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Home My WebLink AboutTR-105-86 /- TOWN OF NEWCASTLE C 4 s i REPORT File # 2 a5 / Z Res. # -- �. By-Law # MEETING'' GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: December 15, 1986 REPORT #: _ TR 105 86— FILE #: SLB.ECT: ST. JOHN AMBULANCE 1986 MUNICIPAL GRANT REQUEST RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . That report TR-105-86 be received for information and direction. BACKGROUND & COMMENT At the regular meeting of Council held Monday, October 27th, 1986 the following resolution was passed: "That the delegation of William Clarke be acknowledged. And that the matter be referred to the Treasurer for clarification between St. John's Ambulance, Newcastle Community Services Advisory Board and the Town." In order to further clarify this matter, staff contacted the above parties and received the following comments. St. John's Ambulance This organzation made application for a 1986 operating grant in the amount of $1 ,000.00 on December 2, 1985. Said application was to be in no later than December 1 , however, because of problems associated with the relocation of their offices and difficulty in completing the application they requested assistance from the Town. The Treasurer attended their offices on December 2, 1985 and provided whatever assistance was required. The application was then hand-delivered to the Town on December 3rd and referred to the Newcastle Community Services Advisory Board along with all the other grants for 1986 consideration. . . .2 s' G.P.A. Meeting (Page 2) Dec. 15/86 Newcastle Community Services Advisory Board The Board considered the 1986 Grant Request from this organization and subsequently recommended that no grant be given. Said recommendation was adopted by Council. The reason given was that they operated out of Oshawa and not Bowmanville, therefore were not in a position to provide the required service. Town Subsequent to the approval and ratification of the budget by Council, Staff under letter dated June 17, 1986 (copy attached) advised St. John Ambulance that their request had been denied. On July 16, 1986 Town Staff received a copy of the letter sent to the Chairman of the Newcastle Community Services Advisory Board along with other correspondence. On reviewing this material it is obvious that a branch had indeed been established in the Town. This letter also requested that a copy the relevant minutes along with a copy of the service grants as ratified by Council be forwarded to them. Because the Newcastle Community Services Advisory Board never complied with this request, Staff were contacted by Mr. Clarke requesting our assistance. Staff then met with the Chairman of the Advisory Board and were advised that the budget had now been approved and that there was nothing further that they could do as it relates to 1986. Mr. Clarke was then advised that he should make a presentation to Council requesting reconsideration of their 1986 Grant Request. After reviewing all the material, Staff are of the opinion that a breakdown in communication did in fact exist and that it would be appropriate for Council to reconsider this request. Respectfully submitted, Recommended for presentation to the Committee .R. Blanchard awrence otseff Treasurer Chief A n'strative Officer JRB/pp ATTACH: �u � _ ��- 0�� G�. JO80 8O�3D Oshawa-Newcastle Branch 64 Colborne St. E. mc John Am ulance Oshawa, Ont. LlO lL9 The need never changes October 3, 1986 Mr. D. 0abaa, Town Clark Town of Newcastle ^ 40 Temperance St. Bonmaoville, Ont. Dear Sir; �----- I would appreciate b 1 l ed on Council Agenda as u del- egation The purpose is to explain the situation of St. John Ambulance in the Ionu of Newcastle and request Council to reconsider the negative recommendation by The Community Services 9laoolog Board. Please advise if my application to appear is approved. Yours truly, ^/ William Clarke CHAIRMAN WC/bg _ ' '_. . e/ c ........ ------------------ JAI, C<��r ~- — ti CORPORATION OF THE TOWN OF NEWCASTLE TREASURY DEPARTMENT K. CAMPBELL, C.A., TREASURER 40 TEMPERANCE STREET TEL.