .through MTO -per vehicle for each additional one-half hour or part thereof ❖ Response to 410.00 + 410.00 + N/C 410.00 + Costs Hazardous Material Costs Costs Costs Incident - per vehicle for first hour or part thereof- plus any additional clean-up costs Response to Hazardous 205.00 205.00 N/A 205.00 N/A Material Incident - per vehicle for each additional one-half hour or part thereof Response to 410.00 Costs N/C 10.00 Costs Dangerous Goods Incident - per vehicle for first hour or part thereof, plus any additional clean-up Response to Dangerous 205.00 205.00 N/A 205.00 N/A Goods Incident- per vehicle for each additional one-half hour or part thereof 13-10 Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington I Comparison i Additional Expenses Actual Actual Actual Actual Actual - in order to Costs Costs Costs Costs Costs eliminate an i i emergency, retain private contractor, rent special equipment, preserve or secure property Attending Natural Gas 410.00 410.00 N/C 410.00 N/C Incident - per vehicle for first hour or part thereof Attending Natural Gas 205.00 205.00 N/A 205.00 N/A Incident - per vehicle for each additional one- half hour or part thereof h Attending a Non- 410.00 N/C N/C 410.00 N/C j Emergency Elevator Incident - per vehicle for first hour or part thereof Attending a Non- 205.00 NIA N/A 205.00 N/A Emergency Elevator Incident - per vehicle for I each additional one-half hour or part thereof i 4' i Preventable Fires and Alarm Services Response to 410.00 410.00 410.00 410.00 356.50 Unapproved Open Air following following following following Burning -per vehicle for one warning one one one i! first hour or part thereof warning warning warning Response to 205.00 205.00 N/C 205.00 N/A Unapproved Open Air Burning - per vehicle for each additional one-half hour or part thereof Response to fires on Actual 205.00 Actual Actual Actual or beside rail lines Costs per Y2 hr Costs Costs Costs caused by railway company I 13-11 Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington Comparison Response to Malicious 410.00 410.00 410.00 410.00 356.50 and Nuisance Alarms - More following More than per vehicle for the first than 2 one 2 per year hour or part thereof per year warning Response to false alarm 410.00 410.00 410.00 410.00 356.50 as a result of work following being performed on a one fire alarm system or warning emergency system following one false alarm in a calendar year - per vehicle for the first hour or part thereof Response to false alarm 205.00 205.00 N/A 205.00 N/A as a result of work being performed on a fire alarm system or emergency system following one false alarm in a calendar year - per vehicle for each additional one-half hour or part thereof Applicable taxes apply 13-12 t i Clarington Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee 1 Date of Meeting: November 30, 2015 Report Number: CSD-015-15 Resolution: G File Number: N/A By-law Number: Report Subject: Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade j Recommendations: 1. That Report CSD-015-15 be received; 2. That Council consider the sponsorship requests submitted by the Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Business Improvement Association (BIA), Tyrone Community Centre and Orono Downtown Business Improvement Association (DBIA); and 3. That all interested parties listed in Report CSD-015-15 and any delegations be advised of Council's decision. i' I i 1 C f r I i 14-1 Municipality of Clarington Report CSD-015-15 Page 2 Report Overview The Municipality of Clarington supports a variety of local events and activities through the sponsorship program. Sponsorship requests have been received from the Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle BIA, Tyrone Community Centre and Orono DBIA to support a variety of events and activities that are described in this report. 1 . Background On April 20, 2015, Council considered eight sponsorship requests as part of the 2015 Community Grant process. Previously, sponsorship requests were received and processed with limited involvement by Council. A formalized sponsorship program is being presented to Council for their approval and will be introduced in January 2016. Until such time as a formal procedure is in place, sponsorship requests are received by staff throughout the year. As they are received, sponsorship requests are summarized in a report to Council for their consideration. In 2015, 29 sponsorship requests have been received with $29,991.86 approved to date for a variety of community events and activities. $10,008.14 remains in the sponsorship account for 2015. 2. Proposal 2.1. Bowmanville Figure Skating Club The Bowmanville Figure Skating Club (BFSC) is a volunteer, not-for-profit organization which offers learn to skate and figure skating lessons to the community. The BFSC is very proud to help build community engagement through their skating programs. The Bowmanville Figure Skating Club, in partnership with the Orono Figure Skating Club (OFSC), is hosting the WinterSkate Competition at the South Courtice Arena from January 29-31, 2016. The WinterSkate Competition will attract over 700 skaters, along with their families and friends, from all over Ontario to participate in this event, which is sanctioned by Skate Canada — Eastern Ontario. The BFSC and OFSC have booked approximately 80 hours of ice time over the course of the weekend and their sponsorship request is for $5,000.00 (Title Sponsorship) (Attachment 1) which is equivalent to 30 hours of prime time ice rental hours. 14-2 i Municipality of Clarington Report CSD-015-15 Page 3 The Bowmanville Figure Skating Club received $1,000.00 in funding through the 2015 Community Grant program earlier this year. i 2.2. Clarington Zone Hockey Association.— Clarington Minor Midget AAA In 1999, the Clarington Zone Hockey Association was formed to provide,an AAA hockey centre for local Clarington residents. In March 2016, Clarington Zone Hockey will play host to the Ontario Minor Hockey j Association Minor Midget AAA Championship at the Garnet B. Rickard Recreation Complex. This event will feature teams from across the province who qualified to represent their Association, who will participate in the tournament to determine the OMHA Champion for the 2015-16 season. j i This championship event is expected to draw over 3,000 players, spectators and scouts to the facility over the course of the weekend. The Clarington Zone Hockey Association — Clarington Minor Midget AAA is requesting a j sponsorship in the amount of $1,200.00 to apply towards their expenses such as ice time, facility rentals, officials, awards, programs, etc. (Attachment 2). i The Clarington Zone Hockey Association — Clarington Minor Midget AAA has not applied for funding from the Municipality in 2015. i 2.3. Newcastle Santa Claus Parade The Newcastle Santa Claus Parade is coordinated annually by the Newcastle BIA and the volunteer committee who put endless hours into the parade to ensure it is as successful as it is today. th The Santa Claus Parade, which occurred on Sunday, November 15, 2015 was the I' annual Newcastle Santa Claus Parade. At the time of this report, they are expecting to have over 6,000 spectators in attendance. The Newcastle BIA is requesting $300.00 (Attachment 3) which would assist in covering costs for musical entertainment (bands), advertisement, floats and costumes. L The Newcastle BIA has not applied for funding from the Municipality in 2015. 2.4. Tyrone Community Centre F The Tyrone Community Centre provides facility rental space and events for the community. A sponsorship request has been received to support a Santa's Breakfast C event being planned for Saturday, December 12, 2015. i' i is r j; 14-3 Municipality of Clarington Report CSD-015-15 Page 4 The event has been held for approximately 10 years and welcomes about 180 attendees each year. The event is free for the community, who are asked to bring a non-perishable food donation that will be given to the Clarington East Food Bank. The sponsorship request for $500.00 (Attachment 4) would assist in covering the costs associated with hosting this event such as entertainment, games and prizes, photos.with Santa, pancakes, sausages and hot and cold beverages for all. The Tyrone Community Centre Board received $3,000.00 in funding through the 2015 Community Grant program earlier this year. 2.5. Orono Santa Claus Parade The Orono Santa Claus Parade is coordinated by a committee of the Orono DBIA that oversees the celebration event enjoyed by many in the community. The Santa Claus Parade, which occurred on Saturday, November 21, 2015, was the 5th annual Orono Santa Claus Parade. The Orono DBIA, through their Santa Claus Parade Committee, is requesting $300.00 (Attachment 5) to assist with covering costs they have incurred for advertising for the parade. The Orono DBIA has not applied for funding from the Municipality in 2015. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the sponsorship requests received from the Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle BIA, Tyrone Community Centre and Orono DBIA be considered by Council. 5. Strategic Plan Application Not applicable. 14-4 i Municipality of Clarington Report CSD-015-15 Page 5 I I Submitted bAJoseph Reviewed Ca ruana, Franklin Wu, Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or smeredith @clarington.net t Attachments: I Attachment 1 — Bowmanville Figure Skating Club Sponsorship Request Attachment 2 — Clarington Zone Hockey Association Minor Midget AAA Sponsorship Request i Attachment 3 — Newcastle BIA Sponsorship Request I Attachment 4 —Tyrone Community Centre Sponsorship Request I Attachment 5 — Orono DBIA Sponsorship Request I List of interested parties to be notified of Council's decision is on file in the Community Services Department. JPC/SMM/G i C I I' I I i 14-5 Attachment 1 to CSD-015-15 Mittag, Erica From: CHRIS MOORE <chrismoore @rogers.com> Sent: November-11-15 4:47 PM To: Mittag, Erica Subject: Clarington Sponsorship Program - Sponsorship Request Attachments: 2026-Winterskate-Sponsorship-Letter.pdf H€Erica-Thank you for your help with the upcoming Winterskate Competition being co-hosted by the Orono Figure Skating Club and the Bowmanville Figure Skating Club at the South Courtice Arena Jan 29-31,2016. Our clubs are strong proponents of Clarington and we are very proud to help to build community engagement through skating programs. We enjoy the support of the Clarington community and we would like to carry the support further by requesting the Municipality of Clarington sponsorship of the Winterskate Competition at the Title Sponsor level, Our request Is for the municipality to provide Ice T€me'in kind'to fund the Title Level sponsorship. The Orono and Bowmanville Clubs have booked approximately 80 hours of ice time over the course of the weekend,and our sponsorship request would be for the Municipality to waive payment for approximately 30 prime time hours. Please let us know how to proceed further,and I have attached our sponsorship letter to this email for your consideration which includes several of the benefits of sponsorship, We would be happy to present to council If appropriate to request this sponsorship. Thanks again! Chris Moore President, Bowmanville FSC 1 . 