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Home My WebLink AboutTR-32-93 Addendum UNFINISHED BUSINESS THE CORPORATION OF THE TOWN OF NEWCASTLE REPORT Meeting: COUNCIL File # Date: May 10, 1993 Res. # Addendum to By-Law# Report##:. File#: Subject: 1993 GRANT NOTIFICATIONS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That the addendum to report TR-32-93 be received; 2 . That the revised format of the attached letter per Schedule A be approved for mailing to the list of organizations per report TR-32-93; and 3 . That Council provide direction to proceed with either Option A or Option B as described below: Option A - Place one advertisement in local area newspapers in the fall for the following budget year grant requests. Option B - i) Mail application forms in the fall to current grant recipients and inform these groups that no advertisements will be placed for the purposes of 1994 and future grant programs . ii) That new initiatives requesting financial support be considered on an individual basis either with the overall budget process if requests are received prior to budget deliberations or with funding from contingency if after the budget has been approved. BACKGROUND AND COVIMNTS Per resolution #GPA-216-93 (Schedule B) report TR-32-93 was brought to the General Purpose and Administration meeting of May 3, 1993. Council, at that meeting, referred the report back to Staff for some amendments to the draft letter attached to TR-32-93 which was to be forwarded to specific 1993 grant recipients. This letter has been amended per Schedule A to remove the note that applications for future grant programs will not be advertised and to suggest that the Town will be available to provide advice to interested groups with respect to them developing a five year financial plan in order to assist them in achieving a goal of self-sufficiency. Addendum to TR-32-93 Page 2 In this regard Staff is recommending that advice be limited to providing direction so as not to imply any commitment on behalf of the Town should any financial plan not be achievable and also recognizing that Staff perhaps do not have the expertise to recognize alternative avenues available to generate revenue for specified groups particularly those affiliated with major sports associations . Council expressed concern about completely discontinuing soliciting grant applications through advertising and circulating grant requests without sufficient notice to organizations traditionally requesting grant assistance. Staff has investigated various alternatives including a one time only advertisement for 1994 grant requests which might suggest that grant applications will not be solicited in future years, continuing with the present method of advertising with perhaps a single add in all local papers, or sending grant applications to current year recipients only without advertising in the local papers. Staff feel under Option B, that any new groups which may be requesting one time only grants or seed money, could be dealt with on an as requested basis either with the budget process if letters requesting assistance were received prior to the budget approval in any given year, or might be given consideration by Council by using funds remaining in the Contingency Account if received after the budget date. Staff are requesting direction to proceed with either Option A or Option B per recommendation #3. Respectfully submitted, Recommended for presentation to the Committee Ma ie A. Marano H.BSc. ,A.M.C.T. Lawrence E. seff Treasurer Chief Admini t,�ative Officer I / I Jos' ' Caruana Di/' ector of Community Services NT/MM/ges Attachment I I SCHEDULE A rri1: ?ontN or May 14, 1993 �� oNrARio � Bowmanville Horticulture Society c/o Heinz Netten, -Treasurer 21 Cole Avenge Bowmanville-;" Ontario L1C 1K� -/, Dear Heinz : SUBJECT: MUNICIPAL GRANT APPLICATION #2-93 I am pleased to advise you that at a meeting held on Monday, March 22, 1993 , the Council of the Town of Newcastle passed the following resolution: "THAT the grant request for $400. 