HomeMy WebLinkAboutTR-71-91 TOWN OF NEWCASTLE
REPORT
File # FIB ,
Res. #
By-Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: September 9, 1991
REPORT #: TR-71-91 FILE #:
SECT: TENDER AWARDS - AUGUST COUNCIL BREAK
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That Report TR-71-91 be received for information.
BACKGROUND AND COMMENT:
In accordance with Resolution GPA-471-91, the Administrator and
the Treasurer awarded the following Tenders/Contracts during the
August Council break:
1. Tender NW91-30, Chain Link Fence
2 . Tender NW91-31, Catchbasins, Manholes and Storm Sewers
3. Tender NW91-32, Newtonville Hall
4. Canadian Pacific Railway Crossing - Scugog Street
5 . Road Side Hazard Program - Guiderail System
A summary outlining the bids and awards is attached (Schedule
III„ ) .
Respectfully submitted, Recommended for presentation
to the Committee,
Marie Marano, H.B.Sc. , AMCT. Lawrence Kotseff,
Treasurer. Chief A 'nistrative Officer. ,
LAB/hjl
Attachments
SCHEDULE "I"
BID SUMMARY
TENDER AWARDS - AUGUST COUNCIL BREAK
1. Tender NW91-30 Chain Link Fencing - Orono Public Works Depot
Tender NW91-30 was publicly advertised and issued with the following
bids being submitted:
BIDDER TOTAL BID AMOUNT
Common Sense Fence $10, 165.00
Newtonville, Ontario
Mike St. Laurent Fencing $10,569 .68
Peterborough, Ontario
Horner Fence Ltd. $10,627 .22 **
Cobourg, Ontario
McFaul Fencing $13,015 .57
Courtice, Ontario
Whites Fence $15,993 .82
Courtice, Ontario
Atlas Fence (1987) Inc . $17,480. 00
North York, Ontario
Bantam Trades & Services Ltd. $29,487 . 35
Scarborough, Ontario
** amended bid - calculation error
The required funding were a carry over from 1990 and will be drawn
from account #2900-00003-0000. Total funds allocated for this project
are $10,441. 85 . The subject firm have previously performed
satisfactorily for the Town of Newcastle
Subsequently, the contract was awarded to Common Sense Fence,
Newtonville, Ontario, in amount of $10, 165 . 00 .
SCHEDULE "I"
BID SUMMARY
TENDER AWARDS - AUGUST COUNCIL BREAK
2 . Tender NW91-31 Catchbasins, Manholes and Storm Sewer Pipe
Tender NW91-31 was publicly advertised and issued with the following
bids being submitted:
Bidder Total Bid Amount Total Bid Amount
Part A Part B
Oakes Precast Industries $ 6,826 . 03 NO BID
Guelph, Ontario
Concrete Pipe Company NO BID $16,718. 81
Mississauga, Ontario
The required funds will be drawn from account #7205-91002-0169 and
were included in the $275,000 . 00 allocated for Rudell Road as
reflected on Page 29, Item 4, of the 1991 Capital Budget. This
contract is for materials only, all labour is to be completed by Town
forces . No funds have been expended to date.
Both firms have previously performed satisfactorily for the Town of
Newcastle.
Subsequently, Part "A" of the contract was awarded to Oakes Precast
Industries, Guelph, Ontario in an amount of $6,826 .03 and Part "B" was
awarded to Concrete Pipe Company, Mississauga, Ontario in an amount of
$16,718 . 81.
SCHEDULE "I"
BID SUMMARY
TENDER AWARDS - AUGUST COUNCIL BREAK
3. Tender NW91-32 - Newtonville Hall - Foundation Reinforcing,
Ground Floor and Roof Framing
Tender NW91-32 was publicly advertised and issued with the following
bids submitted.
Bidder Total Bid Amount
Gerr Construction Ltd. $21,760 .00
Bowmanville, Ontario
Winvalley Contracting $38,575 .64
Whitby, Ontario
Bowman Construction Ltd. $39,322 .00
Courtice, Ontario
Other associated costs are estimated at $2,500. 00 for consulting
services, bringing the total required funds to $24,260. 00 .