14-6 i FIGURE SKATING �=-- 10. ctue ' S KATECANADA EASTERN ONTARIO Skate Canada-Eastern Ontario together with the Bowmanville and Orono figure Skating Clubs are pleased to announce that the 2016 Winter Skate will take place at the South Courtice Arena,on January 29 to 31, 2016, This highly successful and impressive event is expected to attract over 500 talented skaters and their families from all across Ontario to Courtice for three full days. The success of this event is testimony to the popularity of figure skating,as well as the outstanding continued support from skating clubs and the local business community. In order to produce such an important event and help us offset the expenses,we are turning to our figure skating community and local business partners for financial support. Because your participation is paramount to our success,we hope you will consider assisting us in one of the following ways: 1.Sponsoring a skating event $200 per hour r i 2.Advertising in the program Ad Location Maximum Size. Price Outside Back Cover(colour) 7.5"x 9.5" $150 { Inside Front Cover(colour) 7.5"x 9.5" $125 11 Full Page(b/w) 7.5"x 9.5" $100 i Half Page(b/w) 7.5"x 4.75"or 3.75"x 9.5" $75 I Quarter Page(b/w) 3.75"x 4.75" $50 j Business Card (b/w) 3.5"x 2" $25 3.Making a donation in kind of your product i All contributions will be gratefully acknowledged in the souvenir program and sponsorships will be announced during the competition. i Please submit all camera-ready artwork by January 5,2016 to: r Chris Moore at cl)rlsntoore@rogers.com phone:416-420-9145 I, Cheques can be made payable to Skate Canada-Eastern Ontario—marked "2016 Winter Skate"and mailed to: 111 Churchill Road, E., PO Box 2209 Prescott, ON KOE 1T0 I would like to take this opportunity to thank you In advance for your support of this event. 'Yours in Skating, Chris Moore, ' 2016 Winter Skate LOC Chair f 1 14-7 1 u�kv, i itu SKATECANADA EASTERN ONTARIO "Forging New Figure Skating Partnerships with the Corporate Sector" f SPONSORSHIP LEVEL :.r'4ITI.P ' .. . � .':OPPORTUNITIES.. SPONSORSHIP .(GOCD•:. ::::. SLLVER `13ROA}ZE 2016 Skate Canada- $5,000 $1,000 $500 $250 Eastern Ontario BENEFIT PACKAGE TITLE SPONSORSHIP GOLD Designated official sponsor Event s€gnage Corporate Name in the TITLE of the announcement Full page advertisement In sponsored event Use of phrase"Proud sponsor" Recognition on Sponsor page in sponsored • Include coupons/samples in volunteer/skater event program package Display or Sampling booth at events Back outside cover advertising on sponsored event • Participation in medal presentation • Banners advertisement in each host arena. • Announcement recognition scheduled during Materials supplied by sponsor the event Event signage Invitation to Section Hospitality night • Full page advertisement In Section Partnered Six all access passes to the events events Recognition on Sponsor page In Section Partnered event programs SILVER Sponsor logo on EO promotional event announcement Event signage . Display or Sampling booth at Events Half page advertisement in sponsored event Display or sampling booth at EO AGM Recognition on Sponsor page in sponsored Participation In medal presentation event program Sponsor logo on posted results Participation in medal presentation ` Announcement recognition scheduled during the Four all access passes to the events event Participation in Opening Ceremonies if applicable BRONZE Proud sponsor link to EO website Fundra€sing mail out to EO clubs Quarter page advertisement in sponsored Certificate of appreciation event Copy of EO Annual Report Recognition on Sponsor page in sponsored Invitation to EO Awards Luncheon event program Invitation to Section Hospitality night Participation in medal presentation . Two all access passes to the events i 3 14 8 i Attachment 2 to CSD-015-15 OMHA 2015/16 - AAA Minor Midget Championships i The Ontario Minor Hockey Association Minor Midget AAA Championship is set to be hosted in Clarington at Rickard Arena during March 4—6, 2016. This event will feature teams from across the Province who qualified to represent their Association; five teams in total will participate in the Tournament to determine the OMHA Champion for the 2015/16 season. We are asking Clarington Community Services for the assistance and financial support of$1,200.00 to help with the costs associated with running this event. i The Minor Midget age group is a unique and special time for these young athletes as they enter into their Draft Year. Scouts from all over the US and Ontario come representing the Ontario Hockey League and the National.Collegiate Athletic Association to offer these top athletes the opportunity to pursue their hockey dreams at the next level. The OMHA Championship also provides the opportunity to send j its top four teams to earn a spot and compete in the OHL Cup which features teams from Ontario and the United States in a showcase tournament. There is a positive impact for the community of Clarington while hosting this event.The Scouts and Teams attending will be travelling with the players, coaches and families who will need the services of hotels, restaurants and everyday amenities. Locally,the arena will be filled with the friends and families supporting the Clarington team and spectating great competition by all teams involved. Attendance: Over the weekend it is expected that over 3000 patrons will have attended the games and made use of Rickard Arena. While hosting the OMHA Minor Midget Championship does provide many great benefits to the Clarington Zone Hockey Association and the Clarington Community, it does come with the expense of putting it together. Costs associated with the OMHA Championship include: Facility Booking/Ice - $ 6,504.03 Programs - $ 600.00 Score/Time Keepers - $ 380.00 Officials - $ 1,800.00 OMHA Playoff Fee - $ 1,245.00 Awards - $ 360.00 Hospitality Room - $ 1,800.00 (Scouts&Volunteers) Last year's AAA Minor Midget OMHA Championship hosted in Quinte ran an expense of$11,876.31. Through the ongoing work of the Clarington 2000's,we are continuing to fundraise and collect funds to offset these costs.The support of the Clarington Community Services would be an intricate piece of L these efforts. Thank you for taking the time to consider our request.Should you need any further information or L answers to any questions, please do not hesitate to contact Bob Engelbert or Steve Troughton. Bob Engelbert: (905) 260-0098; robert.engelbertll @gmail.com Steve Troughton: (905)242-1873;srtroughton @rogers.com i€ L 14-9 i Attachment 3 to CSD-015-15 Mittag; Erica From: KAREN BASTAS <karenlbastas @sympatico.ca> Sent: November-10-15 1:12 PM j To: Mittag, Erica Subject: Re: Call Thank you. Our event is 11 th annual Newcastle Santa Parade The date is Sunday November 15 th at 5:30 pm starting with fireworks. We expect to have 6,000+in attendance This parade continues to grow each year getting more and more Popular and bigger every year.Thanks to our volunteer committee Who put endless hours Into this parade to make it the success that it is today. We are requesting a sponsorship for this years parade in a generous amount Of$300.00.This would be put to great use of paying for Bands, advertisement and floats along with costumes.The costumes Is a next years project to hope to increase the selection of home made mascots. Thank you for all you do for our wonderful community NEWCASTLE KAREN BASTAS CHAIR NEWCASTLE SANTA PARADE Vice President Newcastle BIA Sent from my!Phone 14-10 Attachment 4 to CSD-015-15 Mi Erica Subject: FW:Clarington - Sponsorship Program Attachments: 2015 Breakfast with Santa.pptx I From: Kris&Joy Vaneyk (mai1to:kjvaneyk @gmai1.com) Sent: November-10-15 6:56 PM To: Mittag, Erica<emittag @clarington.net> Subject: Re: Clarington-Sponsorship Program I Hello Erica, j The Tyrone Community Centre is hosting the aruival Tyrone Breakfast with Santa on Saturday December 12., 2015. We are requesting sponsorship from the Municipality for this year's Breakfast with Santa. i We provide entertainment for the children, games and prizes as well as photo's with Santa, Pancakes and Sausages, hot and cold beverages are available for all participants. 4 Attendees are asked to bring a donation of non perishable food items for the CIarington East Food bank. i We have been hosting this event for approximately 10 years,with approximately 180 attendees. Last year we spent$518.27 on food, entertainment and prizes. We advertise on our Facebook page, as well as flyers to local businesses and mailboxes. We would appreciate sponsorship of$500.00 to help with the cost of this community event. We have not requested sponsorship for this type of event in the past. r Attached is the flyer promoting this year's Breakfast with Santa. If you have any questions, please call me at 905-263-8680. Regards, Joy Vaneyk Chair, Tyrone Community Centre I-Iall Board i rr i G I r r r i 14-11 Tyrone Community Centre Presents BREAKFAST WITH SANTA ...`i.[:i r. T 4y�r Saturday December 12, h t ` 2015 10.00 am — 1.2:00 noon ADMISSION FREE With a Ikon Perishable Food Item For the Clarington East Food Bank Free Pancake and Sausage Breakfast -Free Pictures with Santa Story Time hosted by children's author ®idi LeMay -Face Painting and Games for children 14-12 Attachment 5 to CS D-0 15-15 Mittag, erica Frorn: Partner,Wendy Sent November-19-15 8:37 AM To: Mittag, Erica subject: sponsorship for Orono Santa Claus Parade Importance: High Good morning Erica The Orono Santa Claus Parade Committee is once again hosting a Santa Parade in Orono and we are hoping that the Municipality will consider this parade for a sponsorship of $300 to help offset the cost of our bands. The average band is $800 with the least being the Clarington Concert Band at $500. As You know in order to I.iave.a decent parade bands are a critical piece of them. We are the Orono Santa Claus Parade Committee and this year we are a sub committee of the Orono BIA. I am the Chair of the committee as none of the BIA would step up so I will be your contact. Our plans for next year.should we have a Parade may have to be to get our own insurance and leave the BIA umbrella. Of course the Event is the Orono Santa Claus Parade and the date is November 21115 and we expect an attendance of 500 people at the event for 2015 as this is our 5th annual event As I have stated our Sponsorship "ask" for this event is a mere $300 which will help us towards paying the bands Our little parade has never asked the Municipality for any help in previous years however 2015 has proved to be a challenge raising funds to bring any bands to our parade and we are hoping this year the Municipality can see fit to sponsor us and help with that. I realize sponsorship is always great for the Municipality for exposure that they are helping with the event that without that help this event may not be able to take place for our residents...