Loading...
HomeMy WebLinkAboutTM-131-79 TM-131-79 `Ili: His Worship the Mayor and Members of Council FROM: A. C. Guiler, Town Manager DATE: December 11th, 1979 SUBJECT: Terms of Reference - Department Heads As part of the review of the by-laws of the Town of Newcastle it was noted that by-laws had been prepared setting out the terms of reference for the following positions: Treasurer, Director of Planning, Town Manager and By- Law Enforcement Officer, but did not include the following positions: Clerk, Fire Chief, Director of Public Works and Director of Community Services. To correct this omission we propose to prepare by-laws to cover terms of reference for the Fire Chief and Director of Public Works for the first Council meeting in February and the by-laws for the Clerk and Director of Community Services are submitted with this report for your consideration. THE CORPORATION OF THE TOWN OF NEWCASTLE BY-LAW NO. BEING A BY-LAW TO DEFINE THE DUTIES AND RESPONSIBLITIES OF THE TOWN CLERK. WHEREAS a Council of a Municipality is required by Section 215 of the Municipal Act, Chapter 284, R.S.O. 1970 as amended to appoint a Clerk. AND WHEREAS the Council deems it necessary to define and determine the duties and responsibilities of the Town Clerk by By-Law. NOW THEREFORE, the Council of the Corporation of the Town of Newcastle enacts as follows: 1) The duties of the Clerk of the Town of Newcastle shall be all of those duties imposed by statutes of the Province of Ontario and by-laws of the Corporation which shall include but not be limited to the following: 1. Provision of secretarial services to the Council, including the preparation of its meeting agendas, recording of its minutes and the processing of correspondence from its meetings. 2. The processing and distribution of all correspondence not requiring the consideration of the Council. 3. Preparation of by-laws,resolutions and agreements with the assistance where required, of the Town Manager and Town Solicitor. 4. Custody of minutes of Council and its Committees, by-laws and other records and documents. 5. Returning Officer for all municipal elections and votes on by-laws or questions and all duties imposed on the Returning Officer, Revising Officer and Clerk by the Municipal Elections Act and other Acts of the Legislature relating to votes. 6. Issuer of Marriage Licenses and Division Registrar of Vital Statistics. 7. Municipal Licensing S. Arrangements for all Public Meetings and Official Town Functions. 9. Administrative procedures relating to assessment cancellation of taxes and supplementary taxation as prescribed by the Assessment Act and Municipal Act. 10. Information to Council upon duties, obligations and authority for its procedure. 11. All procedures under the Planning Act. -2- 12. To perform such other duties and exercise such other powers that may from time to time be lawfully assigned to or vested in him/her by Council. 2) That all by-laws passed by the former Town of Bowmanville, Village of Newcastle Township of Clarke and Township of Darlington setting out the duties and responsibilities of the Clerk are hereby repealed. THE CORPORATION OF THE TOWN OF NEWCASTLE BY-LAW BEING A BY-LAW TO DEFINE THE DUTIES AND RESPONSIBILITIES OF THE DIRECTOR OF COMMUNITY SERVICES. WHEREAS the Council has appointed a Director of Corrnnunity Services. AND WHEREAS Council deems it advisable to define the duties and responsibilities of the Director of Community Services. NOW THEREFORE, the Council of the Corporation of the Town of Newcastle enacts as follows: 1. That the Duties of the Director of Community Services shall include but not be limited to the following: 1) Head of the Department of Community Services and responsible for the administration of the following functions within the policies established by the Community Services Committee and approved by Council of the Corporation of the Town of Newcastle. (a) Recreation Programs (b) Darlington Arena and Bowmanville Arena (c) Swimming Pools (d) Parks (e) Cemeteries 2) Personnel employed in the functions and facilities outlined in sub- paragraph one above shall be under the direction of the Director of Community Services who shall be responsible for the utilization of such personnel to carry out approved policies and programs. 