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Home My WebLink AboutTR-89-87 TOWN OF NEWCASTLE REPORT File Res. # By-Law # MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: November 16, 1987 REPORT #: TR-89-87 FILE #: SUBJECT: TENDER T87-34, SNOW CLEARING AND WINTER MAINTENANCE OF SIDEWALKS AND PARKING LOTS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That this report be received; and 2. That D & F Snow Removal, Bowmanville, Ontario, with bid prices of $38.00, $22.00 and $50.00 per callout for snow clearing and $20.00, $20.00 and $44.00 per callout for sand/salt spreading be awarded the contract to provide Snow Clearing and Winter Maintenance for Sections II (Newcastle) , III (Orono) , and IV (Courtice) , respectfully, as required by the Town of Newcastle for the 1987/88 winter season; and 3. That G.W.S. Landscaping, Bowmanville, Ontario, with a bid price of $351.00 per callout for snow clearing and $257.00 per callout for sand/salt spreading be awarded the contract to provide Snow Clearing and Winter Maintenance for Section I (Bowmanville) , as required by the Town of Newcastle for the 1987/88 winter season; and 4. That the funds expended by drawn from the 1987 and 1988 Public Works Winter Maintenance budget. BACKGROUND AND COMMENT: Tenders were publicly advertised and called for the Snow Clearing and Winter Maintenance of Sidewalks and Parking Lots within the Town of Newcastle, as required by the Department of Public Works. Page - 2 - bid- TR-89-87 TENDER T87-34, SNOW CLEARING AND WINTER MAINTENACE OF SIDEWALKS AND PARKING LOTS For the information of Council, a total of eight (8) area contractors were invited to bid. Subsequently, tenders were received and tabulated as follows: Area Bidder Part A Part B Total Snow Removal Sand & Salt A & B Section I G.W.S. Landscaping $ 351.00 $ 257.00 $ 608.00 (Bowmanville) Bowmanville, Ontario D & F Snow Removal $ 359.0101 $ 257.001 $ 616.0101 Bowmanville, Ontario Pro Lawn Maintenance NO BID NO BID NO BID Orono, Ontario Nicholls Lawn & Garden $ 759.00 $ 366.75 $1125.75 Service Orono, Ontario Section II D & F Snow Removal $ 38.00 $ 20.00 $ 58.00 (Newcastle) Bowmanville, Ontario G.W.S. Landscaping $ 60.00 $ 30.00 $ 90.00 Bowmanville, Ontario Nicholls Lawn & Garden $ 72.00 $ 36.00 $ 108.00 Service Orono, Ontario Pro Lawn Maintenance $ 265.00 $ 230.00 $ 495.00 Orono, Ontario Section III Nicholls Lawn & Garden $ 25.00 $ 16.25 $ 41.25 (Orono) Service Orono, Ontario D & F Snow Removal $ 22.00 $ 20.00 $ 42.00 Bowmanville, Ontario G.W.S. Landscaping $ 23.00 $ 20.00 $ 43.00 Bowmanville, Ontario Pro Lawn Maintenance $ 55.00 $ 55.00 $ 110.00 Orono, Ontario Section IV D & F Snow Removal $ 50.00 $ 44.00 $ 94.00 (Courtice) Bowmanville, Ontario G.W.S. Landscaping $ 65.00 $ 50.00 $ 115.00 Bowmanville, Ontario Pro Lawn Maintenance NO BID NO BID NO BID Orono, Ontario Nicholls Lawn & Garden NO BID NO BID NO BID Service Orono, Ontario Page - 3 TR-89-87 TENDER T87-34, SNOW CLEARING AND WINTER MAINTENACE OF SIDEWALKS AND PARKING LOTS The above tendered amounts reflect the total cost to snow clear, sand and salt all the locations specified in the Tender for one time only. The locations as tendered are indicated on Schedule 'IN' attached. The terms and conditions of the Tender stipulate that the Town of Newcastle reserves the right to award "any" or "all" items to seperate bidders. Based on the number of times actual snow removal is required versus the number of times sanding and salting is required, staff feels it is more beneficial to the Town of Newcastle to accept the bidder or bidders with the lowest price for snow clearing. After further review and analysis of the tenders by both the Public Works Department and Purchasing, it was mutually agreed that D & F Snow Removal, Bowmanville, Ontario be recommended for the contract to supply Snow Clearing and Winter Maintenance as required by the Town of Newcastle for Sections II, III and IV. And that G.W.S. Landscaping, Bowmanville, Ontario, be recommended for Section I. The tendered prices for Section I represent an approximate 8% increase over 1986 prices, where as the tendered prices for Sections II and III represent an approximate 7% increase over 1986 prices. Both increases are attributed to additional locations being added to the contract. Section IV Courtice had not been included in previous years tenders. Both D & F Snow Removal, Bowmanville, Ontario and G.W.S. Landscaping, Bowmanville, Ontario, worked satisfactorily for the Town of Newcastle during the 1986/87 winter season. Respectfully