( will make sure you are on the program we provide for the residents as well as all the social media feeds we use. Twitter, and FB. and the Orono BIA website. I will also personally Blog it on my own Blog Hoping to hear from you soon Respectfully Wendy Partner CHAIR Orono Santa Claus Parade Committee 14-13 s E I 6 U.M 6 �` 06�,f, i Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee r Date of Meeting: November 30, 2015 Report Number: CSD-016-15 Resolution: File Number: N/A By-law Number: Report Subject: Clarington Fitness Centre Renovation-Request for Additional Fees k Recommendations: 1. That Report CSD-016-15 be received; F r 2. That Council approve the invoice for additional work by Barry Bryan Associates in the f amount of $70,000; 3. That the required funds be accessed from the Move Ontario Fund; and 4. That all interested parties listed in Report CSD-016-15 and any delegations be advised of Council's decision. I i l i f k' 1 14-14 Municipality of Clarington Report CSD-016-15 Page 2 Report Overview This Report provides Members of Council with details of the additional fees invoice received from Barry Bryan Associates project architects for the renovation of the Alan Strike Aquatic and Squash Centre. 1 . Background The Alan Strike Aquatic and Squash Centre was recently re-opened to the public after closing its doors for a major renovation. The construction project was originally estimated at $2,200,000; however, subsequent to awarding the contract for architectural services and after considerable public input, a revised project budget was approved at $3,036,424, increasing the project budget by $836,424. Request for Proposal (RFP) 2013-14 Architectural Services — Clarington Fitness Centre Renovation, Schedule (B) item 30 "Changes in the Work" states "the Municipality may, without invalidating the contract, direct the Company to make changes to the work. When a change causes an increase or decrease in the work, the contract price shall be increased or decreased by the application of unit prices to the quantum of such increase or decrease, or in the absence of applicable unit prices, by an amount to be agreed upon between the Municipality and the Company." 2. Additional Fees Barry Bryan Associates (the Architect) has submitted an invoice (Attachment 1) requesting additional fees as follows: Additional Design and Project Costing Work $ 8,000 Additional Committee Meeting Attendance $ 4,000 Increase in Construction Scope/Budget $53,000 Increase in Project Disbursements $ 5,000 Total $70,000 The approved RFP stipulated a total of three conceptual layouts for the project; as a result of the extensive public consultation process and at the request of Council, a total of six concepts, each with costing analysis, were prepared by Barry Bryan Associates for consideration towards the final approved design. This portion of the invoice represents $8,000. At the request of staff during the design process, Barry Bryan Associates was in attendance and available at two separate General Purpose and Administration meetings, and several design meetings with staff and members of the public. These meetings were 14-15 C r: t I Municipality of Clarington Report CSD-016-15 Page 3 I in addition to the two presentations (to Council) agreed to in accordance with the Request for Proposal and are priced at $4,000. The Architect's approved fee of$189,000 was based on approximately 8.6% of the construction budget of$2,200,000. The construction budget was subsequently approved at $3,034,424, resulting in an increase of $836,424. The Architect is requesting an additional fee of $53,000, representing approximately 6.34% of the increase to the construction budget. The increase to the disbursement allowance is based on extra presentation materials, and preparation of additional design concepts and pricing totaling $5,000. 3. Concurrence This report has been reviewed by Nancy Taylor, Director of Finance, who concurs with the recommendations. 4. Conclusion i The final total for additional fees has been discussed with and negotiated by staff. The invoice from Barry Bryan Associates is reasonable considering the extra time and increased scope of this project. Staff is recommending that Council approve the additional fees invoice in the amount of $70,000, payable to Barry Bryan Associates. 5. Strategic Plan Application i Not applicably. r Submitted b'y— - E;J �, _. Reviewed by: r/ oseph P. Caruana, Franklin Wu, "Director of Community Services Chief Administrative Officer Staff Contact: George Acorn, Manager of Facilities, 905-623-3379 ext. 2503 or gacorn @clarington.net r Attachments: Attachment 1 — invoice from Barry Bryan Associates The following is a list of the interested parties to be notified of Council's decision: Denny Bryan, Barry Bryan Associates f; J PC/GA/WG i 14-16 f Attachment 1 to CSD-016-15 fit/ �FSI` MOD r: �11�'O1CC Novembcr20,2015 BARRY BRYAN Project No: 13080 ASSOCIATES Invoice No: 015-925 Architects Engineers George Acorn Project Managers CORP.OF THE\MUNICIPALITY OF CLARINGTON 40 Temperance Sheet Bowmanville, ON 1,1C3A6 Architectural Services for Clarington Fitness Centre Renovations,49 Liberty5treel North,Bowmanville,Ontario Purchase Order No.07818 FOR SERVICES RENDERED for the Period:November,1 2015 to November 30 2015 Percent Previous Fee Current Fee Billing Phase Fee Complete Earned Billing Billing Original Contract Fee 198,450.00 100.00 198,450.00 198,450.00 0.00 Additional Design&Project 8,000.00 100.00 8,000.00 0.00 8,000.00 Costing Work Additional Committee 4,000.00 100.00 4,000.00 0.00 4,000.00 Meeting Attendance Increase in Constriction 53,000,00 100.00 53,000.00 0.00 53,000.00 Scopefl3udget Increase in Project 5,000.00 100.00 5,000.00 0.00 5.000.00 Disbursements Total Fee 268,450.00 268,450.00 198,450.00 70,000.00 Total Fee 70,000.00 H.S.T.4: I-I800706533 13.00%of 70,000.00 9,100.00 Total Tax 9,100.00 9,100.00 Total this Invoice $79,100.00 Billings to Date Current Prior Total 3 N Fee 70,000.00 198,450.00 268,450.00 �o Tax 9,100.00 25,798.57 34,898,57 o� { totals 79,100.00 224,248.57 303,348.57 Terms:Net 250 Water Street, Suite 201 Whitby,Ontario Canada l_1N OG5 Tole:905-666-5252 Toronto:905.427.4495 Fax:905.666-5256 Entail:hba @bba-archeng.com www.bba•archenpom 14-17 Ciarftwn Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: November 30, 2015 Report Number: CLD-020-15 Resolution Number: File Number: By-law Number: Report Subject: Parking Meters on Church Street Recommendations: 1. That Report CLD-020-15 be received; 2. That the extension of parking meters for Church Street, and Silver Street as shown in Attachment 2 to Report CLD-020-15 be approved; 3. That the amendment to By-law 2014-059, referred to as Attachment 3, to Report CLD-020-15 be approved; and 4. That all interested parties listed in Report CLD-020-15 and any delegations be advised of Council's decision. 15-1 Municipality of Clarington Report CLD-020-15 Page 2 Report Overview In 1998 Clarington Council approved the removal of parking meters from the south side of Church Street west of Silver Street. The ongoing costs of,maintenance for these meters exceeded their revenue and usage potential. As a result the meters were removed and redeployed elsewhere. Since that time commercialization of the area of Church Street has intensified and Staff are seeking approval to reinstate meters on the south side of Church Street and to install new meters in the area of the former Clarington Fire Hall at 132 Church Street. 1. Background At the time of the passage of By-law 91-58 (predecessor to the current Traffic By-law 2014-059), there were parking meters on both sides of Church Street west of Silver Street to Scugog Street. At that time the area was primarily residential. Staff noted over time that the use of the meters did not justify their continuation at that area. In 1998, the meters on the south side of the street and the first four meters on the north side were removed because the cost of maintaining them could not be justified in view of their low usage. Those meters were removed and redeployed as replacements for existing meters throughout the downtown core. Since that time, the commercial usage of properties in the area of Church Street west of Silver Street has intensified and concerns have been brought to Staff's attention concerning parking issues in this area. A total of six parking spaces are situated further east on the north side of Church Street, in front of the former Clarington Fire Hall at 132 Church Street. Parking spaces have been identified and marked, but no meters were installed to govern the time of a person's stay. Staff have noted that parking at these locations has significantly increased, and vehicles are routinely left there for prolonged periods of time. 2. Discussion 2.1 Church Street West and Silver Street When vehicles are left parked on street for prolonged periods of time it directly impacts all other businesses in the area. The maximum allowable time on any street is three hours. After three hours maximum, the vehicle must be moved. The maximum time for parking at a meter is two hours. This shortened time encourages more traffic movement and helps free up the spaces for others to use. On Church Street west of Silver Street as on Silver Street north of Church, Staff have noted that the on-street spaces are often occupied by employees of the area businesses, 15-2 Municipality of Clarington Report CLD-020-15 Page 3 thus reducing available customer parking. The installation of parking meters should encourage these employees to park in the lots at their place of employment or in the municipal lots, thus leaving the metered spaces open for their customers. In addition, Staff have recently received a complaint from an area business owner, detailing her concerns (see Attachment 1). In addition to this, Staff have noted increased traffic use for extended periods of the parking on the East side of Silver Street adjacent to the municipal parking lot on the north side of Church Street. Parking Enforcement staff Pave been monitoring the area and ticketing vehicles which have not moved in 3 hours. 