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Home My WebLink AboutTR-45-91 TOWN OF NEWCASTLE I REPORT File #rfY, c Res. # - -- � A- By-Law # MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: June 17, 1991 REPORT #: mR-45-91 FILE #: SECT: CO-OPERATIVE TENDER - CONTRACT NO. D91-12 TOWN OF NEWCASTLE/REGION OF DURHAM GRANULAR SHOULDERING AND HOT MIX PAVING RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . That Report TR-45-91 be received; 2 . That Contract No. D91-12, tendered jointly with the Region of Durham for Granular Shouldering and Hot Mix Paving, tendered by Miller Paving Limited, be approved; and 3 . That the funds in an approximate amount of $385,200 .00 (accounts as identified in the body of the report) , be drawn from the 1991 Public Works Capital budget; FORTHWITH. BACKGROUND AND COMMENT: In 1989 and 1990, the Public Works Department participated in a co- operative tendering arrangement with the Region of Durham for Hot Mix Paving and Granular Shouldering. The unit prices tendered for 1991 reflect an approximate five percent (5%) decrease over those tendered in 1990. Although the contract conditions include both the Region of Durham's requirements and the Town of Newcastle's requirements, they are not independent of each other but rather are considered as one complete contract. However, the contract award is subject to the approval of the Region of Durham, the Town of Newcastle and the Ministry of Transportation. In this instance, the Town of Newcastle actually issues the purchase order to the Region, not the contractor. The Region is recommending that Contract No. D91-12, be awarded to Miller l � 7 Paving Limited. Page - 2 - TR-45-91 CO-OPERATIVE TENDER - CONTRACT NO. D91-12 TOWN OF NEWCASTLE/REGION OF DURHAM GRANULAR SHOULDERING AND HOT MIX PAVING Part of Contract No. D91-12 includes work to be done on behalf of the Town of Newcastle. The estimated cost of this work is $385,200. 00 as outlined in the attached letter from the Region of Durham, marked Schedule "A" . Total expenditures included in the 1991 Public Works Capital budget, are as follows: Account # Budget Expenditure 7208-00401-0261 Pavement Resurfacing $ 78,000 . 00 $ 58,791. 15 7205-01003-0261 Resurfacing - Various 100,000 . 00 99,425. 01 7205-88017-0261 Queen/King Street 70,000.00 54,571.70 7205-88018-0261 Varcoe Rd. Widening 60,000 . 00 43,770 . 84 7205-88007-0261 Ontario Street 116,000 . 00 65,078.24 7205-89002-0261 Nash Rd. - Trulls 76 ,000 . 00 63,563. 06 $500,000.00 $385,200. 00 The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. , should be referred to the Director of Public Works . As the Region of Durham expects to award the contract on June 12, 1991, a forthwith approval for the Town of Newcastle's portion is required. The subject firm have previously performed satisfactorily for the Town of Newcastle. Respectfully submitted, Recommended for presentation to the Committee, Mare Marano, H.B.Sc. , AMCT. , VLaenjce . Kotseff, Treasurer. Chief Aom#nistrative Officer. W.A. Evans, P. Eng. , Director of Public Works . Attachment / 08 SCHEDULE "A" May 30, 1991 DURHAM _ , T W.A. Evans, P.Eng. REGION Director of Public Works Town of Newcastle j;.,,,, The Regional 40 Temperance Street Municipality BOWMANVILLE, Ontario Tp�� .� OF NEWCASTLE of Durham Works Department Dear Sir: PURCHASlNGDEPARTMENT Box 623 RE: Region of Durham Contract No. D91-12 105 Consumers Dr. g Whitby,Ontario (Hot Mix Paving Various Locations 1 Canada,Li N 6A3 (416)668-7721 Fax(416)668-2051 Tenders for Durham Region Contract No. D91-12 close on Thursday, May 23, 1991, and the following is a V.A.SILGAILIS,P.Eng. summary of bidders: Commissioner of Works 1 Miller Paving Ltd. $2,818,798 .53 Please quote our ref: 2.. Harnden & King Const. $2,8 3 3,9 7 6 .9 9 3. Bennett Paving & Materials $2,8831151. 63 4. D. Crupi & Sons Ltd. $2,978, 107 .70 Regional staff will be recommending the award of this contract to Miller Paving Ltd. Based on the low tender, the Town of Newcastle's estimated share of Contract No. D91-12, Part B, is as follows: Tender Amount $350,140 .38 (incl. General Items & GST) Sundry Work by Region 28,446 .81 Engineering Contingencies 9,943 .99 GST Rebate 1� 3.088 .71 $385 .200 .00 A copy of the low tender of Miller Paving Ltd. is enclosed for your information. Your co-operation would be appreciated in obtaining the necessary approvals for the Town of Newcastle's estimated share of Contract No. D91-121 Part B. It is anticipated that Contract No. D91-12 will be presented to Regional Council for award on June 12, 1991. Yours tru y fps obert Goddard - Encls . Senior Works Analyst cc: Mrs . Lou Ann Birkett (Town of Newcastle) `0E '`. G. Farringt oM GS S / 09 This paper contains recycled material.