00 received from the Bowmanville Horticultural Society be approved. " (GPA-126-93) Please note that the allocated funds are intended to support the community flower bed planting program. A cheque in the aforementioned amount is enclosed. In awarding the grant, Council is at the same time encouraging all groups to continue to find alternative methods of funding their group's activities with the ultimate goal to become self- sufficient. Council has also directed that grant monies are not to be used for the purpose of honorariums. All groups are no doubt aware that there are not sufficient funds available to continue supporting the groups at the same level as in the past. It is anticipated that all groups will explore these other financial avenues and keep the above in mind if requesting any future grant funding. Council has recommended that groups might better achieve independence by projecting future revenues and expenditures in the form of a five year financial plan. Interested groups may contact the Treasury Department (ext. 259 or 244) for advice in this regard. In preparation of any plans, please recognize that this is not a commitment of Council to future funding. Yours truly, Jennifer J. Cooke, R.D.M.R. Recreation Superintendent JJC:sa pc: Applicant File CORPORATION OF THE TOWN OF NEWCASTLE 40 TEMPERANCE STREE I ^ BOWMANVILLE , ONTARIO • L1C 3A6 • (416) 623-3379 FAX 623-4169 R,GyC1irno-=WIR SCHEDULE B G.P.&A. Minutes - 10 - April 5, 1993 Councillor O'Toole chaired this portion of the meeting. TREASURY DEPARTMENT Applications to the Resolution #GPA-215-93 Ministry of Transportation Moved by Councillor Hooper, seconded by Councillor Scott Regarding Subsidy Applications for THAT Report TR-25-93 be received; and Handi-Transit F11.4828.MI Handi-Transit Subsidy: THAT the Treasurer be authorized to submit Interim Subsidy applications and Final Subsidy application for 1993 and 1994 to the Ministry of Transportation for the transportation of the physically disabled as they become due. "CARRIED" Town of Newcastle Resolution#GPA-216-93 Grants F11.4670.GE Moved by Councillor Hooper, seconded by Councillor Hannah THAT the Treasurer be requested to bring forward a report detailing the following: THAT recipients of grants, as discussed, work towards self-sufficiency; THAT no grant money be used for honorariums; and THAT the Town of Newcastle discontinue advertising for grants in the future. "CARRIED" FIRE DEPARTMENT There were no reports considered under this section of the agenda. Councillor Dreslinski chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT Orono Arena Community Resolution#GPA-217-93 Centre Board-Amendments to the By-law (78-63) Moved by Councillor Hooper, seconded by Councillor Novak C12. THAT Report CS-06-93 be received; THAT By-law 78-63 be amended as outlined in Report CS-06-93; THE CORPORATION OF THE TOWN OF NEWCASTLE REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Date: May 3, 1993 Res, # By-Law# Report#: TR-32-91 File#: Subject: 1993 GRANT NOTIFICATIONS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . That report TR-32-93 be received; 2 . That the organizations as appropriately