Funding for the roof reinforcement in the amount of $18,000 . 00 will be
drawn from account #7029-00015-0501 as reflected on page 147 of the
approved 1991 Capital Budget. Additional funds for the reinforcing of
the floor and foundation in the amount of $15,000 .00 were carried over
from 1990 and will be drawn from account #1110-00156-X Community
Services Lot Levy. This brings the total funds available to
$33,000 . 00 .
The subject firm have previously performed satisfactorily for the Town
of Newcastle.
Subsequently, the contract was awarded to Gerr Construction Ltd. ,
Bowmanville, Ontario, in an amount of $21,760 .00
SCHEDULE "I"
BID SUMMARY
TENDER AWARDS - AUGUST COUNCIL BREAK
4 . Canadian Pacific Railway Crossing Scugog Street, Bowmanville
As outlined in the attached memorandum from Mr. Don Patterson, marked
Schedule "A" , Canadian Pacific Railway crews provide the labour for
this project at no charge. However, a purchase order from the Town of
Newcastle for the cost of the materials only is required. Also
attached is a copy of the quotation to Canadian Pacific Railway from
the supplier of the materials, Epton Industries Inc. , marked Schedule
"BOO .
As the Town's contract is with Canadian Pacific Railway, who was
responsible for obtaining the quotation from the supplier, it was
therefore necessary to waive the procedures set out in the Purchasing
By-Law #82-2, Section 5, Paragraph 04, for this particular transaction
(not tendered) .
Funding in the amount of $30,000 . 00 is provided in account 7205-
91005-0169, reflected on page 47 of the approved 1991 Capital budget.
To date no funds have been expended from this account. The balance of
$19,311. 04 ($30,000 . 00 less $10,688.96) is allocated for other
locations.
Subsequently, the contract was awarded to Canadian Pacific Railway,
Belleville, Ontario, in an amount of $10,688 .96 .
i
i
I
I
I
I
l.J
SCHEDULE "I"
BID SUMMARY
TENDER AWARDS - AUGUST COUNCIL BREAK
5. Road Size Hazard Program - Guiderail System
As outlined in the attached memorandum from Mr. Don Patterson, marked
Schedule "C" , A. J. Braun Mfg. Ltd. is the sole Canadian manufacturer
of the eccentric loader. Also as noted in the memorandum, the
Ministry of Transportation have allocated a subsidy in the amount of
$21,500 . 00 to the Town of Newcastle for the supply and installation of
a guiderail system that includes an eccentric loader.
It was therefore necessary to waive the procedures set out in the
Purchasing By-Law #82-2, Section 5, Paragraph 04, for this particular
transaction (not tendered, only one ( 1) manufacturer) .
The prices quoted by A. J. Braun Mfg. Limited are for materials only.
Labour is to be provided by Town forces.
Funding in the amount of $30,000 .00 is provided in account
#7205-01004-X as reflected on page 48 of the approved 1991 Capital
Budget. To date no funds have been expended for this project.
The subject firm have previously provided satisfactory service for the
Town of Newcastle. A copy of the quotation received is attached
marked Schedule "D" .
Subsequently, the contract was awarded to A.J. Braun Mfg. Ltd. ,
Kitchener, ONtario, in an amount of $21,500 . 00 .
i
SCHEDULE "A"
t THE CORPORATION OF THE TOWN OF NEWCASTLE
Memorandum
To:
Lou Birkett, Purchasing and Supply Agent
From: Don Patterson, Manager of Operations
Date: August 20, 1991
CANADIAN PACIFIC RAILWAY CROSSING - MILEAGE: 164.22
Subject: SCUGOG STREET, BOWMANVILLE
-----------------------------------------------------------
Please be advised that in order for the Canadian Pacificl'�
Railway crews to complete their maintenance on the ScugogJJ-
Street crossing they require the attached list of materials.