2.2 Church Street and Division Street In 1997, the Association for Community Living moved into the former Clarington Fire Station No. 1. The property, located at 132 Church Street, has been used by this group on an ongoing basis. At that time six parking spaces were created. Four of these spaces are directly in of the building and two more, further east near Division Street. Meters were never installed for these locations and the spaces are currently free of charge. They are adjacent to the municipal paid parking lot and vehicles are constantly parking there for extended periods of time. In an effort to re-direct long-term parking to the lots, Staff recommend that these spaces be metered in the same way as the other on- street areas. 3. Proposal Staff are proposing that the areas of Church Street east and west of Silver Street be metered to better control the flow of traffic (see Attachment 2). Once in place, the meters will begin paying for themselves and should cover the cost of installation within two years. Staff have conferred with the Operations Department regarding the line painting for the proposed new spaces this fall and have confirmed that the needed work can be done this fall. 4. Financial Budget Implications The cost to purchase and install meters is approximately $12,000. This will involve the purchase and installation of seventeen parking meters required to complete the required work. I The funds will be drawn from the 2015 Operational Budget, Account number 100-19-192- 7173- Parking Enforcement R/M Other Equipment. These are funds were originally approved in the 2015 Budget by Council for equipment purchases as well as maintenance and upgrading the parking meters. t Staff have reviewed this with the Director of Finance to ensure that there are no restrictions on the use of the budgeted funds for this purchase. 15-3 I Municipality of Clarington Report CLD-020-15 Page 4 Concurrence This Report has been reviewed by Tony Canella, Director of Engineering Services, Nancy Taylor, Director of Finance and Fred Horvath, Director of Operations Services who concur with the recommendations. 5. Conclusion Based on the need to improve parking conditions in the Church Street area, it is respectfully recommended that Report CLD-020-15 be received and the amendments to the Traffic By-law 2014-059 be forwarded to Council for approval. 6. Strategic Plan Application Not Applicable ;` Submitted b y 1 f Reviewed b _ C:Anne Greentree y Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Len Creamer, Manager, Municipal Law Enforcement, 905-623-3379 ext. 2110 or IcreamerAclarington.net Attachments: Attachment 1 Letter from Dr. Robyn Jeffrey Attachment 2 Diagram of proposed new parking meter locations on Church Street Attachment 3 Proposed Amendment to Schedule 5 of By-law 2014-059 Interested Parties Abernethy James Anngeo Investments Limited Bargenda Kristopher E Barr Margaret Marion Jeffrey Robin Lisa Moranda James Ventures Limit Payne Joanne Pineridge Automotive Supply Rice Andrew John Rice John Powell Shane Frank Wilmont United Church of Canada White Thomas Wilson Lloyd Norman CAG/Idc 15-4 - Attachment 1 to Municipality of Clarington Report CLD-020-15 Dr. Robin Jeffrey 183 Church Street Bowmanville,Ontario L1C 1T8 Attention: Mayor Foster, Members of Council, Clerk's Office I would like to take this opportunity to speak to the zoning by-law amendment file no. ZBA 2014-0003 submitted by Smith,Abernethy and Abernethy concerning 190 Church Street, Bowmanville. My greatest concern as a business owner in close proximity is the wish of the owners to have the required number of parking spaces reduced from 8 to 3. The 3rd spot is proposed to be inside a small shed on the property with the other 2 spots behind that, It is unrealistic to assume the shed spot will be utilized and tandem parking is inconvenient and unlikely at best. I field constant complaints about parking in my office. Frequently during the day street parking on Church Street as well as Silver Street,Temperance Street and King Street are taxed as well as the municipal lots. Most days the municipal lot on the NE corner of Church and Silver is full and people are illegally parked on Silver Street, With children being dropped off and picked up twice a day to and from Pine Ridge nursery school the traffic and parking situation can become dangerous. Two new businesses have also opened up fairly recently at 181 Church Street and street parking is further stressed. The owners of 190 Church Street have suggested that"the existing driveway and garage can accommodate three in- tandem parking spaces,which would be used for office employees and all other customers and visitors would utilize the existing downtown on-street and pay parking lots provided by the municipality". If an estimated 8 spots are necessary for a commercial application of this square footage,and 3 are proposed,then 5 extra spots are necessary on the street and parking lots,that simply do not exist. Maintaining the historical appeal of the property has also been suggested as a reason not to add parking to the commercial application. As the owner of an older property I can certainly agree that this is important. However,the by-laws are in place to insure the existing infrastructure can support the changes when residential properties'become commercial. According to the official plan, all properties in the area are zoned for multi-use and moving forward, more and more properties will 15-5 i Attachment 1 to Municipality of Clarington Report CLD-020-15 turn commercial and parking will have to be a priority. 190 Church Street is a beautiful property and I don't believe it's charm will be negatively affected with several parking spaces added to the back of the lot. I would like to address the lack of parking on my property briefly, as I suspect it will be discussed once my complaint is heard. In 2002, 1 submitted a site plan for my property at 183 Church Street which included 6 parking spaces to the rear of the building. The municipality countered with an elaborate parking plan which included 9 parking spaces and a horseshoe type driveway circling the house from west to east. As well there would be a large monetary penalty for the loss of one on-street parking space to the east of the property which was to be paid by myself. This was unfortunate news as our plans had included residing on the property and raising our kids with a backyard we would no longer have,as well as the whole parking proposal making the entire venture cost-prohibitive at the time. My decision at the time had to be to halt any renovation,live in the house and continue to rent the space for my practice at 168 Church Street. Coincidentally,around the same time,the municipality had acquired 168 Church Street and was now my new landlord. They approached me to let me know they had intentions of tearing down the building In order to build the parking lot which now exists at the NE corner of Church and Silver. I reiterated to them that due to the stall of our plans at 183 Church I would have to remain working out of my leased space at 168 Church, in conclusion,the parking on my property was waived with the understanding that I would commence the renovations on my property to house my practice so I could vacate their property as soon as possible In order to expedite the necessary parking lot. I would be happy to expand on this or provide documents to support it if necessary. My point to the above is that parking was of great concern over a decade ago when fewer businesses existed in the area and must continue to be a priority. As Bowmanville grows and further commercial applications arise there exists a necessity for more parking,not less. Dr. Robin Jeffrey 15-6 Attachment 2 to Municipality of Clarington Report CLD-020-15 Diagram of Proposed New Parking Meter Locations on Church Street AL IN Ib All AM New parking meter areas Accessible vehicle Drop Off and Loading Area i 15-7 Attachment 3 to Municipality of Clarington Report CLD-020-15 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2015- Being a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend by-law 2014-059; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule 5 of Traffic By-law 2014-059 is amended by deleting the current schedule in its entirety and replacing it with the attached schedule. BY-LAW passed this day of , 2015 Adrian Foster, Mayor C.,Anne Greentree, Municipal Clerk 15-8 SCHEDULE#5 . PARKING METER ZONES ON HIGHWAYS COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5 COLUMN 6 COLUMN 7 HIGHWAY Side FROM TO EFFECTIVE TIMES RATE MAXIMUM TIME OR DAYS LIMIT Church North Division Street Temperance 9:00-18:00 Monday to 50 cents/1 hr 2 hours Street, Street Friday,except public Bowmanville holidays Church North& Temperance Scugog Street 9:00-18:00 Monday to 50 cents/1 hr 2 hours Street, South Street Friday,except public Bowmanville holidays Division East Queen Street Church Street 9:00-18:00 Monday to 50 cents/1 hr 2 hours Street, Friday,except public Bowmanville holidays Division West 50 m south of King Church Street 9:00-18:00 Monday to 50 cents/1 hr 2 hours Street, Street Friday,except public Bowmanville holidays King Street, North Scugog Street George Street 9:00-18:00 Monday to 50 cents/1 hr 2 hours Bowmanville Friday,except public holidays King Street, South Scugog Street 20 m east of 9:00-18:00 Monday to 50 cents/1 hr 2 hours Bowmanville George Street Friday,except public holidays Silver East King Street Church Street 9:00-18:00 Monday to 50 cents/1 hr 2 hours Street, Friday,except public Bowmanville holidays Temperance East&West Queen Street Wellington 9:00-18:00 Monday to 50 cents/1 hr 2 hours Street, Street Friday,except public Bowmanville holidays r 15-9 Clarbgtou Clerk's Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 30, 2015 Report Number: CLD-022-15 Resolution Number: File Number: C12.MU By-law Number: Report Subject: Appointment to the Clarington Museums and Archives Board Recommendations: 1. That Report CLD-022-15 be received; 2. That John Witheridge be thanked for her contribution to the Clarington Museums