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Home My WebLink AboutCD-36-84 „aK ,iix,MO CORPLATION OF THE TOWN OF NEWCE(LE t OFFICE OF THE TOWN CLERK ` 1 k,� TELEPHONE 623-3379 's�ts 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO LiC3A6 REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF JUNE 4, 1984. CD-36-84 - File: 35.72.2. SUBJECT: ANNUAL A.M.O. CONFERENCE, . ROYAL YORK HOTEL, TORONTO, AUGUST 19th to AUGUST 22nd 1984. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . That this report be received; and 2. That the Town of Newcastle appoint four (4) voting delegates in addition to the Mayor; and 3. That the Clerk be directed to advise A.M.O. of the names of the Town's delegates. BACKGROUND AND COMMENT: The Annual A.M.O. Conference will be held at the Royal York Hotel , Toronto, during the period August 19th to August 22nd 1984. Members of Committee will recall , that last year A.M.O. required that both Conference Registration and Room Reservations had to be made through the A.M.O. offices and accommodation requests accompanied by a room deposit. The same procedures are in effect this year: Registration and reservations must be made through the A.M.O. office and room reservation requests accompanied by a cheque in the amount of $69.00, payable to the Hotel. With respect to voting delegates, as in the past, all delegates must be appointed by resolution and the resolution forwarded to A.M.O. as soon as possible. Continued . . . . ./2 VI CD-36-84 - 2 - June 4, 1984 The Town of Newcastle is entitled to appoint four (4) delegates in addition to the Mayor who is considered a voting delegate by virtue of the office he holds in A.M.O. Copies of all of the material received from A.M.O. are attached. Respectfully submitted, 4""' lf.C� g� . David W. Oakes, B.A. , A.M.C.T. , Town Clerk. DWO/ms Attachments. May 25, 1984. _ C V, _ l�a� AMO Association of Municipalities of Ontario Suite 902•100 University Avenue,Toronto,Ontario M5) 1V6•Telephone 593-1441 1984 ANO ANNUAL CONFERENCE VOTING DELEGATES OFFICIAL AC CREMATION FORN The following information is being supplied to you in connection with the Annual Conference of the Association, to be held at the Royal York Hotel, Toronto , from August 19th to 22nd , 1984. This form is supplied to your council for the purpose of registering its allotment of voting delegates for the Conference. In this regard, we request that you observe the following procedures : 1 . 1984 AMO membership fees must be paid by May 31st , 1984 In order to qualify for your alloted number of voting delegates. 2. Voting delegates must be appointed by council resolu- tion and the registration form certified by the Clerk of your municipality . 3. In the event -of a change in the council appointment of voting delegates , the changes must -be submitted by certified notice . 4. A voting delegate shall have. one vote only . 5 . Please complete the attached form and return to the Association offices as quickly as possible. Deadline Date for Registration of Voting Delegates - August 10th - 6. Please use either full name and second initial or two Initials , i .e . , Charles E . Smith or C.E. Smith . Do not use one initial and surname, i .e . , C. Smith . If there is no second initial , write first name in full , i .e . , Charles Smith . Please Note: In addition to the schedule set out on the reverse side , all members of the Board of Directors of AMO are granted a voting privilege by virtue of holding office on the Board . These voting privileges are in addition to the allotment granted to their own, municipality . (over ) SCHEDULE OF VOTING DELEGATES Member Municipalities POPULATION (*) NO . OF VOTING DELEGATES under 5 ,000 2 5, 000 to 14, 999 3 15 , 000 to 49, 999 4 50, 000 to 99, 999 5 100, 000 to 199 , 999 6 200, 000 to 349, 999 7 over 350, 000 8 Counties, Metropolitan , Regional -and District Member Municipalities POPULATION (*) NO . OF ,VOTING DELEGATES 0 to 49,999 2 50, 000 to 100, 000 3 over 100 , 000 4 Territorial district municipal associations shall each be entitled to one voting delegate . ( *) Population is based on the figures used for calculating the 1984 membership fees , which is that employed by the Provincial Government for 1983 grants purposes . AMO Association of Municipalities of Ontario Suite 902 •100 University Avenue,Toronto,Ontario MSJ 1V6•Telephone 593-1441 i 1984 ANO ANNUAL CONFERENCE Sunday, August 19th to Wednesday August 22nd, 1984i}' :' Royal York Hotel , Toronto ` 1 CONVENTION INFORMATION SHEET MAY M,t I REGISTRATION FORM TOWN K;V4 t 4npa C L E f 1M LEA T Conference registration cards and badges for all delegates , visi- tors or spouses are prepared from the enclosed delegate registra- tion form. As we would like to have accuracy and uniformity in our delegates ' badges , your attention to this form would be appreciated . Please complete the form whether or not. you require accomkodation . REGISTRATION FEES Delegate or • Visitor $ 150.00 Spouse of Delegate or Visitor $ 50.00 Please make your cheque payable to The Association of Municipalities of Ontario PREPAID REGISTRATION AND SPECIAL CONFERENCE BADGES A separate registration area will be provided at the Conference # for those who have prepaid their registration fees . ? Since the production of the badges requires additional effort , as well as cost , it has been decided to produce specially printed badges only for those completing pre-payment of registration fees by must 3rd . i t Pre-registered delegates ( not prepaid) and those registering on site will receive typed conference badges . DEADLINE FOR CONFERENCE RESOLUTIONS - JUNE 4TH Members are reminded that resolutions to be presented at the conference must be received by the office by June 4th for inclu- sion in the printed resolution booklet . If time permits , late resolutions from members of the Association may be received and dealt with in a similar manner after other resolutions , but the proposer may be responsible for delivering to the Executive Director sufficient copies in type or print of each late resolution not later than Saturday, August 18th , the day of the last Resolutions Committee meeting prior to the conference . ACCOMMODATION PROCEDURE For the 2nd year we are using a room deposit system to accompany the accommodation request . The procedure was highly successful for the 1983 AMO conference. All AMO delegates that requested rooms at the Royal York Hotel were so accommodated . Please follow the guidelines below to reserve your accommodation . ALL RESERVATIONS MUST BE MADE THROUGH THE AMO OFFICES. A RESERVATION WILL NOT BE MADE UNTIL THE APPROPRIATE DEPOSIT FOR THE FIRST NIGHT'S ACCOMMODATION IS RECEIVED. Regardless of the type of room requested , $69 .00 (the single groom rate) will be sufficient to fulfill the deposit requirement . For example, if a large suite is requested, a deposit of $69.00 will process the reservation . Deposit cheques should be payable to the Royal York Hotel . Please send all cheques and forms to the AMO offices only . ACCOMMODATION IS PROVIDED ON A FIRST COME FIRST SERVE BASIS. We-,,,encourage you to send in your completed forms as soon as possible . Our cut-off for keeping our block of rooms in full is 30 days prior to the Conference, after which time we are in a negotiating position with the hotel if we have not filled a certain percentage of rooms . August is a very busy month for Toronto hotels , and unless rooms are reserved it is difficult to hold them . Therefore AMO cannot guarantee that it will be able to acquire accommodation after July 27th , 1984. CANCELLATIONS SHOULD BE MADE THROUGH THE AMO OFFICES. Please notify the AMO offices of cancellations as soon as they occur , as we always have a waiting list for accommodation . Room cancellations received by Thursday, August 16th , at 2:00. p .m . (48 hours prior to the Conference) will be refunded in full . After that time "NO SHOWS" will forfeit their deposit . If you have any questions or cancellations please contact Mrs . Gaile Stone at the AMO offices at (416) 593-1441 . C V 1984 AMO ANNUAL CONFERENCE Sunday, August 19th to Wednesday, August 22nd, 1984 Royal York Hotel , Toronto REQUEST FOR ACCOMMODATION Name of Delegate Choice of Room Single $69 Double $81 Twin $81 Bedroom Other (specify) Rate $ Sharing room with AMOUNT ENCLOSED FOR FIRST NIGHT'S DEPOSIT $ Please- make room deposit cheques payable to The Royal York Hotel Arrival Date Time Departure Date Please indicate if LATE ARRIVAL (after 6 : 00 p..m . ) Mailing Address for Confirmation Telephone Person to Contact --------------------------------------- ------------------------- Room reservations must be accompanied by appropriate deposit . If the room requested is not available, one comparable to it will be assigned . Rooms will not be held after 6 :00 p .m . unless LATE ARRIVAL is indicated. ROOM DEPOSIT REFUNDS: Full refunds will be issued for cancella- tions received by Thursday, August 16th , 2 :00 p .m . (48 hours prior to conference opening ) . After that time the deposit is lost. AMO CANNOT GUARANTEE ACCOMMODATION AFTER JULY 27th, 1984 U 1984 AMO ANNUAL CONFERENCE Sunday, August 19th to Wednesday, August 22nd , 1984 Royal York Hotel , Toronto DELEGATE REGISTRATION FORM Name of Delegate Preferred Given Name Title or Office Held Municipality or Organization Population of Municipality Spouse ( if attending) REGISTRATION FEES Delegate or Visitor - $150.00 Spouse of Delegate/Visitor - $ 50.00 Registration Fee Amount enclosed $ Please make registration fee cheques payable to AND. REGISTRATION FEE REFUNDS The Association will refund prepaid registration fees for dele- gates and/or spouses unable to attend the conference , subject to the following conditions : If application for refund is received in writing by August 8th , 198q a full refund will be issued ; and If application for refund is received in writing either after August 8th or within 30 days after the closing date of the Conference, an administrative fee of $5 .00 will be deducted from the fee of each delegate and/or Spouse . Royal York 100 front street West Toronto,Ontario MSJ I E3 Telephone(416)366.2511•Telex 065.23911 1984 ACCOMMODATION RATES A special rate has been extended by the Royal York Hotel to the Association for our Annual Conference as follows: Single : $69 .00 Twin or Double Bed: $81 .00 "Single" means a room occupied by one person only. "Double" means a room occupied by two people. Three or more to a room costs regular rate, plus $16.00 for a fold-away bed. No charge for children 14 years of age and under occupying room with one or both parents . If one or more children are accompanied by both parents and more than one room is required , the single rate will apply for each room. _ OTHER ACCOMMODATION AVAILABLE Studio Suites $150.00 Small Suites $190.00 Medium Suites $220.00 Large Suites - 1 bedroom $310 .00 - 2 bedrooms $408.00 A STUDIO SUITE consists of a parlour and bedroom, divided by a lattice partition . A SMALL SUITE consists of a parlour accommodating 10 people ( standing) and one bedroom. A MEDIUM SUITE consists of a parlour accommodating 20 people (standing) and one bedroom . A LARGE SUITE consists of a parlour accommodating 35-40 people (standing) and one or two bedrooms . * LIMITED DOUBLE BEDS ARE AVAILABLE UPON REQUEST * CHECK-OUT TIME IS 1 :00 P.M. ADDITIONAL CHARGES THEREAFTER * RESERVATIONS HELD UNTIL 6:00 P.M. UNLESS OTHERWISE ADVISED * DO NOT SEND ROOM RESERVATIONS TO THE HOTEL DIRECTLY. . . . . PLEASE SEND THEM TO THE AMO OFFICES ONLY