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HomeMy WebLinkAboutTR-99-84 4 CORPORATION OF THE TOWN OF NEWCASTLE TREASURY DEPARTMENT K. CAMPBELL, C.A., TREASURER 40 TEMPERANCE STREET TEL.(416) 623-3379 BOWMANVILLE, ONTARIO L1C 3A6 REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF DECEMBER 3, 1984 REPORT NO. : TR-99-84 SUBJECT: LEASE AGREEMENT - REGIONAL POLICE RECOMMENDATION: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. that this report be received for consideration. BACKGROUND AND COMMENT The Treasury Department has recently received the attached request for renewal of the lease agreement between the Town of Newcastle and Regional Police for a further one year term (January 1, 1985 to December 31, 1985). The Regional Police wish to renew the lease at the same rental rate ($29,600 payable in monthly installments of $2,466.67) as established for the 1984 fiscal year. The Regional Police are currently paying $13.04 per square foot for this space as opposed to a general commercial rental rate of $8.50 per square foot. I 6� wh�E i Page Two GPA 12.03.84 TR-99-84 If Committee wishes to renew the lease on the terms as presented by the Regional Police the following resolution should be approved: "THAT the Town of Newcastle accept the offer to renew the lease agreement with the Durham Regional Police at 132 Church Street, Bowmanville, for the term of one year commencing January 1, 1985; and THAT the Durham Regional Police shall have the option to renew said lease for a further period of one year at a rental rate to be negotiated at that time; and FURTHER THAT, the Clerk's Department prepare a by-law to execute said renewal with the Durham Regional Police. " Respectfully submitted, Kathryn A. Campbell , C.A. , Treasurer. KAC/lb Attachment THIS INDENTURE made in duplicate as of the 1st day of January, 1984. IN PURSUANCE OF THE SHORT FORMS OF LEASES ACT B E T W E E N : THE CORPORATION OF THE TOWN OF NEWCASTLE hereinafter called the "LESSOR" OF THE FIRST PART - and - THE REGIONAL MUNICIPALITY OF DURHAM hereinafter called the "LESSEE" OF THE SECOND PART WITNESSETH that in consideration of the rents, covenants, and agreements hereinafter reserved and contained on the part of the Lessee, the Lessor doth demise and lease unto the Lessee, its• successors and assigns, all that messuage or tenement situate, lying and being in the Town of Bowmanville, in the Regional Municipality of Durham being 2,270 square feet of space (herein called the premises) of the Lessor's building municipally known as 132 Church Street in the said Town of Bowmanville, as shown outlined in red on the plan attached as Schedule "A" hereto. TO HAVE AND TO HOLD the said demised premises for and during the term of one year to be computed from the 1st day of January, 1984 and from thenceforth next ensuing and fully to be complete and ended. YIELDING AND PAYING therefor yearly and every year during the said term unto the said Lessor the sum of TWENTY-NINE THOUSAND, SIX HUNDRED ($29,600.00) DOLLARS, (calculated on the basis of 2,270 square feet at $13.03965 per square foot per annum), to be payable on the following days and times, that is to say: the sum of TWO THOUSAND, FOUR HUNDRED AND SIXTY-SIX DOLLARS AND SIXTY-SEVEN CENTS ($2,466.67) monthly on the first day of each and every month, the first of such payments to become due and be made in the sum of $2,466.67 on January 1st, 1984 and the last payment to become due and be paid in advance on the 1st day of December, 1984. - z - THE Lessee covenants that it will not do or permit to be done on the said premises anything which may be a nuisance, and that the Lessee will use and occupy the said premises, and will not carry on or permit to be carried on therein any trade or business other than that of the usual work and business of the Durham Regional Police Force. THE Lessee covenants that it will not do or permit to be done any act or thing which may make void or voidable any insurance upon any building, or part thereof, upon the said premises, or which may cause any increased or additional premium to be payable for any such insurance. THE Lessee shall not allow any ashes, refuse, garbage or other loose or objectionable material to accumulate in or about the building, yards or passages of the said premises, and will at all times keep the said premises in clean and wholesome condition. PROVIDED that in the event of fire, lightning, or tempest, rent shall cease until the premises are rebuilt. PROVIDED that in the event of the destruction or partial destruction of the said premises, the Lessor may declare the term hereby granted to be forthwith terminated and in such event, rent shall be payable up to the time of such destruction. PROVIDED that the Lessor may place upon the said premises at any time during the said term a notice that the said premises are for sale, and within two months prior to the termination of the said term may place a notice on the said premises that they are to be let, and the Lessee agrees that it -will not remove such notices, or permit them to be removed. AND that it will leave the premises in good repair, reasonable wear and tear and damage by fire, lightning and tempest only excepted. AND the said Lessee covenants with the said Lessor to pay rent; and that the said Lessor may enter and view state of repair, and will not assign or sub-let without leave, which leave shall not be unreasonably withheld. PROVISO for re-entry by the said Lessor on non-payment of rent or non-performance of covenants. PROVIDED that notwithstanding anything herein contained, the Lessor's right of re-entry hereunder for non-payment of rent or non-performance of covenants shall become exercisable immediately upon default being made. 3 - The said Lessor covenants with the said Lessee for quiet enjoyment: THE Lessor further covenants with the Lessee: (a) during the term of this lease, whenever heat or cooling air-conditioning is reasonably required, to heat or air-condition the premises so as to keep such premises at a reasonable temperature; (b) to provide electrical current and lighting to the premises; (c) to employ competent janitors and cleaners to maintain the premises reasonably clean and dusted; (d) to keep and maintain the premises in good order and condition and to make promptly all needed repairs thereto; and (e) to provide during the term of this lease seven (7) parking spaces for the exclusive use of the Lessee in the parking area adjoining the premises. THE Lessee shall have the right and option to renew the within lease upon maturity for a further term of one (1) year upon the same terms and conditions save and except as to rental amount, which amount shall be negotiated at the time of renewal. A notice of renewal shall be served in writing upon the Lessor at least three (3) months prior to the expiry date of the lease herein. IT IS agreed between the parties hereto that every covenant, proviso and agreement herein contained shall enure to the benefit of and be binding upon the parties hereto, and their heirs, executors, administrators, successors and assigns, and that all covenants herein contained shall be construed as being joint and several, and that when the context so requires or permits the singular number shall be read as if the plural were expressed, and the masculine gender as if the feminine or neutor, as the case may be, were expressed. IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals by the hands of their proper officers duly authorized in that behalf. THE CORPORATION OF THE TOWN OF NEWCASTLE PER�_—ti� ��/f —� MAYOR PER: CLE K THE REGIONALL MUNICIPALITY OF DURHAM PER G. E REMA, Reg�ona C airman C. LU DY, gtiRe-m er • ' OYiZC�A:lr1 OVAL; EOa'.9 15544 • t . to • ly 11ALL'A,1•L 00::'A:I o �: • AREA c U N J,y-1 CLO.L• 4• i J100 NA Y �.i . ri OF710 CELL BLOCl1 A11t4 1 , 55=IS I. 0.'7ICL I Ci[IEF�S )iFIC3 1'A,REAR s . LI(3 = I F.:ITAA11C3 CJ?r%3 <HILL t ROOH I I ' S:9..UGS /\ 7 ! C'!L DLOC.0 h + i CEIYIIIG 1 2.4. 1Pi.1 S:XIi1AY LUX' RODS U)t r r 1lAL4!•1T -23144' HU MAY % v •:. C!:IJ. 11. C;1.4 11. C3 LL 11• C L6 r C?LL i. C':;LL CORPORATION OF THE TOWN OF NEWCASTLE TREASURY DEPARTMENT K. CAMPBELL,C.A.,TREASURER 40 TEMPERANCE STREET TEL.(416) 623-3379 BOWMANVILLE, ONTARIO L1C 3A6 REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF DECEMBER 3, 1984 REPORT NO. : TR-99-84 SUBJECT: LEASE AGREEMENT - REGIONAL POLICE RECOMMENDATION: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. that this report be received for consideration. BACKGROUND AND COMMENT The Treasury Department has recently received the attached request for renewal of the lease agreement between the Town of Newcastle and Regional Police for a further one year term (January 1, 1985 to December 31, 1985). The Regional Police wish to renew the lease at the same rental rate ($29,600 payable in monthly installments of $2,466.67) as established for' the 1984 fiscal year. The Regional Police are currently paying $13.04 per square foot for this space as opposed to a general commercial rental rate of $8.50 per square foot. Page Two GPA 12.03.84 TR-99-84 If Committee wishes to renew the lease on the terms as presented by the Regional Police the following resolution should be approved: "THAT the Town of Newcastle accept the offer to renew the lease agreement with the Durham Regional Police at 132 Church Street, Bowmanville, for the term of one year commencing January 1, 1985; and THAT the Durham Regional Police shall have the option to renew said lease for a further period of one year at a rental rate to be negotiated at that time; and FURTHER THAT, the Clerk's Department prepare a by-law to execute said renewal with the Durham Regional Police." Respectfully submitted, Kathryn A. Campbell , C.A. , Treasurer. KAC/lb Attachment —IV 3 DURHAM November 22, 1984 The Regional Municipality of Durham Works Department Box 623 105 Consumers Dr. Whitby, Ontario Canada.L1N6A3 Corporation of the Town of Newcastle . (416)M-7721 40 Temperance Street BOWMANVILLE, Ontario W.A.TWELVETREES,P.Eng. L1C 3A6 Commissioner of Works Attention: Ms. K.A. Campbell , C.A. , B.Comm. Please quote our ref' Treasurer LP-LEA-N-1-1 Dear Ms. Campbell : RE: Renewal of Lease Agreement for Durham Regional Police 132 Church Street, Bowmanville The present lease agreement covering 2270 sq.ft. of office space at 132 Church Street, Bowmanville, and occupied by the Regional Police, expires on December 31, 1984. We wish to renew this lease agreement and enclose an "Offer to Lease" form for your consideration and execution. The term of the renewal will be for twelve months under the same terms and and conditions as presently exist including the amount of rent which is $29,600 payable in monthly installments of $2,466.67. We would appreciate you returning two duly executed copies of the renewal form for presentation to Regional Council . Yours truly, /ps R. Timbers Encls. Land Purchase Manager - NOV 2 6 it OFFER TO RENEW LEASE NAME OF LESSEE: The Regional Municipality of Durham NAME OF LESSOR: The Corporation of the Town of Newcastle EXPIRY DATE OF EXISTING LEASE: December 31, 1984 ADDRESS OF PREMISES: 132 Church Street, Bowmanville FILE NUMBER: LP-LEA-N-1-1 I/WE, The Corporation of the Town of Newcastle the undersigned, being Lessors of the above noted accommodation, hereby offer to renew the said lease for a period of one (1) year from January 1, 1985, at a rental of $29,600.00 payable $2,466.67 in monthly installments in advance. All other terms and conditions to remain the same, and the Region shall have the option to renew the said lease for a further period of one (1) year at a rental to be negotiated at that time. A note advising of the Region's intent to renew shall be conveyed to the Lessor at least three months prior to the expiry date of the lease agreement. Dated at this day of 198 . Signature: Signature: Address: