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Home My WebLink AboutTR-11-84 �T��J �� T�� NEWCASTLE v��_��U_x��/�� x��| `� v�� THE]L- ��-��/V}~4 v��X TREASURY DEPARTMENT K CAMPBELL, C.a. TREASURER 4o TEMPERANCE STREET TsL.(41e) 623'337e eOVYMANv|LLs. 0NTAx|0 uCaxo REPORT T0 THE GENERA[ PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF FEBRUARY 20,1984. REPORT WO. : TR-11~84 SUBJECT: 1984 BUDGET ------------------------------------------------------------ RECOMMENDATION: It is respectfully recommended that the General Purpose and Administration Committee reC0008Dd to Council the following: 1. That this report he received; and 2. That the 1984 Current & Capital Budgets for local municipal services be considered /�tt�Ch08Dt l\ ` and ` ' , 3. That the request of the Newcastle Public Library for a 1984 Capital allocation be CVD3id8r8d /�tt8C�N8O� �\` and ` ' , 4. That the resolution approving of the Public Works Budget be considered (Attachment 3) . ------------------------------------------------------------ { BACKGROUND AND COMMENT: Attached are the various summarized budget dVcUM8Ot3 for Committee' s consideration. Because of the Notice of Motion which is Still to be considered by Council regarding the disposition of the 1984 AsS8SSN8Dt Roll based OD the 1980 market values, no mill rate calculations have been provided at this time. Respectfully submitted , � '� � t�h L�~�� @ l�� '` --'-~T \� � � y�~�. C��pb8ll , C,A., B.CVm0. , \ Y' xy Treasurer * g� \ 02 l4 A4 ^ ^ 8M '7 u0� �` TOWN OF NB CASTLE (' ARANDUM TO: Mayor, Members of Council & D.S. Johnston, Administrator FU: Kathryn A. Campbell , C.A. , B.Comm., Treasurer DATE: February 15, 1984 SUBJECT: 1984 Mill Calculations ----------------------------------------------------------- On February 15, 1984, the Town received the final assessment roll on which taxation for 1984 will be based , if no change is made with regard to the reassessment which has taken place. Staff are unable at this time to calculate all of the mill rates over which Council has jurisdiction ( 1e Street Lights, Garbage, etc .) because we require more detailed breakdown of the assessment. This detailed assessment information is provided by Real Time DataPro Limited from our assessment tapes based on the various areas to be taxed, and then must be checked in detail by the Tax Collector back to the roll to ensure all properties are properly included. This process mayl take approximately 5 to 6 weeks to complete, as the assessment tape may not be available until mid-March. Staff do, however, have the total assessment figures and therefore, are able to calculate the general base mill rate which all taxpayers pay. Those figures are provided, hereto, for Council ' s information. Memorandum Page No. 2 February 15, 1984 1984 Mill Calculations -------------------------------------------'--------------- Calculation #1 General Municipal Mill Rate based on the 1984 budget as presented to Committee on February 20, 1984. Residential Commercial/ Business 92.540 mills 108.870 mills This represents a 0.1% increase over the 1983 General Municipal Mill Rate. Calculation #2 General Municipal Mill Rate based on the 1984 budget as presented to Committee on February 20, 1984 plus a $100,000 provision for transfers to reserves. Residential Commercial/ Business 94.920 mills 111.670 mills This represents a 2.68% increase over the 1983 General Municipal Mill Rate. Trusting the foregoing will be of assistance to you in your deliberations. K.A. ampbell , C.A. ,B.Comm., Treasurer *gf ATTACHMENT 1 (1) Schedule of the Amount to be Raised for general purposes. (2) 1984 Current Budget Summary (3) 1984 Budget Memorandum (4) 1984 Current Budget (Summary Pages only) (5) 1984 Capital Budget I i 1-� SCHEDULE OF AMOUNT TO BE RAISED FOR GENERAL PURPOSES FOR 1984 The amount to be raised for General Purposes for 1984 per the budget as submitted to the General Purpose and Administration Committee on February 20, 1984 - Revenue $4,690,723 Expenditures (89•9769881) Surplus Estimate 400,000 To be raised by $398869158 taxation The amount to be raised for general purposes in 1984 is 3.0% over the amount which was raised for general purposes in 1983. This percentage increase does not reflect any impact which assessment growth might have on the net increase to the taxpayers. The provision of $100,000 in the reserves to assist in offsetting capital costs which will arise in 1985 and subsequent years due to the renovations of the Bowmanville Memorial Hospital , construction of the Bowmanville Arena, construction of new administrative quarters, etc. would result in the amount to be raised for general purposes being 5.7% over the amount which was raised in 1983:for.general purposes. This percentage increase does not reflect any impact which