3) Preparation of the annual budgets for the above functions and facilities and control of expenditures therein. 4) To account to the Treasurer of the Corporation for all revenues accruing to the Department of Community Services. 5) To ensure the enforcement of such regulations as may be adopted for the operation of the respective functions and facilities. 6) To perform such other duties that may from time to time as may be assigned by Council. 2. That all by-laws passed by the former Town of Bowmanville,Village of Newcastle Township of Clarke and Township of Darlington setting out the duties and responsibilities of the Director of Recreation are hereby repealed. r THE CORPORATION OF THE TOVtN OF NE�'JU)TLE BY- L�.W No. 76 being, a by-law to appoint a Chief Building Official and Building Inspectors pursuant to the Ruil0ing Code Act 1'%74 THE COUNCIL OF THE TOWN OF NE3CASTLE ENACTS AS FOLLOWS :-- 1. The person shown on Schedule "A" to this by-law is hereby appointed as Chief Building Official for the Town of Newcastle. 2. The persons listed on Schedule "B" to this by-law are hereby appointed Inspectors for the Town of Newcastle to perform duties under the Ontario Building Code Act and Regulations thereunder. 3. The person shown on Schedule "C" to this by-law is appointed an inspector for the purpose of reviewing plans and performing. inspections related to fire access routes, fire alarms , fire detection and supression systems and such further related installations , equipment or systems as may be required under the Building Code Act 11:74 and the Regulations thereto. 4. The Clerk of the Town of Newcastle shall issue a certificate of appointment bearing his signature or facsimile thereof to the Chief Building Official and to each Inspector appointed by the Town Council . BY-LAW READ a first time this 3rd day of May 1976 BY-LA17 READ a second time this 3rd day of Hay 1976 BY-LAW READ a third time and finally passed this 3rd day of May 19,76. G . B . RIChARD -iAYOR, SEAL J . M. ?:IC I LROY CLERK _ /�� S C I' E ID U L I, to LAY--LAIil Ido. 76-23 h.ppointing a Chief Building Official for the TOWN OF igEWCIISTLL'' I-1 . G. VI I GIIT to BY-L::T7 NO. 76-23 Appointing; persons as Inspectors for the TOWN OF NEWC.'• STLE D. ZACI_PNO'VICH C. BOLTON C 11 E D U L, L C " to 1,Y--LAW 1,10. 76-23 Appointing an Inspector for fire safety requirements for the —017N OF 1'1^SI7CASTLr TAtriT S LAYMAN a ` l TOWN OF NEWCASTLE By-Law No. 71;-.13 A by-law to appoint a Deputy Clerk. The Municipal Council of the Corporation of the Town of Newcastle enacts as folloC7,-: 1. THAT Mrs. Certrucie Cray is hereby appointed Deputy Clerk of the Tovm of Newcastle clurin- the pleasure of Council. 2. THAT all by-.laws of the Tmmship o_` Darlington, the Town of Bo,manville, the Tovmship of ClarLe and the Villa;e of Newcastle not consistent wito this by-law be and are hereby repealed. By-law Read a First, S�ry_�cond and Third Time and Finally Passed This �A,,,,, Day of 7414 U ✓1111 , A.D. , 1974. Mayor veal Clerk T TOT*1 OF NE`WCASTLE By-Law No. 74-11 A by-law to appoint a Deput,--Treasurer and Tax Collector. The Municipal Council of the Corporation of the Town of Newcastle enacts as follows:-- 1. THAT Robert Dryden is hereby appointed Deputy Treasurer and Tax Collector of the Town of Hewcastle during the pleasure of Council. 20 THAT all by-laws of the Township of Darlington, the Town of Bowmanville, the To•mship of Clarke and the Village of Newca^*.' - --s-, consiotent with this by-law be and are hereby repealed, By-Law Read a First, SeconC. and Third ime and Finally Passed in Council this l¢!. Day of A.D. 1974. Mayor Seal L✓ Cl.er?: v 3 't'C?II', CF Dy-Lair '_Ioa 74-8 A by-law to appoint, a Fire Chief. The Municipal Council of the Corporation of the Town of Newcastle enacts as follows:- 1. THAT James Hap tan is hereby ap pointe6 V i_re Chief of the Town of Newcastle duiinn Sm pleasure of Council,. 2„ THAT all by-lawn of the Township of Darlington, the Town of Bowmanvi.11e, t:.,e Towns!-,in of Clarke and the Village of Newcastle not conaiotent with this by-low he find are Hereby repealed, By-law Read a Firct, Ocon6 anO ThAr,'. Time ann Finally Passed This ® e Day W, �� s .Da , 1974, r, :IF YOR __ Lr F ..4 j T")!IH OF By-Law ITo. 74-5 A by-law co appoint a Director of Public Wor'.