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Home My WebLink AboutTR-85-84 4 CORPORATION OF THE TOWN OF NEWCASTLE TREASURY DEPARTMENT K. CAMPBELL, C.A.,TREASURER 40 TEMPERANCE STREET TEL.(416) 623-3379 BOWMANVILLE, ONTARIO L 1 C 3A6 REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF NOVEMBER 5, 1984 REPORT NO. : TR-85-84 SUBJECT: INTERIM SUBSIDY ON EXPENDITURES IN THE PUBLIC WORKS DEPARTMENT FROM JANUARY 1 TO SEPTEMBER 30, 1984 RECOMMENDATION: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That this report be received, and 2. That the Treasurer be authorized to petition to the Ministry of Transportation & Communication for Interim Subsidy on expenditures in the Public Works Department from January 1 to September 30th 1984 in the amount of $2,532,934. BACKGROUND AND COMMENT: It is a requirement by the Ministry of Transportation & Communications that we put the resolution authorizing the interim petition for the period January 1 to September 30, 1984 to Committee and Council for approval and place it with the petition for payment. Respectfully yours, Kathr A. Campbell , C.A., B.Comm. , Treasurer. *gf Att: 1 1�r�1 MUNICIPALITY OF THE TOWN OF NEWCASTLE !; (State whether Town or Village) PETITION FOR INTERIM PAYMENT UNDER THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACTON EXPENDITURES MADE IN THE YEAR 19_84 SUMMARY OF EXPENDITURE PERIOD JANUARY 1st,19 84 TO September 30 19 84 CONSTRUCTION MAINTENANCE TOTAL !I ROADS OR STREETS $ 606,602 $ 1,840,736 $ 2,447,338 BRIDGES AND CULVERTS $ 5,102 $ 80,494 $ 85,596 i TOTAL EXPENDITURE $ 611,704 $ 1,921,230 $ 2,532,934 ! TREASURER'S DECLARATION I SOLEMNLY DECLARE THAN I HAVE PAID OUT OF FUNDS BELONGING AND ACCRUING TO THE MUNICIPAL I CORPORATION THE ABOVE SUM,AND DO HOLD BONA FIDE VOUCHERS FOR SUCH PAYMENTS WHICH I AM PREPARED TO PRODUCE IN VERIFICATION THEREOF. DECLARED BEFORE ME AT Town Hall, Bowmanville THIS DAY OF 19 (Commissioner,etc.) Signature of Treasurer DECLARATION OF ENGINEER OR SUPERVISOR i I SOLEMNLY DECLARE THAT THE ABOVE AMOUNT HAS BEEN SPENT ON MUNICIPAL STREETS IN STRICT ACCORDANCE WITH THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT. DECLARED BEFORE MEAT Town Hall, Bowmanville THIS DAY OF 19 (Commissioner,etc.) Signature of Engineer or Supervisor THIS PETITION FOR SUBSIDY ON THE ABOVE EXPENDITURE HAS BEEN AUTHORIZED BY RESOLUTION OF THE COUNCIL OF THE OF UNDER DATE 19 Mayor or Reeve AUTHORIZED SIGNATORIES Clerk (SEAL) DATED AT THIS DAY OF 19_ MR-A-14 71-09(FORMERLY 00-MO-24) EXPENDITURE AND SUBSIDY REPORT Page 1 of 2 U s CONSTRUCTION AND SUMMARY - URBAN ' THE CORPORATION OF THE TOWN OF NEWCASTLE EXPENDITURE AND SUBSIDY REPORT FOR PERIOD ENDING September 30, 1984 Construction (Plus) Maintenance (Equals) Total Normal Subsidy 569,000 + 1,061,000 = 1.630,000 Plus Supplementary Subsidy 50,000 + - = 50,000 Equals Allocated Subsidy Totals 619,000 + 1,061,000 = 1,680,000 One copy of each complete report required at ends of months from April to December inclusive. Due the 15th day of following month. ESTIMATED FOR YEA ACTUAL TO DAT Cod PROJECT Expend. Subsidy Expend. Subsidy (A) BRIDGES AND CULVERTS Brought forward from reverse side 18,000 4,768 Totals(A) 181000 14,400 1 4,768 3,814 (B) ROADS AND STREETS AND (C) COUNTY & REGION RESURF.PROGRAM Brought forward from reverse side 735,000 566,918 Totals(B)&(C) 735,000 367,500 566,918 283,459 Sub-Total (A� + (B) + (C) 735,000 381,900 571,686 287,273 Overhead 7%u of Sub-Total 52,710 26,355 40,018 20,009 Total Construction 805,710 408,255 611,704 307,282 Maintenance From Page 2 2,467,420 1,248,495 1,921,230 983,183 TOTAL 3,273,130 11,656,750 12,532,934 1,290,465 The above is a true statement of expenditures as shown in the road ledger. We estimate we will underspend / overspend / equal the allocated subsidy. Difference (if any) under / over $ ENGINEER OR FOREMAN REEVE OR OTHER DATE SUBMITIED ELECTED OFFICIAL I MR-A-114 74-12(FORMERLY FB-MRA-36A) aLIST ADDITIONAL PROTECTS IF INSUFFICIENT SPACE ON FRONT SIDE ��✓ EXPENDITURE_ Estimated Actual CODE PROJECT For Year To Date (A) BRIDGES AND CULVERTS a Culverts 10,000 Salco Road Culvert 8,000 4,768 F f. I. f 1: Sub-Total Forward to Reverse Side 18,000 4,768 (B) ROADS AND STREETS AND C COUNTY AND REGION RESURFACING PROGRAM Holt Road Robinson/Drew 5,000 392 Golf Course Road 80,000 41,757 Baseline Road Design �b 000 10,419 Scugog Street 225,000 205,845 Concession Street 80,000 83,869 Perny Street 60,000 58,682 Mill Lane 50,000 2,035 Scugog Intersections 40,000 10,898 6th Conc. Solina Storm Sewer 20,000 82 Division Street Orono 100,000 95,582 Wellington Storm Sewer 50,000 52,272 Unclassified Orono #3 - 289 Unclassified Darlington #1 - 224 Unclassified Bowmanville #2 - 1,689 Road Needs Study 5,000 2,140 Sub-Total Forward to Reverse Side 735,000 566,918 Page 2 of 2 MAINTENANCE URBAN/RURAL THE CORPORATION OF THE TOWN pF NEWCASTLE MAINTENANCE EXPENDITURE AND SUBSIDY REPORT FOR PERIOD ENDING September 30, 1984 PROJECT ESTIMATED FOR YEAR ACTUAL TO DATE Expenditure Subsidy E enditure Subsidy B DGES & CULVERTS A I Bridges and Culverts 120,000 96,000 75,228 60,182 ROADSIDE MAINTENANCE B-1 Grass Mowing & Weed Spraying 22,382 B-2 Brushing, Tree Trimming & Removal 36,712 B-3 Ditching 68,693 B-4 Catch Basins, Curb & Gutter 11,334 Cleaning Storm Sewers 15,171 B-5 Debris & Litter Pick-up B Total Roadside Maintenance Z19,000 109,500 154,292 77,146 HARDTOP MAINTENANCE C-1 Patching & Spray Patching 132,469 C-2 Sweeping. Flushing, Cleaning 3,198 C-3 Shoulder Maintenance - Grading 9,589 Patching, Washouts Dust Layer 309,409 A - C-4 Resurfacing 5,826 C I Total Hardtop Maintenance 460,000 230,000 460,491 230,245 LOOSETOP MAINTENANCE DII Patching & Washouts 16,944 D,2 Grading & Scarifying 57,521 D-3 Dust Layer 323.162 D-4 Prime or Priming D-5 Gravel Resurfacing 41,573 D I Total Loose Top Maintenance 725,000 362,500 439,200 219,600 WINTER CONTROL Spring Clean up & Other 52,598 E-1 Snow Plowing & Removal 198,002 Z E-2 Sanding & Salting x 154,557 E-3 Snow Fence, Culvert Thawing Etc. 5,445 E-4 Winter Standby (Radio) 12,478 E I Total Winter Control 498,000 249,000 423,080 211,540 SAFETY DEVICES F Safety Devices, Signs, guiderails 27,570 13,785 Railroad Maintenance 63,000 31,500 22,556 11,278 MISCELLANEOUS G Total for Miscellaneous 21,000 10,500 - Payroll Burden 200,000 100,000 193,125 96,563 SUB-TOTAL (A to G) 2S306,000 1,189,000 1,795,542 920,339 VERHEAD H Total Maintenance Overhead 161,420 59,495 125,688 62,844 TOTAL(TO PAGE 1 ) 2467,420 1,248,495 1,921,230 983,183 See definitions on reverse side wn-A-113 R 114 8e-05 t MR-A-16 DEFINITIONS AND INSTRUCTIONS FOR FORMS -16 AND MR-A-113 ' i EXPENDITURE - Total expenditure on form MR-A-16 only, is primarily for the Municipality's use and is the estimated total expenditure for the project or projects for the year. It will include items and parts of items not eligible for subsidy such as sidewalks, the portion of storm sewers greater than 27 inches in diameter, contributions from other sources, local improvements, etc. For many projects, all expenditues will be subsidizable resulting in the Subsidizable Expenditure figure being equal to the Total Expenditure figure. Expenditure shown on Forms MR-A,113 and MR-A-114 are to be subsidizable expenditures only, ESTIMATED EXPENDITURES - Round the estimated figures to the nearest one hundred dollars ($100). A LOOSE TOP ROAD - is an earth or gravel road that may have been treated with calcium chloride, oil or prime. A HARD TOP ROAD - is one surfaced with hot mix asphalt, mulch or surface treatment. RESURFACING Gravel - Application of gravel less than 4 inches in depth shall be classified as j "Gravel Resurfacing" under "Loose Top Maintenance" ( Form MR-A-113 and 114 Section D5), Continuous application of gravel greater than 4 inches shall be classified as a construction project, Asphaltic Materials - Application of surface treatment or less than 2 inches of hot mix asphalt to a "Hard Top Road" is classified as "Resurfacing" under "Hard Top Maintenance"(Form MR-A-113 and 114, Section C4),with this EXCEPTION: - when the second application of surface treatment is applied in the year following the initial surface treatment, this second application shall be classified as a construction project. NOTE: The County and Region Resurfacing Program is to be reported under Item C of Construction on the forms, DITCHING - Ditching done preparatory to or in conjunction with the construction of a road shall be considered as construction. All other ditching and cleanout shall be considered as maintenance. CRUSHING - Gravel crushing contracts are to be charged to stock or to gravel resurfacing until some material is used for a specific maintenance operation at which time the cost of the material should be charged to the appropriate operation. Where material is committed to a particular construction project, it is to be so charged, MUNICIPAL DRAINS - Expenditures chargeable to roads under a new Engineer's report shall be charged to construction. Other work chargeable to roads will be reported as maintenance. MISCELLANEOUS - Maintenance activities shall include such things as the road authority's share for municipal drain repairs, traffic counting, Maintenance Manage- ment implementation and operation costs, lost time other than winter standby, wire fence bonus, etc. _ DOWN TIME - Standby under winter maintenance to be reported as such under heading provided. Otherwise, standby to be recorded as miscellaneous, OVERHEAD - For rurals, the construction overhead is to be 7% of the estimated subsidizable construction expenditures for (B) "Roads and Streets" and (C)"County and Region Resurfacing ProgranPand the balance of the actual overhead is then shown as maintenance overhead. For urbans, 7'!o overhead is to be added to the estimated subsidizable construction and maintenance expenditures. CULVERTS - For towns, villages and townships, only those culverts 15" 0 and greater are eligible for subsidy at the structure rate. CODE - D. L, - Day Labour P. - Property C. - Contract E. - Engineering Indicate type of expenditure for each Construction Project on Forms MR-A-16 and MR-A-11'3 and 114.