and Archives Board; 3. That be appointed to the Clarington Museums and Archives Board for a term ending December 31, 2018; 4. That all interested parties listed in Report CLD-022-15 be advised of Council's decision. i 15-10 i Municipality of Clarington Report CLD-022-15 Page 2 Report Overview This report is intended to provide background information, regarding a vacancy on the Clarington Museums and Archives Board, 1. Background Clarington Museums and Archives Board (CMAB): The CMAB is a volunteer Municipal Service board established in 2001 by the Municipality of Clarington Council to manage the Clarington museums and archives. Board members are ultimately responsible to the Municipality of Clarington Council and are bound by By- law 2012-093, which states that the composition shall be comprised of a maximum of 12 voting members comprised of, as reasonably as possible: • 8 Public Representatives being two members from each ward; • 1 member representative of the Friends of the Museum; • 1 member representative of the Newcastle Village and District Historical Society; and • 2 appointed members of Council John Witheridge was appointed to the CMAB in April, 2015, as a Ward 4 representative. The Municipal Clerk's Department received his resignation on August 9, 2015. Accordingly, the Municipal Clerk's Department proceeded to advertise for the vacancy. Advertisements were placed on the website, and in the local papers (September 23, September 30, October 7, October 28, November 4 and November 11) with a deadline of noon on Friday, November 20, 2015. The following members are currently appointed to the CMAB: • Ward 1 Olinda Casimiro • Ward 1 Sami El-Hajjeh • Ward 1 Marilyn Morawetz • Ward 2 Bonnie Seto • Ward 2 John Sturdy • Ward 3 Katharine Warren • Ward 4 Grant Taullie Thompson • Friends of Museum Susan Laing • Council Rep Councillor Cooke • Council Rep Councillor Woo 15-11 Municipality of Clarington Report CLD-022-15 Page 3 2. List of Applicants The following individuals have put forward an application for consideration on the CMAB: • Darlene Rich James Hodge • Stephen Middleton Please note that an asterisk preceding the applicant's name indicates that the person is presently a member of the Board or Committee. 3. Appointment Process The Municipal Clerk's Department advertised for the vacancy. Advertisements were placed on the website, and in the local papers with a deadline of noon on Friday, November 20, 2015. The applications have been circulated under separate cover (Attachment 1) as they contain personal information about the individuals. In accordance with the new process, a matrix is included with the applications to assist in the selection process. 4. Concurrence Not Applicable 5. Conclusion In order to fulfill the requirements of the Terms of Reference of the Clarington Museums and Archives Board, it is recommended that one of the following be appointed to the Clarington Museums and Archives Board, as the Ward 4 representative, for a term ending December 31, 2018: • Darlene Rich • James Hodge j • Stephen Middleton i 15-12 Municipality of Clarington Report CLD-022-15 Page 4 6. Strategic Plan Application Not applicable. a Submitted by: Reviewed by() �t Anne Greentree Franklin Wu, Municipkl Clerk Chief.Administrative Officer Staff Contact: Michelle Chambers, Committee Coordinator 905-623-3379 ext. 2106 or mchambers @clarington.net Attachments: Attachment 1 — Confidential Applications (Distributed Separately) The following is a list of the interested parties to be notified of Council's decision: All Applicants Michael Adams, Clarington Museums & Archives CAG/jeg/mc 15-13 Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: . November 30, 2015 Report Number: CLD-023-15 Resolution Number: File Number: C12.GA By-law Number: Report Subject: Appointment to the Ganaraska Forest Recreational User Committee Recommendations: 1. That Report CLD-023-15 be received; 2. That Sharon Foster be appointed to the Ganaraska Forest Recreational User Committee for a term ending December 31, 2016; and 3. That all interested parties listed in Report CLD-023-15 be advised of Council's decision. i 15-14 Municipality of Clarington Report CLD-023-15 Page 2 Report Overview This report is intended to provide background information, regarding a vacancy on the Ganaraska Forest Recreational User Committee. 1 . Background Ganaraska Forest Recreational Users Committee (GFRUC): The GFRUC is a volunteer advisory committee to the Ganaraska Region Conservation Authority (GRCA). The purpose of the GFRUC is to carry out work and provide advice to the GRCA on: • development of standards and guidelines for each recreation use occurring in the Ganaraska Forest, • monitoring and assessing the impacts of users of the Forest on the resource function of the Forest, subject to the availability of funds, • user conflicts within the Forest, • user conflicts with landowners of property abutting the forest, and • approval of groups' use of the Forest in an effort to reduce conflicts, ensuring safe use and reducing liability. The GFRUC will also assist with: • the identification of property boundaries, • informing users of their responsibilities and the regulations regarding their use, • promotion of co-operation among the various users of the forest, and • the development of recreation programs and/or events in the forest subject to approval of the Conservation Authority. One representative is appointed annually by each of the following: • Ontario Federation of Anglers and Hunters • Ontario Trail Riders' Association (equestrian) • Federation of Ontario Naturalists • Federation of Ontario Hiking Trail Associations • Ontario Federation of Snowmobile Clubs • Canadian Motorcycle Association • Canadian Cross Country Ski Association (or alternate) • Orienteering Ontario • Township of Hope • Township of Manvers • Township of Cavan • Municipality of Clarington 15-15 Municipality of Clarington Report CLD-023-15 Page 3 Sharon Foster was appointed to the GFRUC, for a one year term, in March, 2015. The end of her term is December 31, 2015. Accordingly, the Municipal Clerk's Department proceeded to advertise for the vacancy. Advertisements were placed on the website, and in the local papers (October 28, and November 4 and 11) with a deadline of noon on Friday, November 20, 2015. 2. List of Applicants The following individual has put forward an application for consideration: • Sharon Foster * Please note that an asterisk preceding the applicant's name indicates that the person is presently a member of the Board or Committee. 3. Appointment Process The Municipal Clerk's Department advertised for the vacancy. Advertisements were placed on the website, and in the local papers with a deadline of noon on Friday, November 20, 2015. The application has been circulated under separate cover (Attachment 1) as they contain personal information about the individual. In accordance with the new process, a matrix is included with the application to assist in the selection process. 4. Concurrence Not Applicable 5. Conclusion In order to fulfill the requirements of the Terms of Reference, it is recommended that Sharon Foster be appointed to the Ganaraska Forest Recreational Users Committee for a term ending December 31, 2016. 15-16 I Municipality of Clarington Report CLD-023-15 Page 4 6. Strategic Plan Application Not applicable. Submitted by: Reviewed b . d. Anne `"reentree Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Michelle Chambers, Committee Coordinator 905-623-3379 ext. 2106 or mchambers @clarington.net Attachments: Attachment 1 — Confidential Application (Distributed Separately) The following is a list of the interested parties to be notified of Council's decision: Sharon Foster Steve McMullen, Ganaraska Region Conservation Authority CAG/jeg/mc 15-17 f Clarington k Finance Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. i Report To: General Government Committee Date of Meeting: November 30, 2015 r Report Number: FND-018-15 Resolution: . File Number: By-law Number: Report Subject: 2016 INTERIM TAX LEVY Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report FND-018-15 be received; and 2. That Council approve the interim rating by-law and authorize the Director of I ! Finance/Treasurer to proceed with the production of the 2016 interim tax bills. i I' i 1 ! f i E j; 17-1 f i Municipality of Clarington Report FND-018-15 Page 2 Report Overview This report is to obtain Council's approval to levy an Interim Rate for 2016 (based on 50% of the total 2015 rate), levied upon the taxable properties within the Municipality of Clarington and to enable the Director of Finance/Treasurer to issue the 2016 Interim Tax bills via approval of a by-law. 1 .0 Background 1.1 Determining tax rates for 2016 cannot be completed before the Province of Ontario provides education tax rates and the Municipality of Clarington and Region of Durham approve their budgets for 2016. 1.2 Prior to levying the final tax bills each year, the municipality requires revenue to operate and provide services. Additionally, the municipality has legislative obligations to provide funds to the region and school boards prior to setting the final tax rates. 1.3 In order to meet the financial obligations of the municipality, pursuant to Section 317 (1) of the Municipal Act, 2001, it is necessary to levy an interim tax on all rateable properties within the Municipality of Clarington. This is the municipality's normal practice and there are no other options available. This rate is intended to raise approximately 50% of the 2015 taxes levied. The Interim tax billing is scheduled to be issued in January 2016. Installment dates proposed are: 1St Installment: February 18, 2016 2nd Installment: April 21, 2016 1.4 The interim tax rates for 2016 are calculated to be approximately 50% of the approved 2015 taxes levied upon the properties. 1.5 The by-law includes a provision which grants the Treasurer the authorization to amend the installment dates for 2016 interim tax bills, should any provincial legislation be released that could effectively delay billing. All due dates are set to accommodate the legislated notice requirement of twenty-one (21) days before the installment due date, in accordance with the Municipal Act, 2001. 