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HomeMy WebLinkAboutTR-71-83 CORPORATION OF THE TOWN OF NEWCASTLE ' 4 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1C3A6 TELEPHONE 623-3379 REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF OCTOBER 3, 1983. REPORT NO. : TR-83-71 SUBJECT: MUNICIPAL GRANTS POLICY RECOMMENDATION: It is respectfully recommended: 1. That this report be approved, and 2. That the attached By-Law to establish Municipal Grants Reserve be approved. BACKGROUND AND COMMENTS: During the past number of months, Councillors Taylor and Hamre, -the Deputy Director of Community Services and the Treasurer have met to discuss the establishment of a Municipal Grants Policy which would be equitable and reasonable in this application. Those discussions have resulted in the document which is before you today. i The policy stands on the basic premise that the Town sees its role in this area as providing recreational (basic) level of service. This level of service is seen as one which is generally open to all residents of the municipality who wish to participate in an activity regardless of their natural aptitude. i �J<t µ15� NOYIIfDGf,Vyp �/ CORPORATION OF THE TOWN OF NEWCASTLE f ((UA 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO LiC3A6 TELEPHONE 623-3379 -2- TR-83-71 BACKGROUND AND COMMENTS: cont' d. . . . Four main categories are defined in the policy, being civic, recreational , cultural and service activities, and organizations. The policy sets out the criteria under which each may be eligible for funding. In addition, the general criteria states the basic elements which should be met for an organization to be eligible to be considered for funding under the Town of Newcastle Municipal Grants Policy. Community Services have prepared a report specifying the implementation schedule of this policy in specific situations which should be discussed in conjunction with this report. Respectfully submitted, Kathryn A. Campbell , C.A. , B.Comm. , Treasurer. Att: 2 �r'-�` LB83-TGP-1 THE CORPORATION OF THE TOWN OF NEWCASTLE BY-LAW $3.-.137 being a by-law to establish a Reserve for Municipal Grants WHEREAS, the Council of the Corporation of the Town of Newcastle considers it desirable to establish a Reserve for Municipal Grants; AND WHEREAS, Section 164(5) of the Municipal Act, R.S.O. 1980, provides that "The Council may by by-law require that the estimates for the current year of every board, commission or other body for which the Council is by law required to levy any rate or provide money shall be submitted to the Council on or before the 1st day of March in each year, and that such estimates shall be in the form and give the particulars that the by-law prescribes": NOW THEREFORE BE IT ENACTED AND IT IS ENACTED AS A BY-LAW of the Corporation of the Town of Newcastle as follows: 1 . That the Treasurer be authorized to establish a reserve, entitled Reserve for Municipal Grants. 2. That the Treasurer be authorized to transfer the unallocated monies from the budget for Municipal Grants in any given year to the Reserve for Municipal Grants. By-Law read a first time this 11th day of October 1983 By-law read a second time this 11th day of October 1983 By-law read a third time and finally passed this llth day of October 1983 Acting ayor Deputy- er MUNICIPAL GRANTS POLICY OBJECTIVE To provide limited financial assistance to organizations within the Town of Newcastle which provide to all residents, services and programs which enhance the quality and variety of the residents' lives. GENERAL CRITERIA These criteria have been established to provide overall guidelines for the review of grant applications to determine eligibility for Town of Newcastle grants. 1. The services or programs should be offered on a recreational or basic level of participation in any program. 2. Recreational (Basic) Level of Service: "That which satisfies the fundamental aspects in pursuing one's leisure activities relative to the age of level of the participant". 3. There should be no duplication of services or programs between those offered by the various levels of government and the volunteer organization. 4. All organizations must have their main base of operations in the Town of Newcastle. 5. There are four main categories under which grant applications will be accepted, being Civic, Receation, Culture and Service. 6. Funds for the purposes of meeting grants requests shall be raised by the imposition of a per capita levy to be reviewed on an annual basis. In 1984, the levy will be established at $2.00 per capita. 7. All funds raised by the Town for the purposes of meeting grant requests, not used in any given year, shall be transferred to a reserve designated for grant purposes. -2- GENERAL CRITERIA - cont'd. . . 8. Excluded from this policy is funding provided for the operation of the library system, the museums and abandoned cemeteries. Funding for those operations will be subject to the budget guidelines which are established annually for the operations of the Town. Capital requests will also be dealt with through the annual budget process. Any expansion of service which may occur which results in increased operating costs will be given due consideration in the budget discussions. DEFINITIONS AND SPECIFIC CRITERIA FOR EACH CATEGORY CIVIC organizations shall include such bodies which provide capital works or services which contribute to the beautification, promotion and/or development of the Town of Newcastle. This category shall consist of two sub groups which shall be eligible for funding: (a) Recognized Organizations, i .e. Santa Claus Parade Committee, Durham Central Agricultural Fair Board, Horticultural Societies, etc. (b) Special Events which bring regional , provincial , national or international recognition to the Municipality, i .e. Competition