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Home My WebLink AboutTR-7-91 TOWN OF NEWCASTLE y � REPORT File # j'% , . a, Res. # By-Law # METING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: January 7, 1991 REPORT #: rp]R-7-91 FILE #: SUBJECT: TENDER NW90-431 HANDI TRANSIT VEHICLE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That Report TR-7-91 be received; 2 . That Girardin Corporation, Cambridge, Ontario, with a total bid of $50,363 . 64 (plus 7% G.S.T. ) , being the lowest responsible bidder meeting all terms, conditions and specifications of Tender NW90-43, be awarded the contract for the supply and delivery of One ( 1) Only Handi Transit Vehicle; 3. That funds in the amount of $53,600 . 00 be drawn from the approved 1990 Capital Budget, Account #7216-00002-X; and 4 . That additional funds in an amount of $1, 128 .00 (for radio equipment and G.S.T. ) be provided for in the 1991 Capital Budget. BACKGROUND AND COMMENT: A tender was publicly advertised and invited for the supply and delivery of One ( 1) Only 1989 model Handi Transit Vehicle as required by the Town of Newcastle. f j; Page - 2 - TR-7-91 TENDER NW90-43, HANDI TRANSIT VEHICLE Subsequently, tenders were received and tabulated as follows : Bidder Total Bid Amount Model Year Leeds Transit Sales Ltd. $ 44,861.26 1991 Elgin, Ontario Girardin Corporation $ 50,363 . 64 1989 Cambridge, Ontario Bahn Mobility Corporation $ 53, 607 . 96 Bid "A" 1991 Kitchener, Ontario $ 54,964 .44 Bid "B" 1991 Overland Custom Coach Inc . $ 55,539 .00 1989 Thorndale, Ontario Capital Bus ( 1988) Limited $ 58,619 . 16 1990 Ottawa, Ontario ** Note: The proposed Goods and Services Tax is not included in any of the above prices and will be applicable As outlined in the attached letter, marked Schedule "A" , from Mr. Douglas Manual, General Manager of Handi Transit Incorporated, the vehicle tendered by Leeds Transit Sales Ltd. , does not meet the necessary specifications . The Leeds vehicle has a rounded ceiling which does not provided the head room necessary for disabled ambulatory passengers . Also attached is a letter from Mr. Peter Leyland, Ministry of Transportation, marked Schedule "B" , which confirms the Ministry's approval of this award with respect to the Provincial Grant in the amount of fifty percent (50%) . Funding in the amount of $53,600. 00 was included in the 1990 Capital Budget as reflected on page #118 of the 1990 Current Budget. In addition to the total bid price are the Goods and Services Tax (7%) , as well as the cost of a radio, estimated to be $1,100 . 00 . This brings the total estimated funds required to $54,727 .95 . It is therefore proposed that funds in an amount of $1, 128. 00 be provided for in the 1991 Capital Budget and that funds in the amount of $53,600 .00 be drawn from Account #7216-00002-X, as approved in the 1990 Capital Budget. Page - 3 - TR-7-91 TENDER NW90-43, HANDI TRANSIT VEHICLE The Treasurer has reviewed the funding and concurs with the recommendation. After review and analysis of the bids by both Purchasing and Handi Transit Incorporated, it was mutually agreed that the bid from Girardin Corporation, Cambridge, Ontario, be recommended for the Tender award for the supply and delivery of One ( 1) Only 1989 Model Handi Transit Vehicle, as required by the Town of Newcastle. The subject firm have provided satisfactory service for several other area Municipalities . Respectfully submitted, Recommended for presentation to the Committee, M rie Marano, H.B.Sc. , L rence Kotseff, Treasurer. Chief A istrative Officer. LAB/hjl Attachments � j � SCHEDULE "A" TEL. (416) 571-1222 HANDI TRANSIT INCORPORATED P.O. BOA 1278 STN. B OSHAWA, ONT. ILIJ 5Z1 gg 1 October 25 , 1990 Lou Ann Birkett Purchasing and Supply Agent Corporation of the Town of Newcastle 40 Temperance Street Bowmanville , Ontario L1C 3A6 Dear Lou Ann: As requested I am sending the following recommendation with regard to the purchase of a new Handi Transit van. 1 . The vehicle tendered by the Girardin Company is the one presently used by Oshawa, Whitby, Scugog and Uxbridge Handi Transit. This vehicle meets all our requirements and the company provides excellent service . 2 . The vehicle tendered by the Leeds Transit Company is a converted school bus . This company is the last to sell this type of vehicle as all other bus companies have discontinued them in favour of vehicles especially built for transporting the physically disabled. A major drawback with the school bus conversion is the interior height ( see specification item #5 under vehicle body - page #8of the Leeds tender) . Withdisabled ambulatory passengers , the need for proper head room is essential . The Leeds converted school bus, with its rounded ceiling , does not provide this head room and in turn does not meet our specifications . To stay within budget and provide a vehicle which meets all of our passengers ' needs , I am recommending that the Town of Newcastle purchase the vehicle tendered by the Girardin Company. TRANSPORTATION FOR THE DISABLED Please note that the vehicle tenders do not include the new C.G.E. mobile radio . This will be invoiced as a separate item to Canadian General Electric . I trust that my recommendation will meet with your approval . if you have any questions regarding this recommendation please contact me . Sincerely, Douglas Manuel General Manager DM/ea Minstry B Ministere of des Transportation Transports Ontario Tel : (416) 235-4031 Transit Office 3rd Floor , West Tower 1201 Wilson Avenue F ' KG 113 1990 Downsview, Ontario M3M 1J8 T 'Aik,,4 :a i'u vei=llil c. December 10 , 1990 Ms . Lou Ann Birkett Purchasing & Supply Agent Town of Newcastle _ 40 Temperance Street Bowmanville, Ontario L1C 3A6 File: M88-70 Dear Ms. Birkett: Re: Purchase of One Specialized Transit Vehicle - 1991 Capital Subsidy I have reviewed the information you sent to me regarding the tender for the above. Bids were received from Bahn Mobility, Capital Bus Sales , Girardin Corp. , Leeds Transit Sales , and Overland Custom Coach. The lowest bid to meet your specifications came from Girardin Corporation and your recommendation that they be awarded the contract is acceptable to the Ministry. Provincial Subsidy will be provided as outlined below: Tendered price including delivery and PST $50, 363 . 64 Ministry share 50% $25 , 181 . 82 Municipal share 50% $25 , 181 .82 Costs associated with pre-servicing are also eligible for subsidy at the capital rate. - 2 - As this vehicle will not be delivered and paid for until next year, the GST will have to be added to the cost. In addition you will have to include the vehicle in your five-year forecast and your 1991 Subsidy Allocation Request . If you have any questions regarding this please give me a call . Yours truly, 1� Peter H. Leyland Transportation Officer PHL/lo cc : C. Poon D. Azzopardi Municipal Audit Bureau ( 10402)