HomeMy WebLinkAboutTR-88-84 -30)
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CORPORATION OF THE TOWN OF NEWCASTLE
TREASURY DEPARTMENT K. CAMPBELL, C.A., TREASURER
40 TEMPERANCE STREET TEL.(416) 623-3379
BOWMANVILLE, ONTARIO
L1C 3A6
REPORT TO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
HELD NOVEMBER 5, 1984
TR - 88 - 84
SUBJECT: ELEVATOR MAINTENANCE CONTRACT, NEWCASTLE PUBLIC LIBRARY
RECOMMENDATION:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . that this report be received; and
2. that Council accept the renegotiated contract proposal submitted
by Northern Elevator Service Ltd. , Scarborough, to provide elevator
maintenance for the Newcastle Public Library at a cost of $170.00
per month; and
3. that the funds be drawn from Building Maintenance - Library Account
which is to be established by the Town within it's budget in 1985;
and
4. that the costs for the remainder of 1984 be funded through the
contingency account, as previously approved by Council ; and
5. that the necessary By-Law be drawn by the Clerk to execute the
agreement
BACKGROUND AND COMMENT
As part of the changes in maintenance arrangements for the Library
building, staff were requested to review the existing terms and conditions
of the five year elevator maintenance contract with Northern Elevator Ltd. ,
Scarborough. This contract was initially arranged for the term beginning
July 1 , 1983 and terminating on July 31 , 1988. The current full maintenance
contract charges are at a rate of $183.00 per month. Since this cost was
somewhat higher than the trade rates, it was necessary to attempt to renegotiate
the contract.
Although the company have a binding contract, they agreed to negotiate
new terms. The new proposal consists of a two year contract with a monthly
rate of $170.00 as detailed in Schedule "A" attached.
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Staff concluded that it was advantageous to renegotiate with the company
that manufactured and installed the elevator rather than attempt to secure
another company. The new agreement is a competitive rate compared to other
elevator companies.
Respectfully submitted,
kt-a-uA�TLLU-
Kathryn A. Campbell , C.A. , B. Comm
Treasurer
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David Johnston, M.C.I.P.
KAC/DSJ/kr Chief Administrative Officer