The URL can be used to link to this page

Home My WebLink AboutTR-51-87 TOWN OF NEWCASTLE REPORT File # - �,, Res. # A � /Lull By-Law # MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: July 6, 1987 REPORT #: TR_,,j_R7 FILE #: SUBJECT: TENDER NO. T87-16, RECONSTRUCTION OF QUEEN STREET FROM LIBERTY STREET TO ONTARIO STREET AND FROM QUEEN STREET TO KING STREET, BOWMANVILLE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That this report be received; and 2. That Bennett Paving & Materials Limited, Oshawa, Ontario, with a total bid in the amount of $349,648.11, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T87-16 be awarded the contract for Reconstruction of Queen Street mbog S-{- from Liberty Street to Ontario Street and ifrom Queen Street to King Street, Bowmanville, as required by the Department of Public Works; and 3. That the funds be drawn from the 1987 Public Works Capital Budget. BACKGROUND AND COMMENT: Tender specifications were provided by Totten Sims Hubicki Associates for the Reconstruction of Queen Street from Liberty Street to Ontario Street and from Queen Street to King Street, Bowmanville, as required by the Department of Public Works. (d) Page - 2 - TR-51-87 TENDER NO. T87-16, RECONSTRUCTION OF QUEEN STREEET FROM LIBERTY STREET TO ONTARIO STREET AND FROM QUEEN STREET TO KING STREET, BOWMANVILLE In addition to five (5) contractors being invited to bid, tenders were advertised in the local paper, as well as the Daily Commercial News, however, due to a busy construction season, only two (2) tenders were submitted as follows: Bidder Bid Amount Bennett Paving & Materials Limited $349,648.101 Oshawa, Ontario Dagmar Construction Limited $396,3016.21 Markham, Ontario The low bid of $349,648.10 is well within the budget allocation of $460,000.O0. During the 1987 Capital Budget review, Council asked if improvements were planned on Brown Street north of Queen Street in conjunction with the Queen Street reconstruction project. It was indicated at that time that improvements were planned and that it was staff's intention to call tenders with Brown Street improvements as an optional item and if the tenders came in low enough, those improvements would be carried out. Tenders closed on June 24, 1987 with a low bid of $349,648.10 including the Brown Street improvements. The total project cost including engineering design and site supervision of Town and Region works, as well as sundry items, such as utility relocations, is estimated to be $420,00101.001. The budget figures for this project is $4601,00100.00. Resolution C-337-86 requested that staff consider a long range plan to eliminate storm drainage concerns in the urban areas of the Town of Newcastle (ie. elimin- ation of open ditches in urban areas) . One course of action toward this end is to pick up these little sections of roadway in conjunction with major reconstruction projects. Page - 3 - TR-51-87 TENDER NO. T87-16, RECONSTRUCTION OF QUEEN STREEET FROM LIBERTY STREET TO ONTARIO STREET AND FROM QUEEN STREET TO KING STREET, BOWMANVILLE It is, therefore, recommended that the Brown Street improvement be awarded as part of the contract. A tentative start date, if approved, would be July 20, 1987, with completion in the latter part of October, 1987. After review and analysis of the bids by Public Works, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Bennett Paving & Materials Limited, Oshawa, Ontario, be recommended for the contract for the Reconstruction of Queen Street from Liberty Street to Ontario Street and from Queen Street to King Street, Bowmanville. See attached letter from Totten Sims Hubicki Associates, marked Schedule "A". The subject firm has worked with satisfaction for the Town of Newcastle in recent years. Respectfully submitted, Recommended for presentation to the Committee, r .R. Bl chard, Lawrence/ Kotseff, "e . Chief istrative Officer. Director of Public Works. LAB/hjm Attachment :• ''NN1VF''�.,; SCHEDULE "A.. �•rt<<;{I, }..��, G.L.TOTTEN B.Sc., P.Eng. • ? : R.E.SIMS B.A.Sc., P.Eng. •:" ',.., •.;t� %'� ` 9Qf�.'' J.M. HUBICKI B.A.Sc., OAA, P.Eng, �•:, " `,,,a^ , R.L. WINDOVER M.Sc., P.Eng. '•�..;;;,;;,:�•''•� P.C. EBERLEE B.A.Sc., P.Eng. TOTTEN SIMS HUBKWJ ASSOCIATES(1981)UMtTED IA STREET EAST P.O. BOX 398, COBOU2 totten sims hubicki associates 1 ONTARIO CANADA,K9A 4L1 (418)372-21121 Corporation of the Town of Newcastle, 40 Temperance Street, BOWMANVILLE, Ontario. L1C 3A6 Attention: Mrs. Lou-Ann Birkett, Supply & Purchasing Agent. June 25, 1987 Dear Mrs. Birkett: Re: Contract T87-16, Reconstruction of Queen Street (Ontario Street to Liberty Street) and Brown Street (Queen Street to King Street) . Tenders for the construction of the subject project were opened on Wednesday, June 24, 1987. Bids received are described as follows : Dagmar Construction Limited, Markham $396,306.21 Bennett Paving & Materials, Oshawa 349 ,648.10 Engineer's Estimate 386,370.00 We assume certified deposit cheques in the amount of $25,000.00 accompanied each tender. The cheques should be retained until a contract has been executed with the low bidder. We have examined the submitted tenders and consider them to be correct. Accor- dingly, we recommend the contract be awarded to Bennett Paving & Materials Limited. The low bidder has performed work for your municipality for many years, with an acceptable degree of satisfaction. Should Council concur with our recommenda- tion, kindly forward a copy of the appropriate resolution to the Ministry of Trans- portation and Communications and a copy to the undersigned. Five contractors received plans and specifications from our office during the tendering stage. A forty percent response is usual. cont'd. . . . .2 I I Corporation of the Town of Newcastle . . .2 June 25, 1987 Work shall probably commence on site effective July 20, 1987 and be completed in the latter part of October, 1987. Fifty-five working days have been allotted to complete this contract. Yours truly, D.R. Bourne, Projects Manager. DRB/lb cc: Mr. G.J. Ough, P.Eng. I I i i