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CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
L1C3A6 TELEPHONE 623-3379
REPORT TO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
HELD MAY 7, 1984
TR - 34 - 84
SUBJECT: TENDER T84-5, M.N.R. ONTARIO BASIC MAPPING PROJECT
RECOMMENDATION:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . that this report be received; and
2. that McElhanney Mapping Services, Ottawa, Ontario with a total bid of
$72,376.00 being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender T84-5 be appointed as prime contractor to
undertake the "Basic Mapping Project" as required by the Town of
Newcastle in conjunction with the Ministry of Natural Resources; and
3. that staff further liaise with the Ministry of Natural Resources and
the prime contractor to prepare an agreement for the commencement of the
mapping project; and
4. that the agreement be presented to Council for approval , when available
from the Mininstry of Natural Resources.
BACKGROUND AND COMMENT
Tenders were publicly advertised and invited for the Basic Mapping Project
for the areas of Bowmanville, Hampton, Courtice, and Orono as required by the Director
of Planning.
The bids were received and tabulated as follows:
Bidder Total Bid
McElhanney Mapping Services $72,376.00
Ottawa, Ontario
Kenting Earth Sciences Ltd. 77,914.00
Don Mills , Ontario
J.D. Barnes Ltd. 98,450.00
Willowdale, Ontario
Ar
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Marshall Macklin Monaghan $104,640.00
Don Mills, Ontario
Resource Mapping Services Ltd. 106, 105.00
Markham, Ontario
Northway-Gestalt Corporation 118, 161 .00
Toronto, Ontario
Photomap Air Surveys Ltd. 123,315.00
Rexdale, Ontario
Airmap Ltd. 129,345.50
Ottawa, Ontario
After review and analysis of the bids by Purchasing and Planning and
consultation with the Ministry of Natural Resources, it was mutually agreed that
McElhanney Mapping Services be recommended for the mapping project.
It will be necessary to execute an agreement, following the appointment
of the prime contractor, with the Ministry of Natural Resources , the Town of Newcastle
and the prime contractor, to establish a contractual relationship for the funding
and commencement of the project. The proposed agreement will be presented to
Council for approval , upon availability by the Ministry of Natural Resources.
It is necessary, at this time, for Council to appoint a prime contractor
which is a prerequisite of the Province. Subsequently, an agreement drafted by the
Ministry of Natural Resources will be presented to Council for approval and execution.
Respectfully submitted,
Kathryn A. Campbell , C.A. , B Comm.
Treasurer
T.T. Edwards, M.C.I .P.
Director of Planning
KAC/TTE/lb