HomeMy WebLinkAboutTR-80-91 TOWN OF NEWCASTLE
t REPORT
File #r
Res. #
By-Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
IATE: September 9, 1991
REPORT #: TR-80-91 FILE #:
SUB.ECT: REGION OF DURHAM CO-OPERATIVE TENDER
WD58-91, SUPPLY AND DELIVERY OF WINTER SAND
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That Report TR-80-91 be received;
2 . That Robert E. Young Construction Ltd. , Ennismore,
Ontario, with a total bid in the amount of $85,580 . 00
(plus G.S.T. ) , being the lowest responsible bidder
meeting all terms, conditions and specifications
of the Region of Durham Co-Operative Tender WD58-91,
be awarded the contract to supply, deliver, mix and
stockpile winter sand, as required by the Town of
Newcastle for the 1991/92 winter season; and
3 . That the funds be drawn from the Public Works approved
Winter Maintenance accounts for the 1991/92 winter
season requirements.
BACKGROUND AND COMMENT:
Tenders were called on a co-operative basis by the Region of
Durham, which included the requirements of the Town of Newcastle,
for the supply and delivery of winter sand. Tenders were
received and tabulated as follows:
Page - 2 -
TR-80-91
REGION OF DURHAM CO-OPERATIVE TENDER WD58-91, SUPPLY AND DELIVERY
OF WINTER SAND
Bidder Total Bid Amount Comments
Spec I
VicDom Sand & Gravel Orono Yard 20,900 .00 cost to
(Ontario Limited) Hampton Yard 20,900 .00 mix and
Uxbridge, ON 41,800.00 stockpile
only
Dufferin Aggregates Orono Yard 41,250 .00 does not
Downsview, ON Hampton Yard 43,450 .00 include
84,700 .00 cost to
mix and
stockpile
Robert E. Young Orono Yard 36,850 . 00
Construction Ltd. Hampton Yard 48,730 . 00
Ennismore, ON 85,580 . 00
Harnden & King Orono Yard 44,770 .00
Construction Hampton Yard 49 ,610 .00
Brooklin, ON 94,380 .00
James Dick Orono Yard 54,450 . 00
Construction Ltd. Hampton Yard 57 ,200 . 00
Brooklin, ON 111,650 .00
VanCamp Contracting Orono Yard 53,460 . 00
Limited Hampton Yard 60,060 .00
Port Perry, ON 113,520 . 00
* Note: G.S.T. is extra on all of the above pricing
Total bid price includes the cost of sand and the cost to mix and
stockpile, unless otherwise noted.
Upon review of the bids, it was revealed that the low bidder's
price included the cost to mix and stockpile only. The supply of
the sand was not included. With respect to the second low
bidder, the supply of the sand only was included, not the cost to
mix and stockpile.
After further review and analysis of the bids by Purchasing and
Public Works staff, it was agreed that Robert E. Young
Construction Ltd. , Ennismore, Ontario, be recommended for the
contract to supply and deliver winter sand to the Town of
Newcastle, as required by the Department of Public Works.
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Page - 3 -
TR-80-91
REGION OF DURHAM CO-OPERATIVE TENDER WD58-91, SUPPLY AND DELIVERY
OF WINTER SAND
The required funds will be drawn form the Public Works approved
Winter Maintenance accounts for the 1991/92 winter season
requirements from which there are adequate funds available.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department
needs, specifications, etc . , should be referred to the Director
of Public Works .
The prices tendered reflect an average decrease of approximately
twenty-six percent (26%) over those tendered in 1990. The
subject contractor has previously supplied satisfactory service
to the Town of Newcastle.
Respectfully submitted, Recommended for presentation
to the Committee,
�Mdkie Marano, H.B.Sc. , AMCT. , La ence E. Kotseff,
Treasurer. Chief A i istrative Officer.
W.A. Evans, P. Eng. ,
Director of Public Works .
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