I have been informed by Mr. Kim King, Roadmaster, Canadian
Pacific Railway, that upon receipt of a purchase order for
the materials (shown on the attached list) they will proceed
with the order and complete the work at the crossing.
Should you have any further questions, please give me a call.
Sincerely
Don Patterson, C.E.T.
Manager of Operations
DP/llv
pc: W. A. Evans, P. Eng.
K. Rand
r
08/19/9 09123 SCHEDULE 11611 poi
Er ()(I 1rlourildod Inv.
421 King Street West
d Kitchener, Ontario
Cenr ds N20 1 CB
(610) 744-6530
PAX (51$) 744.7566
THIS O'JOTY t10N IS MADE.04)ORHA A00EPTE0.9UeJECT 10 TIIE FOLLO 1NO CONDITIONS.
W 1 he C:Grr,p+'ny rr sefve:Ud(101.1 IG/�nr,e the pr181.1e'mf en{t conS4:fns d tole In 4s�d4"'44 Will,tI,U}4 Vfe.•41',np H tIN lent y Wpn�4'd(aj tht �a f>t+(k'#b*K4*
any IeQU**tech mey tdrMMf VIM barn delay n dd-.0'Y"Used by e-y IhOj"Gn,drd4r or r4•J vl.ftpn rK+ny bav4.rvnaM y.p4ney bNde o 110CK4.4?7ky4r't4.bt-0�r f04f4W
a.4 comTJ40n.Iree:rupl,an3 M 4f,f,n.flea u 1„d,rep n,�krleta a lrampd"Iloh 14t.tli,as p The Comyny mey de; r#U 13 -V W#'# +tllr•a�P't M 4l MYi`1MTM tih 1�vw
ahali�C+I pe se!dltcd as tr IM djstamM s uecv M retprt-nsib-I.Iy(0)tti,.r p,!,ductt 4(4 nr�t*•trranl.d lOr 4fry tppc;fK 14(4h d Um4.n 4.44vf4 d M►r'.,S'CA'l,"rx 4+*y*W AO t}+xlrv4t
trotndhtftnd,nq any d,saWs jt e.pfess4u0 c,,ny*+6 The}♦re werf.Me<i lG kA 1(44 IrOnt 4{4x4:.4#iA p.(("O'Vkm4rNwp 4AJ 1if"n'A'lA*Mvfid to*hr.r.�,�.40 Y•M trf 04 Y 4".ow
ttrtit4y kw Ufwx)141 ufry n•tv MI waf to tl'*.rd,N.V.❑1lYiNnl tr e'+VtiacJ.�h•ff,lthl W ft1(U10 of UU,:t r'm iwkw tri Ntn,rn m-l'Vf,d txx Upcimi'dw tl'f11kJVrslx.d t"P v""'Vft V t>*�Ur.
Vv-k-u its-Ots,W (El NV Ow--Of wry txr 01 t4 wvltr,ttY wiA Im t;u oJArNf/Vtdew Ilwy Ssltai in fttd�Glttl velilfht tf,kly Utlyt tilltl't1+A0 wlttrtt:}�.{tMY Vl .�!P1r.cA la/1kua11'AQ
trtltr .
f;'.vlii;lr,y'n,,,1,...e,.v(F)Tl w,.B,"-.14 V ol—t fr•.t:'Jwr Iy 11w atftlyf truni�'nt ult l/yxfy Itr tly,efetlnr v t+kkly Yflu,rd 4ftnn l,dflf,yyr1hp 144 0 W114,ek4iG'�.t'+451T'�M
rx 1,n�{,•,n'n5ih1�wW ,� i 1..11 L.K.i.,,,.„i,IM.Jv YJ.V-II,tl'i��.r'kgv V,tynl.W tl,a avYVf't 41.roc.xl.Af:cl•ly (M}'Nt.l'n!,1•'„1vv r�4to�.�v4f r7b*ki d40490
mot'^r ,
March 51 1991
C. P. Rail
P. 0. (lox 1268
Belle0.11m, Ontario
ION %9
Attention: Mr. Kim King
fioadma�kar
i
Dear Mr. Kinp: j
With regards to crossil)Vs in BOW111aliville, MI 164. Z70 we are pleAsed to gvote
th6 following:
QVANTITY DESCRIPTION PRICE/FT. TOTAL
135 Ft, 132 Lb. q-)flex Railsv&l Tnter'faoe
Field Side (Epton' wee. 12-405) $30.00 $r,Q► Je(
135 Ft. 132 Lb. q)flex Rttil:gegl interface .
f
Gauge Side (Ept-on Spec. 12-454) $3848f 5 44.7M
TOTAL . . . . 4 4 . 4 . . . o�g`6
The prices do not include G.S. T. or Provincial Sales Tax and payrtont Yorr" of
rtet 30 days apply, Freig+-1t is F,0.6. Kitchener, collect.
When confirming tho order, wE would appreciate knowing the crossing twat ion,
tentative installati(x'1 date ;,M, average daily traffic if poasib.16.
We request that you notify US at !east one week in arhxanc�_- of the installation
so we can allocate maiij.xj wer for sul)Orvision.
We trust our quotat.l.on w111 ix ravourably received.
Yours truly,
�3Ti11'�i F3tlrkh d(.
Sales Repre3ent:ativr � � � ,)
Trdn!5port.N!.t c��) >,rOrAJ0: , ' INB11.P I
SCHEDULE "r-"
THE CORPORATION OF THE TOWN OF NEWCASTLE
Memorandum
Lou Ann Birkett, Purchasing and Supply Agent
To: Don Patterson, Manager of Operations, Public Works
From:
August 6, 1991
Date:
ROAD SIDE HAZARD PROGRAM, PURCHASE OF COMPLETE GUIDERAIL
Subject: SYSTEM MATERIALS FROM A.J.BRAUN MFG. LTD.
---------------------------------------------------------
The Ministry of Transportation of Ontario Established a
special subsidy fund to assist municipalities in improving
road side hazard protection with installation of guiderail
systems, and in particular locations which incorporated a new
end treatment recently approved by the Ministry. The energy
absorbing end treatment named an eccentric loader reduces the
impact of a collision and reduces personal injuries . The
Ministry allocated an amount of $21,500 to the Town of
Newcastle for the Roadside Hazard Program.
The Ministry directed staff to contact A. J. Braun Mfg. Ltd.
which is the sole Canadian manufacturer of the eccentric
loader. The prices quoted to 'the Town of Newcastle are the
same as those charged to the Ministry of Transportation.
QUOTED PRICE:
$65.00 PER STANDARD 12 '6" GUIDERAIL SECTION
$110 . 00 PER SPECIAL 1216" GUIDERAIL RADIUS SECTION
INCLUDING HARDWARE
$20 .00 PER END TERMINAL
$1,300 .00 PER ECCENTRIC LOADER SYSTEM COMPLETE (4
required)
$32 .00 PER WOOD POSTS 8" X 8" X 7 '
$6 . 00 PER OFFSET BLOCKS 8" X 8" X 1'3"
* All hardware included
* Taxes extra
T;. ASTLE
DLEeARTMENT
7
. . .2
A. J. Braun Mfg. Ltd sent a representative to inspect, measure
and comment on the locations which required improvements . The
manufacturer will build two custom brackets to join the
systems to a low structure. A. J. Braun Mfg. Ltd. was
requested to supply the complete guiderail systems including
all necessary hardware, wood posts and blocks for installation
by Town staff.
The 1991 approved budget included an amount of $30,000 in
Account 7205-01004-X (Roadside Hazards) for these guiderail
systems . The materials requested on the requisitions total
$21,079 .50 after tax while labour and equipment expenses will
be within the budgeted amount.
