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"It-is.flll8p8ctfull)l ~nQed to COJ.UlC/l,tt1..__:
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. 1. THAT~FHD.oo7-02ber~Qd;.
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2. THAT the 2002 Capital Budget,. _1lil_,ar,Hn the attached ooCltment amNn this
report be approved;
. 3. THAT AttacbmElnt #1 to this repOrt; ~ thefinancinglof ~ drawaon
. thecReseflt8S.~ Reserve Ft.mf:i$..1iif..ed; . ;
- ' , .
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. .4.' T;HAT the Four YearForecast"~U~in~;
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5. THATU.Bee~eerw.be ..,. 'c' the prirn:lipf&wtue of the.
Reserve FUnd set aside for their '. ~, for thl;lir capitat requests;, in
the all'lCiMlt 01$11,000; - ,. :
.
- '-,~', ' -
6. THAT the ~-e Museum late ~'._, request be ~ to the Difeclor
c of,............:..- . ".' . .
_ ~-H::Iil~_I~_, : ,;_"'-,,,~:.- i .
7. THAT ~grant. iaterest.ff9&
.lGlwman..8tAfortlte purcha',' of .
a fiv&.year peticd ~ihRingjn _3: Ilijf .
art estimateet $3Ot000 to the
. decoratioRs-tq be pSi<:! \ilaCk. ~r
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FND.oo7-02
. ~1;.tal Budget and Four Year Fen net
8.. THAT shoukHhe Newcastle BIA dec.. proceed, that Coum:il grant an
interesM..eefoan for an estimated $7 ..to tbe NewcastleBIA for the purchase
of ~s decorations to be P_.... 0V$f' a five-year perklid beginning in
2003.
Page 2
'.Revi$wed by0'~ ~.
Frlill'lk/mWu
ChiefPidminjs~jv~Officer
NTlhjl
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fND..oo7..o2
2002/C~taI Budget and 1=our Year F~GIi! ..,
Page 3
Beckgroumt_!~nts:
1.()k~.4t
1.1 The reCOllU'l1eflded impactonthetlilX.~~'1J9fthe proposti)d Capital Budget is
appl'Qx:inlatetyO.55%. This is netof~~tion of theenWneering design
budgetfl"om the Capital BClctgetto the/Qm;entBudget. Thisy~arsCapital Budget
includes:SOmEt significant projects~,~ to various external! pressures. cannot
be det8~to future.years. .
2.0~rC"'''IPt()jects
1'he.rnajorCElPital~Saffectingthe.~~ ioolude.the folloWi'l9:
2;1 Em8rge1l1CYServicee
· RepUicement Of the 1987 Pumper; and
· CommLlnjcations equipment for jQint ~(approximat$ly ~.1 million).
2.2 Enginee"ftg.o.partment
· Longworth Avenue bridge and road r~on;
· Prestonvale ~oadreconstructioll;
· CohC8SSir;m Street reconstruction; _
· Tra~itservlCElcapital requirements.
2.3 C~Servic.Departn1ellt
· South CourtiQe recreation complel<.
2.4 Planning.$ervices
· Llilnd acquisition requirements.
2.5 Corporate Services
· Financial replacement (final year),
2.6 Claril'lgtonlJbrary
. Furnishings and equipment for MW~branch.
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FND..o07-o2
_C.tal~and Four Year""~l.
3.0 Other .....
Cla~Okler Adult Auociathlm
TheAssociation haS requested a~4mwQf $11,000 for network upgrades
(Attachment #2). It is recOmmendlilQ_thlsbe financed from the Reserve Fund
thatisset!.lpto provide them wittI ~!;fQr use if needed. in: operating the
Centre.
Page 4
.;3.2, ClafDMuseum
The capital reqljest WaS reeeivedpn.~' 6,. 2002 (Attachme~t #3). Due to
time constraints, it is recommeoded~tbe request be referretlto the Directorof
Operations. to review through ~~~I program for ~rgent
deficiencies.
3,3 BOWJtI.nvIIl.Buslness IlI\prov.,........
The Bowmanville BIA has requested a~ grant of $3O.00Qto replace the
Christmas decorations in the downtownatlla (Attachrnent#4). i Otherwise, they
are requesting a five-year interesHree .in order to financeJhe purchase. It is
Il!lcC)rnmeoded that the five-.year in~ loan be approved. Council, if it so
chooses,. may. direct a capital grant.
3.4 Newcastle Bu$ine$slm.provement~.
. ,
An ~p1jPBtionwas received through 'tb.i~MunjcipafGra~t procEl$S from
tlle.NewPBstle BIA (Attachment #5). It~'recommended t~t, sttould they wish to
proceed, that they be offered the same~nity of an int$rejSt--freeloan as the
BowrnanvilleBIA with the same terms atld col'lditions.