assessment growth might have on the net increase to the taxpayers. i 1984 Budget Revenue Garbage 1984 General Street Lights B.I.A. Collection Region Elementary Secondary Separate Total Other Taxation $ 16,625 47,500 43,419 $ 107,544 Telephone 104,000 69,000 97,000 85,000 85,000 Grants-in-Lieu: - Hospital on 3,880 2,570 6,450 - O.H.C. 5,915 3,929 5,550 4,861 20,255 - Other 418,555 418,555 Unconditional Grants 554,873 554,873 Specific Grants 1,947,100 159,000 2,106,100 Fees & Service Chrg. 329,605 9,605 Fees & Service Chrg. 7,500 327,500 Licences & Permits 91,500 91,500 Rents 384,150 Fines 2,000 384,150 Penalties 245,000 2,000 245,000 Investment Income 139,900 139,900 Materials 28,050 28,050 Contributions 412,070 407,070 TOTAL 54,690,723 47,500 277,918 102,550 89,861 55,208,552 r-i 1984 Budget Expenditures Garbage 1984 General Street Lights B.I.A. Collection Region Elementary Secondary Separate Total General Government $1,590,195 $1,590,195 Protection to Person 855,514 855,514 & Property Transportation 4,151,555 133,920 4,285,475 Services Environmental 67,561 316,411 383,972 Services Health 106,889 106,889 Services Recreational & 1,849,933 1,849,933 Cultural Services Planning & 355,234 47,500 402,734 Development Levies 0 0 Total $8,976,881 133,920 47,500 316,411 $9,474,712 1 - 4 Explanatory Comments on the 1984 Budget REVENUE Taxation: Taxation, of course, has not been established for 1984. Supplementary taxation is not budgetted in any year as the Municipal Act states that the mill rate calculation shall be based on the final returned assessment roll for the taxation year. Other Taxation: The Bowmanville Business Improvement Area has requested an increase in its levy to $40,000 for 1984 and this has been approved by By-Law 84-17. Unconditional Grants/Density Grant The Ministry of Housing and Municipal Affairs have not yet released the. grant calculation forms for 1983 but have suggested that the Town might expect grant amounts similia�'r to those received in 1984. There has been no date given for the finalization of the grant formula for 1984. Specific Grants The Road Improvements Grant includes the 1984 regular subsidy allocation of $1,630,000 which represents a 6.2% increase over the 1983 allocation. In addition we are recommending that the Town submit a supplementary subsidy _ request in the amount of $50,000 to cover the costs of reconstruction of Mill Lane in Bowmanville. Connecting Link funds are related to the regular maintenance of the connecting links and the completion of the major reconstruction in Newcastle. The cost 1 - � - 2 - estimates to complete the Newcastle Connecting Link in 1984 are $202,000. The additional impact on the budget will be as follows: Connecting Link Subsidy $163,000 Tax Levy $ 39,000 Total $202,000 To date we have received no confirmation from the Federal Government on the Town' s submission for Canada Works projects and therefore this has been excluded from Grants Canada - non-recurring. Those projects proposed would be outside the Town' s normal activities. Licences & Permits Dog licence revenue has been conservatively estimated in 1984 to allow another year to determine if the revenue generation in 1983 will continue. The 1983 fiscal year was the first in some time to realize licence revenue of this magnitude. Licences & Permits Building permit revenue has been conservatively estimated as the Town has no guarantees that the much mentioned developments will definitely proceed in 1984. If significant development does proceed in 1984, the extra inspection work may necessitate the hiring of an inspector on a contract basis to handle the overflow. Increased development will put extra pressure on present municipal services and the additional building permit revenue may be considered as a source of funding to address the necessary improvements to the administrative facilities. Penalties and Interest on Taxes This revenue area has been increased, but conservatively. We may see a fall in the outstanding taxes if the bank interest rate and the Town' s penalty rate continue to have a reasonable spread. This would of course reduce the monies actually realized through penalties and interest on taxes. 1 - � - 3 - Investment Income This has been increased to reflect the Town' s improved cash position. The Town is experiencing some internal borrowing already in 1984 which indicates that our cash requirements in the early part of 1984 are higher than they were in 1983, when no internal borrowing took place. Contributions The transfer from reserve pertains to the use of the Sick Credit Reserve to fund the two retirement payouts which will take place in 1984. The major item not reflected in either the revenues or expenditures of this budget concerns the cost to bring the Town pu�T1ic buildings into conformity with the fire code. The actual costs are estimated to be in the $50,000 range. A report is forthcoming from an adhoc committee of Council once the exact costs are better known. Because of the magnitude of these costs and the requirement that this matter be addressed in 1984, it is recommended that this item be funded from various reserves and reserve funds, which the Town presently has on hand. An expenditure of this magnitude will have an adverse effect on the Town' s cash position but it is hoped that over the next few years that the reserves which are depleted to meet this immediate need can be replenished. A corporation with a budget of approximately $21 ,000,000, requires substantial reserves to provide working capital to meet the ongoing expenses. Council will realize that at any given time the corporation may have $2,500,000 to $3,500,000 in outstanding accounts receivable which include taxes, penalties, subsidies and general accounts receivable. As a general rule of thumb the Town would then require an offsetting amount ($2,500,000 to $3,500,000) in its reserves to carry on its operations without substantial and costly borrowings. This position will be somewhat eroded in 1984 with the funding of various projects from reserves. In addition the reserve funds are not growing as quickly as in the past, as the interest rates have fallen substantially. - 4 - Contributions Contributions from reserve funds relate to the mapping project to be funded from the OHAP Reserve Fund ($78,500) , the Parking Enforcement costs ($19,265) to be funded from the Parking Reserve Fund and the industrial debenture payment ($1 ,805) to be funded from the Industrial Debenture Reserve Fund. Contributions from Others relate to numerous projects listed below: Cemetery Restoration (Ontario Hydro) $ 59000 Arena Feasability Study -(Tourism,Ministry 259000 of Recreation & Culture, Ontario Hydro) Fire Department Study - (Ontario Hydro) 259000 Holt Road - (Ontario Hydro) 309000 Cobbledick Road (Subdivider) 1359000 Baseline Community Centre (Grants/Fundraising) 809,500 $300,500 EXPENDITURES General Government Mayor' s Office Conferences & Conventions increased to $650 to provide for expenses which relate to the greater number of conventions which the Mayor attends. Travel Expenses reduced to $1,500 to reflect costs incurred and provide for convention expense increase. Administrator Salaries increased $2,000 for secretarial overtime regarding the upcoming negotiations and contract revisions. Staff training has been set at $4,000 to provide funds for further courses for all levels of staff considered beneficial to the corporation. The expenditure here is 1-S - considered, by staff, to be a better utilization of corporate funds than the cancelled merit pay system. Negotiating expense has been set at $6,000 to provide funds for consulting, negotiation accomodations, printing of the agreements, etc. Clerk Part-time Salaries includes $2,000 for intermittent clerical assistance to relieve the clerical workload, and $5,000 for a summer IMA student and vacation replacements. Stationary & Office Supplies are split between stationary and office supplies and copy & duplication supplies. Clerk Furniture and Fixtures - includes the purchase of a memory typewriter ($2,500) . Finance Salaries - Treasurer' s salary has been included for the whole year to provide funds to hire qualified bookkeeping assistance to relieve the workload in her absence. Unclassified Administration Salaries - nil in 1984 to reflect the termination of the merit pay for non-union staff. Taxes Written-Off increased to $180,000 to provide for the write-offs due to the reassessment. The assessment base has been increased approximately 2% to cover this loss; so we should not experience a net loss in assessment after all the appeals and adjustments are made. Insurance is increased to reflect the gross insurance savings due to increased deductible limits. The unused balance is to be transferred to the Self-Insured Losses Reserve at year-end per By-Law provisions. - 6 - Unclassified Administration Contengencies ($250,000) provides for mechancial breakdowns, general contingencies and the salary settlement for union and non-union staff. Interest on Temporary Loans ($30,000) reduced to reflect anticipated experience. Purchasing Postage and Advertising increases reflect actual experience in the operation. Photocoping costs reflect cost sharing of the photocopier placed in the Bell Building in mid 1983 as a replacement for the previous one which was owned by the Town. Orono Town Hall/Orono Armouries i These building budgets have been separated to provide better control over the expenditures. Orono Town Hall budget has been reduced by a grant to the Board for operations. Police and Fire Buildings Bene is - A 1 benefits for the employees maintaining the Bell Building, Police and Fire Building and the Town Hall are charged to Town Hall in 1984 to ease accounting of same. Building renovations ($25,175) is for the roof replacement. Bell Building Rentals reflect the new lease negotiated in 1983, plus a property tax increase. 