HomeMy WebLinkAboutTR-69-87 TOWN OF NEWCASTLE HANDOUT
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N ` Ct¢S REPORT File #
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By-Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: September 21 , 1987
REPORT #: TR-69-87 FILE #:
SUBJECT: TENDER NO. T87-22, QUEEN STREET STORM SEWERS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following :
1 . That this report be received; and
2. That Tender No. T87-22, Queen Street Storm Sewers not be awarded
at this time; and
3. That Staff be authorized to retender this project at a future date.
BACKGROUND AND COMMENT:
Tender specifications were provided by Totten Sims Hubicki Associates for the
construction of the Queen Street Storm Sewers, as required by the Department of
Public Works.
Tenders were publicly advertised in the local papers, as well as the Daily Commercial
News.
Page - 2 -
TR-69-87
TENDER NO. T87-22, QUEEN STREET STORK SEWERS
Although Tender specifications were picked up by four (4) contractors, only two (2)
bids were received and tabulated as follows:
Bidder Bid Amount
Boyle Excavating Limited $108,076.61
Bowmanville, Ontario
Novacor Construction Limited $159,327.75
Queensville, Ontario
The Engineer's estimate for this project was $92,878.00. The total amount allocated
for this project in the 1987 Public Works Capital budget was $71 ,000.00. It should
also be noted that the Engineer's fees which are estimated to be $17,000.00 would be
in addition to the above bid amounts. Should the low bid be accepted, this brings
the total estimated required funds to $125,076.61 .
A review of the Engineering drawings by Public Works staff, indicates that alterations
could be made in the design to accomplish our requirements and reduce costs.
A satisfactory temporary storm sewer connection has now been provided to the
condominium development on Queen Street, thereby, reducing the urgency of the project.
See attached memo from Mr. D.T. Gray, Deputy Director of Public Works, marked
Schedule "A".
Although the consultants are finalizing negotiations for the acquisition of the
sewer outfall easement, the properties have not as yet been obtained.
After further review and analysis of the bids by Public Works and Treasury staff,
it was mutually agreed that the contract for the construction of the Queen Street
Storm Sewers not be awarded at this time, and that in conjuction with the
consultant , the necessary alterations be made to the Engineering drawings in order
Page - 3 -
TR-69-87
TENDER N0. T87-22, QUEEN STREET STORM SEWERS
to reduce the overall cost. It is further recommended that upon completion of
these changes, that the project be retendered.
Respectfully submitted, Recommended for presentation
to the Committee,
ty
J.R. Blanchard, Larence 6 'otseff,
Treasurer. Chief Adm' i trative Officer.
D.T. Gray,
Deputy Director of Public Works.
LAB/hjm
Attachment
SCHEDULE "A"
TOWN OF NE XTE
NMRArM
TO: LOU ANN BIRKETT, PURCHASING AND SUPPLY AGENT
FROM; DAVID T. GRAY, C.E.T., DEPUTY DIRECTOR OF PUBLIC WORKS
DATE: 1987 09 15
SUBJECT: TENDER T87-22
STORM SEWER -- QUEEN STREET
Please be advised that we have reviewed the total bids for
the Queen Street Storm Sewer and recommend that the tender
not be awarded at the present time.
A quick review of the Engineering drawings indicates that
alterations could be made in the design to accomplish our
requirements and reduce the costs.
The budget allocation for the original project was $71,000
while the Engineer' s estimate for a revised project is
approximately $93,000.
A satisfactory temporary storm sewer connection has now been
provided to the condominium development on Queen Street so
the urgency of the project has been reduced.
Although the consultants are finalizing negotiations for the
acquisition of the sewer outfall easement the properties
have not as yet been obtained.
I believe it to be in the best interest of the Town to not
award this contract at the present time and to retender at a
future date.
D.T. Gray
DTG:kd
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