A condition of the Roadside Hazard Program was that materials
were to be purchased and installed during the subsidy year and
were not to be stock piled for later use. A lengthy delay
could jeopardize this subsidy funding.
Please prepare a report to the General Purpose and
Administration or other acceptable method to approve this
transaction FORTHWITH.
Sincerely
a0A
Don Patterson, C.E.T.
Manager of Operations
DP/llv
pc: Walter A. Evans, P. Eng.
Ron Robinson
Ron Baker
Kaye Rand
` S
4+i
A44
1i!3 NAN tt @N Ut AZ N �H]N_$ig•74 .5�12±
PAX 61944s-wfl
Of OAT r:
a= Td: ToWh Of-Ndwcoatle €�� �0�` 8u
.u,4 �i5!:� fa'�� �
ATT NTION y
N0, bP MOM 2 (INOL.UDING U19 PAGE)
x
Please advise i all pa e5 a�'� '�o ,Y14 dived ur U iGI�Q a
P� tin: nf;l 1
t
5t
will list thy' pro u is .t`dr egoh� � .;t'dr your iH � m�t3 t'1!
1 GV Y2 •a. ,
7TH I]NCMICIN J
RII�C
x r . 5.E,• �c�rndr $1 i g4 C1� 1wig std k Guide 41 dew Htfwre r
i 1 9961 i*iC Loddib
Wed�r �'Sdt C1dcka
Cotner. @ ► 6uidgi~611 /tai Ndwi�
Vid Terminal
vg , ,
,F 4 x:. • , 1,1 1tk11 d` Midt Siti6
. ;�� 1 5�t�f�{�r��,'' N��ckdt �'e •
y
N.t�, Cd>r1er ,1 ,gd5,dd 3 i tt , Guid >�t il /t,i:Fldr�Yt
< �t 1 9t 86f. uyrit; Loader 6/w Wwra
7 Wbbd -Feet Slat:k§
16
1..
tT tt 'j Ynp F�r�$2`� F+1-a a t �;4i '.a �} �.3. . t '�'z,,� •a.{? �� .
P�t >�� 1 � � x � t��tip. 4S '• t �.'4. �r GS ri� (`t4 .
Page r
POLLARD RdAb"' C.ONMSitlN 3
NEE. Cb hbt widerbil t:/W;. Hdwtd
��, ib`Lbbdbr d/wldw �
'
rI•{W�tr1� �st 51odICs �_�
,S.E, Ctirmet 245,00 itt1 Pbd3USbd Guidetail 61W Hdwrb
1 ��itf��'�f�tifibl �, ��Via. >✓a
wau Plots
Wdd� f`dSt Blbcks , .
k; N.Wj tlorbe 5,14R.titl lb�t a�diusud Guiddd1 'd/w Ndwir@
1 1gt�b yid :.Guidsrbi.i, ; /td° Hdwb
A6
�� 5.W, Crir��r 1 �C5zdd S � ' dx Cuidrsil b/w Ndwtb
k b 1 ib�w' H�,usbd Cuidbi��9 /w Hdwrb
Md` 9`d ihbl
113 Wded .Pow:
. .. . 13 Wtybd r Watt Blacks,
5TH & "TF� tiNCSiHN LCSK.RD.
r
`
jog Meters Guidbtbii: 20 td Guidetail ��'W'.'Hdw��
.5... 7 .. ddiusbd Cuidof; Ndwrp
1 ��'•'� �H6.Lasdbt
54 Wd6d Pdbts
a�g�rds + P5► X10`7 9 -S0
u,
k S+p
It� ���'` �N�F ,!�'— •n�l::M�/� i+4+t .'�.i feF .,, i.
Q 4
;F iAS
i
...Lam.'
.Ait'•Y',
fisalty. too
C pNC. RD. 7 OR w6E �--As M
CoN�. RD 7
3
Conk. RO. 7 /1 f-.$XAI V RP IV/A/ colt/aA4�
4
loom
� f
.r
1'r ]
Y ifM`1A `t
w
XOAIC RD 3
ol
"r