HomeMy WebLinkAboutTR-97-89 TOWN OF NEWCASTLE
J, e J
REPORT File #
Res. #
By-Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: November 20, 19 8 9
REPORT #: TR-97-89 FILE #:
SUBJECT: TENDER T89-37 SKATEBOARD PARK AND BALL DIAMONDS
BOWMANVILLE RECREATION COMPLEX
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following;
1. That report TR-97-89 be received;
2. That Ron Robinson Limited, Oshawa, Ontario, with a bid
in the amount of $134,961.00 being the lowest responsible
bidder meeting all terms, conditions and specifications
of tender T89-37, be awarded items 1 (Field Drainage) ,
3 (Waterworks) and 4 (Electrical Services) , forthwith,
as required by the Department of Community Services;
3. That the funds be drawn from the Community Services
Lot Levy Account #7603-00001-0516;
4. That the funding required for item 5, fine grading and
seeding of ball fields be addressed through the 1990
Capital Budget deliberations; and
i
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5 . That Item #2, the skateboard park be reconsidered in the
1990 Capital Budget.
BACKGROUND AND COMMENT:
Tender specifications were provided by Phillips Barratt Kaiser for
the construction of a Skateboard Park and Ball Diamonds at the
Bowmanville Recreation Complex, as required by the Department of
Community Services.
Tenders were publically advertised in all four (4) area newspapers
as well as in the Daily Commercial News . Subsequently, tenders
were received and tabulated as follows;
Bidder Total Bid Amount
Ron Robinson Limited $ 398,466 .00
Oshawa, Ontario
Harold R. Stark $ 442,000.00
Oshawa, Ontario
Dagmar Construction Limited $ 507,000.00
Markham, Ontario
The total funds allocated for this project, in the 1989 Community
Services Capital Budget is $170,000 . 00. (Bowmanville Recreation
Complex $120,000. 00 and Skateboard Park $50,000 . 00, page 174) The
high prices are partially attributed to the fact that contractors
in this area are not familar or experienced with the construction
of a skateboard park. There is only one other known facility such
as this in all of Canada, therefore there is little means of cost
comparison. Due to the fact that all bids received were
Page 3
substantially over the allocated budget, all 3 bidders were invited
to participate in a post tender addendum.
This addendum required that the bidders breakdown their
total bid amount into 5 catagories listed on the attached Schedule
"A" . As the original total bid amounts were public knowledge the
bidders were advised that the total of these breakdown prices
must equal or exceed the tendered price of each tenderer.
It was also stated as a condition of this addendum that the Town
of Newcastle reserved the right to proceed with any or all of the
work based on the price breakdown.
The results of the post tender addendum are as follows;
Total Bid Total Bid Amount
Bidder Amount Items 1, 3, 4
Ron Robinson Limited
Oshawa, Ontario $398,466 . 00 $134,961. 00
Harold R. Stark
Oshawa, Ontario $463,620. 00 $223,072 . 00
Dagmar Construction
Limited, Markham,Ontario $507,000.00 $233,000 . 00
Other associated costs are estimated at $15,000 .00 for Engineering
Services, which brings the total required funds to $149,961. 00.
It is proposed that only items number 1, 3, and 4 be awarded at
this time, and that the funding for item number 5 be addressed
through the 1990 capital budget deliberations . It is also proposed
that item number 2 be reconsidered in the 1990 Capital Budget.
Due to the approaching winter season a forthwith approval is
requested.
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Page 4
The Deputy Treasurer has reviewed the funding requirements and
concurs with the recommendation. Queries with respect to
department needs, specifications, etc. , should be referred to the
Director of Community Services .
After further review and analysis of the bids by purchasing,
Phillip Barratt Kaiser and Community Services, it was mutually
agreed that the low bidder, Ron Robinson Limited, Oshawa, Ontario,
be recommended for the contract for items 1 (Field Drainage) ,
3 (Water Works) and 4 (Electrical Services) .
See attached letter from Phillip Barratt Kaiser, marked Schedule
"B" .
The subject firm have previously performed satisfactory for the
Town of Newcastle.
Respectfully submitted, Recommended for presentation
to the Committee,
CL / /� I
/,.Tohn Rze t renc E� Kotseff
�Dd`puty Treas r`e'r Chief A< istrative Officer
� t
J. uana,
Dir ,ctor, Community Services
LAB/cr
Attachments
727
Attachment A
POST TENDER ADDENDUM
SKATEBOARD PARK AND UNDERGROUND SERVICES
CONTRACT T89-37
Tenderers are requested to break out prices for the following parts of the work:
COST ($)
1. Field Drainage including
storm sewers
swales
- . sub drains.
2. Skateboard Park including
shotcrete and topping
- earthworks for skateboard area
paving.
3. Waterworks
- tie in to existing
- supply main to valve chamber
- valve chamber complete
- irrigation systems.
4. Electrical Services.
5. Fine grading, ball fields and all other work.
TOTAL $
The total of these breakout prices must equal or exceed the tendered price of each
Tenderer. It is understood that the Town of Newcastle may request the Contractor to
proceed with any or all of the work based on the breakout prices. The lowest or any
tender will not necessarily be accepted.
COMPANY
AUTHORIZED SIGNATURE
'I h '9 08' 34 FAX 416 81321 3583 P B K EN I N E E R 1 NEWCASiTLE
Attachment B
Phillips Barratt Kaiser
Enolrl0f3r!t,Q L-(I
"60 sou tnSprvicp R,-,aq
a d,2 L 7 N J 7,rq
Noven-iber i j1989
THE CORPORA110N OF TfM
TOWN CW NEWCASTLE
40 Temperance Street
bowmanviue, Ontario
AW,,ihou: Ms. Lott Ann Birkett
Dear N/ladam:
Referenc.e: Contract T.,89-37
This lert," i-s, to COnfLrM that the fi-rM of Ron Robinson Ltd quaii:-!,11�u to V1--.u7iu
the work,
- ou the above COrltract and we have reviewed his teLL
theff) ill urder, t
Yours VC r\, —iv,
PHILLIPS BARRkyr KAISFp,
ENGtN-F,r!'iaNG YTr),
BA. "Proule., P.Eng,, MCSC
F
er of' Facffiti
es
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