Concfusien
The Capital Budget is presented for Council~ation. The~l~eDepartment
Head can answer questions pertaining to th$iJ"~nt's capital requests. The
financing formest pfthe PfOjects is. a ~ .OfReserve, Reserve Funds,
Accurnulated Surplus (one-time only) andtax~.
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,
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fND..oo7-02
2002 c.pitalBudget and Four Year F....
Atta.chments:
Attachment #1.. Capital Expenditures on~~s alld ReserveFtmds
~t#2 - Clarington Older Adlllt.~request
A~t #3 - Clarke Museum request
Attachment #4 - $owmanville Busine$slm~nt Area request
Attachrnent#5. Newcastle Business Impro~ Area request
Page 5
OF CI.AAlMGTON
19' F (905}623-08
Attachment #1
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CLARINGTON OLDER ADULT ASSOCIATION Attachment #2
'{\"ton Beech C
c,\'3,l\ ." entre
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26 Beech Avenue . Bowmanville. ON L 1 C 3A2
Telephone: (905) 697-2856 . Fax: (905) 697-0739
December II, 200 I
Municipality of Clarington
40 Temperance Street
Bowmanville, ON
LIC3A2
1'@lEl1w~rm
DEe 1 7 2001 ~
MUNICIPAUTY OF CLAR
FINANCE INGTON
AU: Nancy Taylor
Director of Finance
Re: .llPPLICATION' FOR MUNICIPAL GP.1lI'I'
Nancy, enclosed is a copy of our OperaliollS and Capital Budget for 2002. I have
also included a copy of our financial statements for the current year up to Nev.30th
200 I. The Clarington older Adult Anociation is requesting financial support for
our OperatiOllS and Capital Budget.
01Jeraticms aDd AdmizUstration
The Clarington Older Adult Association is requesting a grant of $8000.00 from the
Municipality for its OperaliollS Budget for the upcoming year. This amount is
shown as item 20 on page 2 of the 2002 Budget. Last year the Municipality
approved $10,000.00 for our Association. This money would be used to help offset
the cost of providing activities for our members.
Cio.....1
With the increase in membership and request for more computer time, we would
like to upgrade to a network like other facilities. This will allow us to operate more
efficiently and permit the Older Adults to use the Internet during the daytime. The
Association are requesting a draw of $11 ,000.00 from the principal amount of the
operating reserve.
Nancy, I would Iik&to thank you and Council for your support in the past with our
requests and please feel free to contact John Coffey or myself if you have any
questions or concerns.
Yours truly,
tJ-M~ ~
Vi Ashton
President
Clarington Older Adult Jl-<Kiation
.,jai.:;
Cc: Bruce Taylor Ass't Directorl Liaison
.
MAR-06-1902 09:35 FROM ENHANCE PKG TECH INC
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A1~::>:'ll'lF;l'lA
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Attachment #3
March 6, 2002
Maric Manmo, Tn:asunr
Municipelity of C1ariDgton
40 Temperonee Street
BOWDWlYille, Ontario
LIC 3A6
)P)~I~~~~Y~m:1
,1L\ MAR 6 2002 ill!
MUNICIPALITY OF CLARINGTON
FI NANCE
Dear Mol Manmo
Re: Clarke M___ Bud_i 2002
In a letter dated Feb. 14, I submitteclthe MIISCIIIDI operaliDg budget fOr 2002. At our meeting last night, the
Clarice MU5eIID1 Boan!. revieww. fulunl capilal needa for the Museum Facilities.
A motion wu passecll!O request Capillll fOr the following improvements I!O the Museum site and buildings:
Drill a new well and iDstalllleW pipe and water line $10,000
(Bxisting well lCp_Adly faill water quality _ for bacteria)
Install dniDa and grade the ~ building driveway
To preYCDt flooding
55,000
Imprcwed. sbelYing, SlOralc and e><h.ibit space in the
Almex building ID prew:tlt cIamage to stored axVbcts
And to allow buiIdlDc ID be opcm:d for exhibits
510000
Total
525,000
These are order ofrtlqDitude estimates. More detailed engineering is required to determine construction
cost esWnaIeS.
:;1~~
David Climtlmhage
Attachment #4
8B
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BOWMANVILLE BUSINESS CENTRE
P.O. BOX 365
BOWMANVILlE, ONT.
L1c3L1
2001 12 12
Mrs. Nancy M. Taylor
Director of Finance and Treasurer
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
LlC 3A6
~IE:@milW~~
DEe 1 ~ 2001 W
MUNICIPALITY OF CLARINGTON
FINANCE
Dear Mrs. Taylor
The Christmas decorations which are currently being used in
our Historic Downtown were originally purchased in 1989.
and are now 13 years old. After being exposed to Winter
weather for so many years, they are now in need of replace-
ment. Even some of our regular customers, this year, have
observed that they are looking "very tired".
