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Home My WebLink AboutTR-85-87 TOWN OF NEWCASTLE • ti'I l/ REPORT File # /(i Res. # " �i- C;�J-7 By-Law # MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING DATE: November 2, 1987 REPORT #: TR-85-87 FILE #: SMIECT: MINISTRY OF TRANSPORTATION AND COMMUNICATIONS Petition for Interim Payment RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That report TR-85-87 be received; and 2. That the Treasurer be authorized to make application to the Ministry of Transportation and Communications for petition for interim payment of subsidy funds based on subsidizable expenditures of $2,852, 139.00 incurred during the period of January 1 to September 31, 1987. BACKGROUND AND COMMENT The request for petition for interim subsidy payment is made once a year with the deadline for application being November 30, 1987. Respectfully submitted, Recommended for presentation to the Committee / P^r /r .R. Blanchard, 1 rence Kotseff, Treasurer. ief Ad isistrative Officer. JRB/jlc Attach: MUNICIPALITY OF THE Tom OF Newcastle (State whether Town or Village) PETITION FOR INTERIM PAYMENT UNDER THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACTON EXPENDITURES MADE IN THE YEAR 197— SUMMARY OF EXPENDITURE PERIOD JANUARY 1st,19 27 TO BoPtombor �0 19_gam CONSTRUCTION MAINTENANCE TOTAL ROADS OR STREETS $ 677,028 $ 2,078,667 $ 2,75 5,695 BRIDGES AND CULVERTS $ 21,692 $ 74,752 $ qr, ALL TOTAL EXPENDITURE $ 698,720 $ 2,153,419 $ 2,852,139 TREASURER'S DECLARATION I SOLEMNLY DECLARE THAN I HAVE PAID OUT OF FUNDS BELONGING AND ACCRUING TO THE MUNICIPAL CORPORATION THE ABOVE SUM,AND DO HOLD BONA FIDE VOUCHERS FOR SUCH PAYMENTS WHICH I AM PREPARED TO PRODUCE IN VERIFICATION THEREOF. CLARED BEFORE ME AT Town of Newcastle THIS DAY OF October 19 87 (Commissioner,etc.] Signature of Treasurer DECLARATION OF ENGINEER OR SUPERVISOR I SOLEMNLY DECLARE THAT THE ABOVE AMOUNT HAS BEEN SPENT ON MUNICIPAL STREETS IN STRICT ACCORDANCE WITH THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT. DECLARED BEFORE MEAT Town of Newcastle THIS DAY OF October 19 87 (Commissioner,etc) Signature of Engineer or Supervisor THIS PETITION FOR SUBSIDY ON THE ABOVE EXPENDITURE HAS BEEN AUTHORIZED BY RESOLUTION OF THE COUNCIL THE TO67R OF Newcastle UNDER DATE October t9 87 Mayor or Reeve AUTHORIZED SIGNATORIES Cerk (SEAL) DATED AT Town of Newcastle THIS DAY OF n tni— 194�z_ MR-A-14 71-09(WRMERLYOD-MD-24) PAGE 1 OF 2 �� 4 EXPENDITURE AND SUBSIDY REPORT J SUMMARY URBAN THE CORPORATION OF THE Town OF Newcastle EXPENDITURE AND SUBSIDY REPORT FOR PERIOD January 1 - September 30, 1987 BASIC SUBSIDY 1,877,000 SUPPORTED BASIC EXPENDITURE 2,852,139 PLUS PLUS SPECIAL SUBSIDY 160,000 SUPPORTED SPECIAL EXPENDITURE - EQUALS EQUALS TOTAL SUBSIDY 2,037,000 SUPPORTED TOTAL EXPENDITURE 2,852,139 SUBSIDY RATE = TOTAL SUBSIDY 2,037,000 X 100 = 71.42 %DATE SUPPORTED TOTAL EXPENDITURE 2,852 139 ONE COPY OF EACH COMPLETE REPORT REQUIRED AT ENDS OF MONTHS FROM APRIL TO DECEMBER INCLUSIVE DUE THE 15TH DAY OF FOLLOWING MONTH. ESTIMATED ACTUAL TO DATE EXPENDITURE $ FOR M.T.C. USE September 30, 1987 CONSTRUCTION TOTAL FROM REVERSE SIDE 2 077 940 698 720 MAINTENANCE TOTAL FROM PAGE 2 7 56 ,154,419 SUB-TOTAL 41830,196 2,852,139 MINUS ACCOUNTS RECEIVABLE - ROADS (NOT CREDITED) MINUS ACCOUNTS RECEIVABLE - B/C (NOT CREDITED) TOTAL AMOUNT FOR SUBSIDY 2,852,139 PLUS ACCOUNTS RECEIVABLE CREDITED PLUS ITEMS NOT ELIGIBLE FOR SUBSIDY TOTAL