HomeMy WebLinkAboutTR-25-91 V
TOWN OF NEWCASTLE
REPORT
File #
Res. #
By-Law #
METING: GENERAL PURPOSE & ADMINISTRATION COMMITTEE
DATE: April 8, 1991
REPORT #: TR-25-91 FILE #:
SUU.JECT:
COMPUTER EQUIPMENT ACQUISITION - 1991 BUDGET
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. That report TR-25-91 be received;
2. That staff be authorized to proceed forthwith on the acquisition
of the computer equipment and software as outlined in the approved
1991 Capital Budget totalling $75,000 from Computerland Canada.
(Detailed pg.of budget attached)
3. That procedures set out in the Purchasing By-Law #82-92,
Section 5, Paragraph 4, regarding tendering, be waived for the
purpose of the 1991 computer equipment acquisition.
BACKGROUND & COMMENTS:
The continuous growth of the municipality over the last several years
has brought about the need for expansion of the Town's computer information
systems to maintain the appropriate levels of service to the public by all
departments.
. . .2
TR-25-91
Page 2
The 1989 budget and subsequently the 1990 budget provided for the
implementation of a local area network (LAN) utilizing personal computers.
Through that process Computerland Canada was selected as the most suitable
vendor by providing extensive experience, large client base and competitive
pricing. The tendering process was then duly waived by resolution to allow the
selection of this specialized equipment which was seen to best serve the
requirements of the Town.
Over the past two years, Computerland has demonstrated a strong commitment to
the Town by providing quality products, services, training and support.
The purpose of this report is to recommend proceeding with the approved
budgeted computer equipment purchases, in the same manner so as to maintain
the integrity and consistency of the established network system. Forthwith
approval is requested due to the substantial lead time required for the order
and installation of the new equipment.
In summary, the staff feel that due to the nature and complexity of this type
of system, the need for continuity in the ongoing implementation is of extreme
importance. The implementation and support services provided by Computerland
are at very acceptable level and maintaining the ongoing relationship will
ensure success and benefit to the computerized efficiency of the Town.
Respectfully submitted, Recommended for presentation
to the Committee,
Marie Marano, H.BSc. , Lawrence E. Kotseff,
Treasurer. Chief Administrative Officer.
MAM/PP
CORPORATION OF THE TOWN OF NEWCASTLE PAGE # 8
1991 CAPITAL BUDGET AND FOUR YEAR FORECAST DEPARTMENT: Treasury 1
*PROJECT DETAIL DEPT. PAGE REF.# 1 1
I (
PROJECT/LOCATION MAP I PROJECT COST/FINANCING 1
I I i
(COST: I
Name: Computer Services - Equipment Purchase I I I
Account #: 7009-x-505 I I I
Account Name: I I I
I I-Land I i
Description: Equipment required to standardize the equipment I I I
throughout the organization including connections I-Building i i
1 at remote locations for community services and public I I I
Location: works. 1-Consulting I 1
I I I I
Details/Needs: Treasury - 3 PC's / 1 Laser Printer 10,100 [-construction I I
Public Works - 3 PC's / 3 Remote Lan Servers I I I
1 Laser Printer / 2 wide matrix / 1 narrow matrix I-Equipment/Furniture 1 75,000 1
1 16,900 I ( I
Fire Dept. - 2 PC's / 2 remote lan servers / 9,100 I-Other: I 1
Planning - 1 wide matrix printer 15,500 I 1
Clerks - 1 PC 2,700 I TOTAL 1 $75,000
1 Community Services - 3 PC's / 3 remote lan serv. 12,600
Other Misc. Hardware as required 1,100 (FINANCING: I 1
68,000 ]-Account Description: Technical Services I I
Estimated GST & PST 7,000 I-Res./Res. Funds - 30,000 Planning - 2900-23-X 1 75,000
(Net of rebate) 75,000 1 30,000 Treasury - 2900-23-X
15,000 Fire Comm. Equip. Res. I I
I I I I
I I I
I-Subsidy 1
I I I I
I-Debenture I I
I I I I
1-*Tax Levy
I I I I
I TOTAL 1 $75,000 1
1**PROJECT COST SHEET REF. PAGE # 1
I I I