HomeMy WebLinkAboutTR-43-83 wspOM `v
CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
L1C3A6 TELEPHONE 623-3379
REPORT TO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
HELD JUNE 20, 1983
TR - 83 - 43
SUBJECT: PROPOSAL - PHOTOCOPY EQUIPMENT
RECOMMENDATION:
It is respectfully recommended:
1 . that this report be received; and
2. that Council accept the written proposal from Office Equipment
Inc. , Markham, Ontario to purchase via lease agreement (fixed
term/fixed rate) one only Canon NP400 Copier at a monthly cost
of $366. 16 for a period of 60 months.
3. that Council further adopt the attached by-law authorizing the
execution of a lease with Customized Equipment Leasing Ltd. ,
Mississauga, in respect of the photocopy equipment.
BACKGROUND AND COMMENT
As a result of the increase in photocopying requirements of Public
Works and Planning an overloading situation became evident with excessive break-
downs which effected the administrative production of the office staff. To
alleviate this situation and enhance the reproduction facility it was decided to
purchase equipment to accomodate the photocopying requirements of Public Works
and Planning. The proposed equipment would provide a machine which would be able
to handle the load capacity with the additional features of reduction , enlargement,
and mylar reproduction. The special features would be a definite cost saving in
terms of staff travelling and contracting others to produce these requirements.
Photocopy paper requirements would also be standardized with the use of regular
bond paper which would be compatable with the unit in the Town Hall .
The benefit to this proposal would be the transferring of the Nashua
1260 from Hampton to the Bell Building in Bowmanville for usuage by Administration,
Community Services and Purchasing. A key control in this machine would allow the
costs to be appropriately charged to actual department usage and also replace
the redundant photocopier in the Community Services area.
Continued. . . . .
(Page 2)
The costs required for the new copier will be provided by the current
1983 budget which is within the amounts now being expended for the Nashua 1260.
The additional funds required to complete this fiscal budget year for the Nashua
1260 being relocated to the Bell Building will be absorbed by Community Services ,
Administration and Purchasing. The Savin 1220 copier currently in Community Serv-
ices will be relocated the the Fitness Centre. This unit is owned by the Town and
the cost for the Fitness Centre to operate and maintain this machine will be min-
imal .
In essence, the new acquisition benefits all departments associated
with the total reproduction restructure and alleviates the administrative burdens
currently being experienced.
Respectfully submitted ,
D. . Smith , M.C. I.P.
Administrator
r
D.M. Homeniuk, P.P.
D p Purchasing and Supply Agent
THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW 83-98
being a by-law to authorize the execution of an
Agreement with Customized Equipment Leasing Ltd. ,
in respect of a lease for Canon NP400 Copier.
The Corporation of the Town of Newcastle HEREBY ENACTS AS FOLLOWS;
That the Mayor and Clerk are hereby authorized
to execute on behalf of the Corporation of the
Town of Newcastle and seal with the Corporation
Seal , an Agreement between Customized Equipment
Leasing Ltd. and the said Corporation , which is
attached hereto as Schedule "X"
By-law read a first time this 27th day of June 1983
By-law read a second time this 27th day of June 1983
by-law read a third time and finally passed this 27th day of June 1983
Mayor
r
�l
Clerk