2.0 Financial Considerations The interim tax levy is essential to provide the required cash flow to finance the municipal operations until the budget is approved. Under Section 317(1) of the Municipal Act, 2001, municipalities are authorized to impose an interim levy to a maximum limit of 50% of taxes for municipal and school purposes levied on the 17-2 i Municipality of Clarington Report FND-018-15 Page 3 properties for the previous year. A by-law is required to be passed under Section 317(l), I 3.0 Concurrence - Not applicable 4.0 Conclusion It is recommended that Council approve the interim tax rating by-law and authorize the Director of Finance/Treasurer to proceed with the production of the 2016 interim tax bills. k r i Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. i r /' / t . ' Submitted by: Reviewed by: / '�'�� , ��ll Nancy Tlylor, BOK, PA, CA Franklin Wu, r Director of Finance/Treasurer Chief Administrative Officer NT/BV/hjl Staff Contact: Brenda VanEssen, Tax Collector,905-623-3379 ext. 2608 or F� bvanessen(),clarington.net Attachments: Attachment 1 — 2016 Interim Tax By-Law There are no interested parties to be notified of Council's decision. i h i i i 17-3 ATTACHMENT# PTO REPORT# FSvo-o�� The Corporation of the Municipality of Clarington By-Law 2015-xx Being a By-Law to authorize an Interim Tax levy for 2016 Whereas the Council for the Municipality of Clarington deems it necessary to pass a by-law to levy an Interim Rate for 2016 on the whole of the assessment for each property class in the local municipality as provided for in .Section 317 of the Municipal Act, 2001 as amended; Now therefore the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That the Council of the Corporation of the Municipality of Clarington is hereby authorized to levy in 2016 on the whole of all taxable assessment on the property according to the last revised assessment roll, a sum not to exceed that which would be produced by applying the prescribed percentage (or 50 percent if no percentage is otherwise prescribed) of the total amounts billed to each property for all purposes in the previous year on the properties that, in the current year, are in the property class as provided for in Section 317 of the Municipal Act, 2001 as amended. 2. That for the purposes of calculating the total taxes in the previous year under paragraph 1, if any taxes were levied in 2015 for only part of a.previous year because assessment was added to the roll during the year, an amount shall be added equal to the additional taxes that would have been levied if the taxes had been levied for the entire year. 3. That the interim tax levy rates shall also apply to any property added to the assessment roll after this by-law is enacted; 4. That all taxes levied under the authority of'this By-law shall be payable in Canadian funds and shall be divided into two equal installments, the first of said installments to become due and payable on or before the 18th day of February 2016 and the second of said installments to become due and payable on or before the 21 st day of April 2016 and shall be paid to the Treasurer of the Corporation of the Municipality of Clarington. Upon payment of any applicable fee, and if paid on or before the due date imprinted on the bill, taxes may also be paid at most chartered banks in the Province of Ontario 5. That as Section 342(b) of the Municipal Act, 2001, as amended provides for alternative installments and due dates in the year for which the taxes are imposed other than those established under clause (4) to allow taxpayers to 17-4 I w I I I By-Law 2015-xx Page 2of2 spread the payment of taxes more evenly over the year. A taxpayer may'pay taxes on a 12-month pre-authorized payment plan payable on the first day of each month from December to November. In the event of the default of payment on the pre-authorized payment plan enrolment in the plan shall be terminated and the interim tax levy shall be due and payable on the installment dates as set out is Section 4 of this by-law. 6. That as provided in Section 345 (1) of the Municipal Act, 2001, as amended if the taxes or any class or installment thereof so levied in accordance with this by-law remain unpaid on the due date, a penalty of one and one quarter percent (1.25%) per month (15% per annum) of taxes remaining unpaid shall be levied on the first day of each calendar month thereafter in which the default continues until December 31, 2016. 7. That as provided in Section 345(3) of the Municipal Act, 2001 as amended any taxes levied pursuant to this by-law remain unpaid as at December 31St, 2016, interest at the rate of one and one quarter percent (1.25%) per month (15% per annum) of the unpaid taxes shall be levied from December 31St, 2016 on the first day of each calendar month for so long as the taxes remain unpaid. I By-law passed in open session this 14th day of December 2015. i i Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk t is i 17-5 1'/l�J1l�J Clerk's Department If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: November 27, 2015 Subject: General Government Committee Meeting Agenda — November 30, 2015 — Update File: C05.General Government Committee Meetina Please be advised of the following amendments to the General Government Committee agenda for the meeting to be held on Monday, November 30, 2015: 7 Delegations See attached Final Agenda - Attachment #1 8 Communications — Information Additions 8.15 Ross Nichols, Fire Marshal and Chief, Emergency Management, Ministry of Community Safety and Correctional Services, Office of the Fire Marshal and Emergency Management — Syrian Refugee Crisis (Attachment 42) 8.16 Kathryn Shaver, Vice -President, APM Engagement and Site Selection, Nuclear Waste Management Organization — "Implementing Adaptive Phased Management 2016-2020 — Draft for Public Review" (Attachment #3) (A copy of the workplan is available for viewing in the Clerks Department or on-line at http:llwww.nwmo.calimplementationplan) 1�)Iune Gallagher Deputy Clerk J E Glcf c: F. Wu, Chief Administrative Officer Department Heads y mm ATTACHMENT # I To 'Rini' QUO =Mu Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario CM M Imam Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers@claring toq n net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Copies of Reports are available at www.clarington.net Clarington General Government Committee Agenda 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Disclosures of Pecuniary Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of November 9, 2015 6.2 Minutes of a Special Meeting of November 24, 2015 7 Delegations Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers 6-1 OU 7.1 Brad Carter, Acting Planning Manager and Bill McLean, Board Member, Durham Regional Police Services, Regarding Community Safety and Policing in Durham Region - 2017-19 Business Plan 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Ontario Conservation Authority dated 8-1 November 17, 2015 8.2 Minutes of the Kawartha Conservation Authority dated September 23, 2015 8-4 8.3 Minutes of the Newcastle Village Community Hall Board dated 8-10 September 15, 2015 8.4 Minutes of the Ganaraska Region Conservation Authority dated 8-12 October 15, 2015 8.5 Melodee Smart, Administrative Assistant, Works Department, Regional 8-16 Municipality of Durham -- DurhamNork Energy From Waste Project (MOE File No.: EA -08-02) (2015 Compliance Monitoring Report) 8.6 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional 8-183 Municipality of Durham -- Region of Durham's Comments on the Conservation Authorities Act Discussion Paper Page 1 Clarington General Government Committee Agenda Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers 8.7 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional 8-233 Municipality of Durham — Update Regarding Ontario's Proposed Cap and Trade Program for Greenhouse Gas Emissions and Potential Impacts on the Solid Waste Management Sector 8.8 Judy Mead, President, Autism Home Base Durham --- Thank You for 8-248 Community Grant 8.9 Linda Gasser— Durham Incinerator Emissions Exceedances, Delegation to 8-249 Durham Region Council on November 4, 2015 8.10 Patrick Puccini, Senior Project Manager, AECOM — Notice of Study 8-276 Completion and Transportation Environmental Study Report (TESR) Submission — Highway 401 from Brock Road to Courtice Road — Class Environmental Assessment and Preliminary Design Study, Ministry of Transportation [NOTE: TESR available in the Clerk's Department for viewing] 8.11 Rodney Fry, DCR Manager, Blackbird Constructors 407 General 8-279 Partnership — Notice of Submission Highway 407 East Phase 2 Design and Construction Report #2 (DCR) [NOTE: DCR available in the Clerk's Department for viewing] 8.12 Melodee Smart, Administrative Assistant, Works Department, Regional 8.281 Municipality of Durham — Durham/York Energy From Waste Project (MOE File No.: EA -08-02) (Inquiry and Contact Logs) 8.13 Melodee Smart, Administrative Assistant, Works Department, Regional 8-292 Municipality of Durham — Durham/York Energy From Waste Project (MOE File No.: EA -08-02) (Ambient Air Quality 3rd Quarterly Report) 8.14 Heather Brooks, Director Natural Heritage & Watershed Planning, Central 8-381 Lake Ontario Conservation Authority — Central Lake Ontario Conservation Authority Board of Directors Staff Report #5326-15 and Resolution #119115: Highway 418 — Resolution to the Change in Design of the Crossing of the Provincially Significant Harmony -Farewell Iroquois Beach Wetland Complex and Lake Iroquois 8.15 Ross Nichols, Fire Marshal and Chief, Emergency Management, Ministry of Community Safety and Correctional Services, Office of the Fire Marshal and Emergency Management -- Syrian Refugee Crisis Page 2 8 Uar ngton General Government Committee Agenda Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers 8.16 Kathryn Shaver, Vice -President, APM Engagement and Site Selection, Nuclear Waste Management Organization — "Implementing Adaptive Phased Management 2016-2020 -- Draft for Public Review" 9 Communications — Direction 9.1 Sean Derouin, Project Manager, Ministry of Transportation —Application for 9-1 Noise By-law 2007-071 Exemption for MTO WP 4117-1200 (Motion to approve the exemption to the Municipality's Noise By-law) 9.2 Been (retd) The Honourable Mr. Justice D. Halikowski, Ontario Court of 9-2 Justice — Sam Sharpe Courthouse — Regional Municipality of Durham (Motion for Direction) 9.3 Rosalie A. Evans, Solicitor -Clerk, Municipality of Neebing — Consultation 9-6 on the Police Services Act (Motion for Direction) 9.4 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional 9-10 Municipality of Durham -- Memorandum from Dr. Robert Kyle, Commissioner & Medical Officer of Health Dated October 15, 2015 Re: National Pharmacare (Motion for Direction) 9.5 Jo -Anne McFarland, Clarington Polar Bear Swim Committee — Clarington 9-13 Polar Bear Swim — January 1, 