at Championship Level , Exchange Visits, etc. RECREATION organizations shall include such bodies which provide programs for recreational activities. This category shall not include requests for operation or capital improvement funds for town owned and managed facilities and parks, i .e. Bowmanville Memorial Park, Orono Park and Pool , Darlington Sports Centre, etc. This category shall consist of two sub groups which shall be eligible for funding: -3- DEFINITIONS AND SPECIFIC CRITERIA FOR EACH CATEGORY - cont'd. . . (a) Community Centre Boards appointed by Council . For the local boards appointed by Council , the Town' s role is to assist in capital expenditures through a direct grant and/or sponsoring an application to other funding bodies. With exception of insurance coverage, accounting and auditing fees, operating costs shall be the sole responsibility of the individual organizations. The three former municipal office buildings (Hampton, Orono, Newcastle) do not comply with this criteria. The hall boards which operate from these facilities will be charged a proportionate share of the operating costs. (b) Recognized organizations and associations, i .e. Athletic Societies, Baseball Associations, etc. The Town's role will be to give a recreational (basic) level of participation. CULTURAL organizations shall include such bodies which provide facilities and programs pertaining to the arts, being music, art, literature, history and dance. This category shall consist of two sub groups which shall be eligible for funding: (a) Community Centre Boards appointed by Council , (b) Recognized organizations, i .e Visual Arts Centre. The funding of these activities will be provided on the following basis: (a) The Town' s role will be to give funancial assistance for the provision of such parts of the programing which give a recreational (basic) level of participation. -4- SERVICE organizations shall include such bodies which provide direct services to residents to the Town of Newcastle. This category shall consist of two sub groups which shall be eligible for funding: (a) Organizations whose senior level government funding is incumbent upon local government financial support for the programs and also, organization which do not carry on an independent public subscription campaign, i .e. federally, provincially, regionally funded organizations Durham Mental , Community Care. (b) Organizations which require one time start up costs (seed money) to provide new programs. TOWN OF NEWCASTLE REPORT #6 REPORT - - File # /CI Res. aft By-Law # MEETING: Council Meeting DATE: FEBRUARY 9, 1987 REPORT #: CS-09-87 FILE #: SUBJECT: MUNICIPAL GRANT POLICY RECOMMENDATIONS: It is respectfully recommended that Council approve the following:- 1. That Report CS-09-87 be received; and 2. That the attached Grant Policy and Application form be endorsed. BACKGROUND AND COMMENTS: As part of the mandate of the N.C.S.A.B. a sub-committee of the Board was formed to examine and produce a Municipal Grant Policy and Application Form as a guideline in determining grant allocations, to the various organizations which apply for funding from the Municipality. The result of this task is now before Members of Council for discussion and subsequent endorsement. Respectfully submitted, Recommended for presentation to -C III ee i t Da in, Chairman L wrence, Kotseff Newcastle Community Services hief to nistrative Officer Advisory Board MD:sa CORPORATION OF THE TOWN OF NEWCASTLE i POLICY DATE: January 13, 1987 DEPARTMENT: Community Services SECTION: Newcastle Community Services Advisory Board SECTION#: PAGE 1 OF 2 SUBJECT: GRANT POLICY - I _ Introduction In as much as the Town wishes to financially support certain organizations within the Town the following policy has been established to give continuity to the Grant process. Statement of Policy i Only groups within the boundaries of the Town of Newcastle are eligible to apply for a Town grant(s) . Local chapters of National or Provincial groups do not qualify for Town I grant (s) . I Responsibilities The NCSAB shall be responsible for the review of grant requests and shall submit its recommendations to Council . I The NCSAB secretary shall advise grant applicants of the Boards recommendations I prior to Council consideration of said recommendations. I Responsibility of overseeing grants that have been approved by Council , be that of the Community Services Department and said department will notify all grant applicants of Council 's decision with copies to the NCSAB. The Community Services Department will also "authorize payment" of approved capital grants, only upon receipt of invoice. The definition of a capital expenditure is "addition to or replacement of" (major facilities) . In areas of question the NCSAB will reach a consensus. Grant Form The attached grant form shall be used for the purpose of this policy. (page 2) I I I I CORPORATION OF THE TOWN OF NEWCASTLE OFFICE U APPLICATION FOR GRANT # l NAME OF ORGANIZATION ADDRESS POSTAL CODE CONTACT PERSON FOR THIS APPLICATION: NAME TELEPHONE Briefly describe the type of service provided by your organization: Briefly describe your grant request: AMOUNT $ Previous FINANCIAL SUMMARY OF ATTACHED STATEMENTS Municipal Grants Year Income Expenditure Balance NOTE: Applications will not be considered unless the following information is provided: 1) most recently completed fiscal financial statement 2) your projected budget for the current and next fiscal years 3) full disclosure of all investments or bank accounts Application deadline: December 1st yearly Please return this application to: Community Services Director Town of Newcastle 40 Temperance Street Bowmanville L1C 3A6 (for information phone Community Services Director 623-3379 ext. 246) Completed by Signature Official Title Dated I i - - - ----Revised 9