(416) 623-3379 BOWMANVILLE, ONTARIO I it CAF April 10 , 1985 St. John Ambul ance Service ( Oshawa/Newcastle Branch ) Major Wm . Clarke , Chairman Suite 262 , Shops-Up-Top Oshawa Shopping Centre OSHAWA , Ontario L1J 2K5 Dear Major Clarke : - -5 we + some conditions associated with several of the awards which were not communicated to the various organizations prior to the release of the funds . The grants monies approved for the St . John Ambulance Service were given with the understanding that a branch operation would be opened in BowmanvilIe . At this time , we request confirmation of such an action or the plans for an opening of a branch . We look forward to your reply in the near future . i Yours truly , Kathryr'A. Campbell , C . A . , B . Comm . , Treasurer *g f cc : Newcastle Community Service Planning Board C� J 'S ' `� - St. John Ambulance � - Ne NP Osha�:a �, castle B anch r Suite 262 , Shops -Up - Top � ✓ Oshawa Centre St.JolnAmbulance Oshawa , Ont . LlJ 2K5 Ile read oaks d Tr�-as � i April 18 , 1985 Ms . K . A . Campbell , Treasurer Corp . of the Town of Newcastle 40 Temperance Street Bowmanville , Ont . Dear Kathryn ; In reply to your letter , I will attempt to explain the situation of St . John Ambulance in Oshawa -Newcastle and the "Division " situated in Bowmanv111er 1 e —arcliJ is the headquarters of all four divisions serving the citizens of Oshawa and Newcastle . The new division consists of a new ambulance donated by the combined Service Clubs of Newcastle . The men and women of this division mainly from Newcastle , train and operate from the Bowmanville General Hospital . The di - vision is headed by Mr . Doug Boddy , a citizen of Bowman- ville and its first priority is to serve the Town of New- castle . May I point out that before this division was established , the Town of Newcastle was served by divisions from the Oshawa area . If I can be of further assistance to you in this respect , please do not hesitate to contact me . Yours truly , Z� William Clarke CHAIRMAN WC/bg t. J s ST. fOHN aAmbulance Oshawa-Newcastle Branch 64 Colborne St. E. St.Jahn Ambulance Oshawa, Ont. L1G 1L9 The rid rpeer charges July 7, 1986 Mr. Milt Daken, Chairman Newcastle Community Services Planning Board R.R. n 6 Bowmanville, Ont. L1C 3K7 Dear Milt; With reference to our previous telephone conversations, I enclose copies of the following letters: 1. Request from Treasurer for clarification of status of St. John in Newcastle ( 1985) . 2. Reply from Branch stating that the Division was in being and the make up of the group serving the Town of New- castle (1985) . The 871 Division has been in place since 1982 and its prime respon- sibility is to serve the Town of Newcastle. This situation has not changed since the original letter. Your unawarness of this fact, I am sure, is an unfortunate error and we trust it will be cleared up. I have made the Mayor aware of the situation and will send copies of this letter and the original letters sent the previous Treasurer, to the following: Mayor Winter Mr. David Oakes, Town Clerk Mr. J. Blanchard, Treasurer Mr. Jan Devantier, Dir. of Community Services Also, I would appreciate a copy of the relevant minutes and also a copy of the Service Grants as ratified by Council. Hoping this clears up the matter and if any further information is required, please don' t hesitate to ask. Yours truly, William Clarke CHAIRMAN i Encl. cc: Mayor Town Clerk Treasurer Dir. of Community Services October 31 , 19P 36. Mr. iii Clarke, Chairman, St. John Ambulance, St. John House, Oshawa-Melvicastle Branch, 64 Colborne St. East, OSHAWA, Ontario. LIG IL9. Dear, Sir; Alta Oeg File 10.57.11 At a regular meeting of Council held tlonday, October 27, 1986), the following resolution was passed: "That the delegation of William Clarke be acknowledged. And that the matter be referred to the Treasurer for clarification between St. John's Ambulance, Newcastle Community Services Advisory Board, and the Town. " Yours truly, Rosemary Rutledge, A.iN.C.T. , Deputy Clerk. RR/os. Copies to: Treasury N.C.S.A.B. HU CIz 17!4