HomeMy WebLinkAboutGG Report #2 2015-11-09
General Government Committee
Report to Council
Report to Council Meeting of November 23, 2015
Subject: General Government Committee Meeting of Monday, November 9, 2015
Recommendations
:
1. Receive for Information
(a) 8.1 Minutes of the Newcastle Village Community Hall Board dated
June 16, 2015
(b) 8.2 Minutes of the Central Lake Ontario Conservation Authority
dated October 20, 2015
(c) 8.3 Minutes of the Ganaraska Region Conservation Authority
dated September 17, 2015
(d) 8.4 Debi A. Wilcox, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham – Fire Services Study
Response from Area Municipalities
(e) 8.6 Bruce McCuaig, President & CEO, Metrolinx – Metrolinx
Update
(f) 9.1 Linda J. Laliberte,CAO/Sectretary-Treasurer, Ganaraska
Region Conservation Authority – 2016 Preliminary Budget
Review
(g) 10.1 David Garcia, President & CEO, Paul Ruttan, Director of
Infrastructure, Blackbird Infrastructure, Gabriel Medel, Design
Build Director and Melvin Ramcharitar, Construction Manager,
Blackbird Construction, Regarding an Overview of Phase 2
Construction of Highway 407 and Relating Road Closures and
Detours
(h) ESD-003-15 Emergency Services Activity Report
(i) FND-016-15 Financial Update as at September 30, 2015
(j) FND-017-15 Response to Council Request Regarding Clarington Museum
(k) CAO-003-15 Implementing the 2015-2018 Strategic Plan
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General Government Committee
Report to Council
2. Cloveth Smith, Internship Coordinator, Dallas Boyer, Manager of
Operations – Arts & Science Co-op Programs, and Renan Levine,
Professor – Department of Political Science, University of Toronto
Scarborough, Regarding University of Toronto Scarborough Co-op
Placement Program
That the addition of two co-op student positions be considered in the 2016 Budget.
3. Kevin Empey, Chief Executive Officer, Lakeridge Health, Regarding an
Update on the Hospital Building Plans
That the delegation of Kevin Empey, Chief Executive Officer, Lakeridge Health,
regarding an update on the hospital building plans, be received with thanks.
4. Sponsorship Requests for Ganaraska Forest Centre, Heart & Stroke
Foundation – Durham Region and Orono Town Hall
That the sponsorship request for Ganaraska Forest Centre for $2500.00 be
received for information;
That the sponsorship request for the Heart & Stroke Foundations – Durham Region
in the amount of $111.76, be approved; and
That the sponsorship request for Orono Town Hall Board in the amount of $300.00,
be approved.
5. Curry Clifford, Corporate Initiatives Officer, Municipality of Clarington,
Regarding Actions to be Forthcoming with Respect to GO Train East
Lakeshore Extension
That the presentation of Curry Clifford, Corporate Initiatives Officer, Municipality of
Clarington, regarding actions to be forthcoming with respect to GO Train East
Lakeshore Extension, be received with thanks.
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General Government Committee
Report to Council
6. Baywood Subdivision Phase 4, Bowmanville, Plan 40M-2332
‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works
Including Roads and Other Related Works
That Report EGD-017-15 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2332;
That Council approve the by-law attached to Report EGD-017-15, assuming certain
streets within Plan 40M-2332 and adjacent Plan 10M-840 as public highways; and
That all interested parties listed in Report EGD-017-15 be advised of Council’s
decision.
7. Birchdale Subdivision Phase 2B, Courtice, Plan 40M-2317 (Part)
‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works
Including Roads and Other Related Works
That Report EGD-018-15 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2317;
That Council approve the by-law attached to Report EGD-018-15, assuming certain
streets within Plan 40M-2317 as public highways; and
That all interested parties listed in Report EGD-018-15 be advised of Council’s
decision.
8. Springfield Subdivision Phase 3, Courtice, Plan 40M-2451 ‘Certificate
of Acceptance’ and ‘Assumption By-law’, Final Works Including Roads
and Other Related Works
That Report EGD-019-15 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2451;
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General Government Committee
Report to Council
That Council approve the by-law attached to Report EGD-019-15, assuming certain
streets within Plan 40M-2451 and adjacent Plan 40R-26040 as public highways;
and
That all interested parties listed in Report EGD-019-15 be advised of Council’s
decision.