1 ~to - 7 - Protection to Persons and Property Fire Department Administration: Salaries reflect part-time Fire Prevention Officer ($8,112) plus conversion of the part-time clerical assistant to full time clerk-typist effective July 1, 1984, if deemed necessary at that time. Telephone increase reflects the centralization of the telephone system into the Hall #1, where the administration of offices are located. Telephone costs in the halls are substantially reduced. Answering Service reflects costs of increase granted by Council on the centralization of all emergency calls. Vehicles/Heavy Equipment reflects the retrofit of the pumper and updating of the communications system. Orono Fire Station Costs are estimated for the first year of operation of this building. By-Law Enforcement Salaries reflect the salary range for the officer plus family benefits, and there is a $1,000 provision for vacation replacement (4 wks) for the clerk-typist. Travel expenses and legal costs reflect the activities of operation. Animal Control General increases in costs throughout the budget to reflect actual operating costs. I I i Transporation Services Administration Convention expenses provide for the large administration staff to attend numerous work related conventions throughout the year. Repair/Mtnce. Office Equipment provision is regarding repairs to word processing unit. Overhead The insurance decrease is due to insurance for the fleet being charged directly to fleet operations rather than administration overhead. Construction and Maintenance Accounts The major projects to be undertaken in 1984 include the continuation of Golf Course Road ($809000); Baseline Road Design ($209000); completion of Scugog Street ($2253,000); completion of the Newcastle Connecting Link ($202,000) ; reconstruction of Concession Street at Lot 1& 2, Darlington ($809000); reconstruction of Perry Street, Hampton ($60,000) ; realignment of the intersections of Scogog Street at the 7th and 10th Concessions, Darlington ($40,000); construction of storm sewer between Solina Road and the 6th Concession, Darlington ($20,000); completion of Division Street, Orono ($100,000). The construction of Mill Lane, Bowmanville ($100,000) will take place if the supplementary subsidy request is approved by MTC. Miscellaneous The balance of the funding to construct a Salt Storage Structure at the Hampton Works Yards has been provided. Handi-Transit The costs of the service reflect a new settlement with the drivers which significantly increased their salaries for 1984. Also, Nandi-Transit wishes to rent space in Bowmanville for the van storage ($1,300) at the premises of Bowmanville Hospital Ambulance quarters. I - 9 - Street Lighting The program proposed for the Bowmanville, Newcastle & Orono Street Lighting Areas was similiar in size to prior years. However, the street lighting work done in conjunction with the Newcastle Connecting Link has exceeded the 1983 budget by approximately $23,800. The cost overrun has resulted in a deficit in this activity which will be charged to those area ratepayers in 1984. Council has requested that the PUC reduce the size of the program for 1984 to soften the impact on the area mill rate for this year. The revised streetlighting proposal has not yet been received. Crossing Guards The wages allow for one potential addition to the total number of crossing guards. Enviromental Services Storm Sewers The Wellington Street Storm Sewer project ($50,000) has been included for the 1984 construction program. Garbage - Collection Bowmanville Waste Disposal reflects increases in dumping charge at the Regional Site. Vehicle Rental rates for this service have been maintained at the 1983 level . Health Services Bondhead/Bowmanville Cemetery increase is due to proposed equipment purchases. Building construction has been deleted pending Council discussion of present holdings throughout the Town. 7 -13 - 10 - Recreation and Cultural Services Administration Printing Reproduction increase to $3,400 reflects the costs to produce a more extensive recreation and cultural program inventory for distribution to the public. It will list organizations throughout the Town, as well as the Town operated programs. Throughout the Community Services Budget there is an additional staff member in the form of a leadhand whose salary ($23,088) is charged as follows : 16% to Darlington Sport Centre 17% to Bowmanville Arena 17% to Cemeteries 25% to Fitness