HomeMy WebLinkAboutCLD-21-04
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REPORT
CLERK'S DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 21, 2004
Report #: CLD-21-04
File#:
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By-law #:
Subject:
SANTA CLAUS PARADE COMMITTEE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-21-04 be received;
2. THAT the Santa Claus Parade Committee be accepted as a Committee of Council;
3. THAT a member of Council be appointed as Council's liaison to the Santa Claus
Committee; and
4. THAT the Santa Claus Parade Committee and the municipality's insurers be advised of
Council's decision.
Submitted by: am . .T.
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Director of Finance/Treasurer
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~Afeviewed by: Franklin Wu,
t/ Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVI LLE, ONTARIO L 1 C 3A6 T 905-623-3379 F 905-623-6506
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REPORT NO.:CLD-21-04
PAGE 2 of 2
BACKGROUND AND COMMENT
Staff have received a request from the Santa Claus Parade Committee that they become a
recognized Committee of Council. This request is as a result of the increase in insurance
premiums that they have experienced. In 2003, the insurance premium was approximately
$1,400; the premium has increased to $2,196.72 for 2004. As a Committee of Council, they
would be covered under the municipality's insurance coverage.
In considering the request, staff have met with members of the Committee to discuss the
requirements of being a Committee of Council. The Parade Committee questioned whether it
is necessary for the Committee members to be reappointed every three years as they each
have specific tasks that they undertake and it would be difficult for them to function if the
membership was changing on a regular basis. To address this matter, the municipality's
insurance carriers were contacted. They have advised that they would cover the insurance
requirements of the Santa Claus Parade Committee as a Council Committee provided:
a) Council passes a resolution accepting the Committee as a Committee of Council
b) A member of Council sits on the Committee
c) Committee minutes are forwarded to Council for information
d) An annual budget is prepared by the Committee and submitted to Council
e) Financial statements are submitted to Council
f) The Committee is aware that they cannot incur debt
g) All assets of the Committee become municipal assets.
Following this discussion, a further meeting was held with the representatives of the Santa
Claus Parade Committee. They are in full agreement with the above requirements. If the
recommendation to accept the Santa Claus Parade Committee as a committee of Council is
approved, the Committee will ensure that the municipality receives a current listing of its
membership.
For Committee's information, the Santa Claus Committee meets approximately seven times
per year, from September to December.
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