-o. The Municipal Counc it of tiie Corpor.at'_on o--,' ti-.e Town of Newcastle enacts as follow,-:_ 1. THAT John U. Duni,am io ilerejy appointed Director of Public Works of t_ie Toun of I ewcaa-i.le dur _n- the pleasure. of Council. 2. THAT all Ly-lawa o-f the Tovmo:zip of Earl ington, the ToN.m of Bowmanville, t )e ..owns oip of Clarke ank3 the Village of Newcastle not- consicteni: witIi this by-law be and are hereby repeale-, By-law Read a F`rat, ^econ6 and Ti 'rc' l'iile and Finally Passed in Council this �6Ax, ?iay 0Z , A.D. , 1974. fi MAYOR 1 TOWII OF IIEWCASTLE By-Law IIo. 74.2 A by-lair to appoint a Town Clerk. The Municipal Council of the Corporation of the Town of Newcastle enacts as follows:- 1. THAT Joseph M. McIlroy is hereby appointed Clerk of the Town of Newcastle during the pleasure of Council. 2. THAT all by-lawo of the Toimship of Darlington, the Town of Bowmanville, the Twmehip of Clar'ce and the Village of Newcastle not consistent with thin by-.law be and are hereby repealed. Read a First, Second and Third Time and Parsed in Council This 3rd Day of January, A.D. 1974. MAYOR 7 CLERK l?)y THE CORPORATION OF THE TOWN OF NEWCASTLE _ 01 cp CIL BY-LAW NO. 77-21 ! being a by-law of the Corporation of the Town of t Newcastle to appoint a Treasurer. WHEREAS pursuant to Q e provisions of Section 218 of The Municipal Act, R.S.O. 1970, the Council of every municipality shall appoint a Treasurer, NOW THEREFORE the Corporation K the Town of Newcastle by its Council ENACTS AS FOLLOWS: 1. THAT Klaas DeCroot he and he is hereby appointed Treasurer of the Town. as of April 25th., 1977. 2. The said K.laas DeGroot shall perform all statutory duties of a Treasurer including the following (a) He shall be the head of the Treasury Department and adviser to Council on all matters pertaining to the finances of the municipality. (b) He shall carry out all duties imposed upon him as Treasurer by the Statutes of Ontario, a familiarity with which he acknowledges by the acceptance of the office of Treasurer. (c) As head of the Treasury Dupartment he ,hall be responsible for its organization and administration, including the deployment and training of Department staff, subject to Council's approval of staff complement and remuneration. (d) He shall be responsible for the installation and operation of a system of accounting which is in accordance with accepted principles of municipal accounting and in keeping with the standard classifications, where applicable, of the Ministry of Treasury, Economics and Tntergove.rnmental Affairs of the Province of Ontario. (e) He shall set up and maintain, or cause to he maintained, a set of books faithfully and accurately setting forth, from day to day, a record of all moneys received by or disbursed on behalf of the Corporation and maintain an accurate record of all other accounting and financial transactions of the Corporation. (f) He shall be responsible for keeping account, at all times, of cash, investments, receivables, inventories, equipment and buildings and ,shall endeavour to account for and ensure payment at the proper time of all current., long term and debenture liabilities of the Corporation. (g) He shall administer and co-ordinate the preparation annually 2 of the estimates For the financial operation of the municipality and shrill bu responsible for their submission to Council in accordance with the procedural and other requirements of Council . (h) Ac shall be diligent in ansur.iug the prompt collection of all rates and taxes; on all rolls returned to him and all interest, penalties, rentals, license fees and other moneys due to the Corporation instituting, wh%re necessary, such Proceedings as may be required for their recovery. (i) He shall be custodian of all debentures and securities of the Corporation and shall keep all such debentures and securities in locked safety deposit boxes in a security deposit vault and only such officials as shall he designated by Council shall have access to such boxes. (j) He shall set up and keep, or cause to be kept., the proper necessary books and registers for the