HomeMy WebLinkAboutTR-37-86 TOWN OF NEWCASTLE
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MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
DATE: May 20, 1986
REPORT #: TR-37-86 FILE #:
a ECT: TENDER NO. T86-9 - ASPHALT AND SURFACE TREATMENT PULVERIZING
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following :
p
1 . That -4h4-,report A be received; and
2. That Miller Paving , Unionville, Ontario, with a total bid of $23,677.80
being the lowlest responsible bidder meeting all terms, conditions and
specifications of Tender No. T86-9, be awarded the contract for Asphalt
and Surface Treatment Pulverizing; and
3. That the funds be drawn from the approved 1986 Department of Public Works
Road Maintenance Budget.
BACKGROUND AND COMMENT:
Tenders were publicly advertised in local papers, as well as in the Daily Commercial News.
In addition to advertising, tenders were invited from the following, based on a compiled
list of possible bidders :
Miller Paving
Unionville, Ontario
Harnden and King Construction
Cobourg , Ontario
Royel Paving
Lindsay, Ontario
Evans Contracting Ltd.
Brampton , Ontario
Page - 2 - L) `
TR-37-86
TENDER NO. T86-9 - ASPHALT AND SURFACE TREATMENT PULVERIZING
Norjohn Contracting Ltd.
Thorold, Ontario
Bennett Paving and Materials Ltd.
Oshawa, Ontario
Bids were received and tabulated as follows:
BIDDER BID AMOUNT
Miller Paving $23,677.80
Unionville, Ontario
Each of the suppliers, who had been invited to bid were contacted by the Purchasing and
Supply Agent in order to determine the reason for the lack of participation. The
response received from all bidders was that they do not have the necessary equipment
to perform the work required. Asphalt and Surface Treatment Pulverizing is a relatively
new process and the required equipment is very expensive for contractors to purchase.
With respect to the specifications, all potential bidders agreed that they were
clearly defined. See Schedule "A" attached for copy of specifications and list of
roads requiring Asphalt and Surface Treatment Pulverizing.
The-total funds required for Tender T86-9, Asphalt and Surface Treatment Pulverizing ,
are included in the Department of Public Works Road Maintenance budget, from which
there are adequate funds available.
After review and analysis of the bids by Purchasing and Public Works , staff recommends
that Miller Paving , Unionville, Ontario, be awarded the contract for Asphalt and Surface
Treatment Pulverizing. The timing of the award of this contract is imperative as the
Department of Public Works requires that the work be completed by June 20, 1986. The
service and performance of Miller Paving has been acceptable to the Town of Newcastle
in the past.
Respectfully submitted,
J.R. Blanchard,
Treasurer.
G.J. Ough, P. Eng . ,
Director of Public Works.
/hjm
Attachment
SCHEDULE "A" M• 8 (b )
Page 1 of 8
THE CORPORATION OF THE TOWN OF NEWCASTLE Tender No. T86-9
Purchasing Office
ASPHALT & SURFACE TREATMENT PULVERIZING
Contents:
SCHEDULE (A) General Conditions Page '2 - 4
SCHEDULE (B) Pricing Schedule Page 5 - 7
SCHEDULE (C) Bidders Experience Form Page -8
Closing Time & Date: 12:00 Noon (Local Time)
Monday, May 12, 1986
Notice to Bidders
-Late bids will not be accepted, but returned unopened to the respective bidder
-Bids not signed are subject to rejection
-Bids must be typed or in ink
-Erasures or noticeable changes must be initialled by the bidder
-Bidders must not include restrictive or conditional statements to alter the
format or intent of the tender
* Tender Opening Meeting is scheduled to take place immediately after the closing
time and date in the Conference Room of the former Bell building, 152 Church St.,
Bowmanville, Ontario and interested bidders are invited to attend.
* Although two copies of the tender have been issued only one is required for your
bid submission.
* Tenders must be returned on the forms provided and in the envelopes provided
clearly marked as to contents, prior to the closing time and date.
* Lowest or any tender- not necessarily accepted
Page 2 of 8
THE CORPORATION OF THE TOWN OF NEWCASTLE
Tender No. 386- �
PURCHASING OFFICE
SCHEDULE A
GENERAL CONDITIONS:
Sealed tenders, submitted on the forms and returned in the envelope provided will
be received by the Office of the Clerk until the specified closing time and date_
TENDER DEPOSIT:
The tender must be accompanied by a Bid Oeposit in the form of a Certified Cheque.
