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CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
LlC3A6 TELEPHONE 623-3379
REPORT TO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
HELD JUNE 18th, 1984
TR - 54 - 84
SUBJECT: PROPOSED AMENDMENTS TO PURCHASING BY-LAW #82-96
RECOMMENDATION:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . that this report be received; and
2. that Council adopt the amendments to Purchasing By-law #82-96 in
accordance with the following recommendations :
Section 5, Paragraph .07 reads: Under the direction of the Purchasing
Agent, the person(s) authorized to make purchases on behalf of the
Works Depot Garage and Fire Department, may order vehicle parts
necessary to maintain the Corporation's vehicles, subject to the
following:
(a) That the value of each separate order shall not exceed $500.00;
(b) That the purchase order is signed by the Purchasing Agent prior
to sending to the supplier.
Amended to read: Under the direction of the Purchasing Agent, the
person(s) authorized to make purchases on behalf of the department
of Public Works, Fire, Community Services, Clerk's (re: Animal Control),
may order vehicle parts necessary to maintain the Corporation's vehicles,
subject to the following:
(a) That the value of each separate order shall not exceed $500.00;
(b) That the purchase order is signed by the Purchasing Agent prior
to sending to the supplier.
Section 5, Paragraph .09 reads: Corporation Employees or any elected
official , shall not divulge prices received for any goods except the
total bid amount in the case of public tenders. All prices recorded
during the opening of tenders, that are part of the Corporation's
permanent record and maintained in the Clerk's Department, shall be
made available to the public pursuant to the provisions of the
Municipal Act, R.S.O. 1980.
Amended to read: Corporation Employees or any elected official , shall
not divulge prices received for any goods except the total bid amount
r
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in the case of "public tenders" and "sealed bid requests". All
prices recorded during the opening of tenders, that are part of the
Corporation 's permanent record and maintained in the Clerk's
Department, shall be made available to the public, upon request,
pursuant to the provisions of the Municipal Act, R.S.O. 1980. Total
bid amounts for "sealed bid requests" will be revealed upon request.
BACKGROUND AND COMMENT
The recommended amendments to Purchasing By-Law #82-96 are necessary to further
refine the by-law and attempt to reveal more information to bidders without jeopardizing
the confidentiality of the bidders.
Section 5, Paragraph .07 is being amended to meet the requirements of the
specific departments which must utilize this method of purchasing to sustain their day
to day operations.
Section 5, Paragraph .09 is being amended to allow the release of more
information to bidders, at the request of Council . The expansion, to include "sealed bid
requests" refers to formal quotations which are called, in most cases , for purchases
between the value of $5,000.00 to $10,000.00.
Respectfully submitted,
Kathryn A. Campbell , C.A. , B. Comm.
Treasurer
KAC/lb