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REPORT
CLERK'S DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #: CLD-028-02
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By-law #:
Date: June 17,2002
Subject:
HALF-MASTING OF FLAGS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-028-02 be received;
2. THAT the flags at municipal facilities be lowered to half mast as a sign of mourning in
the following instances:
On the death of, up to and including the day of the funeral for the following:
. Reigning Monarch or a member of the immediate Royal Family (spouse, son or
daughter, father, mother, brother or sister of the Reigning Monarch)
. the present or a former Governor General
. the present or a former Prime Minister
. the Lieutenant Governor
. the Premier
. current Durham Member of Parliament and Member of Provincial Parliament, current
or former Mayor
. current Member of Council
. any other person whom it is desired to so honour
. any day declared as a day of mourning by the Federal or Provincial Governments
. On the day of the funeral only for a current member of full-time staff, or any other
person whom it is desired to so honour; and
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506
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REPORT NO.: CLD-028-02
PAGE 2 OF 5
3. THAT a copy of the policy be forwarded to the various community hall boards for their
information and implementation, if desired.
Submitted by'
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Reviewed by: Franklin Wu,
Chief Administrative Officer
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REPORT NO.: CLD-028-02
PAGE 3 of 5
REPORT
At the General Purpose and Administration Committee meeting of May 6, 2002, a resolution
was passed directing staff to investigate a policy to address the issue of flying the
municipality's flags at half-mast.
Flags are flown at the half-mast position as a sign of mourning. The flag is brought to the half-
mast position by first raising it to the top of the mast then immediately lowering it slowly to the
half-mast position. When lowering the flag, it must be lowered at least to a position
recognizable as "half-mast" to avoid the appearance of a flag which has accidentally fallen
away from the top of the mast owing to a loose flag rope. A satisfactory position is to place the
centre of the flag exactly half-way down the staff. On occasions requiring that one flag be
flown at half-mast, all flags flown together should also be flown at half-mast, except personal
flags and standards.
After reviewing Canadian flag etiquette, it is recommended that the flags at municipal facilities
be flown at half mast on the death of, up to and including the day of the funeral for the
following:
. Reigning Monarch or a member of the immediate Royal Family (spouse, son or
daughter, father, mother, brother or sister of the Reigning Monarch)
. the present or a former Governor General
. the present or a former Prime Minister
. the Lieutenant Governor
. the Premier
. current Durham Member of Parliament and Member of Provincial Parliament, current
or former Mayor
. current Member of Council
. any other person whom it is desired to so honour.
. any day declared as a day of mourning by the Federal or Provincial Governments
It is also recommended that the flags be flown at half mast on the day of the funeral only for a
current member of full-time staff, or any other person whom it is desired to so honour.
Where the only flag being flown is the Municipal flag, it will not be lowered. However, if it is
flown together with the Canadian and/or Provincial flag, it will be lowered.
Currently, the municipality flies flags at the following locations:
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REPORT NO.: CLD-028-02
PAGE 4 OF 5
The following table indicates which flags are currently being flown at the various municipal
facilities
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LOCATION
MUNICIPAL ADMINISTRATIVE CENTRE ./ ./ ./
GARNET B, RICKARD ./ ./
COURTICE COMMUNITY COMPLEX ./ ./
TOURISM OFFICE ./ ./ ./
ANIMAL SHELTER ./
ORONO YARD ./
HAMPTON YARD ./
NEWTONVILLE CENOTAPH ./
NEWCASTLE CENOTAPH ./
ORONO CENOTAPH ./
KEN HOOPER FIRE STATION ./ ./
FIRE STATION # 3 IORONO) ./
FIRE STATION #4 ICOURTICEI ./ ./
FIRE STATION # 5 IENNISKILLENI ./ ./
BOW MANVILLE CEMETARY ./
BONDHEAD CEMETARY ./
BOWMANVILLE MUSEUM ./ ./
CLARKE MUSEUM NO FLAG AT PRESENT
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The community halls have not been included in the above listing, as they are operated by
boards rather than municipal employees. Some of the halls have flag poles and some do not.
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REPORT NO.: CLD-D28-02
PAGE50F5
A copy of the policy, once adopted by Council, will be forwarded to the boards for their
information and implementation if desired.
Should a death occur over a weekend, it is recommended that the flags be lowered first thing
Monday morning rather than calling staff in on an overtime basis. However, once the new
library facility is open, the municipality will have staff on site at the Municipal Administrative
Centre (MAC) seven days per week, thereby allowing the flags at the MAC to be lowered
should this occur.
In reviewing this issue, it has been determined that the flag poles at the Sowmanville
Cemetery, Newtonville Cenotaph, Orono Cenotaph, Clarke Museum, Orono Yard and
Hampton Yard do no have mechanisms to allow for the flags to be lowered. The Operations
Department has some flag poles available and plan to replace the poles at the Sowmanville
Cemetery and the Clarke Museum so that the flags can be lowered. It is recommended that
funds be included in next year's budget (approximately $1700 per pole) to replace the
remaining flag poles that do not have the required mechanism for lowering.
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