HomeMy WebLinkAboutTR-30-91 TOWN OF NEWCASTLE
y REPORT
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MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: May 6, 1991
REPORT #: TR-30-91 FILE #:
SUB.ECT: QUOTATION Q91-2,' MECHANICAL EQUIPMENT MAINTENANCE CONTRACT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That Report TR-30-91 be received;
2 . That Prairie Plumbing and Heating, Newcastle, Ontario,
with a total bid price of $4,356 . 00 for Part "A" ,
$ 756 . 00 for Part "B" and a Journeyman hourly rate
of $36 . 00, be awarded the Mechanical Equipment
Maintenance Contract, forthwith, as required by the
Town of Newcastle; and
3 . That the funds expended be drawn from the respective
facilities 1991 Mechanical Equipment Maintenance
budgets .
BACKGROUND AND COMMENT:
Quotations were advertised and invited with bids being received
and tabulated as per Schedule "A" attached.
The general scope of the work is to provide all necessary labour,
materials and equipment to perform service maintenance,
inspections, repairs, as requested and emergency calls on
Mechanical Equipment as required by the Town of Newcastle, for
the period March 31, 1991 to April 30, 1992 .
Due to the variation in the type of equipment located at each
Town facility, the contract is divided into Part "A" and Part
Page - 2 -
TR-30-91
QUOTATION Q91-2, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT
Part "A" covers the mechanical equipment located at the following
facilities :
Bowmanville
Newcastle Fitness Centre
Fire Department Building
Bowmanville Library
Bowmanville Recreation Complex
Bowmanville Museum
Orono
Orono Armouries and Hydro Office
Orono Fire Station
Orono Town Hall
Clarke Library
Part "B" covers the mechanical equipment located at the following
facilities:
Bowmanville
Animal Control Shelter
Newcastle Village
Newcastle Fire Station
Darlington
Hampton Municipal Building
Courtice Fire Station
Orono
Clarke Museum
Under the general terms and conditions of Quotation Q91-2, the
Town, may without invalidating the bids, award the contract in
whole, or in part, whichever is in the best interest of the Town
of Newcastle.
Page - 3 -
TR-30-91
QUOTATION Q91-2, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT
For the information of Council, the total expenditure for this
contract for 1990 was approximately $19,000. 00 . Of this total,
only $6,500 .00 was for preventative maintenance with the balance
of $12,500 . 00 being for emergency repairs, charged at the hourly
rate. Any emergency repairs that may be required are over and
above the total bid amounts for Part "A" and Part "B" .
The 1991 hourly rates represent approximately thirty-three
percent (33%) decrease over the previous year.
The Treasurer has reviewed the funding and concurs with the
recommendation. Queries with respect to department needs,
specifications, etc. , should be referred to the Director of
Community Services .
After further review and analysis of the quotations, it was
mutually agreed by Purchasing and Community Services, that
Prairie Plumbing and Heating, Newcastle, Ontario, be awarded Part"
"A" and "B" of the Mechanical Equipment contract. Although the
subject firm have not performed for the Town of Newcastle in
prior years, the references provided, namely; Public Works
Canada, Northumberland Board of Education and Gay Property
Management, all maintain that efficient prompt service was
provided.
Due to the approaching summer season and the subsequent need for
the air conditioning equipment to be serviced, a forthwith
approval is requested.
Respectfully submitted, Recommended for presentation
to the Committee,
i
Ma ie Marano, H.B.Sc . , AMCT. , Lawrence Kotseff,
Treasurer. Chief Adm n strative Officer.
'I
J. . Caruana,
Director of Community Services .
LAB/hjl
Attachment
BID SUMMARY QUOTATION Q91-2
COMPANY TOTAL BID TOTAL BID REGULAR HOURS PARTS PLUS %
PART "A" PART "B" JOURNEYMAN/HR HELPER/HR
Prairie Plumbing & $4,356 . 00 $ 756 .00 $ 36 . 00 $ 28 .00 25%
Heating
Newcastle, Ontario
Superior Plumbing & $4,550 . 00 $2,050.00 $ 48. 00 $ 35 .00 35%
Heating
Oshawa, Ontario
Standard Mechanical $5,444. 00 $1,635 .00 $ 55 .00 $ 49.50 30%
Systems Limited
Mississauga, Ontario Plus $19 .00 truck charge/call