HomeMy WebLinkAboutCSD-016-15 F
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Community Services
Report
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Report To: General Government Committee
Date of Meeting: November 30, 2015
Report Number: CSD-016-15 Resolution: ., LAv__ __ t
File Number: N/A By-law Number:
Report Subject: Clarington Fitness Centre Renovation-Request for Additional Fees
Recommendations:
1. That Report CSD-016-15 be received;
2. That Council approve the invoice for additional work by Barry Bryan Associates in the
amount of $70,000;
3. That the required funds be accessed from the Move Ontario Fund; and
4. That all interested parties listed in Report CSD-016-15 and any delegations be advised of
Council's decision.
Municipality of Clarington
Report CSD-016-15 Page 2
Report Overview
This Report provides Members of Council with details of the additional fees invoice received
from Barry Bryan Associates project architects for the renovation of the Alan Strike Aquatic and
Squash Centre.
1 . Background
The Alan Strike Aquatic and Squash Centre was recently re-opened to the public after
closing its doors for a major renovation. The construction project was originally
estimated at $2,200,000; however, subsequent to awarding the contract for architectural
services and after considerable public input, a revised project budget was approved at
$3,036,424, increasing the project budget by $836,424.
Request for Proposal (RFP) 2013-14 Architectural Services — Clarington Fitness Centre
Renovation, Schedule (B) item 30 "Changes in the Work" states "the Municipality may,
without invalidating the contract, direct the Company to make changes to the work.
When a change causes an increase or decrease in the work, the contract price shall be
increased or decreased by the application of unit prices to the quantum of such increase
or decrease, or in the absence of applicable unit prices, by an amount to be agreed upon
between the Municipality and the Company."
2. Additional Fees
Barry Bryan Associates (the Architect) has submitted an invoice (Attachment 1)
requesting additional fees as follows:
Additional Design and Project Costing Work $ 8,000
Additional Committee Meeting Attendance $ 4,000
Increase in Construction Scope/Budget $53,000
Increase in Project Disbursements $ 5,000
Total $70,000
The approved RFP stipulated a total of three conceptual layouts for the project; as a
result of the extensive public consultation process and at the request of Council, a total of
six concepts, each with costing analysis, were prepared by Barry Bryan Associates for
consideration towards the final approved design. This portion of the invoice represents
$8,000.
At the request of staff during the design process, Barry Bryan Associates was in
attendance and available at two separate General Purpose and Administration meetings,
and several design meetings with staff and members of the public. These meetings were
Municipality of Clarington
Report CSD-016-15 Page 3
in addition to the two presentations (to Council) agreed to in accordance with the
Request for Proposal and are priced at $4,000.
The Architect's approved fee of $189,000 was based on approximately 8.6% of the
construction budget of $2,200,000. The construction budget was subsequently approved
at $3,034,424, resulting in an increase of $836,424. The Architect is requesting an
additional fee of $53,000, representing approximately 6.34% of the increase to the
construction budget.
The increase to the disbursement allowance is based on extra presentation materials,
and preparation of additional design concepts and pricing totaling $5,000.
3. Concurrence
This report has been reviewed by Nancy Taylor, Director of Finance, who concurs with
the recommendations.
4. Conclusion
The final total for additional fees has been discussed with and negotiated by staff. The
invoice from Barry Bryan Associates is reasonable considering the extra time and
increased scope of this project. Staff is recommending that Council approve the
additional fees invoice in the amount of $70,000, payable to Barry Bryan Associates.
5. Strategic Plan Application
Not applicable.
Submitted by: - f- Reviewed by: `
,;1 seph P. Caruana, Franklin Wu,
6'Director of Community Services Chief Administrative Officer
Staff Contact: George Acorn, Manager of Facilities, 905-623-3379 ext. 2503 or
gacorn @clarington.net
Attachments:
Attachment 1 — Invoice from Barry Bryan Associates
The following is a list of the interested parties to be notified of Council's decision:
Denny Bryan, Barry Bryan Associates
JPC/GA/WG
Attachment 1 to CSD-016-15
L IIl1'OICC
Novernber 20,2015
BARRY BRYAN Project No: 13080
ASSOCIATES Invoice No: 015-925
Architects
Engineers George Acorn
Project Managers CORP.OF THE\4UNIC'IPALITY OF CLARINGI'ON
40 Temperance Street
Bowmanville, ON LIC 3A6
Architectural Services for Clarington Fitness Centre Renovations,49 Liberty Street North,Bowmanville,Ontario
Purchase Order No.07818
FOR SERVICES RENDERED for the Period:November I,2015 to November 30,2015
Percent Previous Fee Current Fee
Billing Phase Fee Complete Earned Billing Billing
Original Contract Fce 198,450.00 100.00 198,450,00 198,450.00 0.00
Additional Design& Project 8,000.00 100.00 8,000,00 0.00 8,000.00
Costing�Vork
Additional Committee 4,000,00 100.00 4,000.00 0.00 4,000.00
Meeting Attendance
Increase in Construction 53,000,00 100.00 53,000.00 0.00 53,000,00
Scope/Budget
Increase in Project 5,000.00 100.00 5,000.00 0.00 5,000.00
Disbursements
Total Fee 268,450,00 268,450.00 198,450.00 70,000.00
Total Fee 70,000,00
H.S.T.M H800706533 13,00%of 70,000.00 9,100.00
Total Tax 9,100.00 9,10(),00
'T'otal this Iuvoice $79,100,00
ayY�il'( Billings to Date
Current Prior Total
ttt J/ Fee 70,000.00 198,450.00 268,450.00
Oi 1 z
moo $ Tax 9,100.00 25,798.57 34,898.57
IR - Cotals 79,100.00 224,248,57 303,348,57
250 Water Streot, Terms:Net
Suite 201
Whitby,Ontario
Canada
l.1 N OG5
Tole:905.666.5252
Toronto:905.427-11496
Fax:905.666.5256
Email:hba @bba•archeng.conn
www.hba-archeng.com