Bank Draft, Money Order or-'Cash, payable to The Corporation of the Town of Newcastle
in the amount specified in the table below:
TOTAL AMOUNT OF TENDER MINIMUM TENDER DEPOSIT REQUIRED
$ 20 ,000.00 or less g 1 ,000.00
$ 20,000.01 to $ 50 ,000.00 2,000.00
$ 50,000.01 to $ 100 ,000.00 5,000.00
$ 100,000.01 to $ 250,000.00 10 ,000.00
$ 250,000.01 to $ 500,000.00 25,000.00
$
500,000-01 to $1 ,000 ,000,00 50,000-00
$ 1 ,000,000.01 to $2 ,000,000.00 100,000.00
$ 2 ,000 ,000.01 and over 200,000.00
Note: Bid Bonds are not acceptable as a deposit_
Bid Deposit must be enclosed in the envelope with your tender_
Bid Deposits will be returned within ten (10) days following the
tender opening, except the low and second low bidder, which deposits
will be returned upon execution of the contract_
PRICES:
All blank spaces must be bid including all areas provided for unit prices,
extensions and total bid_
SALES TAX:
Tenderers shall include in all prices , any sales tax , if applicable, for items
bid.
THE CORPORATION OF THE TOWN OF NEWCASTLE Page 3 of 8
_ Tender No. T86-9
Purchasing Office
SCHEDULE A
QUALITY AND WORKMANSHIP:
The workmanship and quality of work shall be first class in all respect, and shall
be subject to inspection and approval by the Director of Public Works or his delegate,
of the Corporation of the Town of Newcastle.
VISITING THE SITES:
Tenderers are expected to arrange and schedule visits to all locations to be pulverized
and make themselves familiar with all particulars involved. No claim will be allowed
for lack of description , conditions , specifications , and facilities referred or
associated with this tender.
Bidders are requested to contact: Mr. David T. Gray, C.E.T.
Deputy Director of Public Works
Municipal Office
Hampton , Ontario
Telephone: (416) 263-2231
PAYMENT & QUANTITIES:
Payments will be made based on the unit prices tendered, As measured by the Town
of Newcastle in conjunction with the contractor on the completed sections of pulverized
road.
All measurements of length to nearest meter. All measurements of width to nearest
tenth of meter.
ADJUSTMENT TO CONTRACT:
Without invalidating the contract, the Town of Newcastle may add or subtract to the
contract in the amount of not exceeding twenty-five percent (25%) to adjust to the
actual work to be performed based on the unit tendered prices.
INSURANCE:
The successful contractor will indemnify and save harmless the Corporation of the Town
of Newcastle from all loss or the payment of all sums of money by reason of all accidents ,
injuries or damages to persons or property that may occur in connection therewith.
A certificate of liability insurance (third party) must be provided to the Town of
Newcastle, in the amount of $2,000,000.00 (two million dollars) .
Any damages to any or all properties as a result of the work performed by the contractor,
will be repaired at the expense of the contractor to the satisfaction of the Director
of Public Works or his delegate.
THE CORPORATION OF THE TOWN OF NEWCASTLE Page 4 of 8
Tender No. T86-9
PURCHASING OFFICE
SCHEDULE A
EQUIPMENT:
The contractor shall provide all labour and equipment to pulverize existing surface
treatment and asphalt pavement as specified herein.
The pulverizing equipment shall be capable of pulverizing and mixing to a depth of
12 inches.
STAFFING:
The successful bidder for this work shall have had previous successful experience
and the contractor's crew shall be under the supervision of a competent and
experienced foreman.
LOCATIONS:
A map providing the locations of the roads to be pulverized is provided on Page 6.
NOTE TO ALL BIDDERS:
Work included in this tender to be completed by June 20, 1986, unless otherwise agreed
by the Director of Public Works
Cortractors to complete Bidders Experience Form, Schedule "C", of this tender and return
with completed tender_
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1986 ASPHALT & SURFACE TREATMENT PULVERIZING SCHEDULE PAGE N0. 5
-- - Tender No. T86-9
ITEM
EN WIDTFI DEPTH AREA UNIT PRICE TOTAL LOCATION NOTES
N0.