purpose of recording the Debenture Debt of the Corporation and all changes therein, and the retirement and redemption of the maturing issues, both as regards principal and interest or of any other nature whatsoever. Such books and registers shall also set forth the provisions to be made with the Bankers and Agents of the Corporation, both in Canada and elsewhere, for the meeting of all principal and interest as these become due. (k) He shall present to Council annually a statement of the assets, liabilities., revenues and expenditures of the Corporation and if required by Council shall present a monthly statement contain- ing similar information and he may also present. a Special report which, in his opinion as Treasurer should be presented for the information of Council. (1) He shall., subject to the approval of Council, see that monies to the credit of any trust, reserve or general fund of the Corporation that are subject to or available for investment are invested in propnrly authorized securities according to the by--laws or practices governing the particular fund. It shall be his responsibility to recommend to Council the type of investments than he believes to be the most acceptable for the purposes of the particular fund. (m) He shall be responsible for the maintenance of suitable and other insurance coverage on all property belonging to the Corporation, (n) He shall establish a Petty Cash Fund and such procedures as are necessary for the administration an3 control of the Fund and 3 By-Law 77-21 3 - r make recommendations to Council to allocate Petty Cash Funds to departments of the Municipality in such remounts as he deems necessary to meet the requirements of .such departments, (o) He shall be the custodian of all bonds and securities of fidelity given for the faithful discharge of the duties of the officials and servants of the iunicipality, excepu his own, which shall be deposited with the Clerk 6f the Municipality. (p) He shall have this right to demand of any officer or servant of the Municipality any information which may be necessary for the carrying out of his duties as Treasurer. (q) He shall attend the meetings of Council and of its Committees as required by Council. (r) He shall,, before entering on his duties, make and subscribe a declaration of office and give such security as Council directs for the faithful performance of his duties. (s) He shall bn governed by such other by-.laws as affect the duties of his office and perform such otter duties as may he lawfully ( � ) imposed from time to time by Council.. 3. By-law No. 74 .4 is herehy repealed. READ a first and swcond time this 4th day of April A.D. 1977 READ a third time and FINALLY PASUD this 4th day of April A.D. 1977 0. B, Ricknrd Mayor SEAL, J. M. Mcll.roy 6 Clerk I i THE CORPORi\TION OF THE J TOWN OF NFKASTI,1i I3y-Law No. 78-11 , Being a by-law to appoint a By-Law Enforcement officer The Municipal Council of the Corporation of the Town of Newcastle enacts as follows: - 1. THAT Larry Simpson is hereby appointed By-Law Enforcement Officer of the Town of Newcastle during the pleasure of Council . 2. Larry Simpson shall be paid for his services such sum annually as the Council shall by Resolution or By-law, from time to time, determi.nu, 3. The said appointment shall be effective the Thirteenth day of February, 1978 . READ A FIRST, SECOND AND THIRD TIME and finally passed this 27th day of February, 1978. 1001 . Mayor J.M. McTlroy Clerk THE CORPORATION OF THE � TOWN OF NEWCASTLE By-Law No. 79-27 Being a by-taw to appo:('fi-t a NAec.to�L o� Ptanmb,ig. The Municipal Council of the Corporation of the Town of Newcastle HEREBY ENACTS AS FOLLOWS: - 1) That Donald Smith is hereby appointed Director of Planning of the Town of Newcastle during the pleasure of Council . 2) Donald Smith shall be paid for his services such sum annually as the Council by Resolution or By-law, from time to time, determine. 3) The said appointment shall be effective the Ninth day of April, 1979. 4) By-Law No. 78-39 is hereby repealed. By-Law read a first and second time this 2nd day of April , 1979. By-law read a third time and finally passed this 2nd day of April, 1979. f � r G. B. Rickard Mayor J .M. McIlroy Town Clerk / �e