Centre 25% to Park Mtnce. The introduction of the lead hand position provides an opportunity to address our ongoing problems with building maintenance. It is anticipated that the lead hand would have responsiblity for this necessary ongoing maintenance. To ease the accounting of benefits for the various Community Services employees in 1984, we have charged the individual employee benefits to the facility where the majority of their time is spent during the year. Therefore, you may find some benefit costs in some facilities higher and in others lower than in 1983. Overall , the total in dollars expended is similiar to 1983. Parks Facilities Maintenance Vehicles and Equipment purchases ($23,100) are detailed in the capital budget. The costs of operating Memorial Park in Bowmanville have been consolidated into the Park Maintenance budget following the closing of the pool in 1983 . Orono Park and Orono Pool operations have been separated in 1984 to provide for better control over these operations. Equipment purchases and repairs to the bleachers and booth are included in the capital expenditures for Orono Park. - 11 - Adult Programs/Youth Programs Increases in these program costs reflect increased participation and demand for same. An off- setting increase can be seen in anticipated revenue. Bowmanville Arena Consulting costs ($25,000) relate to feasibility study as required by the Ministry regarding its projected replacement in 1986. This study is jointly funded by Ontario Hydro and the Ministry. Darlington Sports Centre Renovation costs are for the building and parking lot drainage improvements ($30,000) as shown in capital budget. Exterior painting of the building will only proceed if Canada Works grants are approved. Baseline Community Centre The $80,500 refects monies to be raised through fundraising and government grants to construct a centre as put forward in previous architectural plans. Newcastle Village Pool and Orono Pool Reflects a 10 week season in 1984 versus a 7 week season in 1983. The replacement of the pool liner at the Newcastle Pool has been funded from the reserve fund. Newcastle Fitness Centre The budget reflects increased costs of operation, in general , and some replacements needed since the facility has been in operation for 3 years as of January 1984. Salaries reflect a percentage of the leadhand salary costs and the provision of an additional part-time supervisor for aquatics. 1 � 15 12 - Grants All grant requests have been reviewed and a maximum of a 5% increase has been given to such groubs as meet the Grants Policy criteria. Planning & Development The Consulting includes the mapping project ($78,500) previously approved by Council , which is to be funded out of OHAP Reserve Fund. Tourism Project Because of budget limitations this project has been discontinued in 1984. It is hopedf that some activity might be funded through a Summer Student Employment Grant. Levies These of-course will not be available for some time to come. Salaries & Benefits Provisions in the budget are based on the 1983 salary grids and 1983 benefit package. The benefit costs have been updated to reflect 1984 cost of the 1983 benefit package. 4t,6„4 I,a.LZ Kathr A. Campbell , C.A. , Treasurer. *gf -.Q H CORPORATION OF THE TOWN OF NEWCASTLE FUNCTION: SUMMARY 1984 CURRENT BUDGET SUMMARY 1983 Budget 1983 Actual 1984 Budget Revenues Taxation 15,993,282 16,097,695 Grants 3,066,135 2 907,804 Other Revenues ,307,334 2,660,973 Contribution from Others 1,110,700 1,755,942 1,227,705 Surplus/Deficit 381,420 75,842 412,070 445,592 450,918 0 Expenditure 20,997,129 20,687,731 5,208,552 General Government 1,373,398 1,155,809 Protection to Persons & Property 1,155 101 1,590,195 Transportation Services 430 4,536,897 4,285,475 1,027,819 855,514 Environmental Services 4,691, Health Services 391,680 395,289 383,972 Recreational & Cultural Services 89,605 77,912 106,889 Planning & Development Services 1,596, 1,595,188 1,849,933 351,8894 94 523,984 402,734 Levies 11$ 47,968 11,410,695 0 20,997,129 20,723,593 1,474,712 ti t CORPORATION OF THE TOWN OF NEWCASTLE FUNCTION: REVENUE 1984 CURRENT BUDGET ACCOUNT DESCRIPTION: SUMMARY Account Number Description 1983 Budget 1983 Actual 1984 Budge 6100 Taxation - Residential/Farm, 11,606,355 11,606,427 0 6101 Taxation - Commercial & Industrial 2,543,236 2,543,236 0 6102 Taxation - Business 978,158 978,158 0 6103 Taxation - Supplementary - Res./Farm 0 30,241 0 6104 Taxation - Supplementary - Comm./Ind. 0 37,110 0 6105 Taxation - Supplementary - Business 0 24,591 0 6107 Other Taxation 103,520 103,342 107,544 6108 Telephone 340,208 340,208 355,000 6110 Grants-in-Lieu 4219805 434,382 445,260 6200 Unconditional Grants 554,110 553,984 554,873 6300 Revenue for Specific Functions 2$ 12,025 1,753,350 2,106,100 6400 Fees and Service Charges 300,900 362,300 329,605 6401 Fees and Service Charges - Other Municipalities 17,500 306,209 7,500 6500 Licenses and Permits 88,500 114,214 91 ,500 6510 Rents, Concessions and Franchises 383,800 398,231 384,150 6520 Fines 3,000 1,646 2,000 6530 Penalties and Interest on taxes 185,000 328,992 245,000 6540 Investment Income 109,900 215,700 139,900 6550 Lot Levies and Subdivider Contribution 0 0 0 6560 Sale of Publications, Equipment, etc. 22,100 28,650 28,050 6600 Contribution from Reserves 10,000 10,000 12,000 Sub-Total : Revenues 20,180,117 20,170,971 4,808,482 �o ry CORPORATION OF THE TOWN OF NEWCASTLE FUNCTION: REVENUE 1984 CURRENT BUDGET ACCOUNT DESCRIPTION: SUMMARY Pg. 2 Account Number Description 1983 Budget 1983 Actual 1984 Budget 6650 Contribution from Reserve Funds 23,045 24,447 99,570 6660 Contribution from Capital Fund 0 0 0 6670 Tranfers from Region Debenture Proceeds 0 0 0 6700 Contribution from Other Boards 0 0 0 6760 Contribution from Others - Capital 348,375 34,631 300,500 6770 Contribution from Others - Operations 0 6,764 0 2999 Surplus (Deficit) 445,592 450,918 0 Total Revenue 20,997,129 20,687,731 5,208,552 O-- CORPORATION OF THE TOWN OF NEWCASTLE FUNCTION: GENERAL GOVERNMENT 1984 CURRENT BUDGET ACCOUNT DESCRIPTION: SUMMARY Account Number Description 1983 Budget 1983 Actual 1984 Budge 7002 Mayor' s Office 7003 Members of Council 48,295 46,731 48,234 7004 Administrator 61,220 58,164 62,072 7005 Town Clerk' s 87,573 84,195 94,057 7006 Finance Department 138,475 125,180 135,534 7007 Unclassified Administration 331,952 309,488 314,010 7008 Purchasing 412,065 258,752 701,808 7009 52,619 53,773 56,470 Accounting Services Project 300 19,002 7020 Maintenance - Town Hall 26, 7,940 7021 Maintenance - Hampton Hall 262975 26,985 28,181 7022 Maintenance - Orono Buildings 13,250 14,114 15,575 7023 Maintenance - Police & Fire 8,150 11,043 12035 7024 Maintenance - Bell Building 69,464 64,645 93,904 7025 Public Buildings & Property Renovation Project 71,045 19,527 23,465 7026 Maintenance - Orono Armouries 64,210 0 0 0 7,910 Total Expenditure 1,373,398 1,155,809 1,590,195 0 t 1~ CORPORATION OF THE TOWN OF NEWCASTLE FUNCTION; PROTECTION TO PERSONS & PROPERTY 1984 CURRENT BUDGET ACCOUNT DESCRIPTION: SUMMARY Account Number Description 1983 Budget 1983 Actual 1984 Budge 7102-00001 Fire Department - Administration 268,773 236,522 268,994 7102-00002 - Newcastle 83,865 66,362 79,690 7102-00003 - Orono 7102-00004 - Courtice 358,040 325,308 49,595 7102-00005 - Bowmanville 76,885 67,423 80,853 130,381 91 ,443 128,320 7103 Building Inspection 111,123 107,202 109,139 7104 BY-law Enforcement 41,957 42,790 49,033 7105 Animal Control 84,077 90,769 89,890 Total Expenditures 1,155,101 1,027,819 855,514 CORPORATION OF THE TOWN OF NEWCASTLE FUNCTION: TRANSPORTATION SERVICES 1984 CURRENT BUDGET ACCOUNT DESCRIPTION: SUMMARY Account Number Description 1983 Budget 1983 Actual 1984 Budge 7202 Public Works - Administration 258,030 249,331 7203 - Overhead 261 ,899 7204 324,134 285,252 296,166 7205 - Bridge & Culvert Construction 27,500 23,434 18,000 7206 - Road Construction 1,676,000 1,273,480 1,142,000 7207 - Bridge & Culvert Maintenance 1209000 125,754 145,000 7208 - Road Maintenance 221,000 280,035 219,000 7209 - Hardtop Maintenance 388,000 469,066 460,000 7210 - Road Maintenance (Loosetop) 760,000 711,629 725,000 7211 - Winter Control 290,000 235,347 498,000 7212 - Safety Devices 63,000 68,126 67,500 - Miscellaneous 288,590 280,446 182,000 7213 Newcastle/Bowmanville Connecting Link Mtnce. 38,000 9,823 399000 7215 Regional Roads 7,500 2,037 7,500 7216 Handi-Transit 00 17,000 16,900 34,6 7224 Miscellaneous Work for Others 10,000 308,805 10,600 7225 Parking Enforcement 20,889 22,701 19,265 7230 Street Lighting 156,820 151 ,099 133,920 7240 Crossing Guards 24,967 23,632 26,625 Total Transportation Services 4,691 ,430 4,536,897 4,285,475 t CORPORATION OF THE TOWN OF NEWCASTLE FUNCTION: ENVIRONMENTAL SERVICES 1984 CURRENT BUDGET ACCOUNT DESCRIPTION: SUMMARY Account Number Description 1983 Budget 1983 Actual 1984 Budge 7301 Storm Sewer Maintenance & Capital Construction 60,000 98,659 50,000 7302 Garbage Collection - Newcastle Village 17,000 17,638 17,300 7303 Garbage Collection - Bownanville 281,170 246,623 282 ,811 7304 Garbage Collection - Orono 7305 16,000 14,865 16,300 Local Improvements - Debentures 17,510 17,504 17,561 Total Expenditure 391,680 395,289 383,972 CORPORATION OF THE TOWN OF NEWCASTLE FUNCTION: HEALTH SERVICES 1984 CURRENT BUDGET ACCOUNT DESCRIPTION: SUMMARY Account Number Description 1983 Budget 1983 Actual 1984 Budge 7402 Bowmanville/Bond Head 7404 Other Cemeteries 74,405 65,930 86,889 15,200 11 ,982 20,000 Total Expenditure 89,605 77,912 106,889 t CORPORATION OF THE TOWN OF NEWCASTLE FUNCTION: RECREATIONAL & CULTURAL SERVICES 1984 CURRENT BUDGET ACCOUNT DESCRIPTION: SUMMARY Account Number Description 1983 Budget 1983 Actual 1984 Budge 7602 Community Services - Administration 7603-00001 217,885 212,163 221,322 7603-00002 - Parks Facilities, Maintenance 157,780 154,978 192,047 7604 - Parks Facilities, Orono Park 29,450 - Adult Programs(Summary) 6,820 23,213 22,205 7605 - Youth Programs(Summary) 137,230, 10,030 7606-00001 1300,159- Bowmanville Arena 159 135,000 7606-00002 183,950 167,705 222,795 7606-00003 - Darlington Sports Centre 314,260 300,964 347,468 7607-00001 - Baseline Community Centre 0 0 80,500 7607-00002 - Memorial Park Pool 0 2,275 0 7607-00003 - Newcastle Village Pool 19,005 17,110 23,635 - Orono Pool 7607-00004 0 0 20,032 - Newcastle Fitness Centre 7608 Grants - Library 1709995 174,473 192,614 7609 Grants - Museum 267,283 - 316,843 280,650 7610 Grants - Municipal , Cultural - PartI 24,000 24,000 25,200 15,000 13,985 15,750 7611 Grants - Municipal , Civic - Part II 17,400 17,400 17,400 7612 Grants - Municipal , Recreational - Part III 33, 7613 Grants - Municipal , Services - Part IV 31,345 31,350 7615 Newcastle Recreation Planning Committee 1,5550 50 1,550 2,435 0 0 9,500 Total Expenditures 1,596,053 1,595,188 1,849,933 �D CZ CORPORATION OF THE TOWN OF NEWCASTLE FUNCTION: PLANNING AND DEVELOPMENT 1984 CURRENT BUDGET ACCOUNT DESCRIPTION: SUMMARY Account Number Description 1983 Budget 1983 Actual 1984 Budges 7702 Administration 256,510 230,992 333,038 7704 Committee of Adjustment 132 9, 7705 Services 8,215 10,075 7706 44,303 44,303 49,305 Property Standards Committee 9,789 2,290 7708 Tourism Development Project 6,495 7709 Port Granby Monitoring Committee 32,160 34,747 3,821 7710 Bowmanville Main Street Program 0 100 0 7711 Newcastle Main Street Program 0 156,207 0 0 47,130 0 Total Expenditure 351,894 523,984 402,734 c� t N CORPORATION OF THE TOWN OF NEWCASTLE 1984 CAPITAL BUDGET AND FOUR YEAR FORECAST Financing 198 Gross Other t an Taxation Tax Summary Expenditure Other Debenture Levy General Government 25,175 25,175 Public Works 1,537,000 1,056,900 480,100 Fire Department 503,000 Reserve 25,000 25,000 Community Services Operations 104,100 53700 Bowmanville Arena , 50,400 45,000 Hydro/Res. 45,000 Cemetery 15,500 15,500 Community Centre Facilities 297,000 Reserve 297,000 TOTAL 2,073,775 1,477,600 596,175 t ^t CORPORATION OF THE TOWN OF NEWCASTLE 1984 CAPITAL BUDGET AND FOUR YEAR FORECAST General Government na Fincing 1 8 Summary Gross Other than Taxation Tax Expenditure t er Debenture Levy Police & Fire Building 25,175 25,175 TOTAL 25,175 25.175 c� CORPORATION OF THE TOWN OF NEWCASTLE 1984 CAPITAL BUDGET AND FOUR YEAR FORECAST Public Works inancing Gross other than axation ax Summary Expenditure OtHer De enture Levy Bridqe & Culvert Construction 18,000 MTC 14,400 3,600 Roads & Storm Sewer 960,000 MTC 428,500 396,500 Subdivisior 135,000 Connecting Link 202,000 MTC 163,000 39,000 Other 33,000 Hydro 30,000 3,000 Buildings Salt ( 110,000 Reserve 75,000 35,000 Buildings Office/Yards ( 3,000 3,000 Equipment 211,000 Reserve 211,000 TOTAL 1,537,000 1,056,900 480,100 6-- i CORPORATION OF THE TOWN OF NEWCASTLE 1984 CAPITAL BUDGET AND FOUR YEAR FORECAST FFir Department financing Summary Gross Other than Taxation 198,a4:x Expenditure e Other De enture Levy Major Improvement (Communications) 10,000 1 ,000 Retrofit of Pumper 15,000 15,000 Land Purchase Northern Station 25,000 Reserve 25,000 TOTAL 50,000 25,000 25,000 0 CORPORATION OF THE TOWN OF NEWCASTLE 1984 CAPITAL BUDGET AND FOUR YEAR FORECAST Financing 1984 Community Services Gross Other than Taxation Tax Summary Expenditure Ot er Debenture Levy Park Maintenance 35,300 Reserve 12,200 23,100 Bowmanville Memorial Arena 45,000 Hydro, Lot 45,000 Res. Fund Darlington Sports Centre 30,000 CWP/ 17,500 12,500 Reserve Newcastle Lions Pool 12,500 Reserve 12,500 Orono Park 17,500 Reserve 7$ 00 10,000 Newcastle Fitness Centre 8,800 Reserve 4,000 4,800 TOTAL 149,100 98,700 50,400 CORPORATION OF THE TOWN OF NEWCASTLE 1984 CAPITAL BUDGET AND FOUR YEAR FORECAST Bowmanville/Bondhead Cemeteries Financing 1984 Gross Ot er than axation Tax Summary Expenditure Other Debenture Levy Equipment 15,500 15,500 TOTAL 15,500 15,500 c'6 CORPORATION OF THE TOWN OF NEWCASTLE 1984 CAPITAL BUDGET AND FOUR YEAR FORECAST Other Facilities F�nanc�ng Gross Summary Expenditure Other than Taxation Tax Ot er De enture Levy Baseline Community Centre 291,000 Reserve 210$ 00 Grant 68,700 Fund- 11,800 raising Burketon Park Board (Grant) 5,000 Park 5,000 Reserve Tyrone Community Centre (Grant) 1,000 Park 1,000 Reserve TOTAL 297,000 297,000 A T T A C H M E N T 2 (1) Newcastle Public Library Letters and attachments uomnunications Uirection U _ 6 Newcastle public library board �7 1 62 temperance street, !v