HomeMy WebLinkAboutTR-40-85 REPORT #2
CORPORATION OF THE TOWN OF NEWCASTLE
TREASURY DEPARTMENT K. CAMPBELL, C.A.,TREASURER
40 TEMPERANCE STREET TEL.(416) 623°3379
BOWMANVILLE, ONTARIO
L 1 C 3A6
REPORT TO COUNCIL MEETING HELD JUNE 10 , 1985.
REPORT NO. : TR-40-85
SUBJECT: TENDER T85-9 - CONSTRUCTION OF THE BASE LINE
COMMUNITY CENTRE.
RECOMMENDATION:
It is respectfully recommended:
1 . that this report be received; and
2. that Gerr Construction Limited, Bowmanville ,
Ontario , with a total bid of $251 , 800. 00
being the lowest bidder, meeting all terms ,
conditions and specifications of Tender T85-9 ,
be awarded the contract to construct the
Base Line Community Centre as required by
the Town of Newcastle; and
3 . that a purchase order be issued to the
Regional Municipality of Durham in the
amount of approximately $5 , 000. 00 to cover
the cost of bringing the water and sanitary
sewer lines to the lot line; and
4. that the funding for the total cost of the
Base Line Community Centre be provided from
the Expropriation Proceeds - Community Centres
Reserve Fund and the provincial grant; and
5 . that once the building is completed any funds
required for the opening ceremonies be drawn
from the reserve funds ; and
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TR-40-85
TENDER T85-9 - CONSTRUCTION OF THE BASE LINE
COMMUNITY CENTRE.
6 . that approval of final payments to the
contractor will be the responsibility of
Mr. Jan Devantier , Director of Community
Services , upon recommendation of such
payment from the architect.
BACKGROUND AND COMMENT:
Tenders were publicly advertised and called for the
construction of the Base Line Community Centre as
required by the Town of Newcastle. Plans and
specifications were provided by the architect , Mr.
Grant Robertson, Cobourg, Ontario.
Tenders were received and tabulated in accordance with
Schedule "A" attached.
Upon awarding of the tender the contractor will apply
for all necessary permits and certificates , cost of
which is included in their bid, as stipulated in the
tender documents . All Conservation Authority cut
and fill permits have been applied for and granted.
Estimated starting date is June 17, 1985 with expected
completion 18 weeks thereafter.
Upon completion of the building,consideration may be
given to the funding of equipment for the kitchen area
if sufficient monies are available from the reserve
fund.
After review and analysis of the tenders it was mutually
concluded by the Architect and Town Staff that Gerr
Construction Limited be awarded the contract to construct
the Base Line Community Centre .
i
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TR-40-85
TENDER T85-9 - CONSTRUCTION OF THE BASE LINE
COMMUNITY CENTRE.
A copy of the letter received from Mr. Grant Robertson ,
Architect , confirming this recommendation is attached.
Respectfully submitted ,
D. Jo nston, M.C. I .P . ,
Chief Administrative Officer.
Kathr n A. Campbell , C. A. , B.Comm. ,
Treasurer.
J. Devantier , R.D.M.R. ,
Director , Community Services .
DJ/KAC/JD/os .
Attachements ( 2 )
NOTE: Balance of Expropriation Proceed Community
Centre Reserve Fund May 31/85 $238, 006
Provincial Grant Maximum Approval $68, 667
(Based on project cost of $291 , 000 )
SCHEDULE "A"
TENDER T85-9 - CONSTRUCTION OF THE
BASE LINE COMMUNITY CENTRE
Bidder Bid Amount
Gerr Construction Limited, $ 251 , 800 . 00
Bowmanville , Ontario.
Partak Limited, $ 261 , 800. 00
Cobourg, Ontario.
Crossways Construction Limited, $ 278 , 700 , 00
Woodbridge , Ontario.
Bowman Construction Limited, $ 282 , 384 . 00
Bowmanville , Ontario.
Teracon , $ 288 , 600 . 00
.Colborne , Ontario.
Westmount Engineering Construction $ 292 , 800 . 00
Peterborough , Ontario.
Tasis Construction Limited, $ 339 , 000. 00
Pickering, Ontario .
i
The Corporation of tbe
Town of Newcastle
40 Temperance Street
8owmaoville, Ontario
LlC 3AG
GRAN-[
Attention Mrs. L. 8irkett ROBERTSON
Purchasing and Supply Agent ARCHITECT
`C' '^ ' ^-C `
June 3, 1985.
Dear Mrs. Birkett;
/ 8E: Beoo Line Community Centre
I have reviewed the submitted lowest teudor of �orr
Construction Limited, and found it to be complote cnrrmot
and in accordance with the document requirements. Also AIoo Z "
have made inquiries 00000roiug the firm, and from the
information obtained the project is well within its'
capabilities.
Based on the above, Z recommend t
o you acceptance of their
'
tender.
This tender amount is complete but does not include the
Region's charges to bring the water, and sanitary lines to
the lot line. This work has been estimated by the Region to
be approximately five thousand dollars ($5,000.80) and will
be an additional cost to the project. "
(
Sincerely,
Grant Robertson
L28A.7N
3 AC/\D|A DRIVE - CDBQURG, ONTARIO ^ K9A 1T8 ° 416 372-8024