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Home My WebLink AboutTR-92-87 TOWN OF NEWCASTLE J REPORT Fi le YZ ti Res. # By-Law # NETTING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: December 7, 1987 REPORT #: TR-92-87 FILE #: SU&JECT: TENDER T85-20, COLLECTION OF HOUSEHOLD AND COMMERCIAL REFUSE - NEWCASTLE AND ORONO RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That this report be received; and 2. That Contract T85-20, awarded to Browning-Ferris Industries, Bowmanville, Ontario, be extended to December 31, 1988. BACKGROUND AND COMMENT: In December, 1985, Council awarded Browning-Ferris Industries, the contract to provide Collection of Household and Commercial Refuse for the former Village of Orono, Orono Estates Subdivision and the former Village of Newcastle, at a total bid price of $2,608.00 per month, $488.04 per month and $3,477.50 per month, _respectively, based on the quantities indicated in Schedule "A" attached. However, as per the terms of the contract, payment is based on the actual units serviced at the per unit cost. The contract which was for a two (2) year term, expires December 29, 1987. Page - 2 - TR-92-87 TENDER T85-201, COLLECTION OF HOUSEHOLD AND COMMERCIAL REFUSE - NEWCASTLE AND ORONO Browning-Ferris Industries have offered to extend the existing contract with the concession that the unit prices be increased to reflect any future increases in Region of Durham dumping fees. At present 290 of the total cost represents the dumping portion. Therefore, if there was a 10% increase in landfill rates, the increase would be 101% to 29%. Correspondence from Browning-Ferris Industries is attached marked Schedules "B" and "C". The extension of this contract would be advantageous to the Town of Newcastle in that other than for the dumping fees, there is no price increase. In addition, the expiry date of December 31, 1988 will coincide with the existing contracts for Refuse Collection in Bowmanville and Courtice areas, thereby enabling staff to incorporate all areas in one (1) tender. After further review and analysis of the proposal, by both Public Works and Purchasing, it is recommended that the contract extension be accepted as offered by Browning-Ferris Industries. Correspondence from the Deputy Director of Public Works is attached marked Schedule "D". Respectfully submitted, Recommended for presentation to the Committee, R. Blanchard, T, rence Kotseff, 4D' Chief A i strative Officer. Public Works. LAB/hjm Attachments SCHEDULE (A) Page 16 of 16 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender No. T85�-20 PURCHASING OFFICE TENDER FORM Sealed Tenders for goods and/or services listed below,submitted on the forms and in the envelope provided,will be received by the office of the Clerk,Cor- poration of the Town of Newcastle,40 Temperance St., Bowmanville,Ontario,L1C 3A6,until the closing time and date indicated hereon. 12:00 noon (Local Time) CLOSING TIME AND DATE(Local Time). . .WRdnR5 0AY,..NgyembQr. .6.,.l985,TENDER NO.. . . . ,T85.:20.. . . .. .. . .. . ... . .. .. ... . REF./PURCHASING AND SUPPLY AGENT. .Mrs....�.o.Q. Aran, 3z.rke.tt. .. . .. . . , ..DATE.. .. . . . . .Oct.Dbe.r.22,. .1985.. . .. .... . Phone(416)623-3379 Tenders are invited for the following goods/services and/or projects specified herein and associated documents,plans and specifications.Complete in full, all blanks where provided and return one copy and/or set in the envelope provided.Bid deposits and/or agreement to bond,if required,must accompany tender sub- mission under same cover and envelope. All tenders must comply in accordance with regulations,terms and conditions setforth in all tender documents.Successful tenders must accept terms and conditions of subsequent official purchase order issued by the Corporation of the Town of Newcastle,unless otherwise stipulated.The lowest or any tender not necessarily accepted. Tenders must comply and conform to all regulations,terms conditions and instructions specified in By-Law#82.96 of.the Corporation of the Town of Newcastle. QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICES Prices tendered shall be payable in Canadian Funds,F.O.B.destination,Including Federal Sales Tax applicable,unless otherwise Indicated.Ontario Retail Sales tax,If applicable,shall be quoted as a separate item. I/We the undersigned agree to perform the garbage c llection services in accordance with all terms, condition , and specifications herein for th prices tendered as follows : .rea 1 Former Village of Orono 350 Household $ /unit/mo. $ 40 Commercial $ /unit/mo. $ 4 Street Receptacles $ /unit/mo. $ Area 2 Orono Estates Subdivision 83 Household $ /unit/mo. $ Area 3 Former Village of Newcastle 500 Household $ /unit/mo. $ 35 Commercial $ /unit/mo. $ 8 Street Receptacles $ /unit/mo. $ Area 4 Courtice Urban Area 1035 Household $ /unit/mo. $ 35 Commercial $ /unit/mo. $ TOTAL $ NOTE: "mo. " means month GUARANTEED DELIVERY OR COMPLETION CASH DISCOUNT DATE AFTER OFFICIAL RECEIPT OF ORDER... .. . .... . ... .... . . .. . . .. . .. . . . . ..AND TERMS. .. ... . . . .. .. ... . .. . .. . . .. . . . . .... . ORIGIN OF GOODS: GOODS TO BE SHIPPED FROM: CITY & COUNTRY. . . . .. . .. .. .. . .. . .. ./... .. . .. .. . . . . .... . . CITY & COUNTRY... . . .. . . .. . .. .. . .. ../.. ... . ... . . ... . .. .. . The undersigned,tenderer agrees to supply and deliver all goods and/or services for price(s)tendered to the Corporation of the Town of Newcastle in accor- dance with all terms,specifications and conditions specified herein. FIRM NAME:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AUTHORIZED SIGNATURE: (Tenderer) ADDRESS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PRINT NAME: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . POSTAL CODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TITLE: TELEPHONE( . . . .) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DATED: SCHEDULE (B) 1 (A °Waste stems- BROWNING-FERRIS INDUSTRIES y Eastern Lakes District ' 1. O 10 0 ' October 28th,1987 TOWN '4 Town of Newcastle "� ..i., .. .. 40 Temperance Street, Bowmanville, Ontario L1C 3A6 Attention: Lou Ann Birkett Dear Lou Ann: As per our discussion concerning the renewal of the Orono, Orono Estates and Newcastle collection contracts, I am pleased to say that B.F.I. will hold its price for a period of one more year namely the 1988 year commencing January 1,1988 and ending December 31st,1988. The only concession we would ask for throughout the year related to dumping fees. Should the dump fees go up we would ask that the price per unit be adjusted accordingly to the ratio of dumping cost to the overall cost. Example: if 30% of the unit price represents the dumping portion then any percentage of increase in landfill will be taken on the 30% of the unit price 5% increase in landfill would be 5% of 30% or 1.5% increase etc. To the best of my knowledge as of today the increase schedule by the Region will be in January of 1988. Therefore, we would be able to resolve this issue as soon as I receive written confirmation of the new increases. I trust you will find this satisfactory and acceptable to deal with the requested extension. Should you have any further questions please do not hesitate to contact me at your leisure. f Your/'61 tr y, BRFb ING ERRS NDUSTRIES LTD. Wilf Gol°dlust District Manager WG/ps c.c. Mr. Arnott Wooten Mr. David Grey 1 McKNIGHT ROAD • P.O. BOX 2398• OSHAWA, ONTARIO L1 H 7V6 416-433-5075 SCHEDULE (C) �- / Waste Wj systems TM f �' BROWNING-FERRIS INDUSTRIES NOV 9�� Eastern Lakes District November 11, 1987 PU2('!4AS ARTMENT TOWN Or_ I&L"i-RASRE I. .,.x.,i.a...,..c.sr.n• ,nnxm�-Rn:Vntr.AY�itxr.LSu�a)..+?.:t Corporation of the Town of Newcastle 40 Temperance Street, Bowmanville, Ontario. Attention: Lou Ann Birkett Dear Lou Ann: As per our conversation of November 10,1987 concerning the actual figure used for the purpose of calculating the proper increase in disposal rates should they arise; it would be 29 percent. There- fore any increases would be based on the percentage of the above figure. I trust this will meet with your approval. Yours truly, BROWNING- iRRIS INDUSTRIES LTD. Wilf Goldlust District Manager WG/ps 1 McKNIGHT ROAD • P.O. BOX 2398• OSHAWA, ONTARIO L1 H 7V6 416-433-5075 E SCHEDULE (D) TOWN OF NEWCASTLE 3 MEMORANDUM i S6'S TO: Aou Ann Bi rkett, Purchasing Agent FROM' David T. Gray, Deputy Director of Public Worksx ' DATE: , November 5th, 1987 SUBJECT: GARBAGE COLLECTION SERVICES ORONO & NEWCASTLE VILLAGE Please be advised that we are in receipt of a letter to you from B.F.I . offering to extend the Garbage collection and disposal contract for Orono and Newcastle Village until December 3rd, 1,988 with the concession that the unit costs be increased to; reflect any increase in future dumping fees. We are .4tiost agreeable to extend the contract with the understanding that any increase in unit costs will only be a percentage as reflected by an increase in the Region of Durham dumping fees and that the accepted increase will be on a predetermined percentage of the total unit price representing the dumping portion. The increase if tied to the Regional site will be easily obtainable and not likely to change until May 1st, 1988. The percentage of the unit rate which was suggested as 30% is reasonable. The Town percentage of disposal costs to total costs in Bowmanville for 1986 were 85,000 = 28% 3M=b0 There are several other cost advantages in extending this contract. However, most important of all , the Garbage Contract will now expire at the same time and one future tender or contract could be called hopefully lessening the unit cost to all . D.T. Gray C DTG:mev