m mm SQ. SQ. METRE
D-1 Nash Road Solina Road North to Hancock Road 700 5.9 50 to 100 4130 Prime & Surface Treatment
D-2 Conc. Rd. 6' Langmaid Rod. to Region Rd. 34 520 5.9 50 to 10 3070 Prime & Surface Treatment
D-3 Conc. Rd. 6 Old Scugog Rd. to Region Rd. 57 720 6.7 25 to 75 4820 Prime
D-4 Conc. Rd. 4 Middle Rd. to Region Rd. 14 780 5.2 50 to 10 4060 Prime & Surface Treatment
D-5 Old Scugog Rd. Region Rd. 57 Northerly 970 4.7 50 to 20 4560 Old Asphalt & Surface Treatment
D-6 King Street Hampton 580 4.7 50 to 10 2760 Prime & Surface Treatment
D-7 Hancock Rd. Hwy. #2 Southerly 1000. 5. 1 25 to 75 5100 Prime & Surface Treatment
D-8 Hancock Rd. Hwy. #2 to Nash 550 5.5 25 to 75 3030 Prime & Surface Treatment
0-9 Hancock Rd. Nash Road Northerly 611 3.7 25 to 75 2230 Prime & Surface Treatment
0-10 Orminston St. Scugog Road Easterly 180 5.6 25 to 50 1010
c Prime & Surface Treatment
C-1 Given Rd. KingSt. To Ruddell Rd. 120 5.4 25 to 50 650 Prime
C-2 Ruddell Rd. Given Rd. to King St. 520 4.8 25 to 50 2500 Prime & Surface Treatment
300 meters west of Golf Course Rd —— J
C-3 Conc. Rd. 4 450 meters west of Golf Course Rd 150 6.7 50 to 10 1000 Prime & Surface Treatment
C-4 Conc. Rd. 4 Walsh Rd. to 250 meter westerly 250 6.7 50 to 10 1680
Prime & Surface Treatment
C-5 Conc. Rd. 4 Hales Rd. to Morgans Rd. 1600 6.7 50 to 10(o 10720 Prime & Surface Treatment
___ TOTAL
51 ,320
£ THE CORPORATION OF THE TOWN OF NEWCASTLE Page 7 of 8
!' PURCHASING OFFICE
Tender No. T86-9
TENDER FORM
Sealed Tenders for goods and/or services listed below,submitted on the forms and in the envelope provided,will be received by the office of the Clerk,Cor-
poration of the Town of Newcastle,40 Temperance St.. Bowmanville,Ontario L1C 3A6, until the closing time and date indicated hereon.
12:00 Noon (Local Time)
CLOSING TIME AND DATE(Local Time)...KOnday.,.AV .1.2,..�986........TENDER NO.....T86-:9._. _-_..
REF./PURCHASING AND SUPPLY AGENT.WO . Ann-.Bi.rkett....................DATE.......Apri-i.30.,..1 986....-......-.-
Phone(416)623-3379
Tenders are invited for the following goods/services and/or projects specified herein and associated documents,plans and specifications.Complete in full,
all blanks where provided and return one copy and/or set in the envelope provided.Bid deposits and/or agreement to bond,if required,must accompany tender sub-
mission under same cover and envelope.
All tenders must comply in accordance with regulations,terms and conditions setforth in all tender documents.Successful tenders must accept terms and
conditions of subsequent official purchase order issued by the Corporation of the Town of Newcastle,unless otherwise stipulated.The lowest or any tender not
necessarily accepted.
Tenders must comply and conform to all regulations,terms conditions and instructions specified in By-Law 182-96 of the Corporation of the Town of Newcastle.
QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICES
Prices tendered shall be payable in Canadian Funds,F.O.B.destination,including Federal Sales Tax applicable,unless otherwise indicated.Ontario Retail Sales tax,if applicable,shall
be
quoted as a separate item.
I/We hereby agr_e to provide Asphalt and Surface Treatment Pulveriz ng to various roads
within the Town f Newcastle, in accordance withal terms , conditions, and specifications
for the prices t ndred.
TOTAL BID $
GUARANTEED DELIVERY OR COMPLETION CASH DISCOUNT
DATE AFTER OFFICIAL RECEIPT OF ORDER...................................AND TERMS...................................
ORIGIN OF GOODS: GOODS TO BE SHIPPED FROM:
CITY & COUNTRY....................l.................... CITY & COUNTRY ..................../....................
The undersigned,tenderer agrees to supply and deliver all goods and/or services for price(s)tendered to the Corporation of the Town of Newcastle in accor-
dance with all terms,specifications and conditions specified herein.
FIRM NAME: . . . AUTHORIZED SIGNATURE:
(Tenderer)
ADDRESS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PRINT NAME:
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
POSTALCODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ;. . . . . . . . .
T. . . . . . . . . . . . . . . . . . . .
TI LE: . . . . . . . . . . . . . . . . .
TELEPHONE ( . . . .) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
DATED:
Page 8 of 8
Tender No. T86-9
THE CORPORATION OF THE TOWN OF NEWCASTLE
Purchasing Office
TENDER T86-9, ASPHALT & SURFACE TREATMENT PULVERIZING
BIDDER'S EXPERIENCE FORM
YEAR
DESCRIPTION OF CONTRACT
NAME OF ORGANIZATION
CONTACT PERSON
TELEPHONE NUMBER
VALUE OF CONTRACT
YEAR
DESCRIPTION OF CONTRACT
NAME OF ORGANIZATION
CONTACT PERSON
TELEPHONE NUMBER
VALUE OF CONTRACT
COMPANY NAME