2015 (Motion for Direction) 9.6 Rosario Marchese, Chairperson, Citizen's Coalitions Against Privatization 9-14 (CCAP) — Hydro One Not for Sale Campaign (Motion for Direction) Page 3 ffirbgton General Government Committee Agenda Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers 9.7 Linda Gasser -- Energy From Waste, Waste Management Advisory 9-15 Committee (EFW WMAC) (Motion for Direction) 10 Presentations 10.1 Matthew Way and Jennifer Green, Region of Durham Health Department Regarding Mental Health Programming in the Region of Durham 11 Engineering Services Department 11.1 EGD -021-15 Rosegarden Subdivision Phase 1, Bowmanville, Plan 11-1 40M-2337 `Certificate of Acceptance' and 'Assumption By-law', Final Works Including Roads and Other Related Works 11.2 EGD -022-15 Springfield Subdivision Phase 1, Courtice, Plan 40M-2426 11-6 'Certificate of Acceptance' and 'Assumption Bylaw', Final Works Including Roads and Other Related Works 12 Operations Department No Reports 13 Emergency and Fire Services Department 13.1 ESD -004-15 Amendment to Fees By-law Schedule B 13-1 14 Community Services Department 14.1 CSD -015-15 Sponsorship Requests for Bowmanville Figure Skating 14-1 Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade 14.2 CSD -096-15 Clarington Fitness Centre Renovation -Request for 14-14 Additional Fees Page 4 Clarington General Government Committee Agenda Date: November 30, 2015 Time: 9:30 AM Place: Council Chambers 15 Municipal Clerk's Department 15.1 CLD -020-15 Parking Meters on Church Street 15.2 CLD -022-15 Appointment to the Clarington Museums and Archives Board 15.3 CLD -023-15 Appointment to the Ganaraska Forest Recreational User Committee 16 Corporate Services Department No Reports 17 Finance Department 17.1 FND-018-15 2016 Interim Tax Levy 18 Solicitors Department No Reports 19 Chief Administrative Office No Reports 20 New Business - Consideration 21 Unfinished Business None 22 Confidential Reports No Reports 23 Adjournment 15-1 15-10 15-14 17-1 Page 5 November 18, 2015 Dear Emergency Management partners, The Province of Ontario is working to support efforts undertaken by the Government of Canada to resettle up to 25,000 refugees escaping the ongoing conflict in Syria. Provincial assistance to the federal effort is being coordinated through the Office of the l=ire Marshal and Emergency Management (OFMEM) and the Provincial Emergency Operations Centre (PEOC). The federal government is expected to announce their planning details on November 191h. In the meantime, planning assumptions are listed in the attached document. Short term accommodations may be required in Ontario for up to 3 months. Therefore, the PEOC is requesting that municipalities within approximately 500 km of the City of Toronto survey facilities within their communities that may accommodate evacuees. These facilities (interim Lodging Sites, or ILS) would need to be capable of hosting groupings of 500-3,000 evacuees and need to meet the attached ILS requirements. Facilities can be private or municipally owned. Large serviced lands, such as trailer parks, may be included options as long as they already provide electricity, water and sewage services. A detailed list of requirements is attached to this letter. Once a list of potential options is prepared, suitability assessments will be conducted. At this time, there is no financial commitment from the federal or provincial governments. Funding may be addressed on a case by case basis but more information will be provided as soon as it is available. If you are able to submit potential accommodation options or have any questions, please send an email to: PEOC.Log.Chief@ontario.ca Thank you, Ross Nichols Fire Marshal and Chief, Emergency Management Ministry of Community Safety and Correctional Services Office of the Fire Marshal and Emergency Management 25 Morton Shulman Avenue, 2nd Floor Toronto, ON M3M 0131 Attachment: Appendix - Resettlement Planning Assumptions and ILS Requ JON By TO:41 0 COUP ."A -1 C1 fILE [)Gi'tEi lfi'! U!; URi,"�IiJli)i! i COPYTO: j U t Jr'+YOFi ° f [:, 3 'C ID CAO a co?r':+ur:JTY c, coA Gi;�TE a tr'U'GENiy SLRyi;;Fc CE7S�{ S`R'lICES nentG112 1 -I L't1'!Tf D OPEPATIUS SEHHICE5 Cts,=.K'S O PLA2;iJli'G C3 Sr}LiCITOR 0 TREASURY 5ER!II'�L5 U OTHER fAU?JICIPAL CLERK'S FILJ: ___ ATTAINMENT # TO Ministry of Mlnistere de la Community Safely and 86curit6 communautaire et Correctional Services des Services correctionnels Office of the Bureau du �/ Ontario Fire Marshal and commissaire des incendies et Emergency Management de is gestion des situations d'urgence 25 Morton Shulman Avenue 25, avenue Morton Shulman Toronto ON M3M OBI Toronto ON M3M 081 Te I: 647-329-1100 T61.: 647-329-1100 Fax: 647-329-1143 T616c.: 647-329-1143 November 18, 2015 Dear Emergency Management partners, The Province of Ontario is working to support efforts undertaken by the Government of Canada to resettle up to 25,000 refugees escaping the ongoing conflict in Syria. Provincial assistance to the federal effort is being coordinated through the Office of the l=ire Marshal and Emergency Management (OFMEM) and the Provincial Emergency Operations Centre (PEOC). The federal government is expected to announce their planning details on November 191h. In the meantime, planning assumptions are listed in the attached document. Short term accommodations may be required in Ontario for up to 3 months. Therefore, the PEOC is requesting that municipalities within approximately 500 km of the City of Toronto survey facilities within their communities that may accommodate evacuees. These facilities (interim Lodging Sites, or ILS) would need to be capable of hosting groupings of 500-3,000 evacuees and need to meet the attached ILS requirements. Facilities can be private or municipally owned. Large serviced lands, such as trailer parks, may be included options as long as they already provide electricity, water and sewage services. A detailed list of requirements is attached to this letter. Once a list of potential options is prepared, suitability assessments will be conducted. At this time, there is no financial commitment from the federal or provincial governments. Funding may be addressed on a case by case basis but more information will be provided as soon as it is available. If you are able to submit potential accommodation options or have any questions, please send an email to: PEOC.Log.Chief@ontario.ca Thank you, Ross Nichols Fire Marshal and Chief, Emergency Management Ministry of Community Safety and Correctional Services Office of the Fire Marshal and Emergency Management 25 Morton Shulman Avenue, 2nd Floor Toronto, ON M3M 0131 Attachment: Appendix - Resettlement Planning Assumptions and ILS Requ JON By TO:41 0 COUP ."A -1 C1 fILE [)Gi'tEi lfi'! U!; URi,"�IiJli)i! i COPYTO: j U t Jr'+YOFi ° f [:, 3 'C ID CAO a co?r':+ur:JTY c, coA Gi;�TE a tr'U'GENiy SLRyi;;Fc CE7S�{ S`R'lICES nentG112 1 -I L't1'!Tf D OPEPATIUS SEHHICE5 Cts,=.K'S O PLA2;iJli'G C3 Sr}LiCITOR 0 TREASURY 5ER!II'�L5 U OTHER fAU?JICIPAL CLERK'S FILJ: ___ Ministry of Health Mlnistere de la Sante and long -Term Care et des 5oins de longue duree Office of the Minister Bureau du ministre t I& Floor, Hepburn Block Edifice Hepburn, 10e Stage 1 80 Grosvenor Street 80, rue Grosvenor Toronto ON M7A 2C4 Toronto ON M7A 2C4 Nomp Ontario Tel. 416 327-4300 Tel. 416 327-4300 Fax 416 326-1571 Tg16c. 416 326-1571 www.ontario.cafhealth www.ontarlo.calsante November 12, 2015 MEMORANDUM TO: Health workers, health sector employers and other health system partners FROM: Honourable Dr. Eric Hoskins, Minister of Health and Long -Term Care RE: Svrian Refugee Crisis The f=ederal government indicated as part of their election platform, and has subsequently reconfirmed, their commitment to resettle 25,000 government -assisted refugees to Canada before the end of 2015. There are many unknowns at this point including confirmation of resettlement locations, timing and pacing of resettlement and total numbers of refugees. What is known is that Ontario will likely be a major point of entry for incoming refugees over the next few months and we need to ensure the health system is ready, willing and able to assist. Refugees typically face greater settlement and integration challenges than other newcomers. Many refugees have experienced prolonged periods in refugee camps, trauma, violence, and limited access to health care and education. As part of the immigration process, refugees undergo medical screening at their point of departure, are assessed by Quarantine Officers at an airport upon arrival in Canada and will require medical assessment and ongoing care once they have settled into temporary accommodations. Ontario's health system will be called upon to assist. The Ministry of Health and Long -Term Care is currently undertaking advanced planning with provincial and federal partners to prepare Ontario's health, social services, education and housing sectors for a large influx of refugees to ensure supports are available for all refugees. As more information is made available, we will communicate with partners across the health system to ensure local plans can be put into place to provide all the necessary supports this at - risk population deserves. Health system partners may direct any questions to the ministry's Health Care Provider Hotline by email at emergencymanagement.moh cl,ontario.ca or by phone at 1-866-212-2272. Yours sincerely, Dr. Eric Hoskins Minister of Health and Long -Term Care c: Deputy Minister Dr. Bob Bell 1671-41 (63M) 7530.4658 Date: 2015-11-24 PEOC Operations Cycle Unclassified Event: 15-53 H5 -Syrian Refugees Time Item Notes 4 0645 . PEOC Operations Shift Change 0900 . Command Meeting • Plans Room • Commander lead • Agenda: 0 Current Situation/ Issues - PEOC Operations 0 Plans Update 0 Logistics Update 0 Finance/Admin 0 GOC LO Update 0930. • ' Operations Briefing• Update PEOC on Command decisions 1000 • Municipal ILS Teleconference • Planning / Logistics 1100. . Coordination Meeting :, ` : . Provincial, federal and NGOs stakeholders :.:Agenda: 0 Current Situation/ Issues PEOCOpera.tions - .0. Mission 0 : Command Objectives.. Strategy Discussion 0 ` Establish Operational Period / Work Plan 4 . Future Actions 0 Identify Operational Gaps 1530 • Operations Briefing • Operations Chief • Objectives for the next operation period 1845 . PEOC Operations Shift Change • Operations 2015-11-23 Pagel /1 nw "' mo E soon 1i DILuESHON MANAGI11t:Pdl I)ES uELlir-15 ORCANIZAnO1a Nucl.rww,-, October 30, 2015 673028-100316 Ms. Anne Greentree Deputy Clerk Municipality of Clarington 40 Temperence Street