PAYMENT VOUCHERS 524,570 3 376 709 THE ABOVE IS A TRUE STATEMENT OF EXPENDITURES AS SHOWN IN THE ROAD LEDGER WE ESTIMATE THAT WE WILL: UNDERSPEND BY (EXPENDITURE) OVERSPEND BY (EXPENDITURE) X EQUAL THE TOTAL EXPENDITURE ROAD SUPERINTENDENT OR ENGINEER REEVE OR OTHER ELECTED OFFICIAL DATE SUBMITTED MR-A•114 84-05(URBAN) MAINTENANCE PAGE 2 OF 2 THE CORPORATION OF THE Town OF Newcastle MAINTENANCE EXPENDITURE AND SUBSIDY REPORT FOR PERIOD ENDING September 30, 1987 PROJECT ESTIMATED FOR YEAR ACTUAL TO DATE BRIDGES AND CULVERTS EXPENDITURE EXPENDITURE A BRIDGES AND CULVERTS in? non ROADSIDE MAINTENANCE B-1 GRASS MOWING & WEED SPRAYING - 19,918 B-2 BRUSHING, TREE TRIMMING & REMOVAL B-3 DITCHING - 119,302 B-4 CATCH BASINS, CURB & GUTTER Lakeshore Rd. CLEANING STORM SEWERS (15,316 + 112220 + 51,130) - 77,636 B-5 DEBRIS & LITTER PICK-UP B TOTAL ROADSIDE MAINTENANCE HARDTOP MAINTENANCE -r:-1 PATCHING & SPRAY PATCHING - 127,798 -2 SWEEPING, FLUSHING, CLEANING C-3 SHOULDER MAINTENANCE - GRADING PATCHING, WASHOUTS, DUST LAYER 10,759 C-4 RESURFACING (25,931 + 450,368 + 8,868Y* - 485,167 C TOTAL HARDTOP MAINTENANCE 822,400 629,550 LOOSE TOP MAINTENANCE D-1 PATCHING & WASHOUTS D-2 GRADING & SCARIFYING - 48,308 D-3 DUST LAYER 61 q97 D-4 PRIME OR PRIMING D-5 GRAVEL RESURFACING * - 149,607 D TOTAL LOOSE TOP MAINTENANCE 422,000 961_qlg WINTER CONTROL •1 SNOW PLOWING & REMOVAL (155,790 + 7,191) - 162,981 E-2 SANDING & SALTING E-3 SNOW FENCE, CULVERT THAWING, ETC. - 81999 E-4 WINTER STANDBY Maintenance + Cleanup) * - 18,995 E TOTAL WINTER CONTROL ' 465,000 402,467 SAFETY DEVICES F SAFETY DEVICES, SIGNS, GUIDERAILS RAILROAD CROSSING MAINTENANCE 92,200 67,572 yISCELLANEOUS 311,102 264,514 911 Burdea TOTAL FOR MISCELLANEOUS 46,500 49,319 H COUNTY CONTRIBUTIONS TO URBAN MUMS. SUB-TOTAL (A TO H) 2,572,202 2,012,541 DVERHEAD - 140,878 J TOTAL MAINTENANCE OVERHEAD * 7% 180,054 - TOTAL (TO PAGE 1) 2 757,256 9-1911 41q *SEE DEFINITIONS ON REVERSE SIDE -- CONSTRUCTION CONSTRUCTION EXPENDITURE AND SUBSIDY FOR THE PERIOD ENDING September 30, 1987 CODE PROJECT ESTIMATED FOR YEAR ACTUAL TO DATE EXPENDITURE EXPENDITURE (A) BRIDGES & CULVERTS Culverts _ 1 Baseline / So er Creek Brid e Re airs 25,000 16.325 Best Rd. Culvert 10 000 Farrow Rd. Culvert 20,000 2,031 SUB-TOTAL BRIDGES & CULVERTS 55,000 20,272 7% OVERHEAD 3,850 1 419 TOTAL BRIDGES & CULVERTS (B) ROADS AND STREETS 58 850 21,691 (C) COUNTY AND REGION RESURFACING PROGRAM Road Needs Study 6,000 1,672 Holt Rd. 10,000 _ Golf Course Rd. 175,000 575 Allin Rd. - 3,149 Unspecified Construction - 56,76-4 Scugog Rd. Con_. 7 Cobbledick Rd. - R. R. Crossing 4,633 Baseline - Duke to..Spry 3,978 Concession St. - Lots 1 & 2 Darl. - 8,042 Mosport Rd. (Salco) 50,000 26,316 Baseline Rd. - Liberty E. Design - 151,747 Ontario St. - Queen to Albert 23,600 587 Mill St. Newcastle 75,000 75,393 Rile Rd. 35,000 1 ,373 Prince St. Storm Sewers - 230 Pre - Engineering 50,000 1 Bradley St. 140,000 ' Nash Rd. - Varcoe to Worden P.S. - Baseline - W. of Soper Creek 525,000 _.. Quees St. Liberty to Ontario 445,000 130,898 Queen St. Storm Sewers - Temperance 60,000 Jane Flett Southway -_Storm Sewers Riley Rd. - R.R. Crossing 17,400 �- Kin St., Ha don 20,000 3 1 Queen St. - A & P Store - 15,81 Queen St. - Storm Sewers - ATP Store 20,- Temperance St. Storm Sewers _ 1 Liberty to 90m. N. 125,00 - SUB-TOTAL ROADS & STREETS INCL. RESURFACING 7% OVERHEAD 1,887,000 632,736 132,090 44,292 TOTAL ROADS & STREETS 2,019,090 677,028