HomeMy WebLinkAboutTR-78-87 . � �
TOWN OF NEWCASTLE
N'� t REPORT File #
Res. # '� ,
By-Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: October 19, 1987
REPORT #: TR-78-87 FILE #:
SURJECT: TENDER T87-26, NASH ROAD RECONSTRUCTION
(From Varcoes Road Easterly)
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. That this report be received; and
2. That Tender T87-26, Nash Road Reconstruction not be awarded at this time;
and
3. That funds to complete this project be included in the 1988 Public Works
Capital budget.
BACKGROUND AND COMMENT:
Tender specifications were provided by Proctor and Redfern Limited, for the Nash
Road Reconstruction as .required by the Director of Public Works.
Tenders were publicly advertised in the local papers, as well as the Daily
Commercial News, with a closing date of August 12, 1987. Despite four (4)
contractors picking up tender documents, there were no bids received.
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TR-78-87
TENDER T87-26, NASH ROAD RECONSTRUCTION (From Varcoes Road Easterly)
All four (4) contractors were contacted by the Purchasing and Supply Agent with
their responses being noted as follows:
Company Comments
Dagmar Construction - bad timing
Markham, Ontario - would be interested if
re-tendered
Novacor Construction - not pleased with Town's actions
Queensville, Ontario on past Tender award (T87-17)
Harnden and King Construction - unable to secure sub-contractor
Cobourg, Ontario for sewer portion of project
Bennett Paving and Materials Limited - not pleased with some of the
Oshawa, Ontario tender requirements
ie. 1. 3% holdback
2. contingencies conditions
not clear
3. too many items
Subsequently, the tender requirements were reviewed by Purchasing, Public Works
staff and the consultant, Proctor and Redfern Limited. It was mutually agreed that,
in an effort to encourage bidding, the concerns of Bennett Paving and Materials
Limited would be addressed.
The tender requirements were revised and tenders were again publicly advertised.
In addition to the original four (4) contractors being invited to bid, two (2)
others requested specifications. Tenders closed on September 14, 1987 and were
received and tabulated as follows:
Bidder Bid Amount
Bennett Paving and Materials Limited $505,701.36
Oshawa, Ontario
The Engineer's estimate for this project was $317,447.00. The total amount
allocated for this project in the 1987 Public Works Capital budget was $186,600.00.
It should also be noted that the Engineer's fees would be in addition to the above
bid amount.
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Page - 3 --
TR-78-87
TENDER T87-26, NASH ROAD RECONSTRUCTION (From Varcoes Road Easterly)
This tender has been discussed with the Region of Durham staff, as the Region's
services form a substantial part of the contract, and they concur with our
recommendations. As well, included in this tender was the widening and
installation of concrete curbing on the west side of Varcoes Road, north of Nash
Road, as requested by the neighbourhood residents. It is not practical to complete
this work at this time, as the Region are experiencing deficiences on their services
and have been excavating to make the required repairs.
Clean-up of the boulevard will be completed by Town staff this fall.
Staff will be reviewing alternatives to complete this work in a reasonable,
economical manner -by late spring of 1988.
After further review and analysis of the bid by Public Works and Treasury staff,
and in view of the inflated prices, the fact that only one (1) bid was received and
that the costs are significantly over budget, it was mutually agreed that the
contract for Nash Road Reconstruction, not be awarded at this time.
Respectfully submitted, Recommended for presentation
to the Committee,
j.R. Blanchard, i wren . Kotseff,
Treasu er Chief
Adl
nistrative Officer.
.T. G'
Deputy DirO Or of Public Works.
LAB/hjm