HomeMy WebLinkAboutTR-65-83 N� CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
L1C3A6 TELEPHONE 623-3379
HAND OUT
REPORT TO COUNCIL MEETING HELD SEPTEMBER 12 1983
TR-83-65
SUBJECT: NEWCASTLE PUBLIC LIBRARY - HEATING RENOVATIONS
RECOMMENDATIONS:
It is respectfully recommended that:
1 . This report be received; and
2. The recommendations of Totten, Sims , Hubicki regarding the heating
renovations at the Newcastle Public Library, Bowmanville branch
be considered by Council ; and
3. If the project proceeds, that an ad hoc committee be established
to oversee the project; and
4. The Committee be composed of the Mayor, two Council appointees
and two Library Board appointees.
BACKGROUND AND COMMENT:
Subsequent to the G.P. & A. Committee meeting of September 7 1983,
staff arranged an informal meeting among the Library Board Members,
Members of Council and Totten,Sims, Hubicki to discuss further the
necessary renovations to the heating system. These discussions have
resulted in a second reporting letter from Totten, Sims, Hubicki , setting
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out the possible staging of the project and estimated cost of each
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component.
If Council wishes to proceed with the project in its entirety or in
part, the following funding is proposed:
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TR-83-65
Funding Service Amount
Lot Levies - Community Services
Reserve Fund $ 5,000
Real Property Acquisition Reserve $10,000
General Capital Revenue $12,800
Contingency Account for Mechanical
Breakdowns $25,000
$52,800
Any amount in excess of the $52,800 could be funded from a 1983
surplus, if available, or remain unfunded in 1983. Any unfunded
balance at the end of 1983, would be funded in 1984 through the
1984 current levy.
The resolution from the Library Board setting out their request
and the initial reporting letter from Totten, Sims, Hubicki were
presented to Committee on Tuesday, September 6 1983 and all information
presented here is further information to assist in the decision making
process.
Because of the urgency of the project, it is recommended that the
contract be let through invited bids and that Totten, Sims, Hubicki
supervise the project. All recommendations with regard to changes, design,
etc. will be the responsibility of the ad hoc committee which will be
reporting to the Council periodically.
Respectfully submitted,
1 I ,( a .. _
KAC:nof Kathryn A. Campbell , C. A. , B. Comm. ,
Treasurer