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Home My WebLink AboutP-80-80 . . . \ O \DOD/ lUk OF F L |\ VN OF kEl _/ ClL[ PLANNING AND DEVELOPMENT DEPARTMENT ow. SMITH,MI1P, D|rouor HAMPTON,ONTARIO LOB Uu TEL (wo)uo-zoi ' RCy0RT TO THE, PLANNING AND DCVE7J)yMENIT CO>Ml772C MEETING OF APRIl. 28, 1980^ REPORT N0. P-OO-8O SUBJECT: Municipal Housing 0ombcrinX BACKGROUND: On March 20, 1980 staff received the Attached request from ' the Ke8io al Works Department in respect of house numbering in the hamlet of Orono. It is our staff opinion that the adoption of o oyaccm of municipal }`ooac numbering has obvious merits within built- up or urbanized areas. A cursory review of numbering systems within other municipalities indicates that municipal numbering of~ roral arena ` . in often impractical and unwocranLed. However, if u system is adopted for use within the 1ovo /u built-up areas , it should he based upon the assumption that at some time in the future numbering may be necessary i l u rural uccus, as ouch, any system adopted should he flexible enough to accommodate numbering of rural areas as well. Our preliminary review indicates that very little change would be required to existing numbers unless a Town wide system is adopted. Even then, only chose buildings located on arterial, concession, or line roads would be u[[uctoJ. In the presently undeveloped or un-numbered xreuu , numbering should be based upon a Town-wide grid, foc diooe roads noted above and upon the standard practice of consecutive numbering for internal ro.ids ; for example, buildings on Regional Road 17 in Orono should bu numbered as if the numbering commenced on Regional Road 17 at llighway 401 in Newcastle Village. This would avoid clup.licate numbering for the same road and would allow the flexibility of changing to a Town wide system at some time in the future. Last-west roads, such as Highway 2 or Taunton Road, should respect established numbering in Oshawa and continue that patLern across the Town. This would mean that buildings Oil Ili.ghway 2 in Bowmanville and Newcastle Village would be re-numbered; but this would ellminate any confusion over duplicate numbering on what is known as King Street in both areas. When considering municipal numbering for houses in Orono, the Committee should be aware of the Town-wide implications and make a basic decision about the assumptions used; such as , establishing a system which ignores the rest of the Town, and may require changing later, or establishing a system which recognizes the rest of Lhe Town and permits flexibility in future numbering. We would, therefore , suggest that the attached guidelines for municipal numbering be adopted and that consideration be given to im- plementing the necessary changes for areas which do not presently conform to the guidelines and which may be considered of critical importance such as arterial roads and main concession or line roads. No attempt should. be made at this time to assign numbers to rural areas. Implementation of the attached guidelines proceed as follows : (i) Draftsman plots the basic grid along affected roads ; build- ing locations are then matched with the grid to obtain the appropriate number. Updating will occur as new buildingA are constructed. (ii) For each street, a staff member will have to search the assess- ment rolls to compile a list of owners and tenants. The new , municipal number W] )..I then be matched to the list. (iii) Individual letters of notification will then be sent to each owr-2r and/or tenant. (lv) Once a complete list is compiled, copies should be sent to the following agencies : - Assessment Office •- Bell Telephone , Community Telephone - Consumers Gas - Post Office - Newcastle Building Department - Newcastle Clerk's Department -- Newcastle Public L)ti l i ties -- Newcastle Treasury Department - Newcastle Works Department - Newcastle Fire Department - Durham Regional Police - Durham Regional Works Department (It must be appreciated that this is a time consuming ,job, requiring a substantial amount of paperwork, postage and typing time. It is conceivable that this could be a full time ,job for a summer student. ) (v) The responsibility for providing and displaying house numbers shall rest with the individual property owner once notified. At the time of issuance of building per- mLts for new buildings, the appropriate municipal number shall be assigned by the building department in Accordance with the maps maintained by the Planning Department. RECM11ENDAT'IONS That the Planning and Development Committee recommend to Council the following: 1. That Report P-80-80 be received; and that 2. That the attached guidelines for municipal numbering be adopted; and that 3. Staff be authorized to initiate the assignment of nn ' cipal number: to buildings in Orono as workload permits ; A a t 4 . The Town Manager or Clerk be requested to designate an appropriate person to provide clerical assistance to planning staff in .implementing the municipal num- bering for Orono; and that 5. The assignment of municipal numbers to all other areas which do not presently conform to the adopted guidelines or are not presently numbered be deferred for consideration in the 1981 budget. Respectfully submitted, TTE: lb D. N. Smith, M.C.I .P. April 22, 1980 Director of Planning nrrnciiru�.;rr ►. 1. On Arterial (toads and concession or line: roads a basic numbering grid shall be established. For north-south roads the base point should be the waterfront. For cast-west roads , the numbering established at a base point in Oshawa should be continued. 2. On internal streets in residential or commercial areas, buildings are numbered consecutively. 3. On internal streets in industrial areas a number shall be assigned to every five metres of frontage in anticipation of changing develop- ment patterns . 4 . Even numbering is placed on the north and west sides generally . Odd and even numbering is not transposed along the length of a street or crescent regardless of change in direction. Numbering should match on the two sides of a street and, therefore, some numbers may be deleted on the inside of curved streets to accom- pl ish this . S. All streets are numbered from their south or east entrance. Existing and lower numbers are allowed for where proposed streets are antici- pated. ^ 6. Short cul-de-sacs are numbered clock-wise from the entrance using even number;. Cul-de-sacs which are considered long are numbered as in (4) and (5) above with the change from odd to even numbers occurring as close as possible to the limit of the turning circle. 7. At least one number is left for each intersection road allowance. 8. A house centrally located on a lot to which two numbersY have been assigned, is given the higher number. M L M O R A N D U M (� To: D.N. Smith, M. C. I.P. , Director of Planning. From: J. Dunham. Director of Public Works. Subject : Municipal Addresses - Hamlet of Orono. Date: March 27, 1980. With reference to your letter to Mr. C. B. Harness, Maintenance Engineer, Region of Durham, dated March 26, 1980, this is to advise you that while street naming is included' in the terms of reference of the Public Works Committee, this Department has never been involved in the house-numbering aspect of municipal addresses. I believe that, in past years, the Building Department has had Jurisdiction over house-numbering, and perhaps thcy could assist in the matter under discussion. Insofar as the Hamlet of Orono is concerned, I have reviewed the present street name inventory and find that, with only one or two exceptions, most road allowances are already identified. I have a map in my office which may be of further assistance to you. I£, after referring to same, you feel it is necessary to bring the matter before the Public Works Committee; I will he pleased to submit a report. CORPORATION OF T-HI TOWN OF NEWCASTLE PLANNING AND DEVELOPMENT DEPARTMENT D.N. SMITH,M.C.I.P., Director HAMPTON,ONTARIO LOB1JO T E L. (A 16)263-2231 March 26 , 1.980 Mr. G. B. Harness, P. Ens. Maintenance Engineer Works Department Region of Durham 105 Consumers Drive WHITBY, Ontario Dear Sir: Re: Municipal Addresses Hamlet of Orono Your rile No. GI:N-P11:'TR-1.-1 Further to your letter of March 19, 1980 regarding the above, we are Investigating this matter in conjunction with the Town of Newcastle Works Department and will be proceeding in the near future with a recommendation to the Planning and Development Committee of Newcastle Town Council . I will Attempt to keep you informed as to our progress on this matter. If you should have any questions , do not hesitate to contact me at 263-2231. Yours very truly, r� DNS: lb D. N. Smith, M.C. I .P. Director of Planning C. C. J . M. 11cllroy, Acting Town Manager J . Dunham, Director of Public Works March 19, 1980 DURHAM "10 193" lho RoS)ionol Municihalily .}•.:.• of Uurhrim --=— WorksDeptIr,monE Corporation of the Town of Newcastle Planning Department Box 623 Hampton, Ontario 105 ConRomOrs Dr. LOB 1 J O Whitby, Ownrio Canrnln,L t N Gn3 (4161668.7721 Attention: D. Smith Planning Director WA 1 WLLVLl fit:ES,P.Erb Comnmslonor of Works Dear Sir: Pi"nsoquo,o Our f0: This is to ask that the Town of Newcastle consider GEN-METR-1-1 assigning municipal addresses to dwellings and buildings in the Village of Orono, The Region will be installing water meters in all buildings which are supplied with municipal water and which do not have water meters in 1980. The municipal addresses will assist the Region in keeping records of the water meter installations. We thank you for your anticipated co-operation in this matter. Yours truly, GBH/1c U. B. Harness, P. Eng, Maintenance Engineer C.C. S. Macpherson . B. Andrews B. Tatchell i hI l; h1 O R A N 1) U h1 Ili: Ch<li I�n<ui himbers of the F i nnn(-,e & Adninist.raf,ion Canui LLce IItC>nl: K. C.G.A. , Treasurer lll1'1'I;: Sq)t(rnl)et• 2, 1980 ;11113.I1CT: i ( trl)(rnL Ac.c;ounl inv Itl (.UL111MATION: ,rbat all Department Heads be invited t:o ca1n1011l, Oil the pi•ol""I for enctunbrance aCCOLIIItitl(; Contained herein with paiLicular (Ylll")hasiS OJ1 a(6ninistrativc problam; that may occur quid additional costs that rn,.Ly be involved. 'That after the ccnnmLs flan the 10pa-rLmit, Head,; h;IVeI been reviewed, a further report be mide to this Callnittee. During previous disc z3sions on the accounting; systm), sane rlxrntion w,,(:; nuide of the benefits of an encumbrance accounting; sysUm. Ii enctunl)rance accounting syston reacts to a transaction with a Lhi rd party at the thlx) the t.iansacLion is ins( ituted rather Lhan at the tillu paynxent h: made. I will herein describe t.h(, ,i(4idW >LraLivc procedure nec'es ;a,T for implementation wid sme adV►UltageS mid disadvlunt,4;es of' the systan. I?nctunbrlulce acccnnit.ing requires that a conl.rol doCIMCnt be prepared at the lx)int of' incurr;tnc;e or any t:ransacLion wiLh IU1 outsider. "'he fly)-A car►►xm control doctunent and one I advocate, ir; the purchau;e order. PURCHASE ORDER Should consist of four copies as follows: I',,ti•t 1.: 1'o he presented to supplier. 2: To accounting for set-up or cane i t tmen L. 3: I'n accounting with invoice for I•elease of callnil,tnnellt. 4: M,t a i ned by :i s.;u i n#, depa r t.men t.. i OITIUV'I'IN(i (At 1,NTING l�I:PAlfIT11;N'I';t The I'ollcAVint; is a chronicle of the actions the issui 11 department. mu-;t follow: A. When Issuing a Purchase Order: 1. Enter supplier natne & address. 2. Ater account rnuiber di:;L.ribution of the puicha:;e. 3. Qter purchwse complete with prices. 4. Issue Part 1 to supplier. 5, mli%er part; 2 to accomiLing delm"Lmc111.. (3. Retain fart 3 in active file unL.i 1 f;cx)cls are Fe(Vivecl. 7. Tile Part 4 in nim-teric.al secluence. 13. When Goods Or Service Are Received 1. Compare Part 3 of P.O. to packing slip. 2. Note jury vm,iances on Part 3 of P.O. 3, Retain in 1'i le until invoice received. C. When Invoice Received 1. Cullpare invoi": to annotatcKd Part. 'i of P.O. 2. Forward approved invoice ;uul Part :3 of P.O. Lo aCURMLin#;. ACCC)tIN'I'ING ])la's\IfI1111;N'1' 11le fol IcrviJrt, is a chronicle cif the nctA(Ho (0' the :v"%A mt Ar depart,ix'nt.. A, When Part. 2 0l' Pu rc mse Order J,, Received 1. Check for val id acmunt disLrilmt ion. 2. Enter supplier code. :3. Enter trtursact ion and hatch control codes. 4. Tape batch for control total . 5. Inter P.O. 's on Lerminal . G. File P.O. ': mulyn-ically. 13. When Ptu 1. 3 0[' I'u rehase Order, is Received 1 . Enter supplier code. 2. Fatter transaction and hatch control codes. 3. 'Pape batch for control total. 4. I"nter P.O. 's on terminal Lo release ccxnni LUnent.. 5. File P.O. 's ntmmicall,y with Part 2. Al)VAN'1'AGl,S 1. Will include transactions in fine-nui;cl repoi•lr; at tiny! or inception rather than at uhm, of t m(,n( iherel>y pruvidint; nK�re t inxely inf )>>IIal ion. 11q, ;I. 2. Will r��lnir�� Ixpr',;()n initial ing (slur.; l ion to ITP MIFIV HAY"" of cost. 3. Will set up administrative s,ysLem to pnxvx:d Lo prr—at-A L process if dcv i red in the future. 4. Will provide better information for year--end ln•occxhnes and finaricial systuyn preparation. 1)I SADVANFAGI�', 1 . Will increase arininisi rativP work in nil th1mr•InvsK. 