l bowmanville, ontario UC 3A8 6 February, 1984 ! X i Mr. David Oakes, Clerk ' Town of Newcastle 40 Temperance Street Ij Bowmanville, Ontario J Dear Mr. Oakes: I , Attached are the Town of Newcastle Library's Operating and Capital i Budgets for the fiscal year of 1984. The budgets were approved at a Special Board Meeting held Friday, February 3, 1984. Operating Budget ! ( The Salary & Wage and Fringe Benefit Budget Accounts are at 1983 amounts. Estimated increases for these accounts are provided in the Miscellaneous Account. A reserve for roof repair, labour negotiations and furnace maintenance is also included. In order to maintain consistency of presentation and discussion, our budget is forwarded showing all "actual" figures at the "gross" amounts. ' This means that offsetting amounts actually received and expended for grant purposes during 1983 are included as 1983 receipts and expenditure respectively. Capital Budget The capital budget requests that funds for future library expansion of service be set aside in a reserve account. If the Council requires any additional information, please do not i hesitate to contact the Library Board. Yours truly, j D. E. Hargest , •C.A. Vice-Chairman Newcastle Public Library Board Attachments cc: K. Campbell , Treasurer I DH/jp 1 vwiv Ur- 1`1CWl./iJ l Lt r UM-r k, L 1 UI\/%I%T DUAKU - - 1984 CURRENT BUDGET EXPENDITURES Account Number Description 1983 budget 1983 Actual 1904 Budget nZ 100, 102 Salaries & Wages 186.;943 192,466 192,466 110-118 Fringe Benefits 28;338 28,200 28,200 200 Books 60,000 60,132 61 ,000 202 Book Processing 6,200 6,048 6,500 210 Film & Video 3,900 6,096 7,500 220 Library & Office Supplies 3,000 3,259. 3,150 230 Heat 10,165 5,057 9,700 231 Hydro 5,200 5,280 5,500 232 Water & Sewer 400 320 400 300 Building & Equipment Maintenance 3,290 9, 194 9,000 400 Telephone 2,815 3,678 3,000 401 Postage 690 708 800 405 Mileage & Courier Service 1 ,365 1 ,591 2,000 410 Publicity 1 ,550 1 ,620 1 ,500 420 Data Processing 2,214 2,273 2,500 421 Photocopier 5,000 4,921 5 ,000 430 Rents 5,278 5,278 5,542 440 Custodial Services 12,075 11 ,776 12,500 460 Conferences , Conventions & Workshops 670 672 1 ,300 470 Program Expense 450 399 X500 471 Ontario Arts Council 1 ,267 1 ,000 480 Insurance 1 ,133 383 900 481 Audit 2,050 1 ,100 2,000 482 Allowance for Negotiations 5,000 499 Miscellaneous 600 975 13,884 500 Debenture 11 ,609 11 ,609 11 ,572 600 Roof Repair Reserve - 10,000 700 Furniture & Equ.ipment 1 ,644 6,635 750 Wintario ACCESS 3, 137 785 CORLS 291 790 Grant - 1859 AK3 15,820 15,823 791 Grant - 8921 YK7 2,985 792 Grant - 5616 YK6 9,129 TOTAL 372,399 402,001 402,414 AOUroved: 3 February , 1984 TOWN ,- NEWCASTLE PUBLIC LIBRARY BOARD 1984 CURRENT BUDGET REVENUE Account Number Description 1983 Budget 1983 Actual 1984 Budget ` 960 Surplus 2 2 21 �2 0 5 7 801 Municipal Tax Levy 267,283 267,283 315,103 802 Provincial Grant 69,161 68,858 68,658 803 Wintario 5,000 810 Fines 4,800 4,414 4,000 811 Film Insurance 1 ,200 1 ,880 1 ,500 812 Projector Revenue 2,385 2,660 2,500 813 Photocopier 5,600 5,603 5,000 814 Program Revenue 112 500 815 Room Rental 400 215 200 820 Sale of Books 650 743 500 825 Bequests & Donations 6 ,996 830 Rents 1 ,543 1 ,636 835 Interest 2,500 5 ,487 2,000 840 CORLS 782 850 Recoverables 371 880 Miscellaneous 2,600 161 , 200 890 Grant - 1859 AK3 15,820 15,861 891 Grant - 8921 YK7 2,975 892 Grant - 5616 YK6 9,001 893 Ontario Arts Council 2,275 200 TOTAL 372,399 404,270 402,414 Approved: 3 February, 1984 NEWCASTLE PUBLIC LIBRARY BOARD CAPITAL BUDGET PROJECTION PROGRAM 1984 1985 1986 1987 1988 Courtice Branch S76,500 (partial yr.) $59,000 $40,000 Staffing . $14,500 (annualized) Staffing $29,000 Furniture. & 32,000 Staffing $29,000 Materials 11. ,000 Equipment Materials 30,000 Materials 30,000 Bowmanville Branch - S10,000 $10,000 Roof Repair Automated Circulation S30,000 $30,000 System W Approved: 3 February, 1984 A T T A C H M E N T 3 (1) Proposed Resolution for Public Works Budget I � -1 RESOLUTION RE: PUBLIC WORKS BUDGET Resolution moved by , seconded by WHEREAS, the Council of the Town of Newcastle wishes to continue to up grade the Town' s road system and provide the necessary works to maintain the existing road system within the Town; NOW THEREFORE, the Council of the Town of Newcastle approves the 1984 Public Works Budget in the amount $4,121,065 which is supported, in part, by the 1984 Ministry of Transportation and Communications subsidy allocation of $1 ,630,00 ; AND FURTHER, the Council of the Town of Newcastle approves the submission of a request for a 1984 supplementary allocation of subsidy from the Ministry of Transportatin and Communication in the amount of $50,000 to meet construction costs of $100,000 for the reconstruction of the Mill Lane in Bowmanville.