HomeMy WebLinkAboutTR-32-84 W5
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CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
L1C3A6 TELEPHONE 623-3379
REPORT TO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
HELD MAY 7, 1984
TR - 32 - 84
SUBJECT: PROPOSED AMENDMENTS TO PURCHASING BY-LAW #82-96
RECOMMENDATION:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . that this report be received; and
2. that Council adopt the amendments to Purchasing By-law #82-96 in accordance
with the following recommendations:
Section 5, Paragraph .05 reads: Referring to paragraph 5.04, where at
least three written quotations are not received, or where the lowest
responsible quotation is not accepted or where the lowest responsible
quotation exceeds the amount of Ten Thousand Dollars ($10,000) , the
Purchasing Agent shall, in consultation with the Designated Official,
submit a Report to Committee and/or Council providing a list of bid
amounts received with recommendations for award. The purchase of goods
in this situation will be subject to Committee and/or Council approval.
Recommend deletion of this entire paragraph.
Section 5, Paragraph .07 reads: Under the direction of the Purchasing
Agent, the person(s) authorized to make purchases on behalf of the Works
Depot Garage and Fire Department, may order vehicle parts necessary to
maintain the Corporation 's vehicles, subject to the following:
(a) That the value of each separate order shall not exceed $500.00;
(b) That the purchase order is signed by the Purchasing Agent prior to
sending to the supplier.
Amended to read: Under the direction of the Purchasing Agent, the
person(s) authorized to make purchases on behalf of the departments, may
order vehicle parts necessary to maintain the Corporation's vehicles,
subject to the following:
(a) That the value of each separate order shall not exceed $500.00;
(b) That the purchase order is signed by the Purchasing Agent prior to
sending to the supplier.
(Continued) ;7�'
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Section 5, Paragraph .09 reads : Corporation Employees or any elected
official , shall not divulge prices received for any goods except the
total bid amount in the case of public tenders. All prices recorded
during the opening of tenders, that are part of the Corporation's
permanent record and maintained in the Clerk's Department, shall be
made available to the public pursuant to the provisions of the Municipal
Act, R.S.O. 1980.
Amended to read: Corporation Employees or any elected official , shall
not divulge prices received for any goods except the total bid amount
in the case of "public tenders" and "sealed bid requests". All prices
recorded during the opening of tenders, that are part of the Corporation 's
permanent record and maintained in the Clerk 's Department, shall be
made available to the public, upon request, pursuant to the provisions
of the Municipal Act, R.S.O. 1980. Total bid amounts for "sealed bid
requests" will be revealed upon request.
BACKGROUND AND COMMENT
The recommended amendments to Purchasing By-law #82-96 are necessary to further
refine the by-law and to provide more information to the public without jeopardizing
the confidentiality of the bidders.
Respectfully submitted,
F Kathryn . Campbell , C.A. , B. Comm.
Treasurer
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