Bowmanville ON LIC 3A6 Dear Ms. Greentree: I 'ATUCNI TENT # 21 TO RERM-*L) n REWVVI_i) Ry eU O�RK;I?1A.,, TQCaurlrlt. _-0'MM M Q FILE DMEC1?OS1 IWOMMATION COPYTO: LF CO�Jr;Cll U COP-IMUNITY U CORPOPATE U Et.1ERGEtrCY SERVICES • SERVICES SERVICES C] INGlrlFEMNG L7 ,1!U:7jC#Pq 0 OPfUjlgS SERVICES CLFAtS Q FLX,1tIING ti SOLICITOR o TREASURY SERVICES D OTHER MUNICIPAL CLERKS FILE Please find enclosed Implementing Adaptive Phased Management 2016 to 2020 -- DRAFT FOR PUBLIC REVIEW, our annual five-year strategic plan for implementing Canada's plan for the safe, long-term care of used nuclear fuel. The NWMO invites all interested individuals and organizations to engage in our work and to review our plans and activities as we move forward. The Plan provides an overview of the NWMO and Adaptive Phased Management. The Plan presents highlights of our planned work program in eight key areas. Activities are proposed in each area to support continued progress on this important national initiative. Based on the comments and ideas received, we will refine the Plan and publish the final document in March 2016. Our progress in 2016 against this Plan will be described in our Annual Report published in March 2017. The Plan is a living document that is regularly assessed, strengthened and redirected in the face of new information, advances in technology and science, changes in societal values and evolving public policy. We welcome your comments and ideas about how we are continuing to move forward. To guide your review, we have included some questions for your consideration. We would welcome your comments by mail or through our website (www.nwmo.ca) by December 31, 2015. Kindly forward your comments to: Nuclear Waste Management Organization Attention: Lisa Frizzell 22 St. Clair Avenue East, 6' Floor Toronto, ON M4T 2S3, Canada Email: learnmore@nwmo.ca Fax: 647.259.3692 Sincerely, 7rR,r��y,.,J,eQ•��✓ Kathryn �SShaver Vice -President, APM Engagement and Site Selection Enclosure: • Implementing Adaptive Phased Management 2016 to 2020 — Draft for Public Review TO 416,934.9814 22 St. Clair Avenue East 6th Floor Fax416.934.9526 Toronto Ontario Canada M4T2S3 Toll Free 1.866.249.6966 vmv.nwmo.ca Handouts/Circulations General Government Committee Meeting Community Safety and Policing in Durham Region 2017-19 Business Plan Monday November 30, 2015 Agenda •Overview of the Police Services Board •Environmental Context •The 2014-16 Business Plan •Development of the 2017-19 Business Plan 2 Police Services Board - Responsibilities 1.Establish priorities and objectives for policing 2.Enact policies for the effective management of the Service 3.Employ of all members of the Durham Regional Police Service and monitor the Chief’s performance = the delivery of high quality, efficient and accountable police services to the community 3 Police Services Board – Composition 7 Members Community Representative Provincial Appointees Regional Council Representatives -------------------------------------------------------------- StindarLalRoger Anderson Allan FurlongBobbie Drew Rose RockbruneBill McLean Randy Wilson 4 The Business Plan •At least once every three years •Must address objectives and performance measures for policing; resource planning, facilities and IT •Consultations with the community to determine needs and expectations 5 Current Environment D1 D2 Crime 2010 –2014 violent crime: -16% property crime: -17% Complexities and cost D4 -Technology -Cybercrime D3 -Interactions with people suffering from mental illness -Budget 2010 –2014: +20% Province of Ontario –Strategy for a Safer Ontario -“Safety and Security Web” Model of Policing 6 Slide 6 D1 Violent crime incidents are down -16% according to StatsCan. Violent crime rate is down -20.8% DRPS, 10/09/2015 D2 Property Crime is down 17% according to StatsCan, Property Crime Rate is down 21% DRPS, 10/09/2015 D3 Should be up 19% according to total program expenditures on DRPS Financial Reports DRPS, 10/09/2015 D4 Changed from Terrorism to reflect importance of cybercrime in driving complexity DRPS, 10/09/2015 Meeting the Commitments in the 2014-16 Business Plan… •Four priorities 1. Community Presence 2. Community Engagement 3. Youth 4.Professionalism and Accountability •Continuous Improvement Program 7 ….and Laying the Groundwork for the 2017-19 Business Plan on Input from the Community Based : -Public events in Durham Region -Stakeholders Meeting –October 7 -Public survey –on line -Consultations -municipal councils and Regional Council -Business survey Draft Plan to be published for comments in July 2016 8 Public Opinion Survey www.drps.ca •15 minutes to complete •Available from September to December Help us get the word out! 9 Question for Council •What should be our top policing priorities for enhancing community safety in Durham Region? 10 % of Respondents Mental Health Programs/Services Department Key Health Mental Health Programs/Services Department Key Health Mental Health Programs/Services Department Key Health HEALTH DEPARTMENT Mental Health In Durham Region: Region, Self Rated Mental Health as Excellent/ Very Good by Age, Durham Re 2013/2014 CCHS g ' 100% 80% m = 60% 0 a 40% 4- 0 0 20% 0% Rates 12-17 years old 67% 18-64 65+ 70% 75% Leading the way to a healthier iiui nam 9 durham.ca HEALTH DEPARTMENT Mental Health In the Municipality of Clarington: 75% of residents 12 years or older, self- reported their own mental health status as very good or excellent. Leading the way to a healthier Durham • durham.ca A Population Mental Health Approach a 80% Mental Health Continuum Gaol Mental Health A person with A person with good mental goad mental health health and a and no mental mental illness illness No Mental Illness 1 Serious Mental Illness person with _ . A person no mental illness with a but poor mental mental health illness and poor mental health Poor Mental Health Protective Factors Feeling like you Tony 1mw Risk Factors Traumatic life experience Having a parent with a mental health p,roble m o r Illness Childhood trauma Having, a Bohol, drug and/or gambling Bei ng isolated and or Feeling alone i Mental Health for Everyone HEALTH DEPARTMENT There are small steps that everyone can take each day to improve their mental health. • Eating a healthy diet • Being active • Getting enough sleep • Offering to help to someone else (volunteering) ; Getting involved in community programs Reviewing what matters to you (spirituality) io Managing work stress je, 01WA4 Building and enjoying healthy relationships Leading the way to a healthier uu,nai►uurham.ca Prenatal and 0-6 Years of Age Key Health Department Mental Health Programs/Services Home Visits Perinatal Mood Disorder Prevention & Support Prenatal and Postpartum Parenting Support Daycare and Preschool Support School Age Children and Youth Key Health Department Mental Health Programs/Services School Based Programs Healthy Coping Support Sexual Health Support Youth Suicide Prevention Substance Misuse Prevention Adults Key Health Department Mental Health Programs/Services Mental Health Promotion Workplace Mental Health Promotion Healthy Coping Support Substance Misuse Prevention Health Department Resources HEALTH DEPARTMENT www.durham.ca/mental health Home Departments Health Mental Health and Wellness Tell a Friend Leading the way to a healthier Durham * durham.ca Mental Health Y o Kids Can: Building Resilient Kids NEW! o Growing Resilient Children j_ NEWT CCe55it1ility O Creating a Schaal Supportive of Resiliency NEW! form&1i0r11 o Teens Can c Mental Health is for Everyone 0 Managing Work Stress NEW! CAREERS 0 Mental Health Resource Order Form Self -Harm and Suicide Prevention . + o Crisis Resources DURHAM REGION STRATEGICICPLAN Mental Health Services iDurham Region enaeaervces n uram egon on Suicide in Durham Region nReport 9$. MEETINGS CALENDAR For more information call Durham Health Connection Line 905-666-6241 or 7-800-841-2729 AGENDAS, MINUTEST Tell a Friend Leading the way to a healthier Durham * durham.ca Health Department R ou�zHaM R�GsoN HEALTH DEPARTMENT Mental Health is for Everyone PromoUng Mental Health In Adults Bouncing Sack Managing work stress 4�. Leading the way to a healthier Durnam durham.ca Health Department Resources HEALTH DEPARTMENT GroiOng Resilient Children Connnctin9 - _. Connecting withwur.s «n �i 4�-SG�i44i..#ivfli�({r J - JBGi$ �yr.+t.rfwl.�+n.a.w�.FllfPiw.'�..tl�� mow. r� a�irw���fwv�a w�ur� b� with rtti� ' N YOU R R.W end - !R ilk Leading gyne, way to a healthier Duniew. , durham.ca R..�y Mayr . l2 fir_ rtti� ' N YOU R R.W end - !R ilk Leading gyne, way to a healthier Duniew. , durham.ca 01 . a Health Department Resources HEALTHDEPARTMENT kfl Hf16Y *d.eY@ leetrvk9lw y#ry' eealtns • MlYx neral luellh tiyal tik�l4 lex nvhry lynl Growing a Resilient School ht plat l[ RLSIt{X-acy? •S MaYhd'. u&,:Ir 1—Can the NA -I 111 eminxanv Sowu[P+di�n'+Xidiau +,gym. Yre motR Kes liii'nc�:" 1'MSII.emrYl kJRa ra¢lvnip[abemed wrmx4l iiloca ltisywrahhq'wkd,laluk, eRv�lc •Xvrmn�Mmlm 4vrvq lhlxh+lakS lvwi. nikd Sch,dn ,mem 'd4 PP Prdnolnp m.l nXmwara. W[8a�'9avMf b[rmJd�+l w.�chstlmpa eeraodry efrcnim .omnP�l. ednp o, mwS eamhmeY:�md,yaet,o 4eu g q,j."Lii Yavd a. mme.. puPws[nd e. iralruea n'. 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Ed --&M n lmrera" a, khadlW —.Y'Dl — 1HIs+x.YM emYnn rw and_0 GLeResi/ r.lan,upe .] 11t .k ]•••a.+s xlsYY� I lvel[{dlnc YeYeX r<a. am�w.ndM1 m.a�vPl u Fe'.Peir rnrd lddar pellidpik n Rb[al miasirc.a%Mm� L% IYdw� erRpgl ddOle hmnkna 14'6eF[Ore rdx wry ❑ Enrtuepc.pdAPw Boal. m[rwmhP lee9n R 1p1� Growing Resilient Students i Leading the way to a healthier Durnat,J)P durham.ca Key Partnerships • Schools and workplaces • Local school board Mental Health Leads • Local school boards 14 • Durham's Children and Youth Planning Network • Durham Youth Drug Awareness Committee • Coalition for Action Against Bullying — Durham • Durham's Best Start Network • Local Youth Centre • Rose of Durham HEALTH DEPARTMENT Key Messages • Without good mental health, people may be unable to fulfill their full potential or play an active part in everyday life. • Mental health promotion can address many areas, from enhancing our emotional well- being, treating and preventing severe mental illness, to the prevention of suicide. • By promoting mental health to everyone, we: o improve mental health o reduce stigma o help people to recognize risks and get help Leading the wary to a healthici Lim-ndii. -, timbam.cd HEALTH DEPARTMENT Thank you Durham Health Connection Line 905-666-6241 or 1-800-841-2729 durham.ca/mentalfiedlth Leading the way to a healthier uurnam r durham.ca