2. Ilcxluirc�s 'the c�nLry and czrnt.rol oC 3 ri��runx�nls in Lhe accxrunLini proses:,, whereby only one is h,uulled at prp!: (,nt.. 3. It will be difficult to put actual cost, on for i Lcxrts billed on a Lime basis such as legal and engineering fees. -1. Require illore costly doctuuenk,; ( i .e. ) 5. Increases voltumr of paperwork. T01'Y-T\T OF NEWCASTLE BUDGET WORKS11= - CAPITAL EXPENDILITRES ACCOUNT NUMBER. PROJECT LOCATION AND DESCRIPTION KEY PLAN I= FOR PROJECT C_LDITAL COSTS Land, Buildings, 'Major Improvements FINANCING Furniture and Equipmnt Tax Levy Construction Services Revenue from users Temporary Financing Subsidv and Contributions Minor Improvement Debentures Temporary Financing Total A`1NC'AL OPERATEN'G COSTINGS Total New Staff No Proposed Start Date Operations ' Proposed Completion Date Alla ance Total Stages (see schedule) PROJECTS O`,-rb- UTOTA �' CXJ.�l 1JL1H1L Date Department Head Signature Land @ /sq. _ $ Construction Services sq. Building = $ Contractor sq. — Town of Newcastle Major Improvements Engineering 1. 2 Other 3. 4. 5 Total Total Financing Detail Furniture & Equipment Subsidy & Contributions Item No. Cost Unit Total Cost Total Debentures Tax supported Non-Tax Supported Total Total Project Schedule COST OF STAGE REMAINGING FUNDS PAGE NO. START DATE FINISH DATE DISCRIPTION OF STAGE PROPO= ACTUAL PROPOSED ACTUAL Proposed for Budget Year BUDGET WORKS= - DEPAIMIENIT SALARIES Department Date SuImitted Account NLY.rber t-previous LIf e Worim-len's ,'Years kalary OHIP I CA ui�-CPP ins. f cc M., - Position jSalary 1001 X010 011 012 013 015 017 -Misc. Other (Total cy a i ao.dget Total S Respectfully Submitted, Dep=tnent Head Signavm:e BUDGET IYORKSHKET - CONVENTION & SEMINARS Department Name of Attendant Account Name Location Date Registration Per Dien Travel Other Total Total BUDGET TOTAL Respectfully submitted, Dept. Head Signature Date A BUDGET WORKS= - MEMBERSHIPS & SUBCRIPTIONS DEPARTMENT DATE ACOWNT # NAME/TITLE =IRY DATE r FOR BUDGES YEAR Total Menberships - Total cost for Budget year 19 $ Total Subscriptions - Respectfully submitted, Department Head Signature MDURANDUM 70: All Department Heads Ff"I: Klaas Degroot, C.G.A. , Treasurer DATE: Septanber 15, 1980 SUBJECT: Allocation of Revenue Accounts ']'here hit beers sane discussion recently that, revenue accounts that ttte directly related to departmental activities would reflect more accurately the departmental activities if they were shown in the reports with those activities. I tend to ap,ee with that view and have-, developed i;he following list of new and old account; numbers to be used in the future. If anyone has any difficulty with this or any ;suggestions .I'or further :Intpx•ovanej)Us plca.;e Lct me IUIUW so that: they c"tn he incorporated. See attached listing. K. Degroot. n Alloca(Jon of Nwenue Accounts Old Account Number DESCRIPTION Nov Account Number 6,9Jf� - 003 - 004 Service Charges - Treasury 7006 - 803 - 000 102 Revenue Fire Calls 7102 - 802 - 000 105 Pound Fees Etc. 7105 - 805 - 000 207 Entrance Culverts 7206 - 807 - 353 303 Garbage Collection - Orono 7304 - 803 - 000 703 Rezoning Appl.1 cat.ions 7702 - 803 - 000 New Site Plan Applications '7702 - 804 - 000 704 CaTmittee of Adjustment Appli.c�ition Fees 7704 - 804 - 000 705 Subdivision Control 7702 - 805 - 000 706 Sale of Maps & PUbliCatiOnS 7702 - 806 - 000 707 Service Charges - Planning 7702 - 807 - 000 6400 - 006 - 000 Investment Income 7007 - 856 - 000 007 Penalties & Interest Takes 7007 - 857 - 000 010 IIydro - Administrative Services 7020 - 810 - 000 027 Reserves - Industrial Debenture 7705 - 827 - 000 028 Reserves - Parking; 7220 - 828 - 000 029 Reserves - Lot Levy - Fire Debenture 7102 - 829 - 000 030 Reserves - Lot Levy - Roads Debt 7202 - 830 - 000 031 Reserves - Lot Levy - High School Aud. 7610 - 831 - 000 032 Reserves - Lot Levy - 1-kAinaiiv.ille Arena 7606 - 832 - 001 036 Reserves - Park Fund - Recreation Equipment 7603 - 836 - 000 037 Reserves - Ind. Pr(w)tion - Bldg. Restoration 7020 - 837 - 000 040 Reserves - Works EquipTient 7202 - 840 - 000 103 Building Permits 7103 - 803 - 000 104 Plumbing Permits 7103 - 804 - 000 105 Dog Licences 7105 - 805 - 000 106 Fines 7104 - 806 - 000 107 Parking 'Pickets 7220 - 807 - 000 108 Ma.►•►•inl'o 1,icenc(";; 7005 - 808 - 000 109 Misc. Licences 7104 - 809 - 000 708 Contributions frun Develolxwnts 7702 - 808 - 000 709 IIydro - Recreation blaster Plan 7602 - 809 - 000 710 Hydro - Administration Bldg. 7020 - 810 - 000 711 Recovery - Newcastle Storm Drainage 7301 - 811 - 000