submitted, Recommended for presentation to�r— -0 nittee, --/ - A I J.R. Blanchard 6iwrence Kotseff, Treasu I r. Chief A itistrative officer. F-77 my" Deputy Directo 0 of Public Works. LAB/hjm A 4-4-�-1 ---4-c SCHEDULE " A " VI` Page 8 of 23 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T87-34 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION I PRICE LOCATION PRICE LOCATION BOWMANVILLE 1. Rhonda Blvd. to Waverly Rd. $ $ (walkway) 2. Quinn Dr. south side Waverly Ind. $ $ easterly adjacent to Park (sidewalk) 3. Waverly Rd. sidewalk, east side $ $ from Quinn Dr. to approx.550 ft. southerly (sidewalk) adjacent to park 4. Quinn Dr. to Hetherington Dr. $ $ (walkway) 5. Holgate Cres. to Lawrence Ave. $ $ (walkway) 6. Waverly Rd. Public School to $ $ Hillier St. (walkway) 7. Hillier St. to Lawrence Cres. $ $ (walkway) 8. Carruthers Dr. to Spry Ave. $ $ (walkway) 9. Alonna St. to Rosalynne Ave. $ $ (walkway through tunnel) 10.01d Kingston Rd. north side adjacent $ $ to Hwy.#2, from Kingston Rd. to Roenigk (sidewalk) ll.Roenigk Dr. west side from Hwy.#2 $ $ Waverly Rd. (sidewalk) 12.Simpson Ave. to Deerpark Cres. $ $ (walkway) 13.Burke Crt. to Saunders Ave. $ $ (walkway and sidewalk in centre of island) 14.Summmerfield Crt. to Sunset Blvd. $ $ (walkway) Page 9 of 23 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T87-34 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION I PRICE LOCATION PRICE LOCATION BOWMANVILLE 15.Sunnicrest Ave. to Vanstone Crt. $ $ (walkway) 16.King St. Vanstone Bridge north side $ $ (sidewalk) 17.King St. Vanstone Bridge south side $ $ (sidewalk) 18.Elgin St. Railway Bridge east and west $ $ side (sidewalks) . 19.Liberty St. N., west side from Third $ $ St. to south limit Railway Property (underpass/CPR) 20.Bell Building north west corner $ $ Church and Temperance St. (sidewalks and parking lot) 21.Adjacent Fire Department Church St. $ $ (sidewalks and parking lot) 22.Church/Division St. Parking Lot $ $ (parking lot and sidewalk) i 23.Adjacent Fire Department Church St. $ $ (sidewalks and parking lot, east side) 24.Silver St. (parking lot and sidewalks) $ $ 25.Bowmanville Library (sidewalk) $ $ 26.Hobbs Drive to Soper Creek Park $ $ (walkway) 27.Frank and King St. (school crossing- $ $ both curbs to sidewalks) 28.Liberty and Church St. (school crossing- $ $ both curbs to sidewalks) Page 10 of 23 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T87-34 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION I PRICE LOCATION PRICE LOCATION BOWMANVILLE 29.Liberty and Jane St. (school crossing- $ $ both curbs to sidewalks) 30.Ontario St. in front of school $ $ (school crossing-both curbs to sidewalks) 31.Waverly Road in front of school $ $ (school crossing-both curbs to sidewalks) 32.Rhonda Blvd. and Rossalynne (school $ $ crossing-both curbs to sidewalks) 33.West Side Martin Road from Squires $ $ Gate Drive to Base Line Community Centre (sidewalk) Ut .3 (� Page 11 of 23 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T87-34 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION II PRICE LOCATION PRICE LOCATION VILLAGE OF NEWCASTLE 34.Bell Building, Mill St. $ $ (sidewalks and parking lot) 35.King St. (Hwy.#2) opposite Newcastle $ $ Memorial Park (sidewalk and Blvd.) 36.Hart Ct. to Sunset Blvd. (walkway) $ $ 37.Hart Blvd. to Sunset Blvd. (walkway) $ $ Page 12 of 23 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T87-34 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION III PRICE LOCATION PRICE LOCATION VILLAGE OF ORONO 38.Vacant Lot north east corner Main St. $ $ and Station St. adjacent (sidewalk) 39.Orono Estates - Lot 21 Peters Pike to $ $ Mill St. (walkway) i Page 13 of 23 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender T87-34 PURCHASING OFFICE SCHEDULE (C) PART "A" PART "B" SNOW CLEARING SAND/SALT LOCATIONS SPREADING ONLY SECTION IV PRICE LOCATION PRICE LOCATION VILLAGE OF COURTICE 40.Cherry Blossom (walkway) $ $ 41.Homefield Square (walkway) $ $ 42.Turnberry Crescent (walkway) $ $ 43.Hwy.#2 From Cherry Blossom to Plaza $ $ (sidewalk) 44.Varcoe Road (east side adjacent to park) $ $ (sidewalk) 45.Townline Road east side from Bloor $ $ Street East (sidewalks) NOTE: TOTAL AMOUNTS FOR PART A AND PART B TO BE RECORDED ON THE APPLICABLE BLANK SPACES PROVIDED ON TENDER FORM PAGE 13 NOTE: THE TOWN OF NEWCASTLE RESERVES THE RIGHT TO AWARD ANY OR ALL SECTIONS I, II, III, IV TO SEPARATE BIDDERS NOTE: BIDDERS MAY BID ON ANY OR ALL SECTIONS BUT MUST BID ON ALL ITEMS WITHIN EACH SECTION NOTE: PRICES BID ARE FOR ONE (1) TIME ONLY I