9. Winter Maintenance of Trails
That Report OPD-009-15 be received for information; and
That all interested parties listed in Report OPD-009-15 and any delegations be
advised of Council’s decision.
10. Highway #407 Crossing Roads and Detour Maintenance Agreement
That Report OPD-010-15 be received;
That the Mayor and the Municipal Clerk be authorized to execute a road servicing
agreement with Blackbird Maintenance 407 General Partnership (BBM 407) based
on the terms as determined satisfactory by the Director of Operations, Director of
Finance and the Municipal Solicitor; and
That all interested parties listed in Report OPD-010-15 and any delegations be
advised of Council’s decision.
11. Older Adult Programs & Services Rates and Fees
That Report CSD-013-15 be received;
That Council approve the proposed rates and fees as outlined for the period
January 1, 2016 to August 31, 2017, and
That all interested parties listed in Report CSD-013-15 and any delegations be
advised of Council’s decision.
12. Tourism Service Delivery Consideration
That Report COD-023-15 be received;
That the Municipal Service delivery model for Tourism as outlined as option a) in
Report COD-016-15 with the approval of the additional position of a full-time
Tourism Coordinator effective December 1, 2015, be approved;
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General Government Committee
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That the Clarington Tourism and Marketing Board and the Clarington Board of
Trade be recognized and thanked for their efforts in working with the Municipality of
Clarington on the proposed tourism service delivery model; and
That all interested parties listed in Report COD-023-15 and any delegations be
advised of Council’s decision.
13. Snow Clearing of Sidewalks and Parking Lots
That Report COD-026-15 be received;
That B&D Tractor Services with an annual revised bid amount of $232,720.72
(net H.S.T. rebate) and 2262728 Ontario Ltd O/A BJ Flint and Sons with an annual
revised bid amount of $246,102.65 (net H.S.T. rebate), being the lowest
responsible bidders meeting all terms, conditions and specifications of Tender
CL2015-30 be awarded the contract for Snow Clearing of Sidewalks and Parking
Lots;
That the funds expended be drawn from the respective operating budgets; and
That the Purchasing Manager be authorized to extend the contract for up to four
additional one year terms pending satisfactory service, available funds, and subject
to yearly rate increase based on the Consumer Price Index, All Items, Ontario,
most recent issue.
14. Older Adult Governance – Management of the Beech Centre
That Report LGL-009-15 be received;
That Council pass By-law No. 2015-074 attached to Report LGL-009-15
(Attachment 1) in order to designate the Beech Centre as a municipal capital facility
and exempt it from taxation;
That the Clerk be directed to provide written notice of By-law No. 2015-074 to the
Minister of Education as required by subsection 110(5) of the Municipal Act, 2001;
That the Clerk be directed to provide written notice of By-law No. 2015-074 to the
Municipal Property Assessment Corporation, the Clerk of the Region of Durham
and the local school boards as required by subsection 110(8) of the Municipal Act,
2001;
That the Mayor and the Clerk be authorized to execute the Transition Agreement
and Municipal Capital Facility Agreement with the Bowmanville Older Adult
Association attached to this Report (Attachments 2 and 3);
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General Government Committee
Report to Council
That staff be authorized to take all steps necessary to fulfill all of the Municipality’s
obligations under the Transition Agreement; and
That all interested parties listed in Report LGL-009-15 and any delegations be
advised of Council’s decision.
15. Deputy Mayor for the Municipality of Clarington from January 1, 2016 to
December 31, 2016
That, in accordance with Section 226 of the Municipal Act, 2001, c.25, during the
four-year term of Council (2014 through to 2018), Regional Councillor Wards 1 and
2, Joe Neal, be appointed, as the Deputy Mayor for the Municipality of Clarington
from January 1, 2016 until December 31, 2016.
16. 2015-2017 Provisions Affecting All Employees – CUPE Inside &
Outside, Non-Affiliated Employee Group, Other Applicable Employment
Groups, Applicable Board and Committee Appointed Positions
That the recommendations contained in Confidential Report COD-025-15, 2015-
2017 Provisions Affecting All Employees – CUPE Inside & Outside, Non-Affiliated
Employee Group, Other Applicable Employment Groups, Applicable Board and
Committee Appointed Positions, be approved.
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