As you know, inquires were made t~ determine if the inter-
est which has been earned on the Bowmanville Mainstreet
Re-vitalizaion money, provided by the west-end developers
several years ago, could be used for this purpose. As the
answer was in the negative, we would, th~refore, request
that Council consider including the funds necessary to re-
place these streetscape Christmas decorations in its 2002
Capital Works Budget. We, of course, would agree to con-
tinue to pay the yearly installation and maintenance
charges. which amount to over $8,500 annually.
Should Council choose to deny this request, then our only
recourse will be to purchase new Christmas decorations on
our own. In such a case. we would then ask that Council
enable us to do so by granting us an interest-free loan for
an estimated $30,000, to be paid back over a five-year per-
iod beginning in 2003.
If you have any questions concerning this matter, please do
not hesitate to contact me at 905-623-2997.
Yours very truly
.~~
Garth Gilpin
Secretary-Treasurer
and
General Manager
pc: Councillor Jim Schell
APPLICATION FOR MUNICIPAL GRANT
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DEe 0 3 2001
SUBMIT ORlGINAL TO:
MUNICIPALITY OF CL.ARlNGTON
COMMUNITY SERVICES DEPARTMENT
40 TEMPERANCE STREET
aOWMANVlLLE, ONT ARlO
L.1C3A6
~OFCl.ARIN6TON
SInic8s
PLEASE PRINTITYPE
PLEASE COMPLETE ALL AREAS
SUBMISSION DEADLINE:
FRIDAY, DECEMBER 7,2001
1, ~Jan1e of Organizat:oniAssociation:
J)OlAH'::i. '---TZWf\.) _ l "'-yi'O \Ju\'\.c,IJT
\Al,1E
( 1\JE"U.1Ci=1'S\LC\ _
TELEPHD.\E .-r--
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ST 5Er ADDRESSiPQeT OFF1C~ eox
__J0~~..c...a~ Ie,. E C I\JI
i rJWl.; PROVlNC:
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P,.,STAl cooe
2. Con(~ct Person for this Application:
3.
is YOur Crganization Incorporated as non.proflt? SJ
:1 yes. when?
TELEPHONE NUMBER: q OS q ~ 3
HOME:
WORK:<j 0 S 0. 4;1 Lf 7 Sf
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NA.'AC'PO IT;ON --f-
NO
:jdim.1\ilYl
4 ~ist the prograr'ls/sef\lices provided by your Organization,
- 'm-pf'OU\N::J -:t)(:)~N ll)wN lN€'WCAS-ri.-C)
JLi.'"\ r\ I L.A G S ') f ~ (AJ e..t~ ) ?,q (' 'rC-e.T/L
.r.:)t1D__~.r 0 M::(.)--=r~~-=0\ e , l) \ 1l-B-G.c.___
_.9~.d_n\J. <;<:\'..II'<:"<:;;'C \...u l ~\ N
\
J:1hSr)'/.. rY [,ll S ~-LS' G. T) f r.- .i<. jIft 11v' S"'
ON,C.S./H;W PSI OATAlG RANTSJAPP 1I C
o
Jescni;e how (he progr3~.slserJlces provided by your Organization will benefit as a result of MU:1ic;pal funding.
-3~_L1~&LqTI\~c:J .~ ~eDCt)t-..'~-L:i-F_,_
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6.
CATEGORY: Rec:reaUonal Social
(Circ!e On~ Hall Board/Com. Centre
Have you made a previous request for a Municipal Gram to the Municipality of Clarington (formerl:! the Town of
rle\'ica:;tle)? /
YES V
Amount Requested 7 S GO 'w
7.
NO
I;Y~
If
t
I
11-
II
If
J le_ase comoiete the fol!owina: - .--
YEAR REQUESTED AMOUNT REQUESTED I AMOUNT RECEIVED
I ...
1...000 - L' 0(';000 ;).5000.00
<7'. '-', J . -
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3. Has YOJr Organization requested funding in the last 12 months from any other Municipal. Provine' a: or Federa!
Department or .Agency?
YES
~/
Ii Y 1:8. o:ease comolste the fo!lawlno
ii-'. -.. _n .
If AGENCY ! YEAR
!f- r
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L - "_ '-. L
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RECEIVED 1;
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II
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R.EQUESTED
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ON :C.S.lM :WPS1 OA TAlG H A.NTSiAPPLlC
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MUNICIPA,LITY OF CLAIUNGTON
SUMM.ARY OF GRANT I~FORMATION
.\l'l'LlCANT OGRANIZATIO>-::
('o~.; r ACT ~AME
-=-~\i?[)!U:SL I
iJ()~Y~"'POSTAL CODE [___
!:.__BEPHONF. "
~1"~~~p wt,t<ST---3
<(O S Q q;, S:L S-::>.., j
: DESCRIPTION or PROGKAMS AND SERVICES
'-0 o..u l-.) ~..... IV \ VV\~ f Ou€...\'A.e......\J-\
TOT.-\ L ~1B\'mEKSHIP/P ARTlCIP ANTS:
REV}~NUE SOURCE
_._M".... _.,
\tU:-fICIPAL GRANT
_.___M__.~.
fU1'.'DRAISINGiPROGRAM
_ .. REVENUE
.---- riU:;\'IOUSYRARS StlRPLUS
fDEFrcrn
i ----..-- OTHER
TOTAL
2000
5 8SQ.CCl
l
2001
.0 .0<
i
,
--I
1-+1 rc~ 0<->
. --~
It i\ 0 .ou
,
2000
; F.XI'ENDITlJRES
1-----
I _____ SALARIES
, FACILITY RENTAL
: ___._nPRc5GRAM SUPPLIES
: MALl\1TENA.l~Cr:
.----PROMOTION
TOTAL
"~oo -:J
l 't"'? . g~ I
70"::>;; - DO I
.-9 oS t-, 00 I
2001 ... ==1
i
.
"'I
j
: - >;roT OPEHATION - RX?E~:SES
; LESS REVENUE
_..._-~---
4,1100(.1
:)vCT
I r-1l\),<;I\t:\)
I
.'.1l!!\lCIPAJ. (iRANT H1STORY:
!'2ooo~;RAN7 APPROVED 2001 GRA!\i APPROVED
1.._____-
2002 GR.,,-"'lT REQUESTLD I
I
--------------------------
.
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-'-(;:al p'ogram or associalion membership in yourorganizauon, --.:J:L_
'r,
,~.
De:;~rc;u8n of Organizations' Exec~Jljve:
";\'E; c:iufy that, to the best of our knowledge, the informa~on provided berein is accurate and CC-liplete and Is
endorsed by the Organization, which we represent.
'~~%
I: NAME
II_IY\~~;~~
!I""""":-J---,
l~~.!_!c~
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TITLE DATE
010 "d :C;-~(:' I:J~A 7/) ~ ~ " \,,'" 'lC'\ )ry 1
I C.hA\"'l":>cl'.s:oN ~'"2 -Z ucJ I
I\J 00
..
This Application must be signed by two (2) Members of the Executive.
11, fl'Jdget !nfoimation:
?ieasl: camplet!). in detal!, tl1e attached brr.. Aiso include a copy of the most ri:cent statement of 'avenue ana
expenditures for the most recent fiscal year
~ N:C. S.JH,W P51 OAT AlO RANTSIAP PLlC
-'
'.EWCASTlE BlA
:tatement ~f Operations (Unaudited)
=or the year to date Nove.oer 30th, 2001
-;scal Year to period 11
------------------------------
"rinted 11/08/2001 7:57
Y.T.D. Total
Previous Current Budge' DHference
:PENING SURPLUS/(OEFICIT) 4,110 31.6 3,185 24.5 3,185 24.5
Requisition from Municipelity 13,000 100 13,000 100 13,000 100
',ET INFLOWS 13,000 100 13,000 100 13,000 100
Donations, Prizes, Gifts Etc 631 4.9 592 4.6 1,500 11.5 (908) (0)
Downtown maint. & Event preparations 5,098 39.2 5,732 44.1 7,000 53.8 (1,2611) (0)
Advertising & Printing 1,831 14.1 1,417 10.9 2,900 22.3 (1,483) (0)
Annual Dinner & meeting costs 612 4.7 809 6.2 1,000 7.7 (19'1) (0)
Insurance 540 4.2 594 4.6 540 4.2 54 0
Extraordinary & miscellaneous 81 0.6 60 0.5 (60) (0)
TOTAL ouTFLOWS 8,793 67.6 9,144 70.3 13,OCXJ 100 (3,856)
NET CHANGE 4,207 32.4 3,856 29.7 3,856
Exp. from Contingency Fd 1,133 8.7
:caSING SURPLUS/(OEFICIT) 7,184 55.3 7,041 54.2 3,185 24.5 3,856 0
:;ALANCES
Bank Sa lance 7,706 59.3 6,949 53.5 6,268 48.2 681 0
... Petty Cash 273 2.1 92 0.7 273 2.1 (181) (0)
+ Prepaid Expenses 150 1.2 150 1.2 150 1.2
- Acets. PayabLe 945 7.3
- Accrued Expenses 3,356 25.8 (3,356) (0)
+ Unpos t eel (150) (1.2) (150) (1.2)
Surplus!(Oeficit) 7,184 55.3 7,041 54.2 3,185 24.5 3.856
Approved by Date:
Title: