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HomeMy WebLinkAboutTR-43-84 CORPORATION OF THE TOWN OF NEWCASTLE 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1C3A6 TELEPHONE 623-3379 REPORT TO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING HELD JUNE 4th, 1984 TR - 43 - 84 SUBJECT: SALE BY QUOTATION, SD84-1 , ZION PARK CLUBHOUSE RECOMMENDATION: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . that this report be received; and 2. that Oshawa General Racing Pigeon Club, Oshawa with an offer to purchase in the amount of $565.00 being the highest responsible bidder meeting all terms, conditions , and specifications of Quotation SD84-1 be accepted for the purchase of the Zion Park Clubhouse as offered for sale by the Town of Newcastle; and 3. that the revenue received be credited to the Parkland Reserve fund. BACKGROUND AND COMMENT Further to the resolution by Council to dispose of the Zion Park Clubhouse, the Zion Park Board was offered to remove the building at no cost to the Town. The offer was declined by the Zion Park Board, without reservation. Subsequently, the building was advertised in the local newspapers as a "sale by quotation" . Attached is a copy of the "sale by quotation" . Bids were received and tabulated as follows: Oshawa General Racing Pigeon Club $565.00 Oshawa, ON D.T. Gray $152.00 Hampton, ON Subject to Council approval , staff will advise the Zion Park Board as to the date of removal of the building and restoration of the grounds. Staff recommends to Council to accept the highest bid, as quoted. Respectfully submitted, Kathr Campbell, C.A. , B. Comm. Treasu er T.A. Fanning Director of Community Services �� KAC/TAF/lb Page 1 of 3 IHL CORPORA 110N 01 111L IOWN 01 NUASILL Purchasing Office Quotati6h No. SD84 SALE BY QUOTATION OF ZION PARK CLUBHOUSE Contents: SCHEDULE (A) General Conditions of Offers & Terms of Sale Page 2 SCHEDULE Quotation Request for Offer to Purchase Page 3 Closing Time & Date: 4:00 p.m. (Local Time) , Wednesday, May 16, 1984 Notice to Bidders -Late bids will not be accepted , but returned unopened to the respective bidder -Bids not signed are subjecL Lo rejection -Bids must be typed or in ink -Erasures or noticeable changes must be initialled by the bidder -Bidders must not Include restrictive or conditional statements to alter the format or intent of the sale by quotation *Although two copies of the sale by quotation have been issued only one is required for your bid submission. *Quotations for "offer to purchase" must be returned on the forms provided, in the envelope clearly marked as to contents, prior to the closing time and date, to the following: The Corporation of the Town of Newcastle Purchasing Office 40 Temperance Street Bowmanville, Ontario LIC 3A6 Issued by: Mr. D.M. Homeniuk, P.P. Purchasing and Supply Agent. (416) 623-3379 Ext. 67 Page 2 of 3 THE CORPORATION OF THE TOWN OF NEWCASTLE r, ��) Purchasing Office Quotation �'o. SD84� Schedule (A) General Conditions of Offers & Terms of Sale 1 . A Bid deposit is not required for this offer to purchase. 2. All bids must be signed in all specified areas on the "Quotation Request" forms and corporate seal affixed, if applicable. 3. The Town has made every effort to correctly, conscientiously and completely describe the building. However, *those descriptions are meant only as a guide and all bidders should inspect and examine the building to their own satisfaction. No sale shall be invalidated by reason of any defect or inaccuracy of the building by reason of being incorrectly described and no liability shall be born by the Town in the respect of such fault or error. 4. The building shall be sold without warranty on an "As Is - Where Is" basis. At no time shall any claim be allowed against the Town with respect to any material or equipment. The Town will not be responsible for any damage or accident involving the building following acceptance of the building by the new owner or their agent. 5. Removal of items shall be the sole responsibility of the buyer. Terms of items are F.O.B. existing site of building, Zion Park. Removal of the building must be completed no later than 21 days after the execution of sale, unless otherwise approved by the Purchasing and Supply Agent. 6. Upon notification to the successful bidders by the Purchasing and Supply Agent of the Town, payment must be made in the form of a certified cheque payable to the "Corporation of the Town of Newcastle" for the total balance owing no later than 7 days after notification. I 7. The building will not be released until payment in full is made to the Town of Newcastle. B. All sales are subject to any applicable Ontario Sales tax which is extra to the prices bid. 9. In the event, that any public highways or streets have been fouled by the Contractor, his subcontractor or of his trades , the said roadways shall be cleared immediately by the Contractor to the satisfaction of the Director of Public Works. 10. The Contractor shall protect all existing services and other structures from damage. Any damage shall be repaired by the Contractor at his own expense. 11 . Bidders are responsible to make themselves familiar with all site conditions and local facilities. No claim will be permitted by the Town of Newcastle by the bidder that a misunde'rstanding of the,, terms arid conditions of the conLrdct relating to site or building conditions. 12. Enquiries pertaining to any technical aspects of this quotation should be directed to: Mr. D.M. Homeniuk, P.P. Purchasing and Supply Agent (416) ( '",-3379 Ext. 67 1 Srlterlu l e (f j Page 3 of 3 ' THE CORPORATION OF THE TOWN OF NEWCASTLE o'. s PURCHASING OFFICE QUOTATION REQUEST FOR OFFER TO PURCHASE Closing Time & Date (Local Tlme). 4*,QQ. R1 m., .(.4.Q�?i.I. TiRQ) . . , .Quotation No.:. . . .5484-:1 . . . . . . . . . . . . . . . . . . . . . . Wednesday, May 16, 1984 Reference/Purchasing & Supply 'Pep... . . . . . . . . . . . . . . . . . . . . . . . . . .Phone:(416)923.3379 Date: . . . . .MaY .Q., .1,984, , , , , , , , , , , , , , , , , , , , , , Ouotations are Invited for the following goods and/or services listed below.Complete In Ink or by typing where applicable all blank spaces and return one ropy in the onclosed onvelopo,Bids must be received at the office of the Purchasing and Supply Agent,Corporation of the Town of Newcastle,40 Tefhperance Sheol.Bowmanvllle,Ontario L1C 3A0,by the closing llrno and date.Late bids will not be accepted.Any or all quotations may be accepted In wholo or In part and the h ghPsny quotation not necessarily accepted. QUANTITY TDESCRIPTION F UNIT PRICE -- EXTENDED PRICES Prices quoted shall be payable In Canadian Funds,F.O.B.destination,Including Federal Sales Tax applicable,unless otherwise Indicated.Ontario Retail Sales Tax,If applicable shall be quoted as a separate lion). I/We hereby agree to purchase and remove the Zion Park Clubhouse f r the price bid in accordance with all terms and conditions herein s ecified: TOTAL BID $ GENERAL SPECIFICATIONS -purchase & removal of Zion Park Clubhouse (Block E , Plan 648, Lot 31 , Conc. 4) located at Zion Park -hydro disconnection to be done b others -the building offered for sale represents the basic structure ,& does not include the following: -items stored inside of the building & underneath -cement blocks which the building rests upon -clarification of these and other items must be directec to the Purchasi g and Supply Agent Permits, Fees a d Certificates The successful lidder shall give all necessary not .ces, obtain all ecessary permits, pay all fees an furnish all necessary certificate ,to conform with the laws and _re_�ulations of all overning,authori.ties as re ui.r d_to_purchase, r. rnove and place the building. GUARANTEED DELIVERY DATE CASH DISCOUNT UPON RECEIPT OF OFFICIAL ORDER. ,. ... ... .. .N/A....... . .. ........ ....AND TERMS:... ......N./A. ........ ..., ... .... . ORIGIN OF GOODS: --- GOODS TO BE SHIPPED . FROM CITY & COUNTRY, . ,, .., ,.,. .N/A. .. .l.. . ....... . ... . .. . .. CITY & COUNTRY. ..,., .... ... IA. ..I..... ....... ... ... . Tho undersigned,bidder agrees to&if p)Nt"i! evw all goods and/or services for price(s)bid,to the Corporation of the Town of Newcastle,conforming to all terms and conditions setforth herein.A successful bidder must conform to all terms&conditions setforth on the official y>��subsequently Issued upon award,unless otherwise Indicated by the Corporation of the Town of Newcastle. AUTHORIZED SIGNATURE: FIRM NAME(Bidder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . , . . . . . ADDRESS: _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PRINT NAME: POSTALC013E;. , , , . . . . . : r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TELEPHONE: . . . . . . . . . . . . . . . I . . . . . . . . . . . . . , . . . . ONTARIO RETAIL SALES TAX PERMIT NO., . . . . . . . . . . . . I , , . . , . (if Applieablle) . . . . . . . . . . . . . . . . . . . I . , . . . . . . ria;r�a;'