identified per the attached Schedule A be sent notification via letter to be attached to their grant cheque that the Town of Newcastle is encouraging the above noted organizations to work towards self-sufficiency in order to reduce their dependence upon the Town for operating funds; 3 . That the format of the attached letter per Schedule B be approved for mailing to the above noted organizations; and 4 . That staff be authorized to notify all groups that future grant application submissions will be the responsibility of the individual groups and the Town will not be extending invitations to submit requests . BACKGROUND AND COMMENTS At the General Purpose and Administration Committee meeting of April 5, 1993, the Committee passed resolution #GPA-216-93 requesting the Treasurer to prepare a letter for Council 's approval to be forwarded to specific 1993 grant recipients . The draft letter is attached along with a suggested listing of organizations to receive a copy of this letter. It is intended that those organizations that are operating Town owned facilities on behalf of the Town would not receive this notification. These groups will be notified with their support cheque, of the Town's intention not to advertise the grant program. Groups who's grant requests were denied will be notified accordingly. Staff recommends that the proposed listing of recipients of the letter be approved along with the draft copy of the letter. 1) rt LU TR-32-93 Page 2 In addition to the direction of Council not to advertise for future grant purposes, staff are recommending that the individual groups be informed that invitations to submit future grant requests will not be circulated. It is suggested that each group assume responsibility for submitting requests before the year end prior to the budget year being considered. Respectfully submitted, Recommended for presentation to the Committee Marie A. Marano H.BSc. ,A.M.C.T. Lawrence E. Ko s f Treasurer Chief Administra a Officer Jose ,h P. Caruana Director of Community Services NT/MM/ges Attachment m C-) x r� d r r� 1993 MUNICIPAL GRANT PROGRAM a SUMMARY OF APPROVED ALLOCATIONS DN: GRANT.ALL APP. # ACCOUNT NO. ORGANIZATION INTENT OF GRANT REQUESTED ($) APPROVED ($) LETTER TO BE SENT 01 7612-00051—X BOW. DRAMA CLUB PROD. EXPENSES 3, 000.00 1,500.00 YES 02 7611-00001-X BOW. HORTICULTURE FLOWER BED PRO. 400. 00 400.00 YES 03 7611-00003-X ORONO HORTICULTURE FLOWER BED PRO. 400.00 400.00 YES 04 7612-00068-X TOWN CONCERT BAND MUSIC LIBRARY 3, 000.00 1,500.00 YES 05 NEWTONVILLE C.C. FAC. REPAIRS 1, 600. 00 REF. TO CSD NO 06 7613-00002-X C.O.M.R.A. OP. EXPENSES 3,000.00 2,500.00 YES 07 7611-00005-X DUR. CENT. AGRIC. FAIR PRIZES 15, 000.00 7,500.00 YES 08 7613-00017-X DUR. EAST 4-H LEADERSHIP DEV. 250.00 200.00 YES 09 7613-00029-X EPILEPSY DURHAM SERVICE SUPPORT 750.00 500.00 YES 10 7613-00030-X CREDIT COUNSELLING SERVICE SUPPORT 275.00 250.00 YES 11 7612-00026-X BROWNSDALE C.C. NEW PROG. INIT. 3,000.00 1,500.00 YES* 12 NEWCASTLE C.C. FAC. UPGRADINGS 40,000.00 TABLED NO 13 GANARASKA V'BALL PROGRAM SUPPORT 2,500.00 DENIED NO 14 7612-00012-X ORONO TOWN HALL INT. PAINTING 4,500.00 3,000.00 NO 15 FRIENDSHIP CLUB PROGRAM SUPPORT 500.00 DENIED NO 16 7611-00004-X SANTA CLAUS PARADE PARADE INSUR. 2, 000.00 2,000.00 YES 17 7612-00066-X ORONO BADMINTON FACILITY FEES 200.00 150.00 YES 18 7613-00018-X HERITAGE WK. COMM. FIREWORKS/INSUR 5,500.00 5,000.00 YES 19 BOY SCOUTS (DUR. ) LEADER TRAINING 800.00 DENIED NO * Grant allocation is for b program initiative NOT facility operation. as 0 rh w APP. # ACCOUNT NO. ORGANIZATION -INTENT OF GRANT REQUESTED ($) APPROVED ($) LETTER TO BE SENT 20 7612-00053—X NEW. FIGURE SKAT. FACILITY FEES 6, 000. 00 2,000.00 YES 21 7612-00055—X JR. C EAGLES FACILITY FEES 8, 000.00 2,000.00 YES 22 7612-00058—X B.M.H.A. FACILITY FEES 5, 000.00 2,000. 00 YES 23 7612-00054—X N.E.W.A.C. FACILITY FEES 10, 000.00 2,500.00 YES 24 7613-00003—X COMMUNITY CARE OP. EXPENSES 15, 000. 00 5,500.00 YES 25 CHILD. TOY LIBRARY TOY PURCH./REP. 500. 00 DENIED NO 26 7612-00064—X NEW. FAMILY CONN. PROGRAM SUPPORT 5,537.50 2,000.00 YES 27 7611-00002—X NEW. HORTICULTURE FLOWER BED PRO. 325.00 325.00 YES 28 7611-00014—X NEW. HISTORICAL SO RESTORATION 1, 000.00 1, 000.00 YES 29 7612-00061—X ORONO ATHLETIC PROGRAM SUPPORT 4, 000. 00 2,500.00 YES 30 7613-00021—X ORONO SR. CEES PROGRAM SUPPORT 150. 00 150.00 YES -; 31 7612-00061—X TYRONE ATHLETIC PROGRAM SUPPORT 5,000.00 3,000.00 YES 32 7613-00004—X R.A.P. PROGRAM SUPPORT 1, 000.00 1,000.00 YES 33 7613-00023—X COURTICE AND AREA CARNIVAL EXPS. 2,000.00 1,200.00 YES 34 7612-00069—X CHRISTMAS ALBUM PRODUCTION EXPS 5,000.00 1,000.00 YES 35 7613-00024—X JOHN HOWARD SOC. YOUTH PROGRAMS 5,489.00 2,000.00 YES 36 7612-00020—X TYRONE C.C. OP. SUPPORT 5,000.00 5,000.00 NO 37 7611-00006—X LIONS C.C. MUNIC. TAXES 16,500.00 10,000.00 NO 38 7613-00022—X SR. CIT. OF NEW. FACILITY FEES 750.00 750.00 YES 39 7612-00051—X ORONO FIG. SKATE FACILITY FEES 3,500.00 2,500.00 YES 40 7613-00001—X DUR. SOIL/CROP RECOGNITION 50.00 50.00 YES 41 7613-00028—X PORT GRANBY—NEW. ENVIRON. FAIR 2,450.00 1,000.00 YES b as N O rh __ W APP. # ACCOUNT NO. ORGANIZATION INTENT OF GRANT REQUESTED ($) APPROVED ($) LETTER TO BE SENT 42 7612-00019-X SOLINA C.C. EXT. UPGRADINGS 11, 650.00 7,500.00 NO 43 7612-00019-X SOLINA C.C. ACCESS PROJECT 20,000.00 20, 000.00 NO 44 COUNCIL OF PARENTS PROGRAM SUPPORT 2,362.10 DENIED NO 45 7612-00052-X BOW. FIG. SKATE FACILITY FEES 3,500.00 2,000.00 YES 46 7611-00011-X Y.W.C.A. EQUIP. PURCHASE 1,000.00 500.00 YES 47 7612-00059-X B.R.H.L. FACILITY FEES 5,000.00 2,500.00 YES Imo; �d w 0 rh w SCHEDULE B 11 IF IoWN OF eweastle { ONIARIO May 14, 1993 \� i i Bowmanville Horticul re Society c/o Heinz Netten,areasurer 21 Cole Avenue' Bowmanville,'- Ontario L1C 1K4 � Dear Heinz: SUBJECT: MUNICIPAL GRANT APPLICATION #2-93 I am pleased to advise you that at a meeting held on Monday, March 22 , 1993 , the Council of the Town of Newcastle passed the following resolution: "THAT the grant request for $400. 00 received from the Bowmanville Horticultural Society be approved. " (GPA-126-93) Please note that the allocated funds are intended to support the community flower bed planting program. A cheque in the aforementioned amount will be mailed to you shortly. In awarding the grant, Council is at the same time encouraging all groups to continue to find alternative methods of funding their group's activities with the ultimate goal to become self- sufficient. Council has also directed that grant monies are not to be used for the purpose of honorariums. All groups are no doubt aware that there are not sufficient funds available to continue supporting the groups at the same level as in the past. It is anticipated that all groups will explore these other financial avenues and keep the above in mind if requesting any future grant funding. Please note that applications for future grant programs will not be advertised or solicited by the Town of Newcastle. Yours truly, Jennifer J. Cooke, R.D.M.R. Recreation Superintendent JJC: sa pc: Applicant File I I i CORPORATION OF THE TOWN OF NEWCASTLE 40 TEMPERANCE STREET � BOWMANVILLE - ONTARIO • LiC3A6 